Committee on Ways and Means

AGENDA Committee on Ways and Means Friday, November 6th, 2020 @ 8:30 a.m. Access the meeting via: https://us02web.zoom.us/j/83778623127; ID: 837 7862 3127 Dial in: (301) 715 8592 email comments prior to the meeting at sherrie.boak@lansingmi.gov All Council Members will participate virtually. They may be contacted prior at city.council@lansingmi.gov or (517) 483-4177 Councilmember Wood, Chair Councilmember Spadafore, Vice Chair Council Member Jackson, Member 1. Call to Order 2. Public Comment on Agenda Items 3. Minutes  October 16, 2020 4. Discussion/Action: A.) RESOLUTION- Grant Request; Reapprove Michigan Natural Resources Trust Fund, 1624 E Cavanaugh Road B.) RESOLUTION – Grant Request; Reapprove Michigan Natural Resources Trust Fund, 700 River Street C.) RESOLUTION – Grant Request; Reapprove Michigan Natural Resources Trust Fund, 342 E St Joseph D.) RESOLUTION – Donation Acceptance; First Annual Ron Seyka Memorial Golf Outing E.) RESOLUTION – Funding Acceptance; Ingham County Parks and Trails Millage Funds F.) RESOLUTION – Grant Acceptance; STOP Violence Against Women Grant from Michigan Department of Health and Human Services G.) RESOLUTION – Grant Acceptance; Michigan State Police Automobile Theft Prevention Authority (ATPA) Grant H.) RESOLUTION – Grant Acceptance; Victims of Crime Act (VOCA) Capital Area Response Effort (CARE) Grant from Michigan Crime Victims Service Commission I.) RESOLUTION – Grant Acceptance; Sobriety Court Grant  J.) RESOLUTION – Grant Acceptance; 2020 Lead Hazard Control Grant; Department of Housing and Urban Development K.) RESOLUTION – Grant Acceptance; Michigan Department of Treasury’s Public Safety and Public Health Payroll Reimbursement Program (PSPHPR) L.) RESOLUTION –Grant Acceptance; State of Michigan Coronavirus Relief Local Government Grant (CRLGG) 5. Other 6. Adjourn To mitigate the spread of COVID-19 and to provide essential protections to vulnerable Michiganders and this State’s health care system and other critical infrastructure, it is crucial that all Michiganders take steps to-limit in- person contact, particularly in the context of large groups. Therefore, the above meetings will be conducted via audio/video conference. The meetings are being held virtually in accordance with the Open Meetings Act, as amended in an effort to protect the health and safety of the public. Members of the public wishing to participate in the meeting may do so by logging into or calling into the meetings using the website or phone number above, and meeting ID provided. To provide input or ask questions on any item that is listed on the agenda, members of the public may contact the email address listed above under the meeting link. Persons with disabilities who need an accommodation to fully participate in these meetings should contact the City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests. Page 2  DRAFT MINUTES Committee on Ways and Means Monday, October 26, 2020 @ 4:15 p.m. https://us02web.zoom.us/j/81646991743; ID 816 4699 1743 Dial In: (646) 876 9923 Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19 CALL TO ORDER The meeting was called to order at 4:18 p.m. Members Present via audio/video Council Member Carol Wood, Chair remotely from Lansing, Michigan Council Member Peter Spadafore, Vice Chairperson remotely from Lansing, Michigan Council Member Brian T Jackson, Member - unexcused OTHERS PRESENT Sherrie Boak, City Council Office Manager Joe Abood, Chief Deputy City Attorney Joe McClure, LPD Chris Swope, City Clerk Mary Hemstreet Bill Heighland Mike Tobin, LFD Minutes MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE MINUTES FROM OCTOBER 2, 2020 AS PRESENTED. ROLL CALL VOTE, MOTION CARRIED 2-0. Public Comment Ms. Hemstreet spoke on the issues with the current retiree healthcare changes proposed by the Administration. She asked how far along the City was in the process, what the opt-out options are and noted she has not received any information. Council Member Wood noted that there will be another Committee meeting dedicated to this topic. Mr. Heighland spoke on his concerns with the recent proposed retiree healthcare changes. Discussion/Action: RESOLUTION – Grant Acceptance- CTCL Elections Grant Amendment Mr. Swope outlined for the Committee that this is an amendment to a grant that has been approved, providing an increase to address facility improvements at the South Washington Complex. These facility improvements will include improvements to heating and ventilation  DRAFT concerns. In addition funding will be used for the recent drive thru voting. Council Member Wood asked Mr. Swope if there was a City match and was informed there was not. Council Member Wood then asked if there were any funds going towards temporary staff payments. Mr. Swope stated it is, but he has been offering overtime to his full time employees as well before temporary employees. Council Member Spadafore asked if the heating and ventilation equipment would be rented or purchased. Mr. Swope stated some of the ventilation portions will be installed permanently, but the hearing unit itself is rented and sitting outside the building with a propane tank. MOTION BY COUNCIL MEMBER SPADAFORE TO APPROVE THE RESOLUTION FOR THE GRANT ON CTCL ELECTIONS GRANT AMENDMENT. ROLL CALL VOTE, MOTION CARRIED 2-0. RESOLUTION – Grant Acceptance – DUI and Seat Belt Overtime Traffic Enforcement Mr. McClure informed the Committee that the fund is $55,803 focused on overtime for DUI and Seatbelt traffic stops. Historically he noted that from 2014-2019 there were 7,724 Michigan traffic crash that there were injuries or death, 3,787 of no seatbelt use in that same time period. The City of Lansing will administer the grant and $16,024 will go to MSU Law Enforcement, $16,332 to East Lansing Law Enforcement and the remaining $23,447 to the Lansing Police Department. Council Member Wood asked if there is a City match and was told by Mr. McClure there is no match. Council Member Spadafore if the funds will also address the fringe, FICA and benefits in the overtime. Mr. McClure stated that the costs will include FICA, Retirement and Fringes, but for the LPD there are no social security but Medicare. Mr. McClure then concluded his presentation by outlining that the number of hours for the grant would be 208 hours for the LPD, MSU is 223 hours and East Lansing is 221 hours. For the seat belt enforcement the LPD has 53 hours, MSU has 57 hours and East Lansing 57 hours. As the nationwide effort, there is a specific time period of October 30th through November 1st. Council Member Wood asked, based on the policy LPD has adopted, how would this impact the policy on stops. Mr. McClure stated this is for primary stop issues. Lastly, Council Member Wood asked if the City had received this grant before, and Mr. McClure confirmed they had it last year, but last year it was administrated by the East Lansing. MOTION BY COUNCIL MEMBER SPADADFORE TO APPROVE THE RESOLUTION FOR THE GRANT ACCEPTANCE OF THE DUI AND SEAL BELT OVERTIME TRAFFIC ENFORCEMENT. ROLL CALL VOTE, MOTION CARRIED 2-0. OTHER Council Member Wood noted for the record that there was a COVID grant that was referred to Committee, however she was informed that it was withdrawn because it was not the grant acceptance but a grant application. Once the grant is granted, it will come to the City Council for grant acceptance. Council Member Wood then stated to the public there will be a future Committee on Ways and Means strictly dedicated to the City retiree questions on their benefits. Council Member Spadafore noted to Council Member Wood that Council this afternoon received emails from the auditors on their annual questions. ADJOURN Adjourned at 4:40 p.m. Submitted by, Sherrie Boak, Council Office Manager, Lansing City Council Approved by the Committee on________________  RESOLUTION #2020- BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING Authorizing Michigan Natural Resources Trust Fund (MNRTF) Land Acquisition Grant Acquisition of Parcel 33-01-01-34-425-011 WHEREAS, on March 25, 2019 the City Council adopted Resolution 2019-090, approving submission of grant application to the Michigan Natural Resources Trust Fund (MNRTF), and accepting the terms of the grant as received from MNRTF, related to acquisition of parcel 33-01-01-34-425-011; and WHEREAS, Resolution 2019-090 omitted the MNRTF Account Number, and MNRTF requires the same to be stated on the accepting resolution; and WHEREAS, on March 23, 2015 the City Council adopted Resolution #2015-077 the City of Lansing Parks and Recreation Five Year Master Plan for 2015 - 2020 which states as a goal to acquire land; and WHEREAS, MNRTF will be accepting grant applications for the next grant cycle no later than April 1, 2019; and WHEREAS, MNRTF requires a resolution from the governing body of the applicant supporting the application, acknowledging the required match and committing to the amount and source of match that are specified in the application; and WHEREAS, the Parks and Recreation Director is recommending the City apply for grant funding to acquire parcel #33-01-01-34-425-011, 1624 E. Cavanaugh Road, Lansing, MI 48910 currently owned by Mary C. Boegner, for park purposes; and WHEREAS, the amounts and sources of the project funding are as follows: Total Project Cost $100,000.00 Amount Requested from the MNRTF (75% grant) $75,000.00 Amount Requested from local sources (25%) $25,000.00 WHEREAS, sufficient funds for the local match are currently available in the Park Acquisition and Development account; and NOW, THEREFORE BE IT RESOLVED, the Lansing City Council re-approves the submission of the grant to the Michigan Natural Resources Trust Fund (TF19-0003). BE IT FINALLY RESOLVED the City of Lansing, Michigan, will accept the terms of the grant as received from the MNRTF.