Committee on Public Service
Regular MeetingLansing, MI · September 3, 2019
Minutes
MINUTES
Committee on Public Service
Monday, September 3, 2019 @ 4:00 p.m.
City Hall, Conference Room, 10th Floor
CALL TO ORDER
The meeting was called to order at 4:00 p.m.
ROLL CALL
Council Member Peter Spadafore, Chair
Council Member Kathie Dunbar, Vice Chair- excused
Council Member Jeremy Garza, Member
OTHERS PRESENT
Sherrie Boak, Council Office Manager
Greg Venker , Assistant City Attorney
Lisa Hagen, Council Legal Analyst
Andy Kilpatrick, Director of Public Service
Jason Wilkes, Public Service Board Member
Walter Sorg, Public Service Board Member
Stacey Locke, Public Service Board Member
Public Comments
No public comments at this time.
Minutes
MOTION BY COUNCIL MEMBER GARZA TO APPROVE THE MINUTES FROM JULY 16,
2019 AS PRESENTED. MOTION CARRIED 2-0.
Discussion
DISCUSSION – Budget Priorities for 2020/2021; along with Public Service Board Priorities
Council Member Spadafore confirmed that the highlighted sections in the current document
reflect the changes that will need to be made to update it for FY2020-2021. The Planning
Board Members present then introduced themselves and Mr. Wilkes went through their
recommendations to Council. Highlighted in their resolution was a recommendation to
increase the funding for streets, increase in compliance to stay consistent with maintaining
safety as a priority, funding to improve the City fleet of vehicles with a priority towards Public
Service, and increase of funding for the maintenance and cleaning of the wastewater aeration
basins, expansion of recycling for multi-family and business recycling, in addition to implement
organic recovery; follow the recommendation on the energy audit, and lastly fund training for
PFAS regulation. Council Member Spadafore noted that the Council approved additional
funding in the current budget for sidewalks, and the new scooter ordinance also addresses
funding from those applications for the streets as well. He then asked Mr. Kilpatrick if the City
has received funds from any other sources for vehicles, and Mr. Kilpatrick confirmed there
were funds from the sale of the Waverly Golf Course that went to forestry vehicles, and there
is currently a grant in front of the Council that will assist with recycle truck funding. Ms. Locke
spoke in support of the universal design for people with disabilities.
MOTION BY COUNCIL MEMBER GARZA TO ACCEPT THE RECOMMENDATIONS FROM
THE BOARD OF PUBLIC SERVICE FOR THE COUNCIL 2020-2021 BUDGET PRIORITIES.
MOTION CARRIED 2-0.
Other
Board of Public Service Communication; RE: Michigan’s Transportation Infrastructure
Council Member Spadafore referenced a resolution from the Board of Public Service
requesting the City Council to support significant State government investment in the
transportation infrastructure. Council Staff was requested to draft a resolution for the next
Committee meeting, September 17, 2019.
Discussion- continued
RESOLUTION – Local Agency Pavement Warranty Program, Adoption and Implementation
Mr. Kilpatrick explained this is a resolution that is mandated by the State to adopt the Local
Agency Pavement Warranty Program and then implement and report on the program. He
added, that the program is based on dollars and will apply to actual pavement projects,
however the history of City projects reflect projects that will not be large enough projects.
However, the State mandates the municipalities adopt and implement. Regarding any large
project that could occur, in the City the majority of those are MDOT streets and therefore the
point person on the bidding, letting and construction will be the State of Michigan anyways.
Council Member Spadafore requested Mr. Kilpatrick provide a “bullet- point” list to him prior to
the Council meeting Monday night to provide an overview to Council before action.
MOTION BY COUNCIL MEMBER TO APPROVE THE RESOLUTION TO ADOPT THE
MICHIGAN LOCAL AGENCY PAVEMENT WARRANTY PROGRAM. MOTION CARRIED 2-
0.
MOTION BY COUNCIL MEMBER GARZA TO APPROVE THE RESOLUTION TO
IMPLEMENT AND REPORT ON THE LOCAL AGENCY PAVEMENT WARRANTY
PROGRAM. MOTION CARRIED 2-0.
Council Member Spadafore asked Mr. Kilpatrick to return to the September 17, 2019
Committee meeting to discuss traffic calming updates.
