Treadwell Arena Advisory Committee (Sunset Date 4/30/2023)
Regular MeetingJuneau, AK · August 25, 2020
Minutes
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Meeting Minutes
TREADWELL ARENA ADVISORY BOARD (TAAB)
Virtual Zoom meeting only
5:30 PM
August 25, 2020
I. Call to Order I –5:35 p.m. (approx.)
I. Roll Call: Kirk Duncan, Leah Farzin, John Fortenbery (co-chair), Jake Thayer, Ryan
Kauzlarich, Lauren Anderson (Treadwell manager)_
Members Absent: Jason Soza (chair), Dave Bartlett
III. Approval of Agenda --approved
IV. Approval of Minutes
A. July 23, 2020 draft meeting minutes approved
V. Public Participation on Non-Agenda Items -- none
VI. Agenda Topics
A. Board seats & positions – one vacant public position. Ryan Kauzalrich cannot
continue as secretary. Leah Farzin will do minutes for this meeting only.
VII. Staff Reports –Lauren Anderson
A. Ventilation update – Tried Dahlberg Design’s proposed ventilation system to treat
COVID in the air but first try wasn’t effective. Treadwell is running the ventilation for 2 hours at
the end of the night to pull out the indoor air and replace it with fresh outside air. Can’t run this
between ice sessions—minimum 1 hour on the timer.
B. Roof update – On the October ballot the CBJ includes Treadwell’s roof repair
expenses, along with other P&R expenses. Next step is to get the word out to voters the impact
of the bond and need. Three new leaks over the ice causing stalagmites on the ice that have to be
removed every morning for safety.
C. Rink scheduling update – meeting with orgs regularly. In 4th week of operations and
things going well. Last week closed early on Wednesday and all of Thursday due to COVID-like
symptoms in a JDIA coach. Test returned eventually as negative. JDIA and JSC are on schedule
for September. No private or JAHA on schedule for September until September 27. Private
rentals available. Open 7 days a week in September except September 7 for Labor Day. Going
month-by-month for scheduling instead of months out like in the past. Disappointed there are no
public sessions, but Lauren thinks that is the best thing for public health and safety right now.
Will consult with public health about that, as well.
D. CBJ COVID-19 Risk Metrics update – Reopening plan is on the Treadwell site and is kept
updated. Now updated to include CBJ risk metrics and mitigation strategies. Reduced max
capacity from 60 to 50—no reduction of on-ice but reducing spectators. CBJ metrics links on the
document—updates daily. Currently at level 2 (moderate). Next level up (High) means libraries
and P&R facilities will close and “limited services may be available.” Metrics are here:
https://app.smartsheet.com/b/publish?EQBCT=0a602fc51ee24966abb3721c8fabfb82
E. FY21 P-1 Revenue Report – attached to previous meeting’s agenda. User groups gave
no new revenue because they had credits from April when all ice was canceled.
F. FY21 P-1 Expenditure Report – attached to previous meeting’s agenda. Primarily
staffing, with some overtime.
Compared to other rinks in Alaska, Treadwell is right in the middle. Some very minimal
rules, and some very strict re: masks, number of people on the ice, gameplay.
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September 4 at 3pm the Libertarian party is having a skating event in the afternoon to
raise money for their candidate/with the candidate.
VIII. Committee, Liaison, Board Member Report
A. Juneau Skating Club – Leah Farzin and Ryan Kauzlarich: proceeding into September
with limited skaters and classes and lots of mask rules. Optimistic the COVID-19 situation will
improve and we’re doing our part.
B. Juneau Adult Hockey Association – Jason Soza (via email): pushed fall season to Sept
27 and meeting on Sept 22. At that time High = canceled season; Moderate = would proceed.
C. Juneau Douglas Ice Association – Jake Thayer: Board working session tomorrow
because a team wants to travel to Anchorage and Anchorage’s COVID-19 situation is riskier
than Juneau’s. Hope to put together a travel mitigation plan for the team if they go.
D. Parks and Recreation Advisory Committee – Kirk Duncan: meeting next Tuesday and
will take all of this meeting’s contents to them.
IX. Next Meeting Date – Lauren Anderson will send Doodle poll for October
X. Supplemental Materials – See attached to Agenda
XI. Adjournment – 6:30 p.m.
Agenda
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AGENDA
TREADWELL ARENA ADVISORY BOARD MEETING
Virtual meeting only 5:30 PM
August 25, 2020
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
A. July 23, 2020 draft meeting minutes
V. Public Participation on Non-Agenda Items
VI. Agenda Topics
A. Board seats & positions
VII. Staff Reports
A. Ventilation update
B. Roof update
C. Rink scheduling update
D. CBJ COVID-19 Risk Metrics update
E. FY21 P-1 Revenue Report
F. FY21 P-1 Expenditure Report
VIII. Committee, Liaison, Board Member Report
A. Juneau Skating Club
B. Juneau Adult Hockey Association
C. Juneau Douglas Ice Association
D. Parks and Recreation Advisory Committee
IX. Next Meeting Date
X. Supplemental Materials
XI. Adjournment
ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to
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have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number
is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org
Packet
Packet Page 1 of 7
AGENDA
TREADWELL ARENA ADVISORY BOARD MEETING
Virtual meeting only 5:30 PM
August 25, 2020
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of Minutes
A. July 23, 2020 draft meeting minutes
V. Public Participation on Non-Agenda Items
VI. Agenda Topics
A. Board seats & positions
VII. Staff Reports
A. Ventilation update
B. Roof update
C. Rink scheduling update
D. CBJ COVID-19 Risk Metrics update
E. FY21 P-1 Revenue Report
F. FY21 P-1 Expenditure Report
VIII. Committee, Liaison, Board Member Report
A. Juneau Skating Club
B. Juneau Adult Hockey Association
C. Juneau Douglas Ice Association
D. Parks and Recreation Advisory Committee
IX. Next Meeting Date
X. Supplemental Materials
XI. Adjournment
ADA accommodations available upon request: Please contact the Clerk's office 72 hours prior to any meeting so arrangements can be made to
Packet Page 2 of 7
have a sign language interpreter present or an audiotape containing the Assembly's agenda made available. The Clerk's office telephone number
is 586-5278, TDD 586-5351, e-mail: city.clerk@juneau.org
Packet Page 3 of 7
Meeting Minutes
Treadwell Arena Advisory Board (TAAB)
City & Borough of Juneau
July 23, 2020
Zoom Meeting
I. Call to Order: Call to Order at 5:34pm
II. Roll Call:
Members Present: Leah Farzin, Jason Soza, Ryan Kauzlarich, Kirk Duncan, Jake Thayer
Members Absent: Josh Fortenbery, Alex Smith
Staff Present: Lauren Anderson – Treadwell Arena Manager, George Schaaf – Parks & Rec
Director
Public Present: Melissa Fritsch – Juneau Skating Club President
III. Approval of Agenda: Mr. Kauzlarich moved to approve the agenda. All in favor.
IV. Approval of Minutes: Mr. Kauzlarich moved to approve June 10, 2020 draft meeting minutes –
no changes.
V. Public Participation on Non-Agenda Items:
VI. Agenda Topics:
A. Rink Ventilation
- Lauren has worked with building maintenance, with Sigrid Dalberg, and others in an effort
to reduce potential viral load using the rink ventilation. No plan of action as of yet.
- Will cover this topic again once more information is available.
VII. Staff Reports:
A. Reopening Plan
- Reviewed the reopening plan in detail.
- The arena has been making ice since 7/19/2020.
- Had paint available on hand for the limited amount needed.
B. Draft July/August Rink schedule
- Lauren has been meeting weekly with the core user groups for past six weeks.
- JDIA and JSC have rented ice for August.
- Opening day will be July 29, 2020.
- Currently no public sessions.
VIII. Committee, Liaison, Board Member Report:
A. Juneau Skating Club
- Starting very conservative. 10 skaters on the ice at a time, with the exception of synchro
which will have close to 14. Working on September plan with longer blocks of ice and less
45 breaks between ice times.
- Until public sessions are available, Learn to Skate classes will not occur out of an
abundance of caution. Higher level classes will be the first to be offered when lessons
begin.
B. Juneau Adult Hockey Association
- Registration is open. The first games of the season are the first Sunday of September.
Trying to maximize games with the hours available. Caping the number of players per
team to 11, usually 13. Intro to hockey will not be offered this fall.
C. Juneau Douglas Ice Association
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- Going to offer a pond hockey style training for those 10 years and younger. Will have no
more than 28 skaters on the ice. Registration should be up this Friday.
D. Parks and Recreation Advisory Committee
- No update.
IX. Next meeting Date – August 25, 2020 at 5:30pm, preferably Zoom meeting
X. Adjournment: Mr. Kauzlarich moved to adjourn at 6:37pm. All in favor.
GL Commitment Analysis Report
GL298 Date 08/21/20 Company 1 City and Borough of Juneau USD Page
GL Commitment Analysis Report - Commitment Analysis
1 - 1 1
Time 16:17
Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2021 Production Budget
Account Expenditures Encumbrances Commitments Total Budget Budget Balance
----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------
0.00 0.00 0.00 0.00 2,400.00- 2,400.00-
004300 0008
Lessons/programs
004300 0021 0.00 0.00 0.00 0.00 14,000.00- 14,000.00-
Skate sharpening
004310 0000 0.00 0.00 0.00 0.00 30,000.00- 30,000.00-
Daily pass
004320 revenue
0000 0.00 0.00 0.00 0.00 15,000.00- 15,000.00-
Monthly
004410 revenue
0102 0.00 0.00 0.00 0.00 400.00- 400.00-
Food/service
004420 0002 permits 750.00- 0.00 0.00 750.00- 8,000.00- 7,250.00-
Vending
004549 revenue
0000 0.00 0.00 0.00 0.00 12,500.00- 12,500.00-
Miscellaneous
004550 0000 sales 0.00 0.00 0.00 0.00 315,000.00- 315,000.00-
Facility rental revenue
004560 0001 0.00 0.00 0.00 0.00 19,600.00- 19,600.00-
Locker rental ----------------- ----------------- ----------------- ----------------- -----------------
750.00- 0.00 0.00 750.00- 416,900.00- 416,150.00-
Acct Unit Total
Periods
Year 2021 ----------------- ----------------- ----------------- ----------------- -----------------
750.00- 0.00 0.00 750.00- 416,900.00- 416,150.00-
================= ================= ================= ================= =================
Company Total
----------------- ----------------- ----------------- ----------------- -----------------
750.00- 0.00 0.00 750.00- 416,900.00- 416,150.00-
================= ================= ================= ================= =================
-----------------
Report Total
-----------------
=================
-----------------
=================
GL Commitment Analysis Report
GL298 Date 08/21/20 Company 1 City and Borough of Juneau USD Page
GL Commitment Analysis Report - Commitment Analysis
1 - 1 1
Time 16:20
Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2021 Production Budget
Account Expenditures Encumbrances Commitments Total Budget Budget Balance
----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------
0.00 0.00 0.00 0.00 4,800.00- 4,800.00-
005100 0000
Vacancy factor
005110 0000 12,142.14 0.00 0.00 12,142.14 314,700.00 302,557.86
Salaries
005111 0000 0.00 0.00 0.00 0.00 9,000.00 9,000.00
Overtime
005116 0000 58.80 0.00 0.00 58.80 0.00 58.80-
Accrued
005120 leave
0000 6,903.24 0.00 0.00 6,903.24 166,200.00 159,296.76
Benefits
005130 0000 3,400.00 0.00 0.00 3,400.00 3,400.00 0.00
Workers compensation
005201 0000 43.14 0.00 0.00 43.14 500.00 456.86
Mileage
005310 0000 522.72 0.00 0.00 522.72 6,000.00 5,477.28
Telephone
005320 0000 0.00 0.00 0.00 0.00 200.00 200.00
Printing
005322 0000 0.00 0.00 0.00 0.00 3,500.00 3,500.00
Advertising
Periods0000
005332 0.00 0.00 0.00 0.00 57,900.00 57,900.00
Electricity
Year 2021
005333 0000 708.14 28,500.00 0.00 29,208.14 68,400.00 39,191.86
Fuel oil & propane
005334 0000 0.00 0.00 0.00 0.00 3,500.00 3,500.00
Refuse disposal
005335 0000 0.00 0.00 0.00 0.00 1,700.00 1,700.00
Water service
005336 0000 0.00 0.00 0.00 0.00 6,100.00 6,100.00
Wastewater service
005345 0000 99,100.00 0.00 0.00 99,100.00 99,100.00 0.00
Building maint division charges
005361 0000 0.00 0.00 0.00 0.00 8,500.00 8,500.00
Fleet equipment maintenance
005362 0000 25,000.00 0.00 0.00 25,000.00 25,000.00 0.00
Fleet replacement reserve
005370 0000 8,000.00 0.00 0.00 8,000.00 8,000.00 0.00
Spec & Prop
GL Commitment Analysis Report
GL298 Date 08/21/20 Company 1 City and Borough of Juneau USD Page
GL Commitment Analysis Report - Commitment Analysis
1 - 1 2
Time 16:20
Acct Unit 209460801 RSA P&R Treadwell Arena Budget 100 2021 Production Budget
Account Expenditures Encumbrances Commitments Total Budget Budget Balance
----------- ------------------ ------------------ ------------------ ------------------ ------------------ ------------------
3,400.00 0.00 0.00 3,400.00 3,400.00 0.00
005375 0000
General Liab, Auto & EE Pract Ins
0.00 0.00 0.00 0.00 600.00 600.00
005380 0000
Dues and subscriptions
005390 0000 602.00 0.00 0.00 602.00 2,500.00 1,898.00
Contractual services
005397 0000 0.00 0.00 0.00 0.00 7,000.00 7,000.00
Bank card fees
005480 0000 0.00 0.00 0.00 0.00 1,500.00 1,500.00
Office supplies
005485 0000 0.00 0.00 0.00 0.00 2,500.00 2,500.00
Inventory
005490 0000 0.00 0.00 0.00 0.00 25,000.00 25,000.00
Materials and commodities
005491 0000 0.00 0.00 0.00 0.00 1,000.00 1,000.00
Safety programs and equipment
005498 0000 0.00 0.00 0.00 0.00 200.00 200.00
Minor Software
----------------- ----------------- ----------------- ----------------- -----------------
159,880.18 28,500.00 0.00 188,380.18 820,600.00 632,219.82
Acct Unit Total
Periods
Year 2021 ----------------- ----------------- ----------------- ----------------- -----------------
159,880.18 28,500.00 0.00 188,380.18 820,600.00 632,219.82
================= ================= ================= ================= =================
Company Total
----------------- ----------------- ----------------- ----------------- -----------------
159,880.18 28,500.00 0.00 188,380.18 820,600.00 632,219.82
================= ================= ================= ================= =================
-----------------
Report Total
-----------------
=================
-----------------
=================