Public Service Committee

City of Joliet 150 West Jefferson Street Joliet, IL 60432 Meeting Minutes - Final Monday, March 17, 2025 4:30 PM City Hall, Council Chambers Public Service Committee Committee Members Councilman Larry E. Hug, Chairman Councilman Pat Mudron Councilwoman Sherri Reardon Public Service Committee Meeting Minutes - Final March 17, 2025 Page 1 of 1 Public Service Committee Meeting Minutes - Final March 17, 2025 ROLL CALL Called to order at 4:38 pm Present Councilman Larry E. Hug, Councilman Pat Mudron and Councilwoman Sherri Reardon ALSO PRESENT: Greg Ruddy - Director of Public Works, Sean Mikos - Deputy Director Engineering, and Allison Swisher - Director of Public Utilities APPROVAL OF MINUTES Public Service Minutes 03/03/2025 TMP-8314 Attachments: 03032025 Public Service Minutes.pdf A motion was made by Councilman Pat Mudron, seconded by Councilwoman Sherri Reardon, to approve the March 3, 2025 Public Service Minutes. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon CITIZENS TO BE HEARD ON AGENDA ITEMS No one present at this time. CONTRACTS Award of Contract for the 2025 Public Works Landscape 184-25 Restoration Program to Allied Landscaping Corporation in the Amount of $50,201.00 Attachments: Approver Report Sean Mikos, Deputy Director Engineering, discussed the 2025 Public Works Landscape Restoration Program, in the amount of $50,201.00, to Allied Landscaping Corporation. Award of Contract for the Lois Place Lift Station 185-25 Rehabilitation Project to Airy’s Inc. in the Amount of $949,849.00 and Amendment No. 1 for Construction Engineering Services to Trotter and Associates Inc. in the Amount of $94,950.00 Attachments: Approver Report Allison Swisher, Director of Public Utilities, discussed the Lois Place Lift Station Rehabilitation Project, in the amount of $949,849.00, to Airy's Inc. Also discussed was Amendment No. 1 for Construction Engineering, in the amount of $94,950.00, to Trotter and Associates Inc. Award of Contract for the 2025 Traffic Signal Materials 186-25 Page 1 of 7 Public Service Committee Meeting Minutes - Final March 17, 2025 Purchase Order No. 1 to Traffic Control Corporation in the Amount of $228,214.00 Attachments: Approver Report Greg Ruddy, Director of Public Works, discussed the 2025 Traffic Signal Materials Purchase Order No. 1, in the amount of $228,214.00, to Traffic Control Corporation. This purchase is for video detection equipment. Award of Contract for the 2025 Traffic Signal Materials 187-25 Purchase Order No. 2 to Traffic Control Corporation in the Amount of $72,735.00 Attachments: Approver Report Greg Ruddy discussed the 2025 Traffic Signal Materials Purchase Order No. 2, in the amount of $72,735.00, to Traffic Control Corporation. This is for Uninterruptable Power Supply (UPS) cabinets. Award of Contract Extension for the 2023-2027 Landscape 188-25 Maintenance Services (Utilities) Program to Ramiro Guzman Landscaping in the Amount of $133,877.71 Attachments: Approver Report Allison Swisher discussed the 2023-2027 Landscape Maintenance Services (Utilities) Program, in the amount of $133,877.71, to Ramiro Guzman Landscaping. This is an extension for the 2025 season. Award of Contract for the 2025 Pavement Marking Program - 189-25 MFT Section No. 25-00571-00-ST to Superior Road Striping, Inc. in the Amount of $286,532.00 Attachments: Approver Report Sean Mikos discussed the 2025 Pavement Marking Program, in the amount of $286,532.00, to Superior Road Striping, Inc. Professional Services Agreement for Safety Consulting 194-25 Services to Sheffield Safety & Loss Control LLC in the Amount of $485,675.00 Attachments: Sheffield PSA 2025 Combined.pdf Approver Report Allison Swisher discussed the Professional Services Agreement for Safety Consulting Services, in the amount of $486,675.00, to Sheffield Safety & Loss Control LLC. Professional Services Agreement for the Meter Asset 195-25 Management Program to Core & Main LP in the Amount of $469,727.00 Page 2 of 7 Public Service Committee Meeting Minutes - Final March 17, 2025 Attachments: Agreement for Professional Services -Xylem Vue.pdf Approver Report Allison Swisher discussed the Professional Services Agreement for the Meter Asset Management Program, in the amount of $469,727.00, to Core & Main LP. Purchase of ISCO Flow Metering Equipment from Gasvoda & 196-25 Associates, Inc. in the Amount of $46,384.00 Attachments: Approver Report Allison Swisher discussed the Purchase of five ISCO flow meters, in the amount of $46,384.00, from Gasvoda & Associates, Inc. Award of Contract for Heggie Park Phase 1 Water Main 203-25 Improvements Project to PT Ferro Construction Co. in the Amount of $7,895,977.38 Attachments: 2025 WM Project Locations Heggie Park Phase 1.pdf Approver Report Allison Swisher discussed the Contract for Heggie Park Phase 1 Water Main Improvements Project, in the amount of $7,895,977.38, to PT Ferro Construction Co. A motion was made by Councilman Pat Mudron, seconded by Councilwoman Sherri Reardon, to recommend 184-25, 185-25, 186-25, 187-25, 188-25, 189-25, 194-25, 195-25, 196-25, and 203-25 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon CHANGE ORDERS/PAY ESTIMATES/FINAL PAYMENTS Amendment No. 2 for the Phase I Engineering Services for 198-25 the Theodore Street over Rock Run Creek Improvement Project - MFT Section No. 19-00522-00-BR to Ciorba Group, a Deduction in the Amount of ($13,309.56), and Payment Request No. 20 and Final in the Amount of $2,939.09 Attachments: Approver Report Sean Mikos discussed Amendment No. 2 for the Phase 1 Engineering Services for the Theodore Street over Rock Run, in the amount of ($13,309.56). Also discussed was Payment Request No. 20 and Final in the amount of $2,939.09. Change Order No. 1 for the Spring Creek Phase 1 Water Main 199-25 Improvements Project to Austin Tyler Construction, Inc. in the Amount of $153,675.21 Attachments: Approver Report Page 3 of 7 Public Service Committee Meeting Minutes - Final March 17, 2025 Allison Swisher discussed Change Order No. 1 for the Spring Creek Phase 1 Water Main Improvements Project, in the amount of $153,675.21, to Austin Tyler Construction, Inc. Change Order No. 2 for the Collins Street Water Main 200-25 Improvements Project to Austin Tyler Construction, Inc. for a Decreased Amount of ($523,574.56) and Pay Estimate No. 8 and Final in the Amount of $1,024,211.90 Attachments: Approver Report Allison Swisher discussed Change Order No. 2 for the Collins Street Water Main Improvements Project, in the amount of ($523,574.56). Also discussed was Payment No. 8 and Final in the amount of $1,024,211.90. Amendment No. 1 to the Professional Services Agreement 204-25 for the 2026 Water Main Rehabilitation Program for Detailed Design Services to Baxter & Woodman Inc. in the Amount of $1,292,000.00 Attachments: 2026 WM Project Locations.pdf Approver Report Allison Swisher discussed Amendment No. 1 to the Professional Services Agreement for the 2026 Water Main Rehabilitation Program for Detailed Design Services, in the amount of $1,292,000.00, to Baxter & Woodman Inc. 2026 will replace 19 miles of water main. A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Pat Mudron, to recommend 198-25, 199-25, 200-25, and 204-25 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon ORDINANCES AND RESOLUTIONS Ordinance Authorizing the City of Joliet to Borrow Funds 215-25 from the IEPA Public Water Supply Loan Program for Joliet Water System Improvements Required for Implementation of the Alternative Water Source Program Attachments: debt_authorizing_ordinance_joliet_20250305.docx Approver Report Allison Swisher discussed the Ordinance Authorizing the City of Joliet to borrow funds from the IEPA Public Water Supply Loan Program. Resolution Granting Easements to the Illinois Department of 219-25 Transportation for the I-80 (Ridge Road - US Route 30) Improvement Project (PINs 30-07-15-307-003, 30-07-15-307-004, 30-07-15-307-005) Page 4 of 7 Public Service Committee Meeting Minutes - Final March 17, 2025 Attachments: Resolution 1. 