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: March 22, 2019 GRANT NAME: Grant Acceptance – Land Acquisition Parcel 33-01-01-34-425-011 (1624 E. Cavanaugh) DEPARTMENT: Parks and Recreation CONTACT PERSON (INCLUDE EMAIL AND PHONE): Brett Kaschinske, Director, 483-4042 APPLIICATION DATE AWARD DATE: GRANT CYCLE: ___2019____ Check One: _ Annual __X_One-Time FUND AMOUNT: _$100,000.00_______ (Breakdown below should total this amount) GOODS & SERVICES PERSONNEL CONSTRUCTION LAND $75,000.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $25,000.00 GRANT PAYS FOR: Land Acquisition FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): MNRTF Grant application for acquisition of land contiguous with current park land and for future access  RESOLUTION #2020- BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING Authorizing Michigan Natural Resources Trust Fund (MNRTF) Land Acquisition Grant Acquisition of Parcel 33-01-01-21-202-011 WHEREAS, on March 25, 2019 the City Council adopted Resolution 2019-092, approving submission of grant application to the Michigan Natural Resources Trust Fund (MNRTF), and accepting the terms of the grant as received from MNRTF, related to acquisition of parcel 33-01-01-21-202-011; and WHEREAS, Resolution 2019-092 omitted the MNRTF Account Number, and MNRTF requires the same to be stated on the accepting resolution; and WHEREAS, on March 23, 2015 the City Council adopted Resolution #2015-077 the City of Lansing Parks and Recreation Five Year Master Plan for 2015 - 2020 which states as a goal to acquire land; and WHEREAS, MNRTF will be accepting grant applications for the next grant cycle no later than April 1, 2019; and WHEREAS, MNRTF requires a resolution from the governing body of the applicant supporting the application, acknowledging the required match and committing to the amount and source of match that are specified in the application; and WHEREAS, the Parks and Recreation Director is recommending the City apply for grant funding to acquire parcel #33-01-01-21-202-011, 700 River Street, Lansing, MI 48933 currently owned by Judith Morella, for park purposes; and WHEREAS, the amounts and sources of the project funding are as follows: Total Project Cost $80,000.00 Amount Requested from the MNRTF (75% grant) $60,000.00 Amount Requested from local sources (25%) $20,000.00 WHEREAS, sufficient funds for the local match are currently available in the Park Acquisition and Development account. NOW, THEREFORE BE IT RESOLVED, the Lansing City Council re-approves the submission of the grant to the Michigan Natural Resources Trust Fund (TF19-0025). BE IT FINALLY RESOLVED the City of Lansing, Michigan, will accept the terms of the grant as received from the MNRTF.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: March 22, 2019 GRANT NAME: Grant Acceptance – Land Acquisition Parcel 33-01-01-21-202-011 (700 River St.) DEPARTMENT: Parks and Recreation CONTACT PERSON (INCLUDE EMAIL AND PHONE): Brett Kaschinske, Director, 483-4042 APPLIICATION DATE AWARD DATE: GRANT CYCLE: __2019_____ Check One: _ Annual __X_One-Time FUND AMOUNT: _$80,000.00_______ (Breakdown below should total this amount) GOODS & SERVICES PERSONNEL CONSTRUCTION LAND $60,000.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $20,000.00 GRANT PAYS FOR: Land Acquisition FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): MNRTF Grant application for acquisition of adjacent land for park use in flood area.  RESOLUTION #2020- BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING Authorizing Michigan Natural Resources Trust Fund (MNRTF) Land Acquisition Grant Acquisition of Parcel 33-01-01-21-202-001 WHEREAS, on March 25, 2019 the City Council adopted Resolution 2019-091, approving submission of grant application to the Michigan Natural Resources Trust Fund (MNRTF), and accepting the terms of the grant as received from MNRTF, related to acquisition of parcel 33-01-01-21-202-001; and WHEREAS, Resolution 2019-091 omitted the MNRTF Account Number, and MNRTF requires the same to be stated on the accepting resolution; and WHEREAS, on March 23, 2015 the City Council adopted Resolution #2015-077 the City of Lansing Parks and Recreation Five Year Master Plan for 2015 - 2020 which states as a goal to acquire land; and WHEREAS, MNRTF will be accepting grant applications for the next grant cycle no later than April 1, 2019; and WHEREAS, MNRTF requires a resolution from the governing body of the applicant supporting the application, acknowledging the required match and committing to the amount and source of match that are specified in the application; and WHEREAS, the Parks and Recreation Director is recommending the City apply for grant funding to acquire parcel #33-01-01-21-202-001, 342 E. St. Joseph Street, #1, Lansing, MI 48933 currently owned by Jonathan Graves, for park purposes; and WHEREAS, the amounts and sources of the project funding are as follows: Total Project Cost $100,000.00 Amount Requested from the MNRTF (75% grant) $75,000.00 Amount Requested from local sources (25%) $25,000.00 WHEREAS, sufficient funds for the local match are currently available in the Park Acquisition and Development account. NOW, THEREFORE BE IT RESOLVED, the Lansing City Council re-approves the submission of the grant to the Michigan Natural Resources Trust Fund (TF19-0024). BE IT FINALLY RESOLVED the City of Lansing, Michigan, will accept the terms of the grant as received from the MNRTF.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: March 22, 2019 GRANT NAME: Grant Acceptance – Land Acquisition Parcel 33-01-01-21-202-001 (342 E. St. Joseph St, #1.) DEPARTMENT: Parks and Recreation CONTACT PERSON (INCLUDE EMAIL AND PHONE): Brett Kaschinske, Director, 483-4042 APPLIICATION DATE AWARD DATE: GRANT CYCLE: __2019_____ Check One: _ Annual __X_One-Time FUND AMOUNT: _$100,000.00_______ (Breakdown below should total this amount) GOODS & SERVICES PERSONNEL CONSTRUCTION LAND $75,000.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $25,000.00 GRANT PAYS FOR: Land Acquisition FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): MNRTF Grant application for acquisition of adjacent land for park use in flood area.  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, deceased Retired Detective Ronald Seyka serviced on the Lansing Police Department’s Special Tactics and Rescue Team (START) from 1996 through 2010; and WHEREAS, Detective Seyka’s position in the department was a volunteer assignment that required hours of additional training per month as well as call backs in the middle of the night; and WHEREAS, Detective Seyka participated in the safe resolution of 107 high risk incidents; and WHEREAS, on March 5, 2020, Detective Seyka lost his battle with cancer; and WHEREAS, on July 24, 2020, Detective Seyka’s family, along with Mr. Chaz King, a family friend, hosted the First Annual Ron Seyka Memorial Golf Outing at Eldorado Golf Course in Mason, Michigan in honor of Detective Seyka; and WHEREAS, on April 22, 2020, Detective Seyka’s family, along with Mr. Chaz King contacted the START Commander, Sgt. Kevin Schlagel and agreed that a portion of the funds raised from the golf outing would be donated to START for the purchase of protective equipment; and WHEREAS, on September 1, 2020, Mr. King notified Sgt. Kevin Schlagel that START would receive a donation of $6,367.26 as a result of the golf outing; and WHEREAS, START intends to use the donation to purchase movable ballistic shields that can be placed on a wheel system and used for moving through long hallways; and WHEREAS, the movable ballistic shields are purely a protective system that provides no additional offensive capabilities. NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council approves acceptance of this donation from the First Annual Ron Seyka Memorial Golf Outing in the amount of $6,367.26; and BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds.  RESOLUTION #2020- BY THE COMMITTEE RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, in November 2014, the Ingham County electorate approved a countywide trails and parks millage level of 50/100 (.50) of one mill to be used for the purpose of creating and maintaining a county system of recreational trails and adjacent parks trail system, which may incorporate trails or parks created by local units of government, including Lansing’s River Trail, and may acquire rights of way to connect and extend existing trails; and WHEREAS, the Ingham County Board of Commissioners Resolution #19-349 approved a fifth round of applications that would address new construction as identified as regional priority corridors in figure 24 of the Ingham County Trails and Parks Comprehensive Report, and special projects (including blue ways) as well as repairs, rehabilitation, and long-term maintenance projects; and WHEREAS, the Parks & Recreation Department of the City of Lansing received approval from the Ingham County Board of Commissioners for up to $1,962,295.16 in trails and parks millage funding; and WHEREAS, the funding will be used for nine (9) projects within the trail system within the City of Lansing as follows; RT Saginaw to Oakland Extension $ 142,200.00 Volunteer Trail Ambassador/Coordinator $ 15,000.00 Bridges (#11,12, 24, 25, 26,and 28) $1,086,206.16 Bear Lake U127 Pathway (Phase 1) $ 718,889.00 And WHEREAS, the Parks and Recreation Department is requesting acceptance of the Ingham County trails and parks millage funding; and WHEREAS, the City of Lansing recognizes the importance of the continued maintenance of these and other enhancements and has committed to implementing a maintenance plan/program over the design life of the facilities and has budgeted specific monies to ensure the continued maintenance of the enhancements; and WHEREAS, the Administration and the City Council recognize the importance and need for safe recreation and non-motorized transportation facilities; NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council, hereby, approves acceptance of the Ingham County parks and trails millage funding. BE IT FINALLY RESOLVED, the Administration is authorized to receive the funds, create the necessary accounts, and make necessary transfers for their administration in accordance with the requirements of the grantor.