Aquatics Board (Sunset Date 4/30/2023)

AQUATICS BOARD MEETING AGENDA Tuesday, January 25, 2022 Teleconference/Zoom Meeting Statement of Philosophy: Create Community through People, Pools and Effective Swim Programs A. Call to Order B. Roll Call C. Agenda Changes D. Approval of minutes from November meeting. E. Public Participation on Non-Agenda Items F. Staff Report G. Old Business H. New Business a. Budget I. Board Comments & Standing Agenda Items a. Augustus Brown Renovation b. Commercial Use Regulations c. Subcommittee Reports J. Adjournment K. Next Board Meetings : a. 02/22 5:30pm  MINUTES AQUATICS BOARD Tuesday, November 23, 2021 City & Borough of Juneau – Zoom Conference Statement of Philosophy: Create Community through People, Pools and Effective Swim Programs A. Meeting Convened at 5:31 by Chair Muldoon B. Members Present: Tom Rutecki, Tracy Morrison, Will Muldoon, Kristen Bartlett and Lena Merrell. Ex Officio: George Schaff, Parks & Recreation Director Liaison Absent: Carole Triem – CBJ Assembly CBJ Staff Present: Kollin Monahan, Aquatics Manager, and Sarah Landen, Admin Assistant Other: None C. Agenda Changes - None D. Approval of Minutes – Move Kristen Bartlett from liaison to Juneau School District member. Both Kristen Bartlett and Carole Triem were present at the October meeting. Mr. Muldoon moved to approve the minutes with the proposed amendments. Mr. Rutecki seconded the motion. E. Public Participation on Non-Agenda Items - None F. Commercial Use Regulations - Chair Muldoon shared that the HRC recommended to move the proposed commercial use regulations to the full assembly with no objections. The assembly plans to meet on this within the next two months. G. Staff Report – Mr. Monahan shared attendance numbers have plateaued, but the opening swims at 5:30am have really been picking up at both facilities. Trends have stayed pretty consistent with previous months. Staff is doing their best to keep one facility open in its entirety when user groups are using the other facility. Staff will be posting several permanent positions at both facilities in the coming weeks. Mr. Schaff gave an update on the Augustus Brown Swimming Pool renovation project, the bids have been pushed back one week to December 7, 2021 to accommodate interested parties. All parks & recreation budgetary materials must be submitted to the finance department by January 17, 2022 which is 10 days earlier than last year, he urges the board to keep this in mind when planning future meetings to give adequate time to both board members and staff. H. Old Business - None I. New Business – None J. Standing Agenda Item - None K. Subcommittee Reports – None L. Board Comments – Mr. Rutecki encouraged board members to think about recruiting new members to the Aquatics Board. M. Adjournment – Meeting adjourned at 6:11 by Chair Muldoon. ------------------- Meeting Follow-ups: Upcoming Meetings: Next Board meeting: January 4, 2022 5:30pm, via Zoom. 1  January 2022 JUNEAU ,.....!llllilll, POOLS Full Aquatics Board Meeting PARKS & RECREATION CITY & BOROUGH OF JUNEAU Operations Report Daily Attendance (December 1st - 31st) Augustus Brown Swimming Pool Dimond Park Aquatic Center December 1,088 Total Visits December 3,293 Total Visits November 1,526 Total Visits November 3,115 Total Visits Monday-Friday Monday-Friday 5:30am-7:00am 169 Check-ins 5:30am-8:00am 654 Check-ins 7:00am-8:30am 72 Check-ins 9:00am-1:00pm 873 Check-ins 2:00pm-4:00pm 406 Check-ins 1:00pm-5:30pm 676 Check-ins 4:00pm-6:00pm 175 Check-ins 6:00pm-8:00pm 444 Check-ins 6:00pm-8:00pm 117 Check-ins Saturday Saturday 9:00am-12:00pm 143 Check-ins 10:00am-12:00pm 45 Check-ins 12:00pm-3:00pm 85 Check-ins 12:00pm-2:00pm 22 Check-ins 3:00pm-6:00pm 76 Check-ins Sunday Sunday 12:00pm-2:00pm 82 Check-ins 12:00pm-3:00pm 184 Check-ins 3:00pm-6:00pm 158 Check-ins AGB Trends at a Glance DPAC Trends at a Glance • Daily Usage is averaging 41 patrons • Daily Usage is averaging 114 patrons • 56% of attendance are adults (ages 18 – 64) • 47% of attendance are adults (ages 18 – 64) • 30% of attendance are seniors (ages 65+) • 13% of attendance are seniors (ages 65+) • 6% of attendance are youth (ages 8 – 17) • 22% of attendance are youth (ages 8 – 17) • 8% of attendance are children (ages 2 – 7) • 18% of attendance are children (ages 2 – 7) Parks and Recreation Department Aquatics Division FY23/24 Budget Highlights The Aquatics Division, (Dimond Park Aquatic Center & Augustus Brown), FY22 Projected Actuals represents an overall net decrease of $491,800 (18%) in expenditures from the FY22 Revised Budget. The FY23 Requested Budget represents a net increase of $62,500 (2.4%) from the FY22 Requested Budget. Significant budgetary changes are: Expenditures FY22 Projected Actuals (As compared to FY22 Revised)  Personnel Services: An overall net decrease of $478,400 in personnel services between FY22 Request and FY22 Revised. Savings attributed to significant staffing shortage with multiple vacancies in permanent positions  Commodities & Services – An increase of $13,400, attributed to increased fuel/electricity usage from colder temperatures during periods five through nine in FY22. FY23/24 Request (As compared to FY22 Request)  Personnel Services - An overall net decrease of $11,700 in FY23.  Commodities & Services – An increase of $74,200, attributed to an anticipated increase in fuel/electricity consumption in FY23. Revenues The Aquatics Division (Dimond Park Aquatic Center & Augustus Brown), FY22 Projected Actuals represent a net decrease of $4,800 (-1%) in revenue from the FY22 Revised Budget. The FY23 Requested Budget represents a net increase of $32,500 (8%) in revenue from the FY22 Revised budget. FY22 Projected Actuals (As compared to FY22 Revised)  Swim Fees (4300-7): FY22 Projected Actuals decreased $16,100 in revenue between FY22 Revised and FY22 Projected Actuals as usage is still low due to the ongoing pandemic.  Lessons/Programs (4300-8) - FY22 Projected Actuals decreased $25,500 from FY22 Revised. This is attributed to only three months of lessons being offered throughout the fiscal year.  Monthly Revenue (4320) - FY22 Projected Actuals increased $29,300 from FY22 Revised. This is attributed to a significant increase in Winter Pass sales.  10 Visit Pass (4300-10) - FY22 Projected Actuals increased $7,600 from FY22 Revised. FY23/24 Request (As compared to FY22 Revised) – Most revenues remained the same between FY22 & FY23 Requests, excluding the following:  Lessons/Programs (4300-8) - FY22 Projected Actuals decreased $15,500 from FY22 Revised to match realistic revenue for resuming lessons.  Monthly Revenue (4320) - FY22 Projected Actuals increased $31,000 from FY22 Revised. Anticipated increase of winter pass sales for FY23. Parks & Recreation - Aquatics OVERVIEW FY22 FY23 FY24 FY21 Amended Projected Proposed Proposed Actuals Budget Actuals Budget Budget EXPENDITURES Personnel Services $ 1,126,400 1,538,500 1,060,100 1,526,800 1,532,600 Commodities and Services 757,200 1,052,500 1,039,100 1,126,700 1,145,900 Capital Outlay - - - - - Total Expenditures 1,883,600 2,591,000 2,099,200 2,653,500 2,678,500 FUNDING SOURCES Charges for Services 317,700 412,300 407,500 444,800 446,900 Licenses, Permits, and Fees - 6,400 200 5,400 5,400 Fines and Forfeitures 200 2,000 200 200 200 Sales 9,900 10,000 9,100 10,000 10,000 Rentals - 22,400 19,800 26,400 28,400 Support from: Roaded Service Area 1,555,800 2,137,900 1,662,400 2,166,700 2,187,600 Total Funding Sources $ 1,883,600 2,591,000 2,099,200 2,653,500 2,678,500 STAFFING 24.87 24.67 24.67 24.67 24.67 Aquatics is a component of the Roaded Service Area Fund. See the Roaded Service Area Fund fund balance in the "Roaded Service Area Summary" schedule. VARIANCE ANALYSIS FY22 Proj vs. FY22 Proj vs. FY23 Prop vs. FY24 Prop vs. FY21 Actuals % FY22 Amended % FY22 Amended % FY23 Prop % EXPENDITURES Personnel Services $ (66,300) -5.9% (478,400) -31.1% (11,700) -0.8% 5,800 0.4% Commodities and Services 281,900 37.2% (13,400) -1.3% 74,200 7.0% 19,200 1.7% Capital Outlay - - - - Total Expenditures 215,600 11.4% (491,800) -19.0% 62,500 2.4% 25,000 0.9% FUNDING SOURCES Charges for Services 89,800 28.3% (4,800) -1.2% 32,500 7.9% 2,100 0.5% Licenses, Permits, and Fees 200 (6,200) -96.9% (1,000) -15.6% - 0.0% Fines and Forfeitures - 0.0% (1,800) -90.0% (1,800) -90.0% - 0.0% Sales (800) -8.1% (900) -9.0% - 0.0% - 0.0% Rentals 19,800 (2,600) -11.6% 4,000 17.9% 2,000 7.6% Support from: Roaded Service Area 106,600 6.9% (475,500) -22.2% 28,800 1.3% 20,900 1.0% Total Funding Sources $ 215,600 11.4% (491,800) -19.0% 62,500 2.4% 25,000 0.9%