Treadwell Arena Advisory Committee (Sunset Date 4/30/2023)

Packet Page 1 of 7 AGENDA TREADWELL ARENA ADVISORY BOARD MEETING City Hall Room 237 5:30 PM November 12, 2019 I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes A. Draft July 24, 2019 meeting minutes V. Public Participation on Non-Agenda Items VI. Agenda Topics VII. Staff Reports A. Check-in on current season - Locker room keys - Concession room - Arena lights - Challenges B. Proposed Schedule for 2020-21 Season - Starting date - proposed July 27, 2020 - Planet Hockey - proposed August 3, 2020 - Tournament requests C. Revenue Financial Report D. Expenditure Financial Report VIII. Committee, Liaison, Board Member Report A. Juneau Skating Club B. Juneau Adult Hockey Association C. Juneau Douglas Ice Association D. Parks and Recreation Advisory Committee IX. Next Meeting Date X. Adjournment ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to  Packet Page 2 of 7 have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org  Packet Page 3 of 7 Meeting Minutes Treadwell Arena Advisory Board (TAAB) City & Borough of Juneau July 24, 2019 City Hall Room 237 I. Call to Order: Call to Order at 5:34pm II. Roll Call: Members Present: Jason Soza, Ryan Kauzlarich, Bret Connell, Alexander Smith, Kirk Duncan, Dave Bartlett Members Absent: Josh Fortenbery, Leah Farzin Staff Present: Lauren Anderson - Rink Manager, George Schaaf – Parks and Recreation Director Public Present: None III. Approval of Agenda: Mr Soza moved to approve the agenda. All in favor. IV. Approval of Minutes: Mr Soza moved to approve April 24, 2019 draft meeting minutes – no changes. V. Public Participation on Non-Agenda Items: No public present VI. Agenda Topics: A. New Member Introductions - Dave Bartlett with JDIA VII. Staff Reports: A. 2019-20 Rink Schedule - Opening Monday Aug 5th. KINY and KTOO will be present for user groups to advertise their programs - 3 free events in August; opening day, Day of Play (user groups should promote programs), and the back to school skate B. Summer Projects - New logo completed - New red line designed with the BAM! Zach Gordon Youth Center after school program, CBJ Print Shop, and Jet Ice Center. Red line artist will be present at Aug 5th promo - Skater’s Stop concessions will be open evenings and weekends. Snack vending machine will be removed - Treadwell Arena will offer Tape, mouth guards, laces, mugs, and sweatshirts for sale - Installed LED lighting which will result in cost savings on utilities, reduced heat output, and turn on immediately - New kick plating installed - Ice laying begins July 25th 2019 C. Locker Rooms - Key sign out for locker rooms to increase locker room monitoring - Discussed SafeSport locker room policies for user groups - Locker rooms to be available for use outside regular ice rental. Resources are limited - Board unanimously approves locker room rental rate of $25/hour D. Period 11 Financial Report - Reviewed VIII. Committee, Liaison, Board Member Report:  Packet Page 4 of 7 A. Juneau Skating Club A. Advertising services at the UAS Campus Kick Off and IDEA vendor fair, Learn to Skate session begins August B. Juneau Adult Hockey Association A. Registration open now-mid August. 2019/2020 season will include the Douglas Island Cup tournament, Jamboree, and Rainforest Classic. Intro coached tier D. Planet Hockey fund raiser for JDA C. Juneau Douglas Ice Association A. Will have pre-season, regular season, and a post-season. Upped ages to max USA Hockey hours. Extra ice time this season. State Championships in March, going to take advantage of extra weeks at the end of the season to have a post-season. Looking into other tournaments skaters can attended or a camp in April D. Parks and Recreation Advisory Committee A. No Updates. IX. Next meeting Date – September 17, 2019 at 5:30pm, preferably City Hall room 237 X. Adjournment: Mr Soza moved to adjourn at 7:01pm. All in favor. GL Commitment Analysis Report GL298 Date 11/04/19 Company 1 City and Borough of Juneau USD Page 1 Time 15:24 GL Commitment Analysis Report - Commitment Analysis Periods 1 - 4 Year 2020 Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2020 Production Budget Account Expenditures Encumbrances Commitments Total Budget Budget Balance ----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------ 004300 0008 681.05- 0.00 0.00 681.05- 2,400.00- 1,718.95- Lessons/programs 004300 0021 3,770.24- 0.00 0.00 3,770.24- 14,000.00- 10,229.76- Skate sharpening 004310 0000 6,164.18- 0.00 0.00 6,164.18- 32,000.00- 25,835.82- Daily pass revenue 004320 0000 9,327.56- 0.00 0.00 9,327.56- 14,400.00- 5,072.44- Monthly revenue 004410 0102 120.00- 0.00 0.00 120.00- 400.00- 280.00- Food/service permits 004420 0002 1,814.26- 0.00 0.00 1,814.26- 8,000.00- 6,185.74- Vending revenue 004549 0000 7,172.53- 0.00 0.00 7,172.53- 11,400.00- 4,227.47- Miscellaneous sales 004550 0000 102,632.49- 0.00 0.00 102,632.49- 310,000.00- 207,367.51- Facility rental revenue 004560 0001 16,215.52- 0.00 0.00 16,215.52- 22,400.00- 6,184.48- Locker rental 004700 0000 1.90 0.00 0.00 1.90 0.00 1.90- Cash over/short ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- Acct Unit Total 147,895.93- 0.00 0.00 147,895.93- 415,000.00- 267,104.07- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- Company Total 147,895.93- 0.00 0.00 147,895.93- 415,000.00- 267,104.07- ================= ================= ================= ================= ================= ================= ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- Report Total 147,895.93- 0.00 0.00 147,895.93- 415,000.00- 267,104.07- ================= ================= ================= ================= ================= ================= Packet Page 5 of 7 GL Commitment Analysis Report GL298 Date 11/04/19 Company 1 City and Borough of Juneau USD Page 1 Time 15:28 GL Commitment Analysis Report - Commitment Analysis Periods 1 - 4 Year 2020 Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2020 Production Budget Account Expenditures Encumbrances Commitments Total Budget Budget Balance ----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------ 005100 0000 0.00 0.00 0.00 0.00 4,500.00- 4,500.00- Vacancy factor 005110 0000 81,099.85 0.00 0.00 81,099.85 301,400.00 220,300.15 Salaries 005111 0000 1,745.12 0.00 0.00 1,745.12 3,500.00 1,754.88 Overtime 005116 0000 6,871.81 0.00 0.00 6,871.81 0.00 6,871.81- Accrued leave 005120 0000 42,022.59 0.00 0.00 42,022.59 153,600.00 111,577.41 Benefits 005130 0000 10,200.00 0.00 0.00 10,200.00 10,200.00 0.00 Workers compensation 005201 0000 110.20 0.00 0.00 110.20 500.00 389.80 Mileage 005202 0000 1,236.00 0.00 0.00 1,236.00 4,300.00 3,064.00 Travel and training 005310 0000 1,776.31 0.00 0.00 1,776.31 5,900.00 4,123.69 Telephone 005320 0000 522.03 0.00 0.00 522.03 100.00 422.03- Printing 005322 0000 1,741.00 0.00 0.00 1,741.00 3,700.00 1,959.00 Advertising 005332 0000 18,463.09 0.00 0.00 18,463.09 58,300.00 39,836.91 Electricity 005333 0000 17,259.02 14,198.99 0.00 31,458.01 71,100.00 39,641.99 Fuel oil & propane 005334 0000 696.33 0.00 0.00 696.33 2,800.00 2,103.67 Refuse disposal 005335 0000 69.46 114.65 0.00 184.11 1,700.00 1,515.89 Water service 005336 0000 776.24 432.54 0.00 1,208.78 6,100.00 4,891.22 Wastewater service 005345 0000 97,200.00 0.00 0.00 97,200.00 97,200.00 0.00 Building maint division charges 005361 0000 11,063.39 0.00 0.00 11,063.39 6,100.00 4,963.39- Fleet equipment maintenance 005362 0000 19,600.00 0.00 0.00 19,600.00 19,600.00 0.00 Fleet replacement reserve Packet Page 6 of 7 GL Commitment Analysis Report GL298 Date 11/04/19 Company 1 City and Borough of Juneau USD Page 2 Time 15:28 GL Commitment Analysis Report - Commitment Analysis Periods 1 - 4 Year 2020 Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2020 Production Budget Account Expenditures Encumbrances Commitments Total Budget Budget Balance ----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------ 005370 0000 6,600.00 0.00 0.00 6,600.00 6,600.00 0.00 Spec & Prop 005375 0000 2,700.00 0.00 0.00 2,700.00 2,700.00 0.00 General Liab, Auto & EE Pract Ins 005380 0000 0.00 0.00 0.00 0.00 500.00 500.00 Dues and subscriptions 005390 0000 2,402.42 0.00 0.00 2,402.42 1,800.00 602.42- Contractual services 005397 0000 630.84 0.00 0.00 630.84 7,000.00 6,369.16 Bank card fees 005480 0000 208.37 0.00 0.00 208.37 1,500.00 1,291.63 Office supplies 005481 0000 0.00 0.00 0.00 0.00 1,000.00 1,000.00 Postage and parcel post 005485 0000 0.00 0.00 0.00 0.00 2,500.00 2,500.00 Inventory 005490 0000 12,887.07 0.00 0.00 12,887.07 25,000.00 12,112.93 Materials and commodities 005491 0000 0.00 0.00 0.00 0.00 400.00 400.00 Safety programs and equipment 005498 0000 200.00 0.00 0.00 200.00 200.00 0.00 Minor Software 007005 0000 325.00- 0.00 0.00 325.00- 0.00 325.00 Reimbursable Expense - External ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- Acct Unit Total 337,756.14 14,746.18 0.00 352,502.32 790,800.00 438,297.68 ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- Company Total 337,756.14 14,746.18 0.00 352,502.32 790,800.00 438,297.68 ================= ================= ================= ================= ================= ================= ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- Report Total 337,756.14 14,746.18 0.00 352,502.32 790,800.00 438,297.68 ================= ================= ================= ================= ================= ================= Packet Page 7 of 7