Treadwell Arena Advisory Committee (Sunset Date 4/30/2023)

Packet Page 1 of 11 AGENDA TREADWELL ARENA ADVISORY BOARD MEETING Virtual meeting only 5:30 PM https://juneau.zoom.us/j/96420025846? pwd=MW50ZjNaU1RNWEtPbkxXM2gwSGRSQT09 Meeting ID: 964 2002 5846 Password: 121404 May 27, 2020 I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of Minutes A. Draft January 9, 2020 meeting minutes V. Public Participation on Non-Agenda Items VI. Agenda Topics VII. Staff Reports A. Board seats B. Draft phased opening C. Annual Report D. Letter of support E. Scheduling Policy update F. FY20 Period 10 Revenue Report G. FY20 Period 10 Expenditure Report VIII. Committee, Liaison, Board Member Report A. Juneau Skating Club B. Juneau Adult Hockey Association C. Juneau Douglas Ice Association D. Parks and Recreation Advisory Committee IX. Next Meeting Date X. Supplemental Materials  Packet Page 2 of 11 XI. Adjournment ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org  Packet Page 3 of 11 Meeting Minutes Treadwell Arena Advisory Board (TAAB) City & Borough of Juneau January, 9, 2020 City Hall Room 237 I. Call to Order: Call to Order at 5:35pm II. Roll Call: Members Present: Leah Farzin, Jason Soza, Ryan Kauzlarich, Josh Fortenbery, Alexander Smith, Kirk Duncan, Dave Bartlett Members Absent: Bret Connell Staff Present: Lauren Anderson – Treadwell Arena Manager, George Schaaf – Parks & Rec Director Public Present: Blue Shibler – JDHS hockey booster club board member III. Approval of Agenda: Mr. Soza moved to approve the agenda. All in favor. IV. Approval of Minutes: Mr. Soza moved to approve November 12, 2019 draft meeting minutes – no changes. V. Public Participation on Non-Agenda Items: JDHS hockey advocating for more ice time. Junior Varsity team desires more practice ice. Program may change if more ice time is not available. School wants to allow all students to play but would require tryouts if ice time is limited. VI. Agenda Topics: A. Allison Eddins - Planner II - Community Development Department (CDD) South Douglas/West Juneau Area Plan - 20 year plan for Juneau area, process takes 18-24 months to complete - Would like a representative from the Treadwell Board to join the planning committee - Meeting on Wednesday January 15, 2020 - Regular meetings to begin March 3, 2020 B. Annual Report topic delegation. Potential report presentation to Human Resources Committee (HRC) meeting on Monday, May 18, 2020 - Draft of each section due by next meeting - Reporting on FY17, FY18, & FY19 VII. Staff Reports: A. January is National Skating Month. Event to be held Friday, January 17 at 6:30-8:00pm - Sponsored by the Arena B. Draft scheduling policy has been created. Focused on section III. Prioritization of Use - Notes from board members due by next meeting C. Period 5 Financial Report - Reviewed VIII. Committee, Liaison, Board Member Report: A. Juneau Skating Club A. Figure skating competition Jan 17th in Tacoma, WA B. Juneau Adult Hockey Association A. Season starts Sunday, Jan 12th. Championship game on April 12th. C. Juneau Douglas Ice Association  Packet Page 4 of 11 A. Most teams are currently traveling for games. Looking at being more of a club team that does big tournaments down south. D. Parks and Recreation Advisory Committee A. No updates IX. Next meeting Date – April 9, 2020 at 5:30pm, preferably City Hall room 237 X. Adjournment: Mr. Soza moved to adjourn at 7:04pm. All in favor.  Packet Page 5 of 11 Treadwell Arena COVID-19 Phased Reopening Plan Draft Updated: May 22, 2020 Phase 1 Phase 2 Phase 3 Phase 4 (Closed) Cement programming Ice Programming (Normal Operations) June 22-August 15? July 29- ~ Guest Capacity 0 50% arena capacity 50% arena capacity 100% capacity Total Facility Capacity = 570 75 people 75 people Operations 5am – 3pm (M-F) Limited Hours Wednesday (rentals) & Hours TBA (7 days a week?) 5:30am – midnight (7 days a week) Amenities Friday (business sponsored roller skating) / Outside Entry Way Closed Open Open Open, no restrictions Designating as Entrance only Inside Entry Way Closed • 1 Treadwell staff - Waiver sign, check-in • 1 Treadwell staff - Waiver sign, check-in Open, no restrictions • non-contact body temperature checks • non-contact body temperature checks with infrared thermometer with infrared thermometer • Anyone displaying a temperature over • Anyone displaying a temperature over 100.0°F should not be allowed entry to 100.0°F should not be allowed entry