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: November, 2020 GRANT NAME: STOP Violence Against Women 2021 DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (Joe.Mcclure@Lansingmi.gov 484-4808) APPLIICATION DATE: July 2020 AWARD DATE: August 6, 2020 GRANT CYCLE: _10/1/2020 – 09/30/2021__________ Check One: _ Annual __One-Time FUND AMOUNT: _$131,743.00_________ (Breakdown below should total this amount) GOODS & SERVICES $0.00 PERSONNEL $131,743.00 CONSTRUCTION $0.00 LAND $0.00 OTHER (Training) $0.00 CITY MATCH (IF APPLICABLE): 25% ($32,936 of the $131,743 grant amount) GRANT PAYS FOR: Salary and fringes of one (1) Detective through September 30, 2021 FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The purpose of this grant will be used to fund the salaries and fringes of one (1) detective dedicated to investigating crimes related to domestic violence and stalking. Allowable uses are for salaries and fringes.  Facesheet for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 STOP Violence Against Women Grant - 2021 Facesheet FOR OFFICE USE ONLY: Version # ______ APP # 731744 1. Demographic Information a. Demographic Information Name Lansing City b. Organizational Unit CV0047782 c. Address 124 W. Michigan Ave. d. Address 2 e. City Lansing State MI Zip 48933- 2500 f. Federal ID Number 38- 6004628 Reference No. 069835882 g. Demographic Information fiscal year ( beginning month and day) July- 01 h. Agency Type Native American Tribes Public 1. Select the appropriate radio button to indicate the agency method of accounting. Accrual Cash Modified Accrual 2. Program / Service Information a. Program / Service Information Name STOP Violence Against Women Grant - 2021 b. Is implementing agency same as Demographic Information Yes No c. Implementing Agency Name d. Project Start Date Oct- 01- 2020 End Date Sep- 30- 2021 e. Amount of Funds Allocated $ 98, 807. 00 Project Cost $ 131, 743. 00 Page: 1 of 12  Facesheet for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 FOR OFFICE USE ONLY: Version # ______ APP # 731744 3. Certification / Contacts Information a. Project Director Name Robert Backus Title Program Director Mailing Address 120 W Michigan City Lansing State mi Zip 48933- 1604 Telephone ( 517) 483- 6883 Fax E-mail Address robert. backus@lansingmi. gov b. Authorized Official Name Daryl Green Title Program Director Mailing Address 120 W. Michigan ave City Lansing State MI Zip 48933 Telephone ( 517) 483- 6803 Fax ( 517) 377- 0035 E-mail Address dgreen@lansingmi. gov c. Financial Officer Name Joe McClure Title Financial Officer Mailing Address 120 Michigan Ave City Lansing State MI Zip 48933 Telephone ( 517) 483- 4808 Fax E-mail Address joe. mcclure@lansingmi. gov Page: 2 of 12  Certifications for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 Certifications FOR OFFICE USE ONLY: Version # ______ APP # 731744 4. Assurances and Certifications A. SPECIAL CERTIFICATIONS a By checking this box, the individual or officer certifies that he or she is authorized to approve this grant application for submission to the Department of Health and Human Services on behalf of the responsible governing board, official or Contractor. b By checking this box, the individual or officer certifies that he or she is authorized to sign the agreement on behalf of the responsible governing board, official or Contractor. Page: 3 of 12  Narrative for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 Narrative FOR OFFICE USE ONLY: Version # ______ APP # 731744 5. Program Synopsis Just as the FY 20 program, the Lansing Police Department will designate a detective to be assigned to the Domestic Violence Specialty Court in Ingham County. This court will work in conjunction with the Ingham County Prosecutor' s Officer and District Court 54A Probation. 6. Program Target Area Counties project will serve ( check all that apply): Alcona Alger Allegan Alpena Antrim Arenac Baraga Barry Bay Benzie Berrien Branch Calhoun Cass Charlevoix Cheboygan Chippewa Clare Clinton Crawford Delta Dickinson Eaton Emmet Genesee Gladwin Gogebic Grand Traverse Gratiot Hillsdale Houghton Huron Ingham Ionia Iosco Iron Isabella Jackson Kalamazoo Kalkaska Kent Keweenaw Lake Lapeer Leelanau Lenawee Livingston Luce Mackinac Macomb Manistee Marquette Mason Mecosta Menominee Midland Missaukee Monroe Montcalm Montmorency Muskegon Newaygo Oakland Oceana Ogemaw Ontonagon Osceola Oscoda Otsego Ottawa Presque Isle Roscommon Saginaw St. Clair St. Joseph Sanilac Schoolcraft Shiawassee Tuscola Van Buren Washtenaw Wayne Wexford Out Wayne Page: 4 of 12  Work Plan for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 Work Plan FOR OFFICE USE ONLY: Version # ______ APP # ______ 7. Workplan Objective :• Implement a Focused Deterrence model for Domestic Violence Offenders Activity : o Add one ( 1) investigator position assigned specifically to IPV incidents with an increased responsibly to offender lethality assessment and offender history o Introduce the High Point IPV model into investigations which identify offenders based on an assessment Responsible Staff : Capt. Rob Backus Date Range : 10/ 01/ 2020 - 09/ 30/ 2021 Expected Outcome : Prioritizing cases based on offenders and lethality assessments for most intense prosecution and supervision Measurement : Incident conviction records, supervision tracking and specific successful investigative efforts Objective :• Create a three tiered offender/ incident system to address victim safety, repeat offenders Activity : Add one ( 1) prosecutor as part of a three ( 3) person Domestic IPV Unit to operate in the District' s specialty Domestic Court. A tiered system uses prior history and lethality assessments to identify the appropriate tier which correlates to a investigation, prosecution, specialty court and supervision strategy. Responsible Staff : APA Alysh Gallagher Date Range : 10/ 01/ 2020 - 09/ 30/ 2021 Expected Outcome : A Domestic Violence Unit which reviews cases and determines which court is appropriate ( specialty DV court or vertical prosecution) Measurement : Conviction success rate. Recidivism of offenders Objective :• Intensify offender pre- trial and post- conviction efforts Activity : Research lethality factors present. Utilize previous history to identify appropriate deterrence model. o Dedicated time for deeper, more comprehensive investigation. o Monitor pre- trial behavior for inculpatory statements, violations of bond or protection orders and additional criminal activities. o Conduct more frequent face- to- face supervision efforts to include contact at residence and work for compliance. Responsible Staff : Capt Rob Backus Date Range : 10/ 01/ 2020 - 09/ 30/ 2021 Expected Outcome : The supervision will result in initial violations and less violations for individual moving forward once exposed to focused deterrence methods resulting in less recidivism Measurement : Number of home visits number of pre- trial and post- conviction violations Page: 5 of 12  Miscellaneous for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 Miscellaneous FOR OFFICE USE ONLY: Version # ______ APP # 731744 11. Supporting documentation, if required Attachment Title Attachment Draft MOU to be signed and uploaded by partner Ingham County 14003_ 0_664_ Revised MOU - draft copy. docx Prosecutor Draft with data showing incident increases 14003_ 1_934_ STOP Grant Investigator 2nd draft. docx DV statistics 399_ LPD stats coded domestic violence. pdf IPV statistics 74_LPD stats coded IPV. pdf Fringe Rate Breakdown 248_ fringe. pdf Page: 11 of 12  List Of Attachments for STOP Violence Against Women Grant - 2021 9/28/2020 Agency: Lansing City Application: STOP Violence Against Women Grant - 2021 Attachments Index FOR OFFICE USE ONLY: Version # ______ APP # 731744 Section Title File Name 1 Budget Detail Fringe Benefits Budget Plan. pdf 2 Miscellaneous 664_ Revised MOU - draft copy. docx 14003_ 0_ 664_ Revised MOU - draft copy. docx 3 Miscellaneous 934_ STOP Grant Investigator 2nd draft. docx 14003_ 1_ 934_ STOP Grant Investigator 2nd draft. docx 4 Miscellaneous 399_ LPD stats coded domestic violence. pdf 14003_ 2_ 399_ LPD stats coded domestic violence. pdf 5 Miscellaneous 74_ LPD stats coded IPV. pdf 14003_ 3_ 74_ LPD stats coded IPV. pdf 6 Miscellaneous 248_ fringe. pdf 14003_ 4_ 248_ fringe. pdf Page: 12 of 12 Section / Title: Miscellaneous / 399_ LPD stats coded domestic violence. pdf Section / Title: Miscellaneous / 399_ LPD stats coded domestic violence. pdf Section / Title: Miscellaneous / 74_ LPD stats coded IPV. pdf Section / Title: Miscellaneous / 74_ LPD stats coded IPV. pdf  Agreement #: E20212268- 00 Grant Agreement Between Michigan Department of Health and Human Services hereinafter referred to as the " Department" and Lansing City 124 W. Michigan Ave. Lansing MI 48933 2500 Federal I.D.#: 38- 6004628, DUNS#: 069835882 hereinafter referred to as the " Grantee" for STOP Violence Against Women Grant - 2021 Part 1 1. Period of Agreement: This Agreement will commence on the date of the Grantee' s signature or October 1, 2020, whichever is later, and continue through September 30, 2021. No activity will be performed and no costs to the state will be incurred prior to October 1, 2020 or the effective date of the Agreement, whichever is later. Throughout the Agreement, the date of the Grantee' s signature or October 1, 2020, whichever is later, shall be referred to as the start date. This Agreement is in full force and effect for the period specified. 2. Program Budget and Agreement Amount: A. Agreement Amount The total amount of this Agreement is $ 131, 743. 00. Under the terms of this Agreement, the Department will provide funding not to exceed $ 98, 807. 00. The source of funding provided by the Department and approved indirect rate shall be followed as described in Attachment 1 of this Agreement, which is part of this Agreement. The Agreement is designated as a: X Subrecipient relationship ( federal funding); or Recipient ( non- federal funding). The Agreement is designated as: Research and development project; or X Not a research and development project. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 1 of 33  B. Equipment Purchases and Title Any Grantee equipment purchases supported in whole or in part through this Agreement must be listed in the supporting Equipment Inventory Schedule which should be attached to the Final Financial Status Report. Equipment means tangible, non- expendable, personal property having a useful life of more than one year and an acquisition cost of $ 5,000 or more per unit. Title to items having a unit acquisition cost of less than $ 5, 000 shall vest with the Grantee upon acquisition. The Department reserves the right to retain or transfer the title to all items of equipment having a unit acquisition cost of 5, 000 or more, to the extent that the Department’ s proportionate interest in such equipment supports such retention or transfer of title. C. Deviation Allowance A deviation allowance modifying an established budget category by $ 10, 000 or 15%, whichever is greater, is permissible without prior written approval of the Department. Any modification or deviations in excess of this provision, including any adjustment to the total amount of this Agreement, must be made in writing and executed by all parties to this Agreement before the modifications can be implemented. This deviation allowance does not authorize new categories, subcontracts, equipment items or positions not shown in the attached Program Budget Summary and supporting detail schedules. 3. Purpose: The focus of the program is the implementation of comprehensive strategies to stop violence against women that are sensitive to the needs and safety of victims and that hold offenders accountable. 4. Statement of Work: The Grantee agrees to undertake, perform and complete the activities described in Attachment A, which is part of this Agreement. 5. Financial Requirements: The financial requirements shall be followed as described in Part 2 and Attachment B, which are part of this Agreement. 6. Performance/ Progress Report Requirements: The progress reporting methods shall be followed as described in Part 2 and Attachment C, which are part of this Agreement. 7. General Provisions: The Grantee agrees to comply with the General Provisions outlined in Part 2 and Attachment E, which are part of this Agreement. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 2 of 33 8. Administration of the Agreement: The person acting for the Department in administering this Agreement ( hereinafter referred to as the Contract Manager) is: Patsy Baker Manager ( 517) 335- 3705 bakerp2@michigan. gov Name Title Telephone No. Email Address 9. Grantee' s Financial Contact for the Agreement: The financial contact acting on behalf of the Grantee for this Agreement is: Joe McClure Financial Officer Name Title joe. mcclure@lansingmi. gov ( 517) 483- 4808 E-Mail Address Telephone No. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 3 of 33 10. Special Conditions: A. This Agreement is valid upon approval and execution by the Department which may be contingent upon approval by the State Administrative Board and signature by the Grantee. B. This Agreement is conditionally approved subject to and contingent upon the availability of funds. C. Based on the availability of funding, the Department may specify the amount of funding the Grantee may expend during a specific time period within the Agreement Period. D. The Department will not assume any responsibility or liability for costs incurred by the Grantee prior to the start date of this Agreement. E. The Grantee is required by 2004 PA 533 to receive payments by electronic funds transfer. 11. Special Certification: The individual or officer signing this Agreement certifies by their signature that they are authorized to sign this Agreement on behalf of the responsible governing board, official or Grantee. 12. Signature Section: For the GRANTEE Lansing City Daryl Green Program Director 09/ 28/2020 Name Title Date For the Michigan Department of Health and Human Services Jeanette Hensler 09/ 25/ 2020 Jeanette Hensler, Director Date Grants Division, Bureau of Grants and Purchasing Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 4 of 33  Part 2 General Provisions I. Responsibilities - Grantee The Grantee, in accordance with the general purposes and objectives of this Agreement shall: A. Publication Rights 1. Copyright materials only when the Grantee exclusively develops books, films or other such copyrightable materials through activities supported by this Agreement. The copyrighted materials cannot include recipient information or personal identification data. Grantee provides the Department a royalty- free, non- exclusive and irrevocable license to reproduce, publish and use such materials copyrighted by the Grantee and authorizes others to reproduce and use such materials. 2. Obtain prior written authorization from the Department’ s Office of Communications for any materials copyrighted by the Grantee or modifications bearing acknowledgment of the Department' s name prior to reproduction and use of such materials. The state of Michigan may modify the material copyrighted by the Grantee and may combine it with other copyrightable intellectual property to form a derivative work. The state of Michigan will own and hold all copyright and other intellectual property rights in any such derivative work, excluding any rights or interest granted in this Agreement to the Grantee. If the Grantee ceases to conduct business for any reason or ceases to support the copyrightable materials developed under this Agreement, the state of Michigan has the right to convert its licenses into transferable licenses to the extent consistent with any applicable obligations the Grantee has. 3. Obtain written authorization, at least 14 days in advance, from the Department’ s Office of Communications and give recognition to the Department in any and all publications, papers and presentations arising from the Agreement activities. 4. Notify the Department’ s Bureau of Grants and Purchasing 30 days before applying to register a copyright with the U. S. Copyright Office. The Grantee must submit an annual report for all copyrighted materials developed by the Grantee through activities supported by this Agreement and must submit a final invention statement and certification within 60 days of the end of the Agreement period. 5. Not make any media releases related to this Agreement, without prior written authorization from the Department’ s Office of Communications. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 5 of 33  B. Fees 1. Guarantee that any claims made to the Department under this Agreement shall not be financed by any sources other than the Department under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to budget the additional source of funds and reflect the source of funding on the Financial Status Report. 2. Make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report those collections on the Financial Status Report. Any under recoveries of otherwise available fees resulting from failure to bill for eligible activities will be excluded from reimbursable expenditures. C. Grant Program Operation Provide the necessary administrative, professional and technical staff for operation of the grant program. The Grantee must obtain and maintain all necessary licenses, permits or other authorizations necessary for the performance of this Agreement. Use an accounting system that can identify and account for the funds received from each separate grant, regardless of funding source, and assure that grant funds are not commingled. D. Reporting Utilize all report forms and reporting formats required by the Department at the start date of this Agreement and provide the Department with timely review and commentary on any new report forms and reporting formats proposed for issuance thereafter. E. Record Maintenance/ Retention Maintain adequate program and fiscal records and files, including source documentation, to support program activities and all expenditures made under the terms of this Agreement, as required. The Grantee must assure that all terms of the Agreement will be appropriately adhered to and that records and detailed documentation for the grant project or grant program identified in this Agreement will be maintained for a period of not less than four years from the date of termination, the date of submission of the final expenditure report or until litigation and audit findings have been resolved. This section applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and any subcontractor that performs activities in connection with this Agreement. F. Authorized Access 1. Permit within 10 calendar days of providing notification and at reasonable times, access by authorized representatives of the Department, Federal Grantor Agency, Inspector Generals, Comptroller General of the United States and State Auditor General, or any of their duly authorized representatives, to records, papers, files, documentation Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 6 of 33  and personnel related to this Agreement, to the extent authorized by applicable state or federal law, rule or regulation. 2. Acknowledge the rights of access in this section are not limited to the required retention period. The rights of access will last as long as the records are retained. 3. Cooperate and provide reasonable assistance to authorized representatives of the Department and others when those individuals have access to the Grantee’ s grant records. G. Audits This section only applies to Grantees designated as subrecipients by the Department ( see Part 1, Section II.A.). 1. Required Audit or Audit Exemption Notice Submit to the Department either a Single Audit, Financial Related Audit or Audit Exemption Notice as described below. A Financial Related Audit is applicable to for- profit Grantees that are designated as subrecipients. If submitting a Single Audit or Financial Related Audit, Grantees must also submit a corrective action plan prepared in accordance with 2 CFR 200. 