Other
Council Member Garza asked Mr. Kilpatrick for confirmation on ownership of the intersection
of Edgewood and Cedar and was told it is MDOT.
Council Member Spadafore stated he had an inquiry on what the process would be if a
neighborhood all agreed to pay a special assessment to have their road fixed. Mr. Kilpatrick
acknowledged he was not aware of an actual policy or program, however it could possibly
follow the same track that is used for sidewalks.
Council Member Garza asked for an update on Schafer Road and occasional water in a
residents yards. Mr. Kilpatrick confirmed the evaluation was performed and letters would be
sent. If it is determined that he property owners have to clean up the area, and it is not done,
then the work will be performed and the property owners will be assessed the cost. Council
Member Garza then presented a photo of a sidewalk that had heaved on Ellendale off Miller.
Mr. Kilpatrick reviewed the photo and noted since it is marked with green paint, it could be on
the repair list. Lastly, Mr. Kilpatrick was asked if there were traffic study results and plans for
Ellendale and Devonshire and Mr. Kilpatrick stated the study was done, but the results fell
within the acceptable percentile. He would obtain the traffic study and forward to the Council
offices.
ADJOURN
The meeting was adjourned at 4:25 p.m.
Submitted by Sherrie Boak,
Recording Secretary
Lansing City Council
Approved: October 1, 2019
Agenda
AGENDA
Committee on Public Services
Tuesday, September 3, 2019 @ 4:00 p.m.
City Council Conference Room, City Hall 10th Floor
Council Member Peter Spadafore, Chair
Council Member Kathie Dunbar, Vice Chair
Council Member Jeremy Garza, Member
1) Call to Order
2) Public Comment on Agenda Items
3) Minutes
July 16, 2019
4) Discussion/Action:
A.) RESOLUTION – Local Agency Pavement Warranty Program, Adoption
and Implementation
B.) DISCUSSION – Budget Priorities for 2020/2021; along with Public Service
Board Priorities
5) Other
Board Of Public Service Communication;
RE: Michigan’s Transportation Infrastructure
6) Adjourn
DRAFT
MINUTES
Committee on Public Service
Monday, July 16, 2019 @ 4:00 p.m.
City Hall, Conference Room, 10th Floor
CALL TO ORDER
The meeting was called to order at 4:00 p.m.
ROLL CALL
Council Member Peter Spadafore, Chair
Council Member Kathie Dunbar, Vice Chair
Council Member Jeremy Garza, Member
OTHERS PRESENT
Sherrie Boak, Council Office Manager
Greg Venker, Assistant City Attorney
Andy Kilpatrick, Public Service Director
Brian McGrain, Economic Development & Planning Director
Chad Gamble, Parking Manager
Chris Mumby, Public Service
Rich Lamay, Public Service
Maria Medina
Randy Medina
Liz Elder
Evelyn Boynton
Public Comments
Mr. Medina, 5809 Schafer, spoke on his concerns with continual water at the front of his
property. He then referenced multiple (7) notices he has received or been given to the Public
Service Department on the subject. He noted that Mr. Sullivan with Public Service was on site
July 16th. Mr. Medina asked for additional assistance to address the ongoing issue. Council
Member Garza offered to show photos he had taken with his cell phone. Mr. Mumby
acknowledged they were aware of the situation, confirmed they have spoken about remedies
which include the costly repair to the neighborhood of installing a curb and gutter and new
culverts. This cost would be assessed to all the residents in the area effected, not just Mr.
Medina. Mr. Mumby continued by stating that another option would be to do a survey and
provide suggestions to all property owners who could then fix it at their own cost. Council
Member Spadafore asked if a resident has filled in their culvert and in turn has now caused
this issue for Mr. Medina, would be that be a violation, and Mr. Mumby confirmed culverts
cannot be filled in, but at this point it would be up to Council if they want to charge for the
removal of the dirt. He concluded by stating in this case, there is no cost effective way to help
Mr. Medina without charging him along with the 7-8 neighbors. Council Member Garza stated
DRAFT
his understanding was the Medina’s were looking for a long term solution. Mr. Kilpatrick
stated that would be a special assessment set by Council and could run for 7-10 years
depending on the cost. Council Member Dunbar asked if there were costs to the proposed
solutions. Mr. Mumby noted the option with storm sewer and curbs will be expensive, the
other options could be costly depending on how many parcels have to be re-ditched and
cleaned out. Mr. Kilpatrick added that they are trying to uncover the culverts and clean out to
make sure drains flow the way they are supposed to, and if this effects both sides of the street.
