Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, March 1, 2021 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final March 1, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final March 1, 2021 Pursuant to Phase 4 of the Restore Illinois Plan, the Illinois Department of Commerce & Economic Opportunity's Guidelines recommend best practices that limit an in-person meeting to 50 people or less (Council Chambers allows for 18 members of the public) while adhering to social distancing guidelines. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, and Amy Ferris - Deputy Director of Engineering. APPROVAL OF MINUTES Minutes - 2-1-21 ID-276-20 Attachments: Public Service Minutes - 2-1-21 Councilwoman Gavin abstained - was absent at meeting. A motion was made by Terry Morris, seconded by Larry E. Hug, to approve the Minutes of the February 1, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug and Morris Abstain: Gavin Minutes - 2-16-21 ID-297-20 Attachments: Public Service Minutes 2-16-21 Councilman Hug abstained - was absent at meeting. A motion was made by Bettye Gavin, seconded by Terry Morris, to approve the Minutes of the February 16, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Gavin and Morris Abstain: Hug CITIZENS TO BE HEARD ON AGENDA ITEMS A resident was at meeting but did not choose to speak at this time. No one called in. Page 1 of 5 Public Service Committee Meeting Minutes - Final March 1, 2021 NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Professional Services Agreement for Department of ID-298-20 Public Utilities Safety Consulting Services - 2021 with Sheffield Safety and Loss Control in the amount of $177,575.00 Allison Swisher discussed this service, in the amount of $177,575.00, on behalf of Sheffield Safety and Loss Control. This safety program has been implemented. b. 2021 Contract Extension for the 2020-2022 Lawn Mowing ID-299-20 Services Program - Utilities to Beary Landscape Management in the amount of $116,560.00 Amy Ferris, Deputy Director of Engineering, discussed the 2020-2022 Lawn Mowing Services Program, in the amount of $116,560.00, to Beary Landscape Management. c. Approve a Professional Services Agreement for the 2021 ID-302-20 Sanitary Sewer Investigation and Rehabilitation Program with RJN Group in the amount of $498,788.00 Amy Ferris discussed this PSA for the 2021 Sanitary Sewer Investigation and Rehabilitation Program, in the amount of $498,788.00, on behalf of RJN Group. d. Award a Contract for the Emergency East Duncan ID-303-20 Throttle Pipe Replacement to Construction by Camco in the amount of $39,999.99 Allison Swisher discussed this contract, in the amount of $39,999.99, to Construction by Camco for an emergency pipe replacement. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Contract Item No's ID-298-20, ID-299-20, ID-302-20, and ID-303-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS / PAY ESTIMATES / FINAL PAYMENTS a. Approve Payment for Contractor Snow Removal for the ID-300-20 February 4-5, 2021 and February 15-16, 2021 Snow Storms to Various Contractors in the amount of $168,872.00 Greg Ruddy, Director of Public Works, stated the amount in the title should be $163,872.00, not $168,872.00. The rest of the memo is correct. Mr. Ruddy Page 2 of 5 Public Service Committee Meeting Minutes - Final March 1, 2021 discussed this payment of $163,872.00, to various contractors for snow removal from the February 4-5 and February 15-16, 2021 snow storms. b. Change Order No. 1 for the 2020 - 2021 Snow Removal ID-301-20 Season of the 2020 - 2024 Snow Removal Contract for the Downtown City Center Area and the Commuter Lot Area to Georges Landscaping in the amount of $32,830.00 and Snow Systems in the amount of $36,000.00 Greg Ruddy discussed this Change Order, in the amount of $36,000.00, to Snow Systems and $32,830.00 to George's Landscaping. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Change Orders/Pay Estimates/Final Payments Items No's ID-300-20 and ID-301-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders / Pay Estimates / Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Public Hearing for and Request for Approval of an ID-304-20 Ordinance establishing the 2021 Joliet Special Service Area No. 1 - Charity Avenue (Nowell Avenue - 120’ East of Helen Avenue) / Helen Avenue (Doris Avenue - Charity Avenue) Attachments: ORDINANCE - SSA 1 - CHARITY - HELEN Charity SSA Spreadsheet Charity Plat Greg Ruddy discussed the Public Hearing to establish this special service area. b. Public Hearing for and Request for Approval of an ID-305-20 Ordinance establishing the 2021 Joliet Special Service Area No. 2 - Harwood Street (Sterling Avenue - Cass Street) Attachments: ORDINANCE - SSA 2 - HARWOOD Harwood SSA Spreadsheet Harwood Plat Greg Ruddy discussed the Public Hearing to establish this special service area. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend a Public Hearing and for approval by the full Council Ordinances and Resolutions Item No's ID-304-20 and ID-305-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Page 3 of 5 Public Service Committee Meeting Minutes - Final March 1, 2021 c. Ordinance accepting an Easement associated with the ID-306-20 Garnsey Avenue over Spring Creek Bridge Improvement Project - MFT Sect. No. 11-00443-00-BR Attachments: ORDINANCE - GARNSEY AVE Exhibit A - Garnsey Easement Greg Ruddy discussed this temporary construction easement for the Garnsey Avenue over Spring Creek Bridge Improvement Project. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council Ordinances and Resolutions Item No. ID-306-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Ordinances and Resolutions Items Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Ms. Swisher gave a brief overview of a current water leak on a service line for a resident on Union Street. The homeowner addressed the Committee with concerns regarding the request. A brief discussion was held regarding a plan for resolution. a. Report on Hydrant Repairs, Valves, Utilities Contracted ID-295-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 2-19-2021 (003) Allison Swisher discussed the current hydrant repairs, valve repairs and watermain breaks. b. Alternative Water Source Program ID-219-20 Allison Swisher gave an update on the new water source. PUBLIC COMMENT None at this time. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion was made by Councilman Morris, seconded by Councilwoman Gavin, to adjourn. The motion carried by the following vote: Aye: Hug, Gavin and Morris Page 4 of 5 Public Service Committee Meeting Minutes - Final March 1, 2021 This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5