Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, November 6, 2023 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Final November 6, 2023 Page 1 of 1 Public Service Committee Meeting Minutes - Final November 6, 2023 ROLL CALL Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilman Cesar Guerrero ALSO PRESENT Greg Ruddy - Director Public Works, Allison Swisher - Director Public Utilities, Brent Fraser - Operating Engineer, Sean Mikos - Deputy Director Public Works, Anthony Anczer - Deputy Director Engineering APPROVAL OF MINUTES A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to approve the October 16, 2023 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero October 16, 2023 Public Service Minutes TMP-6616 Attachments: 101623 Public Service Meeting.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No public in attendance at this time. CONTRACTS Award of Contract for the Lead and Asbestos Removal at the TMP-6546 Victory Center Gymnasium, 25 N Broadway St., Joliet, IL 60432 to Universal Asbestos Removal Inc. in an amount not to exceed of $315,840.00 Brent Fraser, Engineer, discussed the Lead & Asbestos removal, in an amount not to exceed $315,840.00, by Universal Asbestos Removal Inc. Award of a Professional Services Contract for Pavement TMP-6568 Analysis and Condition Classification to Cyclomedia Technology Inc. in the amount of $83,683.00 Greg Ruddy, Public Works Director, discussed the Award of Professional Services for Pavement Analysis and Condition Classification, in the amount of $83,683.00, Cyclomedia Technology Inc. Award of Professional Services Agreement for the TMP-6571 Non-Revenue Water Billing System Audit to EMA Inc. in the amount of $44,029.00 Anthony Anczer, Deputy Director Engineering, discussed the Professional Services Agreement for the Non-Revenue Water Billing System Audit, in the amount of $44,029.00, by EMA Inc. Annual Software Payment for the Sensus Analytic and RNI TMP-6572 SAAS Systems to Core & Main LP in the amount of Page 1 of 6 Public Service Committee Meeting Minutes - Final November 6, 2023 $82,593.00 Anthony Anczer discussed the Annual Software & Payment for the Sensus Analytic and RNI SAAS Systems, in the amount of $82,593.00, to Core & Main LP. Award of Contract for the 2024 Drinking Water Sodium TMP-6573 Hypochlorite Purchase to Univar USA Inc. in an amount not to exceed of $498,480.00 Allison Swisher, Public Utilities Director, discussed the 2024 Drinking Water Sodium Hypochlorite Purchase, in an amount not to exceed of $498,480.00, to Univar USA Inc. Award of Contract for the 2024 Bulk Sodium Hypochlorite TMP-6574 Purchase to Hawkins Inc. in an amount not to exceed of $260,550.00 Allison Swisher discussed the 2024 Bulk Sodium Hypochlorite Purchase, in an amount not to exceed of $260,550.00, to Hawkins Inc. Award of Contract for the 2024 Sodium Bi-Sulfite Purchase TMP-6575 to Alexander Chemical in an amount not to exceed of $47,760.00 Allison Swisher discussed the 2024 Sodium Bi-Sulfite Purchase, in an amount not to exceed of $47,760.00, to Alexander Chemical. Award of Contract for the 2024 Sodium Permanganate TMP-6576 Purchase to Carus Corporation In an amount not to exceed of $349,925.28 Allison Swisher discussed the 2024 Sodium Permanganate Purchase, in an amount not to exceed $349,925.28, to Carus Corporation. Award of Contract for the 2024 Manganese Sulfate Purchase TMP-6577 to Hawkins Inc. in an amount not to exceed of $246,330.00 Allison Swisher discussed the 2024 Manganese Sulfate Purchase, in an amount not to exceed $246,330.00, to Hawkins Inc. Award of Contract for the 2024 Blended Phosphate Purchase TMP-6578 to Carus Corporation in an amount not to exceed of $127,680.00 Allison