Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, June 1, 2021 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final June 1, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final June 1, 2021 As Phase 4 of the Restore Illinois Plan continues, Governor Pritzker is moving Illinois forward to a Bridge to Phase 5 mitigation on Friday, May 14, 2021. In order to adhere to social distancing guidelines, the capacity in Council Chambers will remain at 18 members of the public. During meetings, any member of the public physically present in the Council Chambers in excess of the limit will be asked to wait in another room with live feed to the meeting until the Citizens To Be Heard on Agenda Items section or Public Comments section of the meeting has commenced. Speakers will be rotated into Council Chambers to allow everyone an opportunity to speak. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, Mike Todorovic - Deputy Director of Public Works, Jeff Carey - Deputy Chief of Fire Administration, Jeff Price - Superintendent, Fleet Services, Derek Conley - Director of Economic Development and Jayne Bernhard - Planning and Zoning. APPROVAL OF MINUTES A motion was made Councilwoman Gavin, seconded by Councilman Morris, to table the Minutes of the May 17, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Gavin and Morris Absent: Hug Minutes - May 17, 2021 ID-389-20 Attachments: May 17, 2021 Meeting Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS Quinn (resident), and Councilwoman Quillman both spoke regarding ID-390-20. A lengthy discussion was held with Committee members and City Staff regarding the lighting in the historic districts (St. Pat's and Cathedral Areas). Larry Hug joined the meeting at 4:58 pm. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov “Public Comments” web page. CONTRACTS a. Professional Services Contract for the 2021 Decorative ID-390-20 Streetlight Upgrades Project to Graybar Services, Inc. in the amount to $277,176.42 Page 1 of 4 Public Service Committee Meeting Minutes - Final June 1, 2021 Attachments: 2021 Decorative Streetlight Upgrades Professional Services Agreement.pdf Greg Ruddy, Director of Public Works, discussed the proposed agreement with Graybar Services, Inc., in the amount of $277,176.42, to replace decorative streetlights with LED. ComEd will pay the rest of the funding directly to Graybar Services, Inc. b. 2021 Electrical Materials Purchase Order to Graybar ID-391-20 Services, Inc. in the amount of $249,136.74 Greg Ruddy discussed the 2021 Electrical Materials Purchase Order, in the amount of $249,136.74, with Graybar Services, Inc. A motion was made by Larry E. Hug, seconded by Bettye Gavin, to recommend for approval by full Council Contract Item No's ID-390-20 and ID-390-20 under the condition that CIty staff will review the luminaires on all streets. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Approve the Purchase of 1 (one) E-One Platform ID-392-20 Apparatus from Fire Services, Inc. not to exceed the amount of $1,600,000.00 Greg Ruddy discussed the purchase of one E-One Platform Apparatus, for a not to exceed $1,600,000.00, from Fire Services, Inc. There is an 18 month lead time, price increases in July 2021, and payment will not be made until 2022. A motion was made by Bettye Gavin, seconded by Terry Morris, to recommend for approval by the full Council ID-392-20. The motion carried by the following vote: Aye: Gavin and Morris Abstain: Hug b. Change Order No. 1 in the amount of ($7,941.58) and ID-393-20 Payout No. 1 and Final for the Youngs Avenue (Cass Street-South End) Storm Sewer Improvement Project - 2021 to Construction by Camco in the amount of $30,696.53 Greg Ruddy discussed the drainage issue on Youngs Avenue. This change order is in the amount of ($7,941.58). Page 2 of 4 Public Service Committee Meeting Minutes - Final June 1, 2021 c. Amendment No. 1 to the Professional Services Agreement ID-394-20 for the Westside Wastewater Treatment Plant Project Plan to Strand Assoc Inc. in the amount of $25,000.00 Allison Swisher, Director of Public Utilities, discussed the Project Plan for the Westside Wastewater Treatment Plant, in the amount of $25,000.00, on behalf of Strand Assoc. Inc. d. Change Order No. 2 to the 2020-2024 Snow Removal ID-395-20 Contract for the Commuter Lot Area to Snow Systems in the amount of $29,400.00 Greg Ruddy discussed Change Order No. 2 to the 2020/2021 portion of the contract, in the amount of $29,400.00, on behalf of Snow Systems. e. Amended Change Order No. 3 for the 2020 Sanitary Sewer ID-396-20 Rehabilitation Program to Performance Pipelining Inc. in the amount of $2,947.50 Allison Swisher discussed Amended Change Order No. 3, in the amount of $2,947.50, on behalf of Performance Pipelining Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to full Council Change Orders/Pay Estimates/Final Payments Item No's ID-393-20, ID-394-20, ID-395-20 and ID-396-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders/Pay Estimates/Final Payments Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Declaring intent to Negotiate Creation of a ID-397-20 new Water Commission to provide Lake Michigan Water Attachments: Resolution Allison Swisher discussed this Resolution declaring the intent to negotiate creation of a new Water Commission to provide Lake Michigan Water. A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to recommend for approval by the full Council Ordinances and Resolutions Item No. ID-397-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Page 3 of 4 Public Service Committee Meeting Minutes - Final June 1, 2021 Ordinances and Resolutions Item Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Councilwoman Gavin requested Greg Ruddy conduct a follow up on a site visit. a. Report on Hydrant Repairs, Valves, Utilities Contracted ID-388-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 5-21-2021 (003) Allison discussed the report of hydrants, valves, contracted services, and water main breaks. PUBLIC COMMENT None at this time. NOTE: There is a new temporary procedure for public speaking. Details can be found on the Joliet.gov "Public Comments" web page. ADJOURNMENT A motion to adjourn was made by Councilman Hug, seconded by Councilwoman Gavin. The motion was carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 4 of 4