511( c) for any audit findings that impact the Department funded programs, and management letter ( if issued) with a corrective action plan. a. Single Audit Grantees that are a state, local government or non- profit organization that expend $ 750, 000 or more in federal awards during the Grantee’ s fiscal year must submit a Single Audit to the Department, regardless of the amount of funding received from the Department. The Single Audit must comply with the requirements of 2 CFR 200 Subpart F. The Single Audit reporting package must include all components described in 2 CFR 200. 512 ( c). b. Financial Related Audit Grantees that are for- profit organizations that expend $ 750, 000 or more in federal awards during the Grantee’ s fiscal year must submit either a financial related audit prepared in accordance with Government Auditing Standards relating to all federal awards, or an audit that meets the requirements contained in 2 CFR 200 Subpart F, if required by the federal awarding agency. c. Audit Exemption Notice Grantees exempt from the Single Audit and Financial Related Audit requirements ( a. and b. above) must submit an Audit Exemption Notice that certifies these exemptions. The template Audit Exemption Notice and further instructions are Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 7 of 33  available at State of Michigan - MDHHS by selecting Inside MDHHS – MDHHS Audit - Audit Reporting. 2. Financial Statement Audit Grantees exempt from the Single Audit and Financial Related Audit requirements ( that are required to submit an Audit Exemption Notice as described above) must submit to the Department a Financial Statement Audit prepared in accordance with generally accepted auditing standards if the audit includes disclosures that may negatively impact the Department funded programs including but not limited to fraud, going concern uncertainties, financial statement misstatements and violations of the Agreement requirements. If submitting a Financial Statement Audit, Grantees must also submit a corrective action plan for any audit findings that impact the Department funded programs. 3. Due Date and Where to Send Submit the required audit and any other required information ( i.e., corrective action plan, and management letter with a corrective action plan), and/ or Audit Exemption Notice to the Department within nine months after the end of the Grantee’ s fiscal year by e-mail to MDHHS- AuditReports@michigan. gov. The required submissions must be assembled in PDF files and compatible with Adobe Acrobat ( read only). The subject line must state the agency name and fiscal year end. The Department reserves the right to request a hard copy of the audit materials if for any reason the electronic submission process is not successful. 4. Penalty a. Delinquent Single Audit or Financial Related Audit If the Grantee does not submit the required Single Audit or Financial Related Audit, including any management letter and applicable corrective action plan( s) within nine months after the end of the Grantee’ s fiscal year, the Department may withhold from any payment from the Department to the Grantee an amount equal to five percent of the audit year’ s grant funding not to exceed $ 200, 000) until the required filing is received by the Department. The Department may retain the amount withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements. The Department may terminate any current grant agreements if the Grantee is more than 180 days delinquent in meeting the filing requirements. b. Delinquent Audit Exemption Notice Failure to submit the Audit Exemption Notice, when required, may result in withholding from any payment from Department to Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 8 of 33  the Grantee an amount equal to one percent of the audit year’ s grant funding until the Audit Exemption Notice is received. 5. Other Audits The Department or federal agencies may also conduct or arrange for agreed upon procedures or additional audits to meet their needs. H. Subrecipient/ Contractor Monitoring 1. When passing federal funds through to a subrecipient ( if the Agreement does not prohibit the passing of federal funds through to a subrecipient), the Grantee must: a. Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the information required by 2 CFR 200. 331 ( a). b. Ensure the subrecipient complies with all the requirements of this Agreement. c. Evaluate each subrecipient’ s risk for noncompliance as required by 2 CFR 200. 331( b). d. Monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations and the terms and conditions of the subawards; that subaward performance goals are achieved; and that all monitoring requirements of 2 CFR 200. 331( d) are met including reviewing financial and programmatic reports, following up on corrective actions and issuing management decisions for audit findings. e. Verify that every subrecipient is audited as required by 2 CFR 200 Subpart F. 2. Develop a subrecipient monitoring plan that addresses the above requirements and provides reasonable assurance that the subrecipient administers federal awards in compliance with laws, regulations and the provisions of this Agreement, and that performance goals are achieved. The subrecipient monitoring plan should include a risk- based assessment to determine the level of oversight and monitoring activities, such as reviewing financial and performance reports, performing site visits and maintaining regular contact with subrecipients. 3. Establish requirements to ensure compliance for for- profit subrecipients as required by 2 CFR 200. 501( h), as applicable. 4. Ensure that transactions with subrecipients/ contractors comply with laws, regulations and provisions of contracts or grant agreements in compliance with 2 CFR 200. 501( h), as applicable. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 9 of 33  I. Notification of Modifications Provide timely notification to the Department, in writing, of any action by its governing board or any other funding source that would require or result in significant modification in the provision of activities, funding or compliance with operational procedures. J. Software Compliance Ensure software compliance and compatibility with the Department’ s data systems for activities provided under this Agreement, including but not limited to stored data, databases and interfaces for the production of work products and reports. All required data under this Agreement shall be provided in an accurate and timely manner without interruption, failure or errors due to the inaccuracy of the Grantee’ s business operations for processing data. All information systems, electronic or hard copy, that contain state or federal data must be protected from unauthorized access. K. Human Subjects Comply with Federal Policy for the Protection of Human Subjects, 45 CFR 46. The Grantee agrees that prior to the initiation of the research, the Grantee will submit Institutional Review Board ( IRB) application material for all research involving human subjects, which is conducted in programs sponsored by the Department or in programs which receive funding from or through the state of Michigan, to the Department’ s IRB for review and approval, or the IRB application and approval materials for acceptance of the review of another IRB. All such research must be approved by a federally assured IRB, but the Department’ s IRB can only accept the review and approval of another institution’ s IRB under a formally approved interdepartmental agreement. The manner of the review will be agreed upon between the Department’ s IRB Chairperson and the Grantee’ s authorized official. L. Mandatory Disclosures 1. Disclose to the Department in writing within 14 days of receiving notice of any litigation, investigation, arbitration or other proceeding collectively, “ Proceeding”) involving Grantee, a subcontractor or an officer or director of Grantee or subcontract, or that arises during the term of this Agreement including: a. All violations of federal and state criminal law involving fraud, bribery, or gratuity violations potentially affecting the Agreement. b. A criminal Proceeding; c. A parole or probation Proceeding; d. A Proceeding under the Sarbanes- Oxley Act; e. A civil Proceeding involving: to1. A claim that might reasonably be expected Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 10 of 33  adversely affect Grantee’ s viability or financial stability; or 2. A governmental or public entity’ s claim or written allegation of fraud; or f. A Proceeding involving any license that Grantee is required to possess in order to perform under this Agreement. 2. Notify the Department, at least 90 calendar days before the effective date, of a change in Grantee’ s ownership or executive management. M. Statement of Work Progress Reports Submit quarterly Statement of Work progress reports to the Department via the http:// egrams- mi. com/ mdhhs website by the 15th of the month following the end of the quarter and a final report no later than 15 days following the end of this Agreement. N. Conflict of Interest and Code of Conduct Standards 1. Be subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and 2 CFR 200. 318 ( c)( 1) and ( 2). 2. Uphold high ethical standards and be prohibited from the following: a. Holding or acquiring an interest that would conflict with this Agreement; b. Doing anything that creates an appearance of impropriety with respect to the award or performance of this Agreement; c. Attempting to influence or appearing to influence any state employee by the direct or indirect offer of anything of value; or d. Paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of this Agreement. 