Swisher discussed the 2024 Blended Phosphate Purchase, in an amount not to exceed $127,680.00, to Carus Corporation. Award of Contract for the 2024 Aluminum Sulfate Purchase TMP-6579 to Usalco Michigan City Plant LLC in an amount not to exceed of $720,655.00 Allison Swisher discussed the 2024 Aluminum Sulfate Purchase, in an amount not to exceed $720,655.00, to Usalco Michigan City Plant LLC. Approve Purchase for the Replacement Deep Well Motor for TMP-6580 Well 17D to Layne Christensen Company Inc. in the amount Page 2 of 6 Public Service Committee Meeting Minutes - Final November 6, 2023 of $164,115.00 Allison Swisher discussed the Purchase of the replacement deep well motor for Well 17D, in the amount of $164,115.00, to Layne Christensen Company Inc. Approve Repairs to the Well 17D Pump to Layne Christensen TMP-6581 Company Inc. in the amount of $26,072.00 Allison Swisher discussed the Repairs to Well 17D Pump, in the amount of $26,072.00, to Layne Christensen Company Inc. Award of Contract for the 2023 - 2024 Snow Removal for the TMP-6582 Downtown City Center Area to Porch Doctors Inc. in the amount of $58,070.00 Greg Ruddy discussed the 2023-2024 Snow Removal for the Downtown City Center Area, in the amount of $58,070.00, to Porch Doctors Inc. Award of Professional Services Agreement for the TMP-6583 Department of Public Utilities Safety Consulting Services - 2024 with Sheffield Safety & Loss Control LLC in the amount of $250,075.00 Allison Swisher discussed the 2024 Public Utilities Safety Consulting Services, in the amount of $250,075.00, with Sheffield Safety & Loss Control LLC. Approve a Contract for the 2023 - 2024 Rock Salt Purchase TMP-6584 with the State of Illinois and Cargill Inc. to Purchase Bulk Rock Salt at the average Unit Price of $75.02 Sean Mikos, Deputy Director Public Works, discussed the 2023-2024 Rock Salt Purchase, at the average unit price of $75.02, with the State of Illinois and Cargill Inc. Purchase of One (1) Ford Interceptor from Ron Tirapelli TMP-6602 Ford, Inc. in the amount of $42,742.26 Greg Ruddy discussed the purchase of one (1) Ford Interceptor, in the amount of $42,742.26, from Ron Tirapelli Ford, Inc. Award of Contract for the 2024 - 2028 Utilities Generator TMP-6603 Maintenance to Charles Equipment Energy Systems LLC in the amount of $207,689.23 Allison Swisher discussed the Contract for the 2024-2028 Utilities Generator Maintenance, in the amount of $207,689.23, to Charles Equipment Energy Systems LLC. Award of Contract for the 2024 Biosolids Disposal Program TMP-6604 to New Era Spreading Inc. in the amount of $2,333,930.00 Allison Swisher discussed the 2024 Biosolids Disposal Program, in the amount of $2,333,930.00, to New Era Spreading Inc. Award of Contract for the Fairmont Water Tower Demolition TMP-6605 to Green Demolition Contractors Inc. in the amount of $48,500.00 Page 3 of 6 Public Service Committee Meeting Minutes - Final November 6, 2023 Allison Swisher discussed the Fairmont Water Tower Demolition, in the amount of $48,500.00, to Green Demolition Contractors Inc. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6546, 6568, 6571, 6572, 6573, 6574, 6575, 6576, 6577, 6578, 6579, 6580, 6581, 6582, 6583, 6584, 6602, 6603, 6604, and 6605 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 1 for the Olympic Boulevard TMP-6585 Improvements - MFT Section No. 21-00544-00-PV to D Construction Inc. in the amount of $887,079.44 Greg Ruddy discussed change Order No. 1, in the amount of $887,079.44, to D Construction Inc. Change Order No. 4 for the Sidewalk Vault Improvements - TMP-6586 16 W Van Buren & 79 N. Chicago to Lindblad Construction in the amount of $113,718.50 Sean Mikos discussed Change Order No. 4 for the Sidewalk Vault Improvements - 16 W Van Buren & 79 N Chicago, in the amount of $113,718.50, to Lindblad Construction. Change Order No. 1 for the City of Joliet Landscape TMP-6587 Maintenance Contract - East with Beary Landscape Management in the amount of $20,000.00 Sean Mikos discussed Change Order No. 1, in the amount of $20,000.00, with Beary Landscape Management. Change Order No. 1 for the 2023 Hickory - Spring Creek TMP-6588 Cleaning Project in the amount of $20,000.00 to Gregg W. Dobczyk Excavating and Payment Request No. 2 and Final in the amount of $22,000.00 Sean Mikos discussed Change Order No. 1 to the 2023 Hickory-Spring Creek Cleaning Project, in the amount of $20,000.00, to Gregg W. Dobczyk Excavating. Amendment No. 1 for Professional Services for the Small TMP-6589 Water Meter Replacement Program to Cultivate Geospatial Solutions, LLC in the amount of $24,000.00 Anthony Anczer discussed Amendment No. 1, in the amount of $24,000.00, to Cultivate Geospatial Solutions, LLC. Change Order No. 1 for the 2023 Small Water Meter TMP-6591 Replacement Program to Calumet City Plumbing & Heating Co., Inc. in the amount of $450,000.00 Anthony Anczer discussed Change Order No. 1, in the amount of $450,000.00, Page 4 of 6 Public Service Committee Meeting Minutes - Final November 6, 2023 to Calumet City Plumbing & Heating Co., Inc. Change Order No. 2 in the amount of $101,600.00 and TMP-6595 Change Order No. 3 in the amount of $28,525.00 for the Caton Farm Road Water Main Improvements Project to PT Ferro Construction Co. for a total of $130,125.00 Anthony Anczer discussed Change Order No. 2 and Change Order No. 3, for the Caton Farm Road Water Main Improvements Project, to PT Ferro Construction Co. Change Order No. 2 for the Plainfield Road (Black - Center) TMP-6598 Water Main Improvements Project to Trine Construction Corp in the amount of $14,970.64 Anthony Anczer discussed Change Order No. 2, in the amount of $14,970.64, to Trine Construction Corp. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend TMP-6585, 6586, 6587, 6588, 6589, 6591, 6595, and 6598 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero ORDINANCES AND RESOLUTIONS Resolution for the Surface Transportation Program Local TMP-6599 Match Commitment for the Theodore Street (Green Trails Drive - Westhampton Drive) Roadway Widening Improvement Project - MFT Section No. 18-00515-00-WR Attachments: Theodore Widening STP Grant Application Funding Resolution.docx Theodore Street Project Phasing Map and Cost Breakdowns.pdf Greg Ruddy discussed the Resolution for the Surface Transportation Program for the Theodore Street (Green Trails Drive - Westhampton Drive) Roadway Widening Improvement Project. The 20% match would be in 2028. Resolution Approving the Subrecipient Award Agreement TMP-6600 between Will County and City of Joliet on Behalf of the Grand Prairie Water Commission for the Alternative Water Source Program Attachments: Resolution - Subrecipient Award Agreeemnt.doc Will County and GPWC Subrecipient Agreement.pdf Allison Swisher discussed the Subrecipient Award Agreement on behalf of the Grand Prairie Water Commission. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6599, and 6600 for approval by full Council. Page 5 of 6 Public Service Committee Meeting Minutes - Final November 6, 2023 The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report on Hydrant Repairs, Valve, Utilities Contracted TMP-6601 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 10-27-2023_.pdf Allison Swisher discussed the Hydrant Repairs, and Water Main Breaks report. PUBLIC COMMENT No one wished to speak. ADJOURNMENT A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Page 6 of 6