Once a survey is done they can make the determination. Mr. Medina admitted that when he
cleaned out his culver, the culvert pipe itself was cracked, so he turned it so the crack wouldn’t
be on the top, but now it is on the side.
Mr. Mumby stated he would keep the Committee and Mr. Medina updated.
Minutes
MOTION BY COUNCIL MEMBER DUNBAR TO APPROVE THE MINUTES FROM JUNE 18,
2019. MOTION CARRIED 3-0.
MOTION BY COUNCIL MEMBER DUNBAR TO APPROVE THE MINUTES FROM JULY 8,
2019. MOTION CARRIED 3-0.
Discussion
RESOLUTION – Special Assessment Roll; Snow and Ice Removal; Winter 2018/2019
Mr. Lamay stated he had photos for each of the claims and would be providing those during
each appeal.
300 Allen
Mr. Lamay acknowledged that this address was done while the staff were in the neighborhood
for a complaint on another property, and noticed the ice, particularly at the corner. The before
and after photos were referenced.
Ms. Elder was presented with the photos as well, and admitted she could not speak to why her
husband did not address the corner where it appeared there was still ice after they cleared the
sidewalk.
Council Member Dunbar suggested in the future the photos include every area Public Service
will be referencing in their defense of the work and assessment.
MOTION BY COUNCIL MEMBER DUNBAR TO DENY THE APPEAL FOR 300 ALLEN IN
THE AMOUNT OF $149.00. MOTION CARRIED 3-0.
1600 E. Michigan Avenue
This address was not on the appeal list because the owners did not meet the requirements in
the letter with the deadline of July 8th.
Ms. Boynton appealed to the Committee that they did not get a notice, they had hired
someone to clear the snow and ice, and placed calls to the City for details however did not get
what they had asked for. Mr. Mumby reiterated the City Ordinance on snow removal and
requirement to remove within 24 hours. Council Member Spadafore clarified that the notice
she received stated the July 8, 2019 deadline and she did not meet that, therefore this
Committee could not address the complaint. He asked Public Service to forward the
materials, details and back up photos to him and he would forward to Ms. Boynton.
DRAFT
133 Allen
The Committee reviewed the material presented by Mr. Lamay which clarified it was noticed
March 5th, cleared March 7th and took 40-60 minutes to clear.
MOTION BY COUNCIL MEMBER GARZA TO DENY THE CLAIM FOR 133 ALLEN IN THE
AMOUNT OF $289.00. MOTION CARRIED 3-0.
Council Member Dunbar asked if Public Service kept copies of weather reports.
909 Sparrow
Mr. Lamay presented before and after photos.
MOTION BY COUNCIL MEMBER GARZA TO DENY THE CLAIM FOR 909 SPARROW IN
THE AMOUNT OF $149.00. MOTION CARRIED 3-0.
2919 Cumberland
Mr. Lamay presented photos for the property what was tagged on February 20, 2019 and
cleared February 23, 2019. It was noted this property is in the school route and the photos
made it evident all the other neighbors did clear their sidewalks.
MOTION BY COUNCIL MEMBER DUNBAR TO DENY THE CLAIM FOR 2919
CUMBERLAND IN THE AMOUNT OF $289.00. MOTION CARRIED 3-0.
2918 Cumberland
Mr. Lamay referenced the photos, noting some did melt, but there was a large build-up of ice
on the driveways and ramps. Council Member Dunbar asked if the whole neighborhood was
cleared, and it was noted it was.
MOTION BY COUNCIL MEMBER DUNBAR TO DENY THE CLAIM FOR 2918
CUMBERLAND IN THE AMOUNT OF $219.00. MOTION CARRIED 3-0.
1518 Willow
The Committee reviewed the photos and Public Service staff noted that the ice build-up was
so bad that they had to do 20 minutes one day and return for another 20 minutes the next day.
MOTION BY COUNCIL MEMBER DUNBAR TO DENY THE CLAIM FOR 1518 WILLOW IN
THE AMOUNT OF 219.00. MOTION CARRIED 3-0.
Council Member Spadafore asked law for a determination on the notices that were returned
undeliverable, and Mr. Venker stated that the City met their obligation because they were
mailed to the owner of record.
1117 W. Kalamazoo St. 1
Council Member Spadafore noted that after verifying that the notice is only sent to the owner,
and the owner’s notice was returned on this property because it was sent to 517 E. Grand
River Avenue not 517 E. Cesar Chavez, it would need to be addressed separately. And
therefore need to be removed from the roll.
MOTION BY COUNCIL MEMBER GARZA TO REMOVE THE ASSESSMENT FROM THE
ROLL. MOTION CARRIED 3-0.
MOTION BY COUNCIL MEMBER GARZA TO APPROVE AMENDED ROLL #SN2019.
MOTION CARRIED 3-0.
DRAFT
UPDATE – Parking Upgrades and App Roll-out
Mr. Gamble provided updates on the parking upgrades and distributed their flyers and
education material on the projects. Mr. Gamble went on to list some of the specifics in the
upgrades which include pedestrian safe passage, new charging stations, new signage,
painting, stripping and renovation of the stair wells. The week of July 22, 2019 the roof top
parking at the North Grand ramp will be closed and those parkers will be moved to other
portions of the ramp. This year they have accomplished way finding and complete
replacement of the drainage system, which includes new pavement topping. The ramp on N.
Capital will be closed for new drive approaches and they will receive the new parking
equipment for the revenue control system and gating (TIBA). Mr. Gamble concluded his
overview by highlighting the “Passport Program”, the complete of the makeover project in late
2019 for N. Grand, and new pay stations.
ORDINANCE – Amendment to Chapter 606; Section 606.03; Signage or Advertisements on
Sales/Auctions
Council Member Spadafore reviewed the amendments and noted the required hearing was
held with no comments.
MOTION BY COUNCIL MEMBER GARZA TO APPROVE THE ORDINANCE AMENDMENTS.
MOTION CARRIED 3-0
DISCUSSION – Public Service Board; Budget Priorities for 2020/2021
Council Member Spadafore placed the document on file and will address on a future agenda
when the Council is considering their FY2020 Budget Priorities.
UPDATE – Trash Collection; Public Service Department
Mr. Kilpatrick confirmed a recent press release which the Council obtained, that outlined the
phase out of the use of City trash bags along rates changes that were also noted in the
budget.
Council Member Garza stepped away from the meeting at 5:06 p.m.
Mr. Kilpatrick continued by noting they are continuing to work on the buyback option, but have
already determined they will buy back from suppliers and some stores that sold the bags.
Council Member Garza returned to the meeting at 5:07 p.m.
As part of the buyback option they are looking into locations residents can bring the unused
bags, and considering what the City will use the unused bags for, one option being park clean
up bags. Mr. Kilpatrick and Committee discussed the future of the trash carts that will be used
instead of the bags, and options for markings to determine pick up dates.
Other
No other topics were discussed.
ADJOURN
The meeting was adjourned at 5:13 p.m.
Submitted by Sherrie Boak,
Recording Secretary
Lansing City Council
Approved: _____________________
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PASS THROUGH WARRANTY CONTRACT
dŚŝƐĐŽŶƚƌĂĐƚ/ŶƵŵďĞƌ ŝƐĞdžĞĐƵƚĞĚŽŶƚŚĞĚĂƚĞƐŝŐŶĞĚďĞůŽǁďLJƚŚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺŽĨ
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(Prime Contractor)
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DRAFT #1
RESOLUTION #2018-246
BY THE COMMITTEE OF THE WHOLE
RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING
WHEREAS, the Charter of the City of Lansing requires the Council to adopt an annual
statement of Budget Policies and Priorities serving to guide the Administration in
developing and presenting the Fiscal Year 2019-2020 2020/2021 Budget; and
WHEREAS, the City Council established the following Mission/Vision and goals; and
The City of Lansing’s mission is to ensure quality of life by:
I. Promoting a vibrant, safe, healthy and inclusive community that provides
opportunity for personal and economic growth for residents, businesses and visitors
a. The City’s diverse economy generates and retains (sustains) high quality
stable jobs that strengthen the sales and property tax base and contribute
to an exceptional quality of life.
b. The City is governed in a transparent, efficient, accountable and responsive
manner on behalf of all citizens.
c. The City’s neighborhoods have various resources that allow them to be on
a long term viable and appealing basis.
d. Support economic development initiatives that promote and retain new
industries and markets.
II. Securing short and long term financial stability through prudent management of city
resources.
a. Wise stewardship of financial resources results in the City’s ability to meet
and exceed service demands and obligations without compromising the
ability of future generations to do the same.
b. Pursue and facilitate shared services regionally that allow for cost savings
and revenue enhancement.
c. Support initiatives that build the City’s property and income tax base.
III. Providing reliable, efficient and quality services that are responsive to the needs of
residents and businesses.
a. The City’s core services and infrastructure are efficiently, effectively and
strategically delivered to enable economic development and to maintain
citizen’s health, safety and general welfare.
IV. Adopting sustainable practices that protect and enhance our cultural, natural and
historical resources.
a. Seek partnership opportunities with educational and corporate institutions
and to maintain and expand our talent base.
b. Create vibrant places, support events and activities that showcase our
waterfront and green spaces.
c. Raise the level of support for projects and initiatives that showcase local and
state history.
Page | 1
DRAFT #1
V. Facilitating regional collaboration and connecting communities.
a. The City has a safe efficient and well connected multimodal transportation
system that contributes to a high quality of life and is sensitive to surrounding
uses.
b. Seek a balanced distribution of affordable housing in the tri-county region.
WHEREAS, the City Council would like to continue its commitment, if funding is available,
to:
Maintain and improve the City’s infrastructure;
Preserve and ensure clean, safe, well-maintained housing and neighborhoods;
Provide comprehensive and affordable recreational programs and youth and
family services;
Explore alternatives for improved efficiency in service and delivery; and
WHEREAS, in considering these Fiscal Year 2019-2020 2020/2021 Budget priorities, the
Administration is encouraged to ascertain the feasibility of funding any new programs
through either the reduction of spending in existing program areas or the exploration of
new funding sources that would assure the sustainability of the program; and
WHEREAS, the Administration was encouraged to supplement, not supplant any existing
resources for police, fire and local roads with the General Fund revenues collected under
this millage; and
WHEREAS, the Administration is requested to include in its Fiscal Year 2019-2020
2020/2021 Budget, the necessary funding to accomplish all requested plans, studies,
evaluations, reviews, report submissions, program assessments, and analyses noted
within this resolution below, or alternatively documentation as to why such activities are
prohibitively costly; and
WHEREAS, the Lansing City Charter states that the budget proposal due on the fourth
Monday in March of each year shall contain “the necessary information for understanding
the budget” and how the proposal addresses the priorities proposed by the City Council.
NOW BE IT RESOLVED, that the Lansing City Council, hereby, acknowledges that the
City will likely need to adopt, at best, a budget which recognizes the structural changes
that are the result of lost revenues and future liabilities, encourages the Administration to
prudently develop next year’s budget with the following conditions:
Protection of public and emergency services.
BE IT FURTHER RESOLVED, that the Administration is requested to review the attached
statement of policies and priorities and implement those items that would boost
efficiencies to increase productivity or reduce costs, that could replace existing
programming, or if funding becomes available, that could be considered as new
programming; and
Page | 2
DRAFT #1
BE IT FURTHER RESOLVED, that the Administration is requested, to the extent
practicable, to include non-appropriations clauses and other similar out provisions in
existing and future leases, and vendor contracts upon review of City Council; and
NOW THEREFORE BE IT FURTHER RESOLVED that the Administration is requested
to develop and provide all plans, studies, evaluations, reviews, report submissions,
program assessments, and analyses noted as set forth below in this resolution, or
alternatively, documentation as to why such activities were prohibitively costly, by the
fourth Monday in March 2019 March 2020.
I. Promoting a vibrant, safe, healthy and inclusive community that provides
opportunity for personal and economic growth for residents, businesses and
visitors.
a) The City’s diverse economy generates and retains (sustains) high quality
stable jobs that strengthen the sales and property tax base and contribute
to an exceptional quality of life
(1) Economic Development For presentation to City Council
beautification standard/expectation and a storm water mitigation plan
for all proposed development projects that receive incentives from
the City. Such standards should serve as a planning and economic
development tool that will enhance property values, create jobs, and
revitalize neighborhoods and business areas. These standards and
plan should be presented to the City Council.
b) The City is governed in a transparent efficient accountable and responsive
manner on behalf of all citizens.
(1) A delineation of recommendations of the Financial Health Team,
noting which recommendations have been implemented, which are
in the FY 2018/2019 2020/2021 proposed Budget, which are planned
to be implemented at a future time, and which have been determined
not to be implemented at any time. A timetable for future
implementation is requested.
(2) Supplemental Accounting Level Detail. A plan and timeline for the
implementation of performance-based budgeting.
(3) Development and analysis of a cost recovery schedule for City
services.
(4) Development of a return on investment analysis for all proposed
changes in City services.
Page | 3
DRAFT #1
(5) Identification of, and a complete and ongoing analysis of, the City’s
structural deficits and the Administration’s plan to eliminate the
same.
(6) Incorporate into the proposed Budget a 5-Year projection of
revenues and expenditures.
(7) Continue to invest one-time money into Retirement & OPEB
obligations and how to increase funding.
(8) Continue to invest one-time money into Infrastructure, including
sidewalks.
(9) Continue to invest one-time money into hardware and software
investments for City operations.
c) The City’s neighborhoods have various resources that allow them to be
long term viable and appealing.
(1) A researched report on surrounding community models for
neighborhood organization technical support structure within the
City.
(2) Working with the City Attorney and Code Compliance Division to
expedite improvements or closure of abandoned, neglected, and
burned out houses and commercial buildings by using the
International Property Maintenance Code (IPMC) and adopt the
latest version of the IPMC from the State of Michigan. Development
of aggressive policies to deal with problematic property owners.
(3) Food Access: Together with the City of Lansing Economic
Development Corporation development of a plan should increase
quality food access throughout the City using all incentives available.
(4) Code Compliance: Assurance that the Code Compliance
Department is conducting the appropriate inspections and issuing
appropriate fines to ensure the buildings in our City are safe and that
we have quality neighborhoods and conduct a study of Code
Compliance to determine a level of service for first time inspections
and re-inspections assuring the safety of the housing stock for
residential and mobile homes.
(5) Further expand down payment assistance programs with employers
to encourage employees to live in the City of Lansing, and encourage
employment of Lansing Residents.
Page | 4
DRAFT #1
d) Support economic development initiatives that will promote and retain new
industries and markets.
e) Funding through HRCS for a G.E.D. program that targets lower income
areas.
II. Securing short and long-term financial stability through prudent management of City
resources.
a) Wise stewardship of financial resources results in the City’s ability to meet
and exceed service demands and obligations without compromising the
ability of future generations to do the same.
(1) Administration is requested to submit the following list of
deliverables when they are due per City Charter and State Statue
and adhere to them based on these priorities.
(a) Comprehensive Annual Financial Audit (CAFR) annually, no
later than December 31st of each year, in accordance with the
State Statute.
(b) During the months of October, January and April of each fiscal
year, the Director of Finance’s written report showing the control
of expenditures. (Charter- Article 7-110)
(c) By September 1st of each fiscal year, a written budget update
report so that Council can review their standings on current
budget items in preparation for the Council required creation of
Budget Policies and Priorities that need to be adopted by
October 1, 2019. (Charter- Article 7-102)
(d) No later than the last regular City Council meeting in January of
each year, a State of the City report to the City Council and to
the public. (Charter- Article 4 -102.4)
(e) The Proposed Budget with annual estimate of all revenues and
annual appropriation of expenditures no later than the 4 th
Monday in March of each year. (Charter – Article 7-101)
(f) A presentation to Council of each department budget in
preparation for Council to adopt the Budget Resolution no later
than the 3rd Monday in May each year.
Page | 5
DRAFT #1
b) Pursue and facilitate shared services regionally that allow for cost savings
and revenue enhancement.
(1) Pursue partnerships with stakeholders, (intra municipal and
intergovernmental), to align services in relation to public services.
