Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, December 18, 2023 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Final December 18, 2023 Page 1 of 1 Public Service Committee Meeting Minutes - Final December 18, 2023 ROLL CALL Present Councilman Larry E. Hug and Councilman Cesar Guerrero Absent Councilman Pat Mudron APPROVAL OF MINUTES A motion was made by Councilman Cesar Guerrero, seconded by Councilman Larry E. Hug, to approve the December 4, 2023 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Absent: Councilman Mudron Public Service Minutes 12/4/2023 TMP-6776 Attachments: 120423 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS None at this time. CONTRACTS Award of Professional Services Agreement for the Phase III TMP-6793 Engineering Services for the Chicago Street Sidewalk Vault Contract 2 to Civiltech Engineering, Inc. in the amount of $118,625.00 Sean Mikos, Deputy Director Public Works, discussed the Award of Professional Services Agreement for the Phase III Engineering Services for the Chicago Street Sidewalk Vault Contract 2, in the amount of $118,625.00, to Civiltech Engineering, Inc. Award of Professional Services Agreement for TMP-6794 Pre-Treatment Assistance to Baxter & Woodman Inc. in the amount of $74,444.54 Allison Swisher, Director of Public Utilities, discussed the Professional Services Agreement for Pre-Treatment Assistance, in the amount of $74,444.54, to Baxter & Woodman Inc. Award of Contract for the 2024 Motor Fuel Purchase to Al TMP-6795 Warren Oil Company Inc. in the amount of $1,365,000.00 Greg Ruddy, Director of Public Works, discussed the annual fuel purchase, in the amount of $1,365,000.00, with Al Warren Oil Company Inc. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Larry E. Hug, to recommend TMP-6793, 6794, and 6795 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Page 1 of 5 Public Service Committee Meeting Minutes - Final December 18, 2023 Absent: Councilman Mudron CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Amendment No. 1 to the Professional Services Agreement TMP-6798 for the Downtown Levee / United States Army Corps of Engineers (USACE) Sec 205 Improvements to Santacruz Land Acquisitions in an amount of $15,250.00 bringing the not to exceed total to $67,500.00 Sean Mikos discussed Amendment No. 1 to the Professional Services Agreement for the Downtown Levee / USACE, in the amount of $15,250.00 bringing the not to exceed total to $67,500.00, with Santacruz Land Acquisitions. Change Order No. 1 for Highland Phase 1 Water Main TMP-6799 Improvements Project on behalf of Austin Tyler Construction Inc. for final balancing of the contract in the amount of ($215,505.19) Anthony Anczer, Deputy Director Engineering, discussed Change Order No. 1 for the Highland Phase 1 Water Main Improvements Project, in the amount of ($215,505.19), to Austin Tyler Construction Inc. Change Order No. 3 for Plainfield Road (Black Road - N. TMP-6800 Center Street) Water Main Improvements Project on behalf of Trine Construction Corp for project completion time adjustments Allison Swisher discussed that the next 9 change orders are all zero dollar change orders with a time extension. All time extensions must be run through approvals and IEPA notified. Change Order No. 1 for Black Road Acres Phase 1 Water TMP-6801 Main Improvements Project on behalf of Len Cox & Sons Excavating for project completion time adjustments Allison Swisher discussed this time extension. Change Order No. 1 for Collins Street Water Main TMP-6802 Improvements Project on behalf of Austin Tyler Construction Inc. for project completion time adjustments Allison Swisher discussed this time extension. Change Order No. 1 for Garnsey Park Phase 4 Water Main TMP-6803 Improvements Project on behalf of Austin Tyler Construction Inc. for project completion time adjustments Allison Swisher discussed this time extension. Change Order No. 1 for Joliet Street - Ottawa Street Water TMP-6804 Main Improvements Project on behalf of Trine Construction Corp for project completion time adjustments Allison Swisher discussed this time extension. Page 2 of 5 Public Service Committee Meeting Minutes - Final December 18, 2023 Change Order No. 1 for Kerwin Terrace Water Main TMP-6805 Improvements Project on behalf of Len Cox & Sons Excavating for project completion time adjustments Allison Swisher discussed this time extension. Change Order No. 1 for Midland Avenue East Water Main TMP-6806 Improvements Project on behalf of Benchmark Construction Co. for project completion time adjustments Allison Swisher discussed this time extension. Change Order No. 1 for St. Pat’s Phase 1A Water Main TMP-6807 Improvements Project on behalf of Austin Tyler Construction Inc. for project completion time adjustments Allison Swisher discussed this time extension. Change Order No. 1 for St. Pat’s Phase 1B Water Main TMP-6808 Improvements Project on behalf of Construction by Camco Inc. for project completion time adjustments Allison Swisher discussed this time extension. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Larry E. Hug, to recommend TMP-6798, 6799, 6800, 6801, 6802, 6803, 6804, 6805, 6806, 6807, and 6808 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Absent: Councilman Mudron ORDINANCES AND RESOLUTIONS Resolution Approving Interim Water Supply Agreement TMP-6811 Between City of Joliet and Village of Rockdale Attachments: Joliet Resolution Approving Interim Water Supply Agreement Between City of Joliet and Village of Rockdale For Council Joliet-Rockdale-Water Supply Agreement-With Exhibits-12-12-23 Allison Swisher discussed the Interim Water Supply Agreement between the City of Joliet and the Village of Rockdale. Ordinance Amending the 2023 Annual Budget for the TMP-6813 Purchase of Fuel in the amount of $300,000.00 Attachments: ORDINANCE AMENDING THE 2023 CITY OF JOLIET ANNUAL BUDGET FOR Motor Fuels.docx Greg Ruddy discussed the Ordinance amending the 2023 Annual Budget, in the amount of $300,000.00, for fuel purchase for December 2023. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Page 3 of 5 Public Service Committee Meeting Minutes - Final December 18, 2023 Larry E. Hug, to recommend TMP-6811, and 6812 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Absent: Councilman Mudron LICENSES AND PERMITS Application for a Drive Thru Permit for an Abri Credit Union TMP-6809 at 6050 Caton Farm Road Attachments: 6050 Caton Farm Abri Drive Thru Permit Application.docx 6050 Caton Farm Abri Drive Thru Council Request.pdf 6050 Caton Farm Abri Drive Thru Exhibit.pdf Greg Ruddy discussed the Drive Thru application, at 6050 Caton Farm Road, for an Abri Credit Union. Application for a Drive Thru Permit for a Tidal Wave Auto TMP-6810 Spa at 1351 Illinois Route 59 Attachments: 1351 IL 59 Tidal Wave Drive Thru Permit Application.docx 1351 IL 59 Tidal Wave Drive Thru Council Request.pdf 1351 IL 59 Tidal Wave Drive Thru Exhibit.pdf Sean Mikos discussed the Drive Thru application, at 1351 Illinois Route 59, for a Tidal Wave Auto Spa in the Walmart outlot. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Larry E. Hug, to recommend TMP-6809, and 6810 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Absent: Councilman Mudron NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Councilman Hug discussed an item that was removed from the previous agenda with Public Works. Alternative Water Source Program Update ID-1513-20 Attachments: 2023-12-18 PSC.pptx Joe Darlington, Burns & McDonnell discussed the Alternative Water Source Program update. PUBLIC COMMENT No one at this time. ADJOURNMENT Page 4 of 5 Public Service Committee Meeting Minutes - Final December 18, 2023 A motion was made by Councilman Cesar Guerrero, seconded by Councilman Larry E. Hug, to adjourn. The motion carried by the following vote: Aye: Councilman Hug and Councilman Guerrero Absent: Councilman Mudron Page 5 of 5