to the arena and should be directed towards the arena and should be directed towards appropriate medical care appropriate medical care Lobby Closed • Drop-in allowed roller skating only • Drop-in allowed Open • Business sponsored skates – prepaid • Stand-alone Etrak scanner check-in • Socially distanced single seating available • Credit card scanner needed to reduce for skate/shoe tying (benches removed) customer/staff contact • Benches Removed and replace with • Socially distanced single seating available individual plastic chairs marked 6 feet for skate tying (benches removed) apart • Benches Removed and replace with • 6 foot floor markings at front window and individual plastic chairs marked 6 feet skate window and concessions apart • 6 foot floor markings at front window and skate window and concessions Designated Exit Only Closed Open Open Closed Door near locker room 4 Front Office ( Closed • 1-2 Staff only • 1-2 Staff only Open • Shield guard required • Shield guard required • Advanced payments only online or phone Skate Rental Window & Helmets & Closed • 1-2 Staff only • 1-2 Staff only Open Gloves (encourage people to bring • Shield guard required • Shield guard required own) • Disinfect inside and outside of all helmets • Disinfect inside and outside of all skates/helmets • Eliminate borrowing lost and found winter gloves Skate Sharpening for public Closed • Disinfect inside and outside of all skates • Disinfect inside and outside of all skates Open • Encourage staff to wear gloves • Encourage staff to wear gloves • Glassed required • Glasses required Spectators – see 2 Bleachers 1 spectator allowed in facility per 1 spectator allowed in facility per skater/participant ages 8 & under skater/participant ages 8 & under Concession Room Closed Open?? Open?? Open • Shield guard required • Shield guard required  Packet Page 6 of 11 1 Bleachers (closest to Lobby) used for Closed Open Open Open additional seating for skating tying & • lowest bench marked 6 feet social • lowest bench marked 6 feet social used as additional hockey benches) distancing distancing • skate/shoe tying location • skate tying location • additional hockey bench • additional hockey bench • May need to offer upper bleachers for • May need to offer upper bleachers for spectators spectators 2 Bleachers (middle set) Spectators Closed • 1 spectator allowed in facility per • 1 spectator allowed in facility per Open only skater/participant ages 10 & under skater/participant ages 10 & under • Seating marked 6 feet social distancing • Seating marked 6 feet social distancing 3 Bleachers (closest to Zam garage) Closed Open Open Open used as additional hockey benches) • lowest bench marked 6 feet social • lowest bench marked 6 feet social distancing distancing • skate/shoe tying location • skate tying location • additional hockey bench • additional hockey bench • May need to offer upper bleachers for • May need to offer upper bleachers for spectators spectators Arena - boards surrounding Closed • Free business sponsored roller skating • See programming Open 85 X 200 (cement/ice) • 30 skaters max • 30-50 skaters max • No more than 75 people in facility skaters/participants Guest & Home Benches might need to Closed • Open - marked 6 feet social distancing • Open - marked 6 feet social distancing Open extend and/or • Disinfect after each session • Disinfect after each session overflow seating on lower benches in bleachers near lobby and zam garage Score box Closed Closed • 1 person in box per session Open • JSC/freestyle – playing music • Hockey scorekeeper Zam Garage Closed Closed to public Closed to public Closed to public Locker Rooms Closed Closed Closed Open, no restrictions ( • Must “home dress” Restrooms Closed Open Open Open Family Bathroom Closed Open if necessary – need to request key Open if necessary – need to request key Family Bathroom – Closed Gear not available Gear not available borrowed hockey gear Facility Rentals No Yes Yes Yes Programs Open Skating No • Business sponsored roller skating Friday’s • 30-50 skaters max Yes • 30-50 skaters max • Will need to monitor numbers as they • Will need to monitor numbers as they enter facility enter facility • Staff on ice to enforce social distancing • Staff inforcing social distancing Pond Hockey No No • 20 skaters max Yes, no restrictions  Packet Page 7 of 11 • Will need to monitor numbers as they enter facility Stick N’ Puck No • 20 skaters max • Will need to monitor numbers as they enter facility Freestyle No • 20 skaters max • Will need to monitor numbers as they enter facility Juneau Skating Club (JSC) Closed Yes • Following US Figure Skating guidelines • Stagger skaters on and off ice • Allowed in facility 15 minutes before and after ice time • LTS – discourage beginner classes? • Synchro? Juneau Douglas Ice Association (JDIA) Closed Yes Following USA Hockey guidelines Juneau Adult Hockey Association (JAHA) Closed Yes Following USA Hockey guidelines Private rentals Closed Yes • 30-50 skaters max • Will need to monitor numbers as they enter facility Staff Schedule • Skeleton crew (2 full-time • Skeleton crew (up to 2 full-time • Full staffing (usually 2-3 staff) depending Full staffing employees) employees) on session • PTL Staff on annual • Part-time staff as needed; not to exceed • May need to increase for cleaning and seasonal leave 15 hours per week check-ins • non-contact body temperature checks • Part-time staff as needed; not to exceed Liberal leave policy in effect with infrared thermometer 15 hours per week • non-contact body temperature checks Liberal leave policy in effect with infrared thermometer Liberal leave policy in effect PPE & Cleaning • Not needed while closed • Staff to wear cloth face coverings at all • Staff to wear cloth face coverings at all Follow state and CDC guidelines to the public. times times • Face covering • Wash hand every 60 minutes • Wash hand every 60 minutes recommended if • Encourage glove wearing when handling • Encourage glove wearing when handling conversing with other money and skates money and skates staff (ie building • Follow state and CDC guidelines • Follow state and CDC guidelines maintenance, contractor, etc) Maintenance • Normal periodic • Normal periodic maintenance • Normal periodic maintenance Normal periodic maintenance maintenance Closure projects •  Packet Page 8 of 11 Risk Metrics Epidemiology Health Care Capacity Public Health Capacity Move from Phase 1 Ability and capacity to screen and test Ability/capacity (beds, ICU beds, All positive cases interviewed to Phase 2 widely. ventilators, staff) to meet anticipated case surge All contacts monitored Cases trending downwards for an extended period (approximately 28 days). Sufficient PPE for all healthcare workers Symptomatic contacts get tested within and first responders. 24 hours. COVID/PUI hospitalization rate trending down for an extended period (approximately 28 days). Move from Phase 2 Ability and capacity to screen and test Ability/capacity (beds, ICU beds, All positive cases interviewed to Phase 3 widely. ventilators, staff) to meet anticipated case surge All contacts monitored Cases trending downwards for an extended period (approximately 42 days). Sufficient PPE for all healthcare workers Symptomatic contacts get tested within and first responders. 24 hours. COVID/PUI hospitalization rate trending down for an extended period (approximately 42 days). Move from Phase 3 Widespread community transmission is Individual cases are identified, traced and to Phase 4 no longer present in the CBJ. isolated. GL Commitment Analysis Report GL298 Date 05/22/20 Company 1 City and Borough of Juneau USD Page GL Commitment Analysis Report - Commitment Analysis 1 - 10 1 Time 20:03 Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2020 Production Budget Account Expenditures Encumbrances Commitments Total Budget Budget Balance ----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------ 1,797.57- 0.00 0.00 1,797.57- 2,400.00- 602.43- 004300 0008 Lessons/programs 004300 0021 12,329.26- 0.00 0.00 12,329.26- 14,000.00- 1,670.74- Skate sharpening 004310 0000 30,491.77- 0.00 0.00 30,491.77- 32,000.00- 1,508.23- Daily 004320pass revenue 0000 22,200.11- 0.00 0.00 22,200.11- 14,400.00- 7,800.11 Monthly revenue 004410 0102 422.39- 0.00 0.00 422.39- 400.00- 22.39 Food/service permits 004420 0002 5,262.45- 0.00 0.00 5,262.45- 8,000.00- 2,737.55- Vending 004549 revenue 0000 17,377.99- 0.00 0.00 17,377.99- 11,400.00- 5,977.99 Miscellaneous sales 004550 0000 318,056.01- 0.00 0.00 318,056.01- 310,000.00- 8,056.01 Facility rental revenue 004560 0001 18,719.79- 0.00 0.00 18,719.79- 22,400.00- 3,680.21- Locker 004700rental 0000 1.90 0.00 0.00 1.90 0.00 1.90- Cash over/short ----------------- ----------------- ----------------- ----------------- ----------------- Periods YearUnit 2020Total 426,655.44- 0.00 0.00 426,655.44- 415,000.00- 11,655.44 Acct ----------------- ----------------- ----------------- ----------------- ----------------- 426,655.44- 0.00 0.00 426,655.44- 415,000.00- 11,655.44 ================= ================= ================= ================= ================= Company Total ----------------- ----------------- ----------------- ----------------- ----------------- 426,655.44- 0.00 0.00 426,655.44- 415,000.00- 11,655.44 ================= ================= ================= ================= ================= ----------------- Report Total ----------------- ================= ----------------- ================= GL Commitment Analysis Report GL298 Date 05/22/20 Company 1 City and Borough of Juneau USD Page GL Commitment Analysis Report - Commitment Analysis 1 - 10 1 Time 19:52 Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2020 Production Budget Account Expenditures Encumbrances Commitments Total Budget Budget Balance ----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------ 0.00 0.00 0.00 0.00 4,500.00- 4,500.00- 005100 0000 Vacancy 005110 factor 0000 261,512.36 0.00 0.00 261,512.36 309,720.00 48,207.64 Salaries 005111 0000 8,467.25 0.00 0.00 8,467.25 3,500.00 4,967.25- Overtime 005116 0000 26,028.35 0.00 0.00 26,028.35 0.00 26,028.35- Accrued 005120 leave 0000 127,233.48 0.00 0.00 127,233.48 158,420.00 31,186.52 Benefits 005130 0000 10,200.00 0.00 0.00 10,200.00 10,200.00 0.00 Workers compensation 005201 0000 205.94 0.00 0.00 205.94 500.00 294.06 Mileage 005202 0000 4,762.67 0.00 0.00 4,762.67 4,300.00 462.67- Travel 005310and training 0000 5,270.11 0.00 0.00 5,270.11 5,900.00 629.89 Telephone 005320 0000 555.36 0.00 0.00 555.36 100.00 455.36- Printing Periods0000 005322 1,748.06 1,500.00 0.00 3,248.06 3,700.00 451.94 Advertising Year 2020 005332 0000 50,550.50 0.00 0.00 50,550.50 58,300.00 7,749.50 Electricity 005333 0000 55,738.19 4,909.46 0.00 60,647.65 71,100.00 10,452.35 Fuel oil & propane 005334 0000 2,082.68 0.00 0.00 2,082.68 2,800.00 717.32 Refuse disposal 005335 0000 1,484.15 0.00 0.00 1,484.15 1,700.00 215.85 Water service 005336 0000 6,110.16 0.00 0.00 6,110.16 6,100.00 10.16- Wastewater 005345 0000service 97,200.00 0.00 0.00 97,200.00 97,200.00 0.00 Building maint division charges 005361 0000 11,063.39 0.00 0.00 11,063.39 6,100.00 4,963.39- Fleet 005362equipment 0000 maintenance19,600.00 0.00 0.00 19,600.00 19,600.00 0.00 Fleet replacement reserve GL Commitment Analysis Report GL298 Date 05/22/20 Company 1 City and Borough of Juneau USD Page GL Commitment Analysis Report - Commitment Analysis 1 - 10 2 Time 19:52 Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2020 Production Budget Account Expenditures Encumbrances Commitments Total Budget Budget Balance ----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------ 6,600.00 0.00 0.00 6,600.00 6,600.00 0.00 005370 Spec &0000 Prop 005375 0000 2,700.00 0.00 0.00 2,700.00 2,700.00 0.00 General Liab, Auto & EE Pract Ins 005380 0000 522.51 0.00 0.00 522.51 500.00 22.51- Dues and subscriptions 005390 0000 4,660.73 0.00 0.00 4,660.73 1,800.00 2,860.73- Contractual 005397 0000services 2,906.90 0.00 0.00 2,906.90 7,000.00 4,093.10 Bank card fees 005480 0000 832.73 0.00 0.00 832.73 1,500.00 667.27 Office supplies 005481 0000 0.00 0.00 0.00 0.00 1,000.00 1,000.00 Postage and parcel post 005485 0000 697.85 0.00 0.00 697.85 2,500.00 1,802.15 Inventory 005490 0000 24,855.05 1,804.85 0.00 26,659.90 25,000.00 1,659.90- Materials and 005491 0000 commodities 38.62 0.00 0.00 38.62 400.00 361.38 Safety programs and equipment Periods0000 005498 200.00 0.00 0.00 200.00 200.00 0.00 Minor2020 Year Software 007005 0000 325.00- 0.00 0.00 325.00- 0.00 325.00 Reimbursable Expense - External ----------------- ----------------- ----------------- ----------------- ----------------- 733,502.04 8,214.31 0.00 741,716.35 803,940.00 62,223.65 Acct Unit Total ----------------- ----------------- ----------------- ----------------- ----------------- 733,502.04 8,214.31 0.00 741,716.35 803,940.00 62,223.65 ================= ================= ================= ================= ================= Company Total ----------------- ----------------- ----------------- ----------------- ----------------- 733,502.04 8,214.31 0.00 741,716.35 803,940.00 62,223.65 ================= ================= ================= ================= ================= ----------------- Report Total ----------------- ================= ----------------- =================