Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 19, 2022 4:30 PM City Hall - Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug Councilwoman Bettye Gavin Councilman Terry Morris Public Service Committee Meeting Minutes - Final December 19, 2022 Page 1 of 1 Public Service Committee Meeting Minutes - Final December 19, 2022 ROLL CALL Present Councilman Larry E. Hug, Councilwoman Bettye Gavin and Councilman Terry Morris ALSO PRESENT: Allison Swisher - Public Utilities Director, Anthony Anczer - Deputy Director Engineering, Greg Ruddy - Public Works Director, Joe Darlington - Burns & McDonnell, Joe Johnson, and Bob Okon - Herald News. APPROVAL OF MINUTES A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to approve the December 5, 2022 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris December 5, 2022 Public Service Minutes ID-939-20 Attachments: 120522 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. CONTRACTS Purchase of one (1) Pelican Street Sweeper from Standard TMP-4899 Equipment Co Inc. in the amount of $275,000.00 Greg Ruddy, Public Works Director, discussed the purchase of one Pelican Street Sweeper, for the discounted amount of $275,000, to Standard Equipment Co. Inc. Purchase of Anti-Icing / Deicing fluids for the 2022 - 2023 TMP-4904 Snow Removal Season to SNI Solutions Inc. in the amount of $165,000.00 and to Siacalco LTD in the amount of $26,000.00 Greg Ruddy discussed the Anti-Icing / Deicing fluids for the 2022-2023 Snow Removal Season from two vendors: Biomelt Supreme - $165,000.00 and Sicalco LTD - $26,000.00. Award of Contract for the Repair to the No. 4 Sludge Storage TMP-4905 Tanks at the Eastside Wastewater Treatment Plant to Cady Inc. in the amount of $156,900.00 Allison Swisher, Public Utilities Director, discussed the award of Contract, in the amount of $156,900.00, to Cady Inc. Award of Contract for the Purchase of Replacement Parts for TMP-4906 the No. 1 and No. 3 Primary Tanks at the Eastside Wastewater Treatment Plant to Evoqua Water Technologies LLC in the amount of $122,220.68 Page 1 of 4 Public Service Committee Meeting Minutes - Final December 19, 2022 Allison Swisher discussed purchase of replacement parts for the No. 1 and No. 3 Primary Tanks at the ESTP, in the amount of $122,220.68, to Evoqua Water Technologies LLC. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend TMP-4899, TMP-4904, TMP-4905, and TMP-4906 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 2 for the 2021 Roadways Resurfacing TMP-4907 Contract A - MFT Sect. No. 21-00540-00-RS to Austin Tyler Construction Inc. in the amount of ($56,405.65), and Pay Request No. 4 and Final in the amount of $202,153.88 Greg Ruddy discussed Change Order No. 2 for the 2021 Roadways Resurfacing Contract A, in the amount of ($56,405.65), on behalf of Austin Tyler Construction Inc. Change Order No. 2 for the 2021 Roadways Resurfacing TMP-4908 Contract B - MFT Sect. No. 21-00541-00-RS to P.T. Ferro Construction Co. in the amount of ($9,044.93) and Pay Request No. 7 and Final in the amount of $77,000.00 Greg Ruddy discussed Change Order No. 2 for the 2021 Roadways Resurfacing Contract B, in the amount of ($9,044.93), on behalf of P.T. Ferro Construction Co. Change Order No. 1 for the 2022 Electric Maintenance TMP-4909 Assistance Contract to Van-Mack Electric Inc. in the amount of $15,400.26 and Payment Request No. 1 in the amount of $15,400.26 Greg Ruddy discussed Change Order No. 1 for the 2022 Electric Maintenance Assistance Contract, in the amount of $15,400.26, on behalf of Van-Mack Electric Inc. Approve Payment for Emergency Repairs to the No. 2 TMP-4910 Digester at the Eastside Wastewater Treatment Plant to Dahme Mechanical Industries Inc. in the amount of $48,708.00 Allison Swisher discussed payment of emergency repairs to the No. 2 Digester at the ESTP, in the amount of $48,708.00, to Dahme Mechanical Industries Inc. Change Order No. 1 for the 2022 Biosolids Disposal Contract TMP-4911 to New Era Spreading Inc. in the amount of $372,077.17 Allison Swisher discussed Change Order No. 1 for the 2022 Biosolids Disposal Contract, in the amount of $372,077.17, to New Era Spreading Inc. Change Order No. 1 for the 2022 Utilities Electrical TMP-4912 Maintenance Service Agreement to Elliott Electric Inc. in the Page 2 of 4 Public Service Committee Meeting Minutes - Final December 19, 2022 amount of $89,769.09 Allison Swisher discussed Change Order No. 1 for the 2022 Utilities Electrical Maintenance Service Agreement, in the amount of $89,769.09, to Elliott Electric Inc. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend TMP-4907, TMP-4908, TMP-4909, TMP-4910, TMP-4911, and TMP-4912 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris ORDINANCES AND RESOLUTIONS Ordinance Proposing the Establishment of the 2023 Joliet TMP-4889 Special Service Areas No.’s 1-3 Attachments: 1. proposed to establish BROADWAY 2023 SSA #1 Ordinance.pdf 1. BROADWAY SSA #1 PO list.pdf 1. Broadway Map.pdf 2. proposed to establish CORA 2023 SSA #2 Ordinance.pdf 2. CORA SSA 2 PO list.pdf 2. 1320 SSA Cora.pdf 3. proposed to establish STONE 2023 SSA #3 Ordinance.pdf 3. STONE SSA 3 PO list.pdf 3. 1321 SSA Stone.pdf Greg Ruddy discussed full road reconstruction Special Service Areas No. 1 - No. 3. Special Service Area No. 1 - S. Broadway Street (W. Jefferson Street - W. Marion Street), No. 2 - Cora Street (Frank Avenue - Russell Street), and No. 3 - Stone Street (N. Center Street - N. Hickory Street). Ordinance Authorizing the City of Joliet to Borrow Funds TMP-4892 from the Public Water Supply Loan Program for 2023 - 2030 Water Main Rehabilitation Projects and 2025 - 2030 Lead Water Service Line Replacement Projects Attachments: IEPA Bond Ordinance PWSLP Final 121222.docx Allison Swisher discussed this Ordinance. This will also be reviewed by the Finance Committee as well as City Council. Resolution approving Amendment No. 1 to the TMP-4913 Intergovernmental Agreement with the State of Illinois Department of Transportation for the Construction and Construction Engineering for the Caton Farm Road and Essington Road Intersection Improvements Project - MFT Sect. No. 11-00446-00-CH Page 3 of 4 Public Service Committee Meeting Minutes - Final December 19, 2022 Attachments: Resolution BLR 05311-1 11-00446-00-CH Location Map Greg Ruddy discussed Amendment No. 1 to the IGA for Caton Farm Road and Essington Road Intersection Improvements Project. A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to recommend TMP-4889, TMP-4892, and TMP-4913 for approval by the full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Alternative Water Source Program Update TMP-4914 Attachments: 2022-12-19 PSC.pptx Joe Darlington, Burns & McDonnell, presented a quarterly evaluation of the Alternative Water Source Program. PUBLIC COMMENT None at this time. ADJOURNMENT A motion was made by Councilwoman Bettye Gavin, seconded by Councilman Terry Morris, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilwoman Gavin and Councilman Morris Page 4 of 4