500-504 Chicago Street Affidavit of Title.pdf 2. 500-504 Chicago Street Alta.pdf 3. 500-504 Chicago Street Temporary Easement.pdf 4. 500-504 Chicago Street Permanent Easement.pdf 5. 500-504 Chicago Street Easement Plat.pdf Approver Report Greg Ruddy discussed a Resolution Granting easements to the Illinois Department of Transportation for the I-80 (Ridge Road - US Route 30) Improvement Project. Resolution Granting Easements to the Illinois Department of 220-25 Transportation for the I-80 Des Plaines River Bridge Replacement Project (PIN 30-07-16-422-001 and PIN 30-07-16-430-008) Attachments: Resolution Resolution-1P1023.pdf 1P10122PE.pdf 1P10122TE.pdf 1P10123PE.pdf Approver Report Allison Swisher discussed a Resolution Granting Easements to the Illinois Department of Transportation for the I-80 Des Plaines River Bridge Replacement Project. Resolution Authorizing Acquisition of Real Estate from 221-25 Larkin Professional Centre LLC (Partial PIN 30-07-06-422-013-0000) for the Lois Place Lift Station Rehabilitation Project in the Amount of $22,500.00 Attachments: Resolution 240228_LOIS PLACE SUBPLAT.pdf Approver Report Allison Swisher discussed the Resolution authorizing acquisition of real estate from Larkin Professional Centre LLC, in the amount of $22,500.00, for the Lois Place Lift Station Rehabilitation Project. Resolution Appropriating Motor Fuel Tax Funds for the 2025 222-25 Pavement Marking Program - MFT Section No. 25-00571-00-ST Attachments: Resolution Approver Report Sean Mikos discussed this Motor Fuel Tax Fund resolution. Page 5 of 7 Public Service Committee Meeting Minutes - Final March 17, 2025 Resolution Accepting Illinois Environmental Protection 223-25 Agency Low Interest Loan L176076 for the 2025 Water Main Replacement Program Attachments: Resolution Joliet-6076-Loan Agreement-3-5-2025.pdf Approver Report Allison Swisher discussed the Resolution accepting IEPA Low Interest Loan L176076 for the 2025 Water Main Replacement Program. Resolution Accepting Illinois Environmental Protection 224-25 Agency Low Interest Loan L176079 for the 2025 Lead Water Service Line Replacement Program Attachments: Resolution Joliet-L176079-Loan Agreement-3-5-2025.pdf Approver Report Allison Swisher discussed the Resolution accepting IEPA Low Interest Loan L176079 for the 2025 Lead Water Service Line Replacement Program. Resolution Declaring Certain City of Joliet Property as 225-25 Surplus Attachments: Resolution SURPLUS LIST 02-2025.pdf Approver Report Greg Ruddy discussed the Resolution declaring certain City of Joliet property as surplus. This resolution covers 16 various pieces of equipment. A motion was made by Councilman Pat Mudron, seconded by Councilwoman Sherri Reardon, to recommend #215-25, 219-25, 220-25, 221-25, 222-25, 223-25, 224-25, and 225-25 for approval by full Council. The motion carried by the following vote: Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon NEW OR OLD BUSINESS, NOT FOR FINAL ACTION OR RECOMMENDATION Nothing at this time. PUBLIC COMMENT Nothing at this time. ADJOURNMENT A motion was made by Councilwoman Sherri Reardon, seconded by Councilman Pat Mudron, to adjourn. The motion carried by the following vote: Page 6 of 7 Public Service Committee Meeting Minutes - Final March 17, 2025 Aye: Councilman Hug, Councilman Mudron and Councilwoman Reardon Page 7 of 7