Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Monday, November 20, 2023 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Pending Approval November 20, 2023 Page 1 of 1 Public Service Committee Meeting Minutes - Pending Approval November 20, 2023 ROLL CALL Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilman Cesar Guerrero ALSO PRESENT Greg Ruddy - Director Public Works, Sean Mikos - Deputy Director Public Works, Allison Swisher - Director Public Utilities, Anthony Anczer - Deputy Director Engineering, Rod Tonelli - Interim City Manager, Joe Nordman - Roadways Engineer, Rita Renwick - Tree Advisory Board, Ron Van Dyke - Tree Advisory Board APPROVAL OF MINUTES A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to approve the November 6, 2023 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Public Service Minutes 11/6/2023 TMP-6689 Attachments: 110623 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No one present. CONTRACTS Award of Contract for the Construction of Chicago TMP-6660 Connection Facilities - Preconstruction Services to Walsh Construction Company II, LLC as Construction Manager At-Risk in the amount of $1,975,000.00 Allison Swisher, Director Public Utilities, discussed the Contract for the Construction of Chicago Connection Facilities-Preconstruction Services, in the amount of $1,975,000.00, to Walsh Construction Company II, LLC. Purchase of Anti-Icing / De-Icing Fluids for the 2023 - 2024 TMP-6670 Snow Removal Season Sean Mikos, Deputy Director Public Works, discussed the Purchase of Anti-Icing / De-Icing Fluids for the 2023 - 2024 Snow Removal Season. Professional Services Agreement for the Development of TMP-6671 ProjectDox E Plan for the City of Joliet to Avolve Software in the amount of $72,483.75 Sean Mikos, discussed the Professional Services Agreement for the Development of ProjectDox E Plan for the City of Joliet, in an amount of $72,483.75, to Avolve Software. Approve Repairs to the Well 12D Pump to Layne Christensen TMP-6672 Company Inc. in the amount of $31,416.00 Page 1 of 5 Public Service Committee Meeting Minutes - Pending Approval November 20, 2023 Allison Swisher discussed the Repairs to the Well 12D Pump, in the amount of $31,416.00, to Layne Christensen Company Inc. Award of Professional Services Contract for the TMP-6673 Underground Storage Tank Design, Installation, and Start Up for the Cass Street Fuel Station and Cedarwood Fuel Station to Petroleum Technologies Equipment Inc. in the amount of $1,519,925.00 Greg Ruddy, Director Public Works, discussed the Professional Services Contract for the Underground Storage Tank Design, Installation, and Start Up for the Cass Street Fuel Station and Cedarwood Fuel Station and Cedarwood Fuel Station, in the amount of $1,519,925.00, to Petroleum Technologies Equipment Inc. Approve Repairs to the 2006 Vac Con Sewer Jetter / Vacuum TMP-6675 Combo Truck to EJ Equipment Inc. in the amount of $55,097.75 Allison Swisher discussed the Repairs to the 2006 Vac Con Sewer Jetter / Vacuum Combo Truck, in the amount of $55,097.75, to EJ Equipment Inc. Award of Professional Service Agreement for the Spring TMP-6676 Creek Siphon Preliminary Engineering to SEECO Consultants in the amount of $43,660.00 Anthony Anczer, Deputy Director Engineering, discussed the Award of Professional Service Agreement for the Spring Creek Siphon Preliminary Engineering, in the amount of $43,660.00, to SEECO Consultants. Award of Contract for the 2024-2025 City-Wide Newsletter to TMP-6692 Liberty Creative Solutions in the amount of $201,528.00 Rod Tonelli, Interim City Manager, discussed the Contract for the 2024-2025 City-Wide Newsletter, in the amount of $201,528.00, to Liberty Creative Solutions. Award a Contract for Professional Engineering Services for TMP-6693 the Completion of the Sidewalk Evaluation Pilot Program to Safe Step LLC in the amount of $50,000.00 Greg Ruddy discussed the Award of Contract for Professional Engineering Services for the Completion of the Sidewalk Evaluation Pilot Program, in the amount of $50,000.00, to Safe Step LLC. Item was tabled. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6660, 6670, 6671, 6672, 6673, 6675, 6676, and 6692 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 1 for the 2023 Sidewalk / Curb TMP-6677 Replacement Program - Contract C to J & J Newell Concrete Page 2 of 5 Public Service Committee Meeting Minutes - Pending Approval November 20, 2023 Contractors in the amount of $39,216.00 Sean Mikos discussed Change Order No. 1 for the 2023 Sidewalk / Curb Replacement Program - Contract C, in the amount of $39,216.00, to J & J Newell Concrete Contractors. Change Order No. 3 for the Lead Water Service Line TMP-6678 Replacement Phase 3C Project to Stip Bros. Excavating Inc. in the amount of $151,745.40 Anthony Anczer discussed Change Order No. 3 for the Lead Water Service Line Replacement Phase 3C Project, in the amount of $151,745.40, to Stip Bros. Excavating Inc. Change Order No. 3 for the 2023 Sidewalk / Curb TMP-6679 Replacement Project - Contract A to Davis Concrete Construction Co. in the amount of $13,385.00 Sean Mikos discussed Change Order No. 3 for the 2023 Sidewalk / Curb Replacement Project - Contract A, in the amount of $13,385.00, to Davis Concrete Construction Co. Change Order No. 8 for the 2021 Sanitary Rehabilitation TMP-6680 Program to Performance Pipelining Inc. in the amount of ($489,538.07) and Final Payment No. 17 in the amount of $735,000.92 Anthony Anczer discussed Change Order No. 8 for the 2021 Sanitary Rehabilitation Program, in the amount of $735,000.92, to Performance Pipelining Inc. Change Order No. 1 for the 2022 Sanitary Rehabilitation TMP-6681 Program to Performance Pipelining Inc. in the amount of ($619,402.10) and Final Payment No. 9 in the amount of $293,293.53 Anthony Anczer discussed Change Order No. 1 for the 2022 Sanitary Rehabilitation Program, in the amount of ($619,402.10) and Final Payment No. 9, in the amount of $293,293.53, to Performance Pipelining Inc. Payment No. 4 and Final for the 2022 Resurfacing Contract C TMP-6682 to Austin Tyler Construction Inc. in the amount of $614,335.48 Greg Ruddy discussed Payment No. 4 and Final for the 2022 Resurfacing Contract C, in the amount of $614,335.48, to Austin Tyler Construction Inc. Change Order No. 2 for the 2022 Electrical Maintenance TMP-6683 Assistance Contract to Van-Mack Electric Inc. in the amount of $64,120.00 and Payment Request No. 7 in the amount of $67,664.00 Greg Ruddy discussed Change Order No. 2 for the 2022 Electrical Maintenance Assistance Contract, in the amount of $64,120.00, to Van-Mack Electric Inc. Change Order No. 1 for the Lawrence Avenue Lift Station TMP-6690 Page 3 of 5 Public Service Committee Meeting Minutes - Pending Approval November 20, 2023 Rehabilitation to J.S. Alberico Construction Co. Inc. in the amount of ($14,760.00) Anthony Anczer discussed Change Order No. 1 for the Lawrence Avenue Lift Station Rehabilitation, in the amount of ($14,760.00), to J.S. Alberico Construction Co. Inc. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend TMP-6677, 6678, 6679, 6680, 6681, 6682, 6683, and 6690 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero ORDINANCES AND RESOLUTIONS Ordinance Proposing the Establishment of the 2024 Special TMP-6650 Service Areas No.’s 1 and No. 2 Attachments: Propose Bridge Ordinance 2024 SSA 1.doc Bridge Street SSA 1 Property Owner Spread Sheet.pdf Bridge Street SSA 1 Plat.pdf Propose Adella Ordinance 2024 SSA 2.doc Adella_Second SSA 2 Property Owner Spread Sheet.pdf Adella_Second SSA Plat.pdf Greg Ruddy discussed the Ordinance Proposing the Establishment of the 2024 Special Service Areas No.'s 1 and No. 2. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend TMP-6650 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Winter Water Main Construction Discussion TMP-6684 Allison Swisher discussed the Winter Water Main Construction. Greg Ruddy discussed the Tree Inventory and Grant Opportunities. PUBLIC COMMENT No one present. ADJOURNMENT A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Page 4 of 5 Public Service Committee Meeting Minutes - Pending Approval November 20, 2023 Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Page 5 of 5