3. Immediately notify the Department of any violation or potential violation of these standards. This section applies to Grantee, any parent, affiliate or subsidiary organization of Grantee, and any subcontractor that performs activities in connection with this Agreement. O. Travel Costs 1. Be reimbursed for travel cost ( including mileage, meals and lodging) budgeted and incurred related to activities provided under this Agreement. 2. If the Grantee has a documented policy related to travel reimbursement for employees and if the Grantee follows that documented policy, the Department will reimburse the Grantee for travel costs at the Grantee’ s documented reimbursement rate for employees. Otherwise, the state of Michigan travel reimbursement rate applies. 3. State of Michigan travel rates may be found at the following website: Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 11 of 33  http:// www. michigan. gov/ dtmb/ 0.5552. 7-150- 9141_ 13132-. 00. html. 4. International travel must be pre- approved by the Department and itemized in the budget. P. Federal Funding Accountability and Transparency Act ( FFATA) 1. Complete and upload the FFATA Executive Compensation report to the EGrAMS agency profile if: a. The Grantee’ s federal revenue was 80% or more of the Grantee’ s annual gross revenue; AND b. Grantee’ s gross revenue from federal awards was $ 25, 000, 000 or more; AND c. The public does not have access to the information about executive officers’ compensation through periodic reports filed under Section 13( a) or 15 ( d) of the Securities Exchange Act of 1934 or Section 6104 of the Internal Revenue Code of 1986. 2. The FFATA Executive Compensation report template can be found in EGrAMS documents. Q. Insurance Requirements 1. Maintain at least a minimum of the insurances or governmental self- insurances listed below and be responsible for all deductibles. All required insurance or self- insurance must: a. Protect the state of Michigan from claims that may arise out of, are alleged to arise out of, or result from Grantee’ s or a subcontractor’ s performance; b. Be primary and non- contributing to any comparable liability insurance ( including self- insurance) carried by the state; and c. Be provided by a company with an A.M. Best rating of “ A-” or better and a financial size of VII or better. 2. Insurance Types a. Commercial General Liability Insurance or Governmental Self- Insurance: Except for Governmental Self- Insurance, policies must be endorsed to add “ the state of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents” as additional insureds using endorsement CG 20 10 11 85, or both CG 2010 07 04 and CG 2037 07 04. If the Grantee will interact with children, schools, or the cognitively impaired, the Grantee must maintain appropriate insurance coverage related to sexual abuse and molestation liability. b. Workers’ Compensation Insurance or Governmental Self- Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 12 of 33  Insurance: Coverage according to applicable laws governing work activities. Policies must include waiver of subrogation, except where waiver is prohibited by law. c. Employers Liability Insurance or Governmental Self- Insurance d. Privacy and Security Liability ( Cyber Liability) Insurance: cover information security and privacy liability, privacy notification costs, regulatory defense and penalties, and website media content liability. 3. Require that subcontractors maintain the required insurances contained in this Section. 4. This Section is not intended to and is not to be construed in any manner as waiving, restricting or limiting the liability of the Grantee from any obligations under this Agreement. 5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence which the notifying Party reasonably believes may result in a claim against either Party. The Parties must cooperate with each other regarding such claim. R. Fiscal Questionnaire 1. Complete and upload the yearly fiscal questionnaire to the EGrAMS agency profile within three months of the start of the Agreement. 2. The fiscal questionnaire template can be found in EGrAMS documents. S. Criminal Background Check 1. Conduct or cause to be conducted a search that reveals information similar or substantially similar to information found on an Internet Criminal History Access Tool ( ICHAT) check and a national and state sex offender registry check for each new employee, employee, subcontractor, subcontractor employee, or volunteer who under this Agreement works directly with clients or has access to client information. a. ICHAT: http:// apps. michigan. gov/ ichat b. Michigan Public Sex Offender Registry: http:// www. mipsor. state. mi. us c. National Sex Offender Registry: http:// www. nsopw. gov 2 Conduct or cause to be conducted a Central Registry ( CR) check for each new employee, employee, subcontractor, subcontractor employee, or volunteer who under this Agreement works directly with children. a. Central Registry: http:// www. michigan. gov/ mdhhs/ 0,5885, 7- 339- 73971_ 7119_ 50648_ 48330---, 00. html 3. Require each new employee, employee, subcontractor, subcontractor employee or volunteer who, under this Agreement, works directly with Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 13 of 33  clients or who has access to client information to notify the Grantee in writing of criminal convictions ( felony or misdemeanor), pending felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10 days of the event after hiring. 4. Determine whether to prohibit any employee, subcontractor, subcontractor employee, or volunteer from performing work directly with clients or accessing client information related to clients under this Agreement, based on the results of a positive ICHAT response or reported criminal felony conviction or perpetrator identification. 5. Determine whether to prohibit any employee, subcontractor, subcontractor employee or volunteer from performing work directly with children under this Agreement, based on the results of a positive CR response or reported perpetrator identification. 6. Require any employee, subcontractor, subcontractor employee or volunteer who may have access to any databases of information maintained by the federal government that contain confidential or personal information, including but not limited to federal tax information, to have a fingerprint background check performed by the Michigan State Police. II. Responsibilities - Department The Department in accordance with the general purposes and objectives of this Agreement will: A. Reimbursement Provide reimbursement in accordance with the terms and conditions of this Agreement based upon appropriate reports, records and documentation maintained by the Grantee. B. Report Forms Provide any report forms and reporting formats required by the Department at the start date of this Agreement, and provide to the Grantee any new report forms and reporting formats proposed for issuance thereafter at least 30 days prior to their required usage in order to afford the Grantee an opportunity to review. III. Assurances The following assurances are hereby given to the Department: A. Compliance with Applicable Laws The Grantee will comply with applicable federal and state laws, guidelines, rules and regulations in carrying out the terms of this Agreement. The Grantee will also comply with all applicable general administrative requirements, such as 2 CFR 200, covering cost principles, grant/ agreement principles and audits, in carrying out the terms of this Agreement. The Grantee will comply with all applicable requirements in the original grant awarded to the Department if the Grantee is a subgrantee. The Department may determine that the Grantee has Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 14 of 33  not complied with applicable federal or state laws, guidelines, rules and regulations in carrying out the terms of this Agreement and may then terminate this Agreement under Part 2, Section V. B. Anti- Lobbying Act The Grantee will comply with the Anti- Lobbying Act ( 31 USC 1352) as revised by the Lobbying Disclosure Act of 1995 ( 2 USC 1601 et seq.), Federal Acquisition Regulations 52. 203. 11 and 52. 203. 12, and Section 503 of the Departments of Labor, Health & Human Services and Education, and Related Agencies section of the current FY Omnibus Consolidated Appropriations Act. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers ( including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. C. Non- Discrimination 1. The Grantee must comply with the Department’ s non- discrimination statement: The Michigan Department of Health and Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, height, weight, marital status, gender identification or expression, sexual orientation, partisan considerations, or a disability or genetic information that is unrelated to the person’ s ability to perform the duties of a particular job or position. The Grantee further agrees that every subcontract entered into for the performance of any contract or purchase order resulting therefrom, will contain a provision requiring non- discrimination in employment, activity delivery and access, as herein specified, binding upon each subcontractor. This covenant is required pursuant to the Elliot- Larsen Civil Rights Act ( 1976 PA 453, as amended; MCL 37. 2101 et seq.) and the Persons with Disabilities Civil Rights Act ( 1976 PA 220, as amended; MCL 37. 1101 et seq.), and any breach thereof may be regarded as a material breach of this Agreement. 