Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, June 6, 2022 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Final June 6, 2022 Page 1 of 1 Public Service Committee Meeting Minutes - Final June 6, 2022 Citizens who are unable to attend the meeting can email comments in advance of the meeting to publiccomment@joliet.gov. ROLL CALL Councilwoman Gavin is attending remotely. Present Councilman Larry E. Hug, Councilwoman Bettye Gavin and Councilman Terry Morris ALSO PRESENT: Greg Ruddy - Director of Public Works, Allison Swisher - Director of Public Utilities, Tony Anczer - Deputy Director - Engineering, Mike Todorovic - Deputy Director of Public Works, Eva Marie Tropper, Director of Community Development and Jayne Bernhard - Planning and Zoning. APPROVAL OF MINUTES A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to approve the Minutes of the May 16, 2022 Public Service Committee Meeting. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris May 16, 2022 Public Service Minutes ID-776-20 Attachments: May 16, 2022 Public Service Minutes CITIZENS TO BE HEARD ON AGENDA ITEMS Rachel Resk, owner of 310 Dewey, spoke regarding her main sewer line that has collapsed. Owen Dean, Civil Engineer I, stated that there was a similar sewer issue at one of the neighbors. She is requesting the 50/50 Program to repair this sewer line. Owen will put the Agreement together to have this done. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to approve a 50/50 Agreement with the owner of 310 Dewey to have this sewer repaired. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris CONTRACTS Purchase of GPS Survey Equipment from Kara Company, TMP-3839 Inc. in the amount of $31,078.46 Mike Todorovic, Deputy Director of Public Works, discussed the purchase of GPS Equipment, in the amount of $31,078.46, from Kara Company. Award of Contract for the 2022 Sidewalk / Curb Replacement TMP-3840 Project - Far West Area to Davis Concrete Construction Co. in the amount of $347,994.00 Greg Ruddy, Director of Public Works, discussed the 2022 Sidewalk / Curb Replacement Project - Far West Area, in the amount of $347,994.00, on behalf Page 1 of 5 Public Service Committee Meeting Minutes - Final June 6, 2022 of Davis Concrete Construction Co. Purchase of Sensus Advanced Metering Infrastructure (AMI) TMP-3842 Base Station for Laraway Road Water Tower from Core & Main LP in the amount of $50,000.00 Anthony Anczer, Deputy Director - Engineering, discussed the purchase of an AMI base station for the Laraway Road water tower, in the amount of $50,000.00, on behalf of Core & Main LP. Purchase Water Metering Equipment from Core & Main LP in TMP-3843 the amount of $230,565.00 Anthony Anczer discussed the purchase of water metering equipment, in the amount of $230,565.00, on behalf of Core & Main LP. Award of Price Agreements for the 2022 Street Maintenance TMP-3859 Materials Contracts: a) City of Joliet Aggregate Price Agreement Contract b) City of Joliet Bituminous Materials Contract Mike Todorovic and Greg Ruddy discussed the Aggregate and Bituminous Materials Contracts for 2022. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for approval TMP-3839, TMP-3840, TMP-3842,TMP-3843, and TMP-3859. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 1 for the 2021 Roadways Resurfacing TMP-3844 Contract B - MFT Sect. No. 21-00541-00-RS to P.T. Ferro Construction Co. in the amount of $392,575.14 and Payment Request No. 5 in the amount of $250,892.70 Mike Todorovic discussed Change Order No. 1 for the 2021 Roadways Resurfacing Contract B - MFT Sect. No. 21-00541-00-RS, in the amount of $392,575.14, on behalf of P.T. Ferro Construction Co. Also discussed was Payment Request No. 5 in the amount of $250,892.70. Change Order No. 3 for the 2019 - 2020 Large Meter TMP-3846 Replacement Program to Calumet City Plumbing & Heating Co Inc. in the amount of $80,757.00 Anthony Anczer discussed Change Order No. 3, a net addition in the amount of $80,757.00, to the 2019 - 2020 Large Meter Replacement Program contract, on behalf of Calumet City Plumbing & Heating Co, Inc. Pay Estimate No. 4 and Final for the Logan Avenue Roadway TMP-3847 Project - MFT Sect. No. 20-00527-00-FP to Austin - Tyler Construction, Inc. in the amount of $10,754.31 Page 2 of 5 Public Service Committee Meeting Minutes - Final June 6, 2022 Mike Todorovic discussed Payment Request No. 4 and Final, in the amount of $10,754.31, for the Logan Avenue Roadway Project - MFT Sect. No. 20-00527-00-FP, on behalf of the Austin -Tyler Construction, Inc. Change Order No. 2 for the Arch Court (Clinton Street - Cass TMP-3848 Street) Roadway Improvement Project - MFT Sect. No. 20-00528-00-FP to P.T. Ferro Construction Co. in the amount of ($20,496.66) and Payment Request No. 4 and Final in the amount of $23,414.73 Mike Todorovic discussed Change Order No. 2 for the Arch Court (Clinton Street - Cass Street) Roadway Improvement Project - MFT Sect. No. 20-00528-00-FP, in the amount of ($20,496.66) on behalf of P.T. Ferro Construction Co. Also discussed was Payment Request No. 4 in the amount of $23,414.73. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for approval TMP-3844, TMP-3846, TMP-3847 and TMP-3848 The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris ORDINANCES AND RESOLUTIONS Resolution Appropriating Additional Motor Fuel Tax Funds TMP-3849 for the 2021 MFT Roadways Resurfacing Contract B - MFT Sect. No. 21-00541-00-RS to P.T. Ferro Construction Co in the amount of $328,876.48 Attachments: 2021 RESURF B BLR 09111_ MFT Res 2 Mike Todorovic discussed this Resolution for MFT Funds in the amount of $328,876.48. Resolution Approving a Memorandum of Understanding TMP-3834 Between the City of Joliet and the Joliet Area Historical Museum for Operations at the Union Depot Tower (Gateway Center Train Station) Attachments: Resolution U.D. Tower MOU_FINAL Draft Jayne Bernhard, City Planner, discussed a Resolution authorizing execution of a Memorandum of Understanding with the Joliet Area Historical Museum for operations and educational programming at the Union Depot Tower, which is located within the Gateway Center Train Station. Resolution Approving a Letter of Intent with the Illinois TMP-3850 Department of Transportation for the Development of a Community Plan and the Construction of Mitigation Measures Associated with the I-80 (Ridge Road - US Route Page 3 of 5 Public Service Committee Meeting Minutes - Final June 6, 2022 30) Improvements Attachments: I-80 Community Plan IDOT LOI Resolution I80 Community Plan IDOT LOI Exhibit A I-80 Map Greg Ruddy, Eva-Marie Tropper, and the Committee discussed the Resolution Approving a Letter of Intent with IDOT for the development of a community plan and the construction of mitigation measures associated with the I-80 (Ridge Road - US Route 30) Improvements. Resolution Approving an Intergovernmental Agreement with TMP-3851 the County of Will and Village of Channahon for a Phase I Engineering Study for US Route 6 (Houbolt Road - I-55) Attachments: Route 6 IGA Resolution Route 6 IGA Document Greg Ruddy discussed the Resolution Approving an Intergovernmental Agreement with the County of Will and the Village of Channahon for the development of a Phase I Engineering Study for US Route 6 (Houbolt Road - I-55). Ordinance Amending the 2022 City of Joliet Annual Budget TMP-3852 for a Phase I Engineering Study for US Route 6 (Houbolt Road - I-55) in the amount of $602,667.00 Attachments: Route 6 IGA Budget Amendment Resolution Greg Ruddy discussed the Budget Amendment, in the amount of $602,667.00, for the City's portion of a Phase I Engineering Study for US Route 6 (Houbolt Road - I-55). Councilman Hug directed that this needs to be reviewed by the Finance Committee. Resolution Approving an Intergovernmental Agreement with TMP-3853 the Illinois Department of Transportation for the I-55 and Illinois Route 59 Interchange Improvements Attachments: 55 & 59 IGA Resolution - Word I55 and 59 Agreement Greg Ruddy discussed the Resolution Approving an Intergovernmental Agreement with the Illinois Department of Transportation for the I-55 and Illinois Route 59 Interchange Improvements. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend for approval TMP-3849, TMP-3834, TMP-3850, TMP-3851, TMP-3852, and TMP-3853. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris Page 4 of 5 Public Service Committee Meeting Minutes - Final June 6, 2022 NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Parkhill Subdiv Retention Pond ID-778-20 Councilwoman Gavin discussed a complaint from a resident that this pond is not being maintained and would like someone to reach out to him. Parkwood Avenue ID-779-20 Councilwoman Gavin said there was a complaint from a resident that their backyard floods. It started happening after the path was redone in Pilcher Park by the Joliet Park District. Councilwoman Gavin reached out to the Park District. Report on Hydrant Repairs, Valves, Utilities Contracted ID-775-20 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 5-31-2022 (003) Allison Swisher, Director of Public Utilities updated the Public Service Committee with this report detailing items from the past two months. 314 Dewey Avenue Sewer Lateral TMP-3891 See discussion above. PUBLIC COMMENT No one present at this time. ADJOURNMENT A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris This meeting will be held in an accessible location. If you need a reasonable accommodation, please contact Christa M. Desiderio, City Clerk, 150 West Jefferson Street, Joliet, Illinois 60432 at (815) 724-3780. Page 5 of 5