Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Tuesday, July 6, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final July 6, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final July 6, 2021 As of June 11, 2021, Governor Pritzker moved Illinois to Phase 5. Under Phase 5, all sectors of the economy can resume at regular capacity with new safety guidelines and procedures. Pursuant to the Illinois Department of Commerce & Economic Opportunity’s Guidelines, it is recommended that any individual appearing in-person who is not fully vaccinated wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug, Bettye Gavin and Terry Morris ALSO PRESENT: Allison Swisher - Director of Public Utilities, Greg Ruddy - Director of Public Works, and Owen Dean - Civil Engineer. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to approve the Minutes of the June 16, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug, Gavin and Morris Minutes - June 16, 2021 ID-429-20 Attachments: Public Service Meeting Minutes - 6-14-21 CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. CONTRACTS a. Award of Contract for the Boulder Avenue / Fairview ID-419-20 Avenue Water Main Improvement Project - 2021 to Austin Tyler Construction Inc. in the amount of $353,353.00 Attachments: Approver Report Allison Swisher, Director of Public Utilities, discussed the Boulder Avenue / Fairview Avenue watermain project, in the amount of $353,353.00, on behalf of Austin Tyler Construction, Inc. b. Purchase of a Backhoe Loader for the Public Utilities ID-420-20 Department from Altorfer Industries, Inc. in the amount of $127,920.00 Attachments: Approver Report Allison Swisher discussed the purchase of a backhoe loader, in the amount of $127,920.00, on behalf of Altorfer industries, Inc. c. Purchase of a Combination Sewer Cleaner Vac Truck for ID-421-20 the Public Utilities Department to Standard Equipment CO Inc. in the amount of $452,753.00 Page 1 of 5 Public Service Committee Meeting Minutes - Final July 6, 2021 Attachments: Approver Report Allison Swisher discussed the purchase of a Combination Sewer Cleaner Vac Truck, in the amount of $452,753.00, on behalf of Standard Equipment CO, Inc. d. Professional Services Agreement for the Lead Water ID-422-20 Service Line Replacement Phase 3 Project to Baxter & Woodman Inc. in the amount of $40,000.00 Attachments: Approver Report Allison Swisher discussed Phase 3 of the Lead Water Service Line Replacement Project, in the amount of $40,000.00, on behalf of Baxter & Woodman, Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Contract Item No's ID-419-20, ID-420-20, ID-421-20, and ID-422-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Contract Items Approved CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 1 in the amount of $1,249.80 and ID-423-20 Payment No. 2 and Final for the Mirage Subdivision - County Line Road Drainage Improvements - 2020 to P.T. Ferro Construction Co. in the amount of $62,360.35 Attachments: Approver Report Greg Ruddy, Director of Public Works, discussed Change Order No. 1, in the amount of $1,249.80, on behalf of P.T. Ferro Construction Co. Also discussed was payment No. 2 and final, in the amount of $62,360.35. b. Change Order No. 5 for the Eastside Wastewater ID-424-20 Treatment Plant Phosphorus Removal Project to Williams Brothers Construction, Inc. in the amount of $106,204.73 Attachments: Approver Report Allison Swisher discussed Change Order No. 5 for the ESTP Phosphorus Removal Project, in the amount of $106,204.73, on behalf of Williams Brothers Construction, Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval to the full Council Change Orders / Pay Estimates / Final Payments Item No's ID-423-20 and ID-424-20. Page 2 of 5 Public Service Committee Meeting Minutes - Final July 6, 2021 The motion carried by the following vote: Aye: Hug, Gavin and Morris c. Change Order No. 1 in the amount of $(14,600.00) and ID-425-20 Payment Request No. 1 and Final for the Infantry Fence Repair / Replacement Project - 2020 to Cedar Mill, Inc. in the amount of $30,200.00 Attachments: Infantry Drive Fence Repair_CO 1 PAY 1F Greg Ruddy discussed Change Order No. 1 for the Infantry Fence Repair, in the amount of ($14,600.00) on behalf of Cedar Mill, Inc. Also discussed was Payment Request No. 1 and Final, in the amount of $30,200.00. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval Change Orders / Pay Estimates / Final Payments Item No. ID-425.20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Change Orders / Pay Estimates / Final Payment Items Approved ORDINANCES AND RESOLUTIONS a. Resolution Accepting a Public Utility Easement from JMF ID-426-20 Industries LLC (PIN 05-06-11-409-021-0000) for the Essington and Jefferson Interceptor Sewer Project Attachments: Resolution Easement Agreement for Parcel 0004.pdf Easement Exhibit for Parcel 0004.pdf Approver Report This Resolution will be removed from the Agenda. b. Resolution Accepting a Public Utility Easement and ID-427-20 Temporary Construction Easement from Stonemor Illinois LLC (PIN 05-06-11-409-033-0010; -0020) for the Essington and Jefferson Interceptor Sewer Project Attachments: Resolution Easement Agreement for Parcel 0003.pdf Easement Exhibit for Parcel 0003.pdf Approver Report This Resolution will be removed from the Agenda. Page 3 of 5 Public Service Committee Meeting Minutes - Final July 6, 2021 VARIOUS a. 2021 Deteriorated Roadway Resurfacing Program ID-428-20 Attachments: Approver Report Greg Ruddy discussed 48 streets that will be resurfaced for a total of $2,347,427.00. A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to recommend for approval by the full Council ID-428-20. The motion carried by the following vote: Aye: Hug, Gavin and Morris Various Item Approved NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Report on Hydrant Repairs, Valves, Utilities Contracted ID-418-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 6-25-2021 (003) Allison Swisher discussed the current hydrants, valves and watermain breaks. There are a total of 128 watermain breaks for the year. For past years - during January 1 - June 25 time period - there were 70 in 2020, 137 in 2019, 130 in 2018. The year 2020 was abnormal with the weather and water main breaks are very weather dependent. b. Discussion Item: Citywide Pavement Resurfacing Life TMP-1955 Cycle and Cost Analysis Attachments: Resurfacing Lifecycle Greg Ruddy discussed the resurfacing costs and typical lifecycle of an asphalt pavement. There is approximately 1,418 lane miles of asphalt roadway within the City of Joliet. The City of Joliet currently resurfaces 14-20 miles of road per year. To properly maintain roadway lifecycle, we need to replace 71 miles per year. PUBLIC COMMENT Allison Swisher explained the situation at 314 Dewey in regards to sewage coming out of the cleanout and running onto the neighbor's yard. An illicit discharge letter was issued and the IEPA has been notified. The permanent fix would be to reroute the sewer to the main in front of the home. The owners were present and spoke regarding this. Estimates on the cost of running a new line will be discussed at the next Public Service Meeting. ADJOURNMENT Page 4 of 5 Public Service Committee Meeting Minutes - Final July 6, 2021 A motion was made by Councilwoman Gavin, seconded by Councilman Morris, to adjourn The motion carried by the following vote: Aye: Hug, Gavin and Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5