2. The Grantee will comply with all federal and state statutes relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964 ( PL 88- 352) which prohibits discrimination based on race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended ( 20 USC 1681- 1683, 1685- 1686), which prohibits discrimination based on sex; c. Section 504 of the Rehabilitation Act of 1973, as amended ( 29 USC 794), which prohibits discrimination based on disabilities; d. The Age Discrimination Act of 1975, as amended ( 42 USC 6101- 6107), which prohibits discrimination based on age; e. The Drug Abuse Office and Treatment Act of 1972 ( PL 92- 255), Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 15 of 33  as amended, relating to nondiscrimination based on drug abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 ( PL 91- 616) as amended, relating to nondiscrimination based on alcohol abuse or alcoholism; g. Sections 523 and 527 of the Public Health Service Act of 1944 42 USC 290dd- 2), as amended, relating to confidentiality of alcohol and drug abuse patient records; h. Any other nondiscrimination provisions in the specific statute( s) under which application for federal assistance is being made; and, i. The requirements of any other nondiscrimination statute( s) which may apply to the application. 3. Additionally, assurance is given to the Department that proactive efforts will be made to identify and encourage the participation of minority- owned and women- owned businesses, and businesses owned by persons with disabilities in contract solicitations. The Grantee shall include language in all contracts awarded under this Agreement which 1) prohibits discrimination against minority- owned and women- owned businesses and businesses owned by persons with disabilities in subcontracting; and ( 2) makes discrimination a material breach of contract. D. Debarment and Suspension The Grantee will comply with federal regulation 2 CFR 180 and certifies to the best of its knowledge and belief that it, its employees and its subcontractors: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or contractor; 2. Have not within a five- year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public ( federal, state, or local) or private transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; 3. Are not presently indicted or otherwise criminally or civilly charged by a government entity ( federal, state or local) with commission of any of the offenses enumerated in section 2; 4. Have not within a five- year period preceding this Agreement had one or Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 16 of 33  more public transactions ( federal, state or local) terminated for cause or default; and 5. Have not committed an act of so serious or compelling a nature that it affects the Grantee’ s present responsibilities. E. Federal Requirement: Pro- Children Act 1. The Grantee will comply with the Pro- Children Act of 1994 ( PL 103- 227; 20 USC 6081, et seq.), which requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted by and used routinely or regularly for the provision of health, day care, early childhood development activities, education or library activities to children under the age of 18, if the activities are funded by federal programs either directly or through state or local governments, by federal grant, contract, loan or loan guarantee. The law also applies to children’ s activities that are provided in indoor facilities that are constructed, operated, or maintained with such federal funds. The law does not apply to children’ s activities provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; activity providers whose sole source of applicable federal funds is Medicare or Medicaid; or facilities where Women, Infants, and Children ( WIC) coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $ 1,000 for each violation and/ or the imposition of an administrative compliance order on the responsible entity. The Grantee also assures that this language will be included in any subawards which contain provisions for children’ s activities. 2. The Grantee also assures, in addition to compliance with PL 103- 227, any activity or activity funded in whole or in part through this Agreement will be delivered in a smoke- free facility or environment. Smoking shall not be permitted anywhere in the facility, or those parts of the facility under the control of the Grantee. If activities are delivered in facilities or areas that are not under the control of the Grantee ( e. g., a mall, restaurant or private work site), the activities shall be smoke- free. F. Hatch Act and Intergovernmental Personnel Act The Grantee will comply with the Hatch Act ( 5 USC 1501- 1508, 5 USC 7321- 7326), and the Intergovernmental Personnel Act of 1970 ( PL 91- 648) as amended by Title VI of the Civil Service Reform Act of 1978 ( PL 95- 454). Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally assisted programs. G. Employee Whistleblower Protections The Grantee will comply with 41 USC 4712 and shall insert this clause in all subcontracts. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 17 of 33  H. Clean Air Act and Federal Water Pollution Control Act The Grantee will comply with the Clean Air Act ( 42 USC 7401- 7671( q)) and the Federal Water Pollution Control Act ( 33 USC 1251- 1387), as amended. 1. This Agreement and anyone working on this Agreement will be subject to the Clean Air Act and Federal Water Pollution Control Act and must comply with all applicable standards, orders or regulations issued pursuant to these Acts. Violations must be reported to the Department. I. Victims of Trafficking and Violence Protection Act The Grantee will comply with the Victims of Trafficking and Violence Protection Act of 2000 ( PL 106- 386), as amended. 1. This Agreement and anyone working on this Agreement will be subject to PL 106- 386 and must comply with all applicable standards, orders or regulations issued pursuant to this Act. Violations must be reported to the Department. J. Procurement of Recovered Materials The Grantee will comply with section 6002 of the Solid Waste Disposal Act of 1965 ( PL 89- 272), as amended. 1. This Agreement and anyone working on this Agreement will be subject to section 6002 of PL 89- 272, as amended, and must comply with all applicable standards, orders or regulations issued pursuant to this act. Violations must be reported to the Department. K. Subcontracts For any subcontracted activity, activity or product, the Grantee will ensure: 1. That a written subcontract is executed by all affected parties prior to the initiation of any new subcontract activity. Exceptions to this policy may be granted by the Department if the Grantee asks the Department in writing within 30 days of execution of the Agreement. 2. That any executed subcontract to this Agreement shall require the subcontractor to comply with all applicable terms and conditions of this Agreement. In the event of a conflict between this Agreement and the provisions of the subcontract, the provisions of this Agreement shall prevail. A conflict between this Agreement and a subcontract, however, shall not be deemed to exist where the subcontract: a. Contains additional non- conflicting provisions not set forth in this Agreement b. Restates provisions of this Agreement to afford the Grantee the same or substantially the same rights and privileges as the Department; or c. Requires the subcontractor to perform duties and/ or activities in Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 18 of 33  less time than that afforded the Grantee in this Agreement. 3. That the subcontract does not affect the Grantee’ s accountability to the Department for the subcontracted activity. 4. That any billing or request for reimbursement for subcontract costs is supported by a valid subcontract and adequate source documentation on costs and activities. 5. That the Grantee will submit a copy of the executed subcontract if requested by the Department. L. Procurement Grantee will ensure that all purchase transactions, whether negotiated or advertised, shall be conducted openly and competitively in accordance with the principles and requirements of 2 CFR 200. Funding from this Agreement shall not be used for the purchase of foreign goods or activities. Records shall be sufficient to document the significant history of all purchases and shall be maintained for a minimum of three years after the end of the Agreement period. M. Health Insurance Portability and Accountability Act To the extent that the Health Insurance Portability and Accountability Act HIPAA) is applicable to the Grantee under this Agreement, the Grantee assures that it is in compliance with requirements of HIPAA including the following: 1. The Grantee must not share any protected health information provided by the Department that is covered by HIPAA except as permitted or required by applicable law; or to a subcontractor as appropriate under this Agreement. 2. The Grantee will ensure that any subcontractor will have the same obligations as the Grantee not to share any protected health data and information from the Department that falls under HIPAA requirements in the terms and conditions of the subcontract. 3. The Grantee must only use the protected health data and information for the purposes of this Agreement. 4. The Grantee must have written policies and procedures addressing the use of protected health data and information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal and state requirements including the HIPAA regulations. These policies and procedures must include restricting access to the protected health data and information by the Grantee’ s employees. 5. The Grantee must have a policy and procedure to immediately report to the Department any suspected or confirmed unauthorized use or disclosure of protected health information that falls under the HIPAA requirements of which the Grantee becomes aware. The Grantee will work with the Department to mitigate the breach and will provide Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 19 of 33  assurances to the Department of corrective actions to prevent further unauthorized uses or disclosures. The Department may demand specific corrective actions and assurances and the Grantee must provide the same to the Department. 6. Failure to comply with any of these contractual requirements may result in the termination of this Agreement in accordance with Part 2, Section V. 7. In accordance with HIPAA requirements, the Grantee is liable for any claim, loss or damage relating to unauthorized use or disclosure of protected health data and information, including without limitation the Department’ s costs in responding to a breach, received by the Grantee from the Department or any other source. 