Youth Activities Board

Youth Activities Board Meeting Zoom Webinar August 10, 2021 5:30 p.m. This meeting will take place virtually via Zoom Webinar. To join the Zoom Webinar, go to https://juneau.zoom.us/j/96746504233 Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866 Webinar ID: 967 4650 4233 Members of the public wishing to provide public comment during tonight’s meeting can do so by clicking the “Raise Hand” button (online Zoom Webinar) or press *9 (telephone).  Meeting Minutes I. Call to order at 5:35pm- Tom Rutecki, Chair Roll Call- Member Present: Tom Rutecki, Bonita Nelson, Liz Balstad, Summer Christiansen, Josh Anderson Members Absent: Della Cheney, Kristina Moore-jager, Caleb Peimann, Kiana Potter Staff Present: Dave Pusich; Recreation Supervisor/Staff Liaison II. Approval of Agenda- Mr. Rutecki moves to approve agenda. No objection. Agenda approved. III. Public Comments on non-agenda items – None IV. Approval of Minutes: June 8, 2021- Ms. Nelson moves to approve the minutes. No objection. Minutes approved V. Old Business – None VI. New Business a. Contingency Requests- Available Balance- $16,625.00 NAME AMOUNT REQUESTED AMOUNT AWARDED Midnight Suns Baseball Club American Legion Post 25- Northwest CART Tournament $10,00.00 $8,500 YAB had discussion on what other contingencies will be occurring during this fiscal year, which is unknown with Covid still ongoing in community. Ms. Nelson commented that $300-$500 per individual has been historical average award over the years. A $5,000-$7,000 award seems reasonable but need to keep a portion in contingency for the unknown requests this year. Mr. Pusich stated the previous year contingency awards and amounts awarded out. In FY20, there was $7,075 remaining and $11,795 remaining in FY21 that was not awarded out. Mr. Rutecki stated that any remaining contingency funds go back into the CBJ general fund. Mr. Rutecki commented that swimming, hockey and Juneau Jumpers could potentially have contingency requests in FY22. Mr. Pusich stated that GCLL would have no contingency requests this year since they did not qualify for regional tournament in California and their season is now completed. Mr. Anderson stated he was in favor of funding more than $7500. Ms. Balstad makes motion to award $8500 to Midnight Suns Baseball request, which would be $7000 for airfare and $1500 for lodging. Ms. Nelson stated she agrees with the $8500 award. No objections. Motion approved. b. HRC Annual Report for August 23 HRC Meeting Motion by Mr. Anderson to accept the FY21 Youth Activity Board Annual Report as written and ask for unanimous consent. No objection. Motion approved. c. Youth Activity Board seats/vacancies x2 Mr. Rutecki stated the YAB has one youth seat and one general public seat on YAB that needs to be filled. Mr. Rutecki commented that Scott Griffith with GSC had previously sent him several names of swimmers that would be good candidates for the youth activities board. Mr. Pusich also reached out to many groups asking potential candidates to apply. Ms. Christiansen asked if there was an age limit on youth board members. Mr. Pusich stated they must be 18 years or younger for the youth seat and need to submit application to clerk’s office by August 18th to be included in HRC packet for appointment of new YAB members for the HRC August 23 meeting. VII. Liaison Reports a. PRAC – Mr. Anderson stated the PRAC has not had a meeting in the last two months. b. JAHC - none VIII. Board Comments Ms. Nelson asked if a group requests info on their scores received what is the policy for giving them this information. Mr. Rutecki stated that this would be public information so they could view the information requested. Ms. Nelson commented that it would be okay to state that your group scored lower due not meeting grant application requirements such as no scholarship info provided, no budget narrative or group requested non-funded items like personnel services and facility rent. No other members had comments IX. Next Meeting - Tentatively September 14, 2021 X. Adjournment - meeting adjourned at 6:08pm

Youth Activities Board Meeting Zoom Webinar August 10, 2021 5:30 p.m. This meeting will take place virtually via Zoom Webinar. To join the Zoom Webinar, go to https://juneau.zoom.us/j/96746504233 Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 or +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866 Webinar ID: 967 4650 4233 Members of the public wishing to provide public comment during tonight’s meeting can do so by clicking the “Raise Hand” button (online Zoom Webinar) or press *9 (telephone). Agenda I. Roll Call II. Approval of Agenda III. Public Comments on non-agenda items IV. Approval of Minutes: June 8, 2021 V. Old Business VI. New Business a. Contingency Requests- Available Balance- $16,625.00 NAME AMOUNT REQUESTED AMOUNT AWARDED Midnight Suns Baseball Club American Legion Post 25- Northwest CART Tournament $10,000 b. HRC Annual Report for August 23 HRC Meeting c. Youth Activity Board seats/vacancies x2 VII. Liaison Reports a. PRAC b. JAHC VIII. Board Comments IX. Next Meeting - Tentatively September 14, 2021 X. Adjournment