(2) Facilities Plan: Submit to the City Council a five and ten-year Master
Facilities Plan including school and county facilities that are used for
current and future City uses. City Council is also requesting that the
Administration continue to work on any delayed maintenance issues
with regard to all City Facilities.
c) Support initiatives that build City’s property and income tax base
III. Providing reliable, efficient and quality services that are responsive to the needs of
residents and businesses.
a) The City’s core services and infrastructure are efficiently, effectively and
strategically delivered to enable economic development and to maintain
citizen’s health, safety and general welfare.
(1) Establish funding for two additional Code Compliance Officer as well
as an additional support staff to track down property owners that have
not scheduled re-inspection and to research properties suspected of
being unregistered rentals.
(2) City-wide Emergency Preparedness: Allocation of sufficient funding
for the Emergency Management Division to prepare City Employees
with appropriate emergency training, continue efforts to prepare the
public and neighborhood groups to assist in emergencies, and
provide basic search and rescue operations and necessary
emergency equipment at key City facilities, and communicate the plan
to the Lansing City Council and the public. Updated and continual
training should be provided. The Administration shall assist residents
in times of unforeseen disasters.
(3) Fire Facilities Maintenance: The Administration is to conduct a study
of the maintenance needs of all fire stations and report to City Council
an update of the status of the study by the 4th Monday of March. Along
with a funding recommendation for short and long-term improvement
to these structures.
(4) Regionalism: The Administration should continue with the current
regional efforts and look into the possibility of expanding the efforts.
Page | 6
DRAFT #1
(5) Police-Community Relations: Designate funding to help the Police
Department to ensure the improvement of police-community
relations. Reaffirming the City’s commitment to equality and freedom
for all people regardless of actual or perceived race, sex, religion,
ancestry, national origin, color, age, height, weight, student status,
marital status, familiar status, housing status, military discharge
status, sexual orientation, gender identification or express, mental or
physical limitation, and legal source of income.
(6) Crime Prevention: Designate funding to invest in programs for long-
term crime prevention strategies.
(7) Allocate Overtime for Problem Solving Area: Designate sufficient
funding for overtime for police officers to address problem solving to
help certain crime and address quality of life issues.
(8) Community Policing: Continue and increase funding along with
searching for grant funds for COPs in neighborhoods with a goal not
only to reduce crime but to stabilize the neighborhood over an
extended period of time that will help to ensure its ability to rebound.
(9) Establish a Community Policing within the 2nd Ward.
(10) Leadership vacancies: Develop and implement a plan and timeline to
fill all funded vacancies and provide a report to City Council.
(11) Front –loading of Police Officers: Continue to front-load Police
Officers so that we have officers ready to take the road when officers
retire.
(12) Increase street sweeping, especially areas heavily traversed by bikes.
(13) A study to determine the effectiveness of traffic calming and what
measures may be successful and funding to implement.
IV. Adopting sustainable practices that protect and enhance our cultural, natural and
historical resources.
a) Seek partnership opportunities with educational and corporate institutions
and to maintain and expand our talent base.
b) Create vibrant places, support events and activities that showcase our
waterfront and green spaces.
(1) Trail/Greenways Encouraging the Parks and Recreation Department
to work collaboratively with the Tri-County Planning Commission to
Page | 7
DRAFT #1
develop/expand our citywide/regional trail system and seek
opportunities to reduce expenses in this effort. Additionally, look at
the feasibility of connecting the River Trail (through bike
lanes/Greenways to Trails) where there is currently no access to the
trail.
c) Raise the level of support for projects and initiatives that showcase local and
state history.
V. Facilitating regional collaboration and connecting communities
a) The City has a safe efficient and well-connected multimodal transportation
system that contributes to a high quality of life and is sensitive to surrounding
uses.
(1) Corridor: City Council encourages the Administration continue to
develop a plan and report its status to the Lansing City Council that
seeks to revitalize and enhance all major corridors that lead into the
City.
b) Seek a balanced distribution of affordable housing in the tri-county region.
OPTION TO ADD THE 2019 BOARD OF PUBLIC SERVICE LIST HERE
RESOLVED, recognizing the financial challenges facing the City of Lansing (“City”) and
its Public Service Department (“Department”), including the Department’s obligations to
comply with numerous mandates, including unfunded mandates, the Lansing Board of
Public Service supports the efforts of the Department.
RESOLVED, the Board of Public Service supports and recommends the following budget
priorities to the Lansing City Council for consideration with Council's Budget Policies and
Priorities for the Fiscal Year July 1, 2018 – June 30, 2019:
1. General Fund levels should be increased for implementation of the City's
Street System Asset Management Plan, and for additional funding for
reconstructing neighborhood streets with a Pavement Surface Evaluation
Rating of 4 or lower;
2. Continued implementation of the recommendations in the City’s Complete
Streets Ordinance, and funding of the sidewalk gap closure program,
sidewalk repairs and right-of-way maintenance and improvement,
consistent with keeping safety a priority;
3. Increase funding to update and improve the fleet of city vehicles, with
specific priority for the Public Service Department;
Page | 8
DRAFT #1
4. Continued support for maintaining, keeping current and updating of the
City’s Cityworks Asset Management Software, consistent with legal
requirements and improved efficiencies, along with other financial
considerations;
5. The City should approve a budget to: (i) expand opportunities for multi-
family residential and business recycling; and (ii) implement organic waste
recovery;
6. Explore the establishment of a Material Recovery Facility (MRF) for the
recovery of recyclable commodities; and
7. The Department’s efforts to secure approval for the implementation of the
Wet Weather Program, submitted to the Michigan Department of
Environmental Quality in 2011.
RESOLVED, as the Department generates savings through improved efficiencies in
service delivery and other areas, these savings should be maintained within the
Department.
Page | 9
97"B
PUBLIC SERVICE DEPARTMENT
Wastewater Division
1625 Sunset Avenue
Lansing, Michigan 48917
(517) 483-4404
FAX: (517) 483-4536
http://publicservice.cityoflansingmi.com/pubwater/
June 21, 2019
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
RE: Board of Public Service: Budget Priorities Resolution for FY 2020/21
Dear Mr. Swope:
The attached resolution was adopted at the Board of Public Service meeting held
June 13, 2019.
Please place on the Council Agenda.
Please let me know if you have any questions.
Respectfully submitted,
Janette Tate
Recording Secretary
Attachment
LANSING BOARD OF PUBLIC SERVICE BUDGET PRIORITIES RESOLUTION
JUNE 13, 2019
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PUBLIC SERVICE DEPARTMENT
Wastewater Division
1625 Sunset Avenue
Lansing, Michigan 48917
(517) 483-4404
FAX: (517) 483-4536
http://publicservice.cityoflansingmi.com/pubwater/
August 1, 2019
Mr. Chris Swope
City Clerk
City Hall
Lansing, Michigan
RE: Board of Public Service Resolution
Dear Mr. Swope:
The attached resolution was adopted at the Board of Public Service meeting held
July 11, 2019.
Please place on the Council Agenda.
Please let me know if you have any questions.
Respectfully submitted,
Janette Tate
Recording Secretary
Attachment
PUBLIC SERVICE DEPARTMENT
Wastewater Division
1625 Sunset Avenue
Lansing, Michigan 48917
(517) 483-4404
FAX: (517) 483-4536
http://publicservice.cityoflansingmi.com/pubwater/
TO: Andy Schor, Mayor
FROM: Janette Tate
Secretary to the Board of Public Service
DATE: August 1, 2019
SUBJECT: Board of Public Service Resolution
The attached resolution was adopted at the Board of Public Service meeting held
July 11, 2019.
Please forward this information to the City Clerk for placement on the Council Agenda.
Please let me know if you have any questions. Thank you.
cc: Chris Swope, City Clerk
cc: City Council
LANSING BOARD OF PUBLIC SERVICE RESOLUTION
JULY 11, 2019
WHEREAS, The vast majority of city streets are rated poor and fair, and are getting worse due to
a lack of funding for maintenance and repair. The city lacks the resources to adequately respond
to the crisis in our transportation infrastructure. We have no options at the local level to deal with
this crisis; and
WHEREAS, This challenge is not unique to Lansing. Local governments across Michigan face
similar infrastructure crises. It is estimated that restoring roads and bridges across Michigan
requires an additional $2.5-billion in state appropriations annually.
Therefore be it RESOLVED, the Public Service Board urges Lansing City Council and the
administration to pass a resolution strongly supporting significant state government investment
in the Michigan’s transportation infrastructure. It further urges Council and the administration to
strongly support adjusting the distribution formula to better recognize the differing wear-and-tear
on roads based on usage.