8. The Grantee will enter into a business associate agreement should the Department determine such an agreement is required under HIPAA. N. Website Incorporation The Department is not bound by any content on Grantee’ s website unless expressly incorporated directly into this Agreement. The Department is not bound by any end user license agreement or terms of use unless specifically incorporated in this Agreement or any other agreement signed by the Department. The Grantee may not refer to the Department on the Grantee’ s website without the prior written approval of the Department. O. Survival The provisions of this Agreement that impose continuing obligations will survive the expiration or termination of this Agreement. P. Non- Disclosure of Confidential Information 1. The Grantee agrees that it will use confidential information solely for the purpose of this Agreement. The Grantee agrees to hold all confidential information in strict confidence and not to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such confidential information to third parties other than employees, agents, or subcontractors of a party who have a need to know in connection with this Agreement or to use such confidential information for any purpose whatsoever other than the performance of this Agreement. The Grantee must take all reasonable precautions to safeguard the confidential information. These precautions must be at least as great as the precautions the Grantee takes to protect its own confidential or proprietary information. 2. Meaning of Confidential Information For the purpose of this Agreement the term “ confidential information” means all information and documentation that: a. Has been marked “ confidential” or with words or similar meaning, at the time of disclosure by such party; Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 20 of 33  b. If disclosed orally or not marked “ confidential” or with words of similar meaning, was subsequently summarized in writing by the disclosing party and marked “ confidential” or with words of similar meaning; c. Should reasonably be recognized as confidential information of the disclosing party; d. Is unpublished or not available to the general public; or e. Is designated by law as confidential. 3. The term “ confidential information” does not include any information or documentation that was: a. Subject to disclosure under the Michigan Freedom of Information Act ( FOIA); b. Already in the possession of the receiving party without an obligation of confidentiality; c. Developed independently by the receiving party, as demonstrated by the receiving party, without violating the disclosing party’ s proprietary rights; d. Obtained from a source other than the disclosing party without an obligation of confidentiality; or e. Publicly available when received or thereafter became publicly available ( other than through an unauthorized disclosure by, through or on behalf of, the receiving party). 4. The Grantee must notify the Department within one business day after discovering any unauthorized use or disclosure of Confidential Information. The Grantee will cooperate with the Department in every way possible to regain possession of the Confidential Information and prevent further unauthorized use or disclosure. Q. Cap on Salaries None of the funds awarded to the Grantee through this Agreement shall be used to pay, either through a grant or other external mechanism, the salary of an individual at a rate in excess of Executive Level II. The current rates of pay for the Executive Schedule are located on the United States Office of Personnel Management web site, http:// www. opm. gov, by navigating to Policy — Pay & Leave — Salaries & Wages. The salary rate limitation does not restrict the salary that a Grantee may pay an individual under its employment; rather, it merely limits the portion of that salary that may be paid with funds from this Agreement. IV. Financial Requirements A. Operating Advance An operating advance may be requested by the Grantee to assist with program operations. The request should be addressed to the Contract Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 21 of 33  Manager identified in Part 1, Section VIII. The operating advance will be administered as follows: 1. The operating advance amount requested must be reasonable in relation to factors including but not limited to program requirements, the period of the Agreement, and the financial obligation. In no case may the advance exceed the amount required for 60 days of operating expenses. Operating advances will be monitored and adjusted by the Department relative to the Agreement amount. 2. The operating advance must be recorded as an account payable liability to the Department in the Grantee’ s financial records. The operating advance payable liability must remain in the Grantee’ s financial records until fully recovered by the Department. 3. The reimbursement for actual expenditures by the Department should be used by the Grantee to replenish the operating advance used for program operations. 4. The operating advance must be returned to the Department within 30 days of the end date of this Agreement unless the Grantee has a recurring agreement with the Department. Subsequent Department agreements may not be executed if an outstanding operational advance has not been repaid. The Department may obtain the Michigan Department of Treasury’ s assistance in collecting outstanding operating advances. The Department will comply with the Michigan Department of Treasury’ s Due Process procedures prior to forwarding claims to Treasury. Specific Due Process procedures include the following: a. An offer from the Department of a hearing to dispute the debt, identifying the time, place and date of such hearing. b. A hearing by an impartial official. c. An opportunity for the Grantee to examine the Department’ s associated records. d. An opportunity for the Grantee to present evidence in person or in writing. e. A hearing official with full authority to correct errors and decide not to forward debt to Treasury. f. Grantee representation by an attorney and presentation of witnesses if necessary. 5. If the Grantee has a recurring agreement with the Department, the Department requires an annual confirmation of the outstanding operating advance. At the end of either the Agreement period or Department’ s fiscal year, whichever is first, the Grantee must respond to the Department’ s request for confirmation of the operating advance. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 22 of 33  Failure to respond to the confirmation request may result in the Department recovering all or part of an outstanding operating advance. B. Reimbursement Method The Grantee will be paid for allowable expenditures incurred by the Grantee, submitted for reimbursement on the Financial Status Reports ( FSRs) and approved by the Department. Reimbursement from the Department is based on the understanding that Department funds will be paid up to the total Department allocation as agreed to in the approved budget. Department funds are the first source after the application of fees and earmarked sources unless a specific local match condition exists. C. Financial Status Report Submission The Grantee shall electronically prepare and submit FSRs to the Department via the EGrAMS website http:// egrams- mi. com/ mdhhs. FSRs must be submitted on a monthly basis, no later than 30 days after the close of each calendar month. The monthly FSRs must reflect total actual program expenditures, up to the total agreement amount. Failure to meet financial reporting responsibilities as identified in this Agreement may result in withholding future payments. The grantee employee who submits the FSR is certifying to the best of their knowledge and belief that the report is true, complete and accurate and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of this Agreement. The individual submitting the FSR should be aware that any false, fictitious or fraudulent information, or the omission of any material facts, may subject them to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. The instructions for completing the FSR form are available on the website http:// egrams- mi. com/ mdhhs. Send FSR questions to FSRMDHHS@michigan. gov. D. Reimbursement Mechanism All Grantees must register using the on- line vendor self- service site to receive all State of Michigan payments as Electronic Funds Transfers ( EFT)/ Direct Deposits, as mandated by MCL 18. 1283a. Vendor registration information is available through the Department of Technology, Management and Budget’ s web site: https:// www. michigan. gov/ sigmavss. E. Final Obligations and Financial Status Reporting Requirements 1. Obligation Report The Obligation Report, based on annual guidelines, must be submitted by the due date established by and using the format provided by the Department’ s Expenditures Operations Division. The Grantee must provide an estimate of total expenditures for the entire Agreement Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 23 of 33  period. The information on the report will be used to record the Department’ s year- end accounts payable and receivable for this Agreement. 2. Department- wide Payment Suspension A temporary payment suspension is in effect on agreements during the Department’ s year- end closing period. The Department will notify the Grantee of the date by which FSRs should be submitted to ensure payment prior to the payment suspension period. 3. Final FSRs Final FSRs are due 30 days following the end of the Agreement period. The final FSR must be clearly marked “ Final." Final FSRs not received by the due date may result in the loss of funding requested on the Obligation Report and may result in a potential reduction in a subsequent year’ s agreement amount. F. Unobligated Funds Any unobligