Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Pending Approval Monday, April 1, 2024 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry Hug, Chairman Councilman Pat Mudron Councilman Cesar Guerrero Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 Page 1 of 1 Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 ROLL CALL Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilman Cesar Guerrero ALSO PRESENT Greg Ruddy - Public Works Director, Sean Mikos - Deputy Director Engineering, Allison Swisher - Public Utilities Director APPROVAL OF MINUTES A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to approve the March 18, 2024 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Mudron and Councilman Guerrero Abstain: Councilman Hug Public Service Minutes 03/18/2024 TMP-7124 Attachments: 031824 Public Service Minutes.pdf CITIZENS TO BE HEARD ON AGENDA ITEMS No one present at this time. CONTRACTS Award of Professional Services Agreement for Database and ID-1632-20 GIS support services to Great Pyrenees Technology LLC in the amount of $30,000.00 Allison Swisher, Public Utilities Director, discussed the Professional Services Agreement, in the amount of $30,000.00, to Great Pyrenees Technology LLC. Award of Contract for the 2024 Bulk Polymer Purchase to ID-1633-20 Polydyne LLC in the amount of $149,200.00 Allison Swisher discussed the second year option to extend the contract in the amount of $149,200.00, with Polydyne LLC. Award of Professional Services Agreement for the Water ID-1634-20 Loss Control Program to M.E. Simpson Co., Inc. in the amount of $464,240.00 Allison Swisher discussed the Water Loss Control Program, in the amount of $464,240.00, to M.E. Simpson Co., Inc. Award of Contract for the Utilities Department Generator ID-1635-20 Purchase Project to Metropolitan Industries in the amount of $115,310.00 Allison Swisher discussed the purchase of three generators, in the amount of $115,310.00, from Metropolitan Industries. Award of Contract for the Lockport Township Wellhouse ID-1636-20 Page 1 of 6 Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 Demolition Project to Gould Brothers, LLC in the amount of $42,548.00 Allison Swisher discussed the Lockport Township Wellhouse Demolition Project, in the amount of $42,548.00, by Gould Brothers, LLC. Award of Professional Services Agreement for ID-1637-20 Pre-Treatment Program Assistance to Baxter & Woodman Inc. in the amount of $120,000.00 Allison Swisher discussed the Pre-Treatment Program Assistance, in the amount of $120,000.00, to Baxter & Woodman Inc. Award of Professional Services Agreement for the Phase III ID-1638-20 Engineering Services for the Chicago Street Streetscape (Jefferson - Cass) City Square and Watermain Improvements - Section No. 21-00545-00-PV to V3 Companies in an amount not to exceed $1,332,252.00 Sean Mikos, Deputy Director Engineering, discussed the Professional Services Agreement for the Phase III Engineering Services for the Chicago Street Streetscape (Jefferson - Cass) City Square, in the amount of $1,332,252.00, to V3 Companies. Award of Contract Extension for the 2023-2027 Landscape ID-1639-20 Maintenance Services (Utilities) Program to Ramiro Guzman Landscaping in the amount of $122,165.62 Allison Swisher discussed the Contract Extension for Landscape Maintenance Services, in the amount of $122,165.62, to Ramiro Guzman Landscaping. Award of Contract for the 2024 Streetlight Assembly Painting ID-1640-20 Project - Contract A to Cosgrove Construction Inc. in the amount of $76,250.00 Sean Mikos discussed the 2024 Streetlight Assembly Painting Project - Contract A, in the amount of $76,250.00, to Cosgrove Construction Inc. 2024 Advanced Traffic Management System - Phase A ID-1641-20 Network Switch Materials Purchase Order No. 1 MFT Section No. 21-00546-02-TL to Sentinel Technologies Inc. in the amount of $125,719.37 Greg Ruddy, Public Works Director, discussed the Advanced Traffic Management System - Phase A Network Switch Purchase Order No. 1, in the amount of $125,719.37, to Sentinel Technologies Inc. Approve the Purchase of 5 Underdeck Systems for the ID-1642-20 Utilities Department from Boss Industries LLC in the amount of $129,598.51 Allison Swisher discussed the purchase of 5 Underdeck Systems, in the amount of $129,598.51, from Boss Industries LLC. Request to Purchase 5 Police units for the Joliet Police ID-1643-20 Department: (2) from Ron Tirapelli Ford, Inc. for $88,944.00 Page 2 of 6 Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 and (3) Ziegler Auto Group for $86,754.09 Greg Ruddy discussed the purchase of 5 Police units: 2 units from Ron Tirapelli Ford, Inc. in the amount of $88,944.00 and 3 units from Ziegler Auto Group in the amount of $86,754.09. Award of Contract for the 2024 Lift Station Replacement ID-1644-20 Program- Benton Lift Station and Greenfield Lift Station, to Airy’s Inc., in the amount of $1,882,000.00 and Amendment No. 1 for Construction Engineering Services to Donohue and Associates Inc. in the amount of $164,360.00 Allison Swisher discussed the Contract for the 2024 Lift Station Replacement Program, in the amount of $1,882,000.00, to Airy's Inc. Also discussed was Amendment No. 1 for the Construction Engineering Services, in the amount of $164,360.00, to Donohue and Associates Inc. Award of Contract for the Eastside WWTP MCC Replacement ID-1645-20 and Alternate Water Supply Project JOL0801-SCADA Project to M.J. Electric, LLC in the amount of $4,480,000.00 and Award of Construction Services Agreement to Strand Assoc. Inc. in the amount of $434,200.00 Allison Swisher discussed the Eastside Wastewater Treatment Plant Motor Control Center (MCC) project, in the amount of $4,480,000.00 to M.J. Electric, LLC. Also discussed was an award of Construction Services Agreement, in the amount of $434,200.00, to Strand Assoc. Inc. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to recommend ID-1632-20, 1633-20, 1634-20, 1635-20, 1636-20, 1637-20, 1638-20, 1639-20, 1640-20, 1641-20, 1642-20, 1643-20, 1644-20, and 1645-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Change Order No. 3 for the 2022 Electrical Maintenance ID-1646-20 Assistance Contract to Van-Mack Electric Inc. in the amount of $15,707.39 and Payment Request No. 8 in the amount of $21,771.42 Sean Mikos discussed Change Order No. 3 for the 2022 Electrical Maintenance Assistance Contract, in the amount of $15,707.39, to Van-Mack Electric Inc. Also discussed was Payment Request No. 8 in the amount of $21,771.42. Amendment No. 1 for the 2024 Sanitary Sewer Investigation ID-1647-20 and Rehabilitation Program PSA, to RJN Group, in the amount of $22,560.00 Allison Swisher discussed Amendment No. 1 for the Professional Service Agreement for the 2024 Sanitary Sewer Investigation and Rehabilitation Program, in the amount of $22,560.00, to RJN Group Inc. Page 3 of 6 Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend ID-1646-20, and 1647-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero ORDINANCES AND RESOLUTIONS Resolution Accepting License Agreement from Forest ID-1648-20 Preserve District of Will County for the Parkview North 2024 Water Main Improvement Project Attachments: Resolution FPDWC 24-06.pdf Allison Swisher discussed the crossing of our Water Main with the Joliet Junction Trail during the Parkview North Water Main Project. A license Agreement is required. Resolution Approving a Memorandum of Understanding ID-1649-20 between Heritage Corridor Convention and Visitors Bureau and the City of Joliet for Installation of Route 66 Interpretive Signs and Objects at Route 66 Park at Broadway Street Greenway Attachments: Resolution Broadway Greenway -Joliet - Route 66 MOU R66 FY24 coj broadway Exhibit Jayne Bernhard, Planning and Zoning, discussed the Memorandum of Understanding between Heritage Corridor Convention and Visitors Bureau for sign and object installations at Route 66 Park at Broadway Street Greenway. City of Joliet will manage the project only. Resolution Approving a Memorandum of Understanding with ID-1650-20 the Heritage Corridor Convention and Visitors Bureau for Grant Funds under the IL DCEO Rt 66 Program for $117,000.00 Attachments: Resolution MOU R66 FY24 coj ev charging 03-15.pdf Sean Mikos discussed a Memorandum of Understanding with the Heritage Corridor Convention and Visitors Bureau for EV Charging station installation. There is a one time payment of $3,000.00 payable to Heritage Corridor for management of the project. ID-1650-20 is tabled to the next Public Service Meeting on April 15, 2024. A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to table ID-1650-20. The motion carried by the following vote: Page 4 of 6 Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Resolution Declaring Certain City of Joliet Property as ID-1651-20 Surplus Attachments: Resolution SURPLUS LIST 03-2024.pdf Greg Ruddy discussed 35 vehicles to be be declared as Surplus Property. Resolution Appropriating Rebuild Illinois Funds for the 2024 ID-1652-20 Advanced Traffic Management System - Phase A Network Switch Materials Purchase Order No. 1 MFT Section No. 21-00546-02-TL in the amount of $125,719.37 Attachments: Resolution Greg Ruddy discussed the Rebuild Illinois Funds, in the amount of $125,719.37, required by IDOT for use of funds. Resolution Requesting Approval to Authorize a ID-1653-20 Representative to enter into Joint Participation Agreements with the State of Illinois Attachments: Resolution Greg Ruddy discussed the new requirement to enter into a Joint Participation Agreement with the State of Illinois. A motion was made by Councilman Pat Mudron, seconded by Councilman Cesar Guerrero, to recommend ID-1648-20, 1649-20, 1651-20, 1652-20 and 1653-20 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Report of Hydrant Repairs, Valve, Utilities Contracted TMP-7158 Services, and Water Main Breaks Attachments: Valve Hydrant Break Report 3-22-2024_.pdf Allison Swisher discussed the Hydrant Repairs, Valve, Utilities Contracted, and Water Main Break report. PUBLIC COMMENT No one present at this time. ADJOURNMENT Page 5 of 6 Public Service Committee Meeting Minutes - Pending Approval April 1, 2024 A motion was made by Councilman Cesar Guerrero, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilman Guerrero Page 6 of 6