Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, October 18, 2021 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Larry E. Hug Bettye Gavin Terry Morris Public Service Committee Meeting Minutes - Final October 18, 2021 Page 1 of 1 Public Service Committee Meeting Minutes - Final October 18, 2021 As of August 30, 2021, Governor Pritzker announced a statewide indoor mask mandate for all Illinois residents, regardless of vaccination status. In compliance with Governor Pritzker’s mandate, any individual appearing in person must wear a face-covering to cover their nose and mouth. Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Present Larry E. Hug and Bettye Gavin Absent Terry Morris ALSO PRESENT: Greg Ruddy - Director of Public Works, Allison Swisher - Director of Public Utilities, Tony Anczer - Deputy Director of Public Utilities, and Owen Dean - Civil Engineer. APPROVAL OF MINUTES A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to approve the Minutes of the October 4, 2021 Public Service Committee Meeting. The motion carried by the following vote: Aye: Hug and Gavin Absent: Morris Minutes - October 4, 2021 ID-510-20 Attachments: October 4, 2021 Public Service Meeting Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. CONSENT AGENDA City Manager Policy Regarding Delay of City Council Action on Public Service Committee Recommended Council Memos This will be tabled until the next Public Service Meeting for the City Manager and for Councilman Morris to attend this discussion. CONTRACTS a. Award of Contract for the Houbolt Road / Hollywood Road TMP-2552 (US Route 6 - I-80) Roadway Reconstruction Project - MFT Section No. 16-00503-00-PV to “D” Construction, Inc. in the amount of $29,985,469.05 Greg Ruddy, Director of Public Works, discussed the Contract for the Houbolt Road / Hollywood Road Roadway Reconstruction Project, in the amount of $29,985,469.05, to "D" Construction, Inc. b. Award of Contract for Professional Engineering Services TMP-2553 for the Phase III Engineering Services for the Houbolt Road / Page 1 of 5 Public Service Committee Meeting Minutes - Final October 18, 2021 Hollywood Road (US Route 6 - I-80) Roadway Reconstruction Project - MFT Section No. 16-00503-00-PV to Civiltech, Inc. in an amount not to exceed $3,174,684.00 Greg Ruddy discussed the Phase III Engineering services for the Houbolt Road / Hollywood Road Roadways Reconstruction Project, in the amount of $3,174,684.00, on behalf of Civiltech, Inc. c. Award of Contract for the 2021 Traffic Signal Materials TMP-2554 Purchase Order to Traffic Control Corporation in the amount of $131,255.00 Greg Ruddy discussed the 2021 Traffic Signal Materials Purchase Order, in the amount of $131,255.00, on behalf of Traffic Control Corporation. d. Renewal of Contract for 2021-2024 Snow Removal for the TMP-2558 Downtown City Center Area and the Commuter Lot Area Greg Ruddy discussed the 2021-2022 Snow Removal season for the downtown city center area and the commuter lot area to Snow Systems and George's Landscaping. e. Award of Contract for the Lead Service Line Replacement TMP-2576 Phase 3A Project to Stip Bros Excavating, Inc. in the amount of $1,275,281.20 and Professional Service Agreement to Baxter & Woodman in the amount of $300,000.00 Anthony Anczer, Deputy Director - Engineering, discussed Lead Service Line Replacement Phase 3A, in the amount of $1,275,281.20, on behalf of Stip Bros. Excavating Inc. Also included is a Professional Services Agreement for the Lead Service Line Replacement Phase 3A, 3B, and 3C, in the amount of $300,000.00, on behalf of Baxter & Woodman Consulting Engineers. f. Award of Contract for the Lead Service Line Replacement TMP-2577 Phase 3B Project to Brandt Excavating in the amount of $1,134,744.75 Tony Anczer discussed Phase 3B, in the amount of $1,134,744.75, on behalf of Brandt Excavating. g. Award of Contract for the Lead Service Line Replacement TMP-2578 Phase 3C Project to Stip Bros Excavating, Inc. in the amount of $1,049,851.70 Tony Anczer discussed Phase 3C, in the amount of $1,049,851.70, on behalf of Stip Bros. Excavating. h. Renew Community Notification System TMP-2601 Allison Swisher, Director of Public Utilities, discussed the Everbridge / Federal Signal Community Notification System, in the amount of $31,125.00. This cost will be split three ways between Public Utilities, Police Department, and Fire Department. A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to Page 2 of 5 Public Service Committee Meeting Minutes - Final October 18, 2021 recommend for approval by the full Council Contract Item No's TMP-2552, TMP-2553, TMP-2554, TMP-2558, TMP-2576, TMP-2577, TMP-2578 and TMP-2601. The motion carried by the following vote: Aye: Hug and Gavin Absent: Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS a. Change Order No. 1 for the 2021 Pavement Marking TMP-2555 Program - MFT Sect. No. 21-00539-00-ST to Superior Road Striping, Inc. in the amount of $21,672.10 and Payment Request No. 3 and Final in the amount of $72,481.59 Greg Ruddy discussed Change Order No. 1, in the amount of $21,672.10, on behalf of Superior Road Striping, Inc. Also discussed was final Payment No. 3, in the amount of $72,481.59, to Superior Road Striping, Inc. b. Change Order No. 1 for the Summit Street (Stone TMP-2559 Street-Bridge Street) Roadway Improvement Project - Community Development Block Grant - 2021 to Austin Tyler Construction, Inc. in the amount of $76,478.57 Payment Request No. 3 in the amount of $215,753.93 Greg Ruddy discussed Change Order No. 1, in the amount of $76,478.57, to the Summit Street (Stone Street-Bridge Street) Roadway Improvement Project. Also included was Payment Request No. 3, in the amount of $215,753.93, on behalf of Austin Tyler Construction, Inc. c. Change Order No. 11 for the 2018 Sanitary Sewer TMP-2579 Rehabilitation Program to Michels Corporation in the amount of ($1,026,435.04) and Final Payment in the amount of $200,869.72 Tony Anczer discussed Change Order No. 11, for a net deduction in the amount of ($1,026,4353.04), for the 2018 Sanitary Sewer Rehabilitation Program. Also included is a contract extension of 294 calendar days on behalf of Michels Corporation. Payment No. 13 and Final, in the amount of $200,869.72, on behalf of Michels Corporation. d. Change Order No. 2 for the 2021 Sanitary Sewer TMP-2580 Rehabilitation Program to Performance Pipelining Inc. in the amount of $27,568.50 Tony Anczer discussed Change Order No. 2, in the amount of $27,568.50, on behalf of Performance Pipelining Inc. A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to recommend for approval by the full Council Change Orders / Pay Estimates / Final Payments Item No's TMP-2555, TMP-2559, TMP-2579, and TMP-2580. Page 3 of 5 Public Service Committee Meeting Minutes - Final October 18, 2021 The motion carried by the following vote: Aye: Hug and Gavin Absent: Morris ORDINANCES AND RESOLUTIONS a. Resolution Approving Addendum No. 3 to the TMP-2556 Intergovernmental Agreement with the State of Illinois Department of Transportation for the Houbolt Road (I-80-US Route 6) Roadway Reconstruction Project - MFT Section No. 16-00503-00-PV Attachments: Resolution - Addendum No. 3 - Houbolt Road IGA Houbolt IGA Addendum No. 3 Houbolt PH III Engineering Services Agreement Greg Ruddy discussed the adoption of Resolution Approving Addendum No. 3 to the Intergovernmental Agreement with the State of Illinois Department of Transportation for the Houbolt Road Roadway Reconstruction Project. b. Resolution Appropriating Motor Fuel Tax Funds for the TMP-2557 2021 Pavement Marking Program - MFT Section No. 21-00539-00-ST in the amount of $21,672.10 Attachments: Resolution - 2021 Pavement Markings Greg Ruddy discussed this Resolution. A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to recommend for approval by the full Council Ordinances and Resolutions Item No's TMP-2556 and TMP-2557. The motion carried by the following vote: Aye: Hug and Gavin Absent: Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION a. Alternative Water Source Program ID-511-20 Allison Swisher discussed the update to the Alternative Water Source Program. There is a Stakeholder Meeting to be held on 10/20/21 from 1 pm - 2:30 pm. b. Proposed Cost Sharing Overhead Sewer and Backflow TMP-2581 Prevention Program - A Solution to Sanitary Sewer Basement Backups Page 4 of 5 Public Service Committee Meeting Minutes - Final October 18, 2021 Attachments: Overhead Sewer Program and Backflow Prevention Memo.doc Owen Dean, Civil Engineer II, discussed the Proposed Cost Sharing Overhead Sewer and Backflow Prevention Program - A solution to sanitary sewer basement backups. More information will be presented at the next meeting with a sliding scale of reimbursement. PUBLIC COMMENT No one was in attendance. ADJOURNMENT A motion was made by Councilwoman Gavin, seconded by Councilman Hug, to adjourn. The motion carried by the following vote: Aye: Hug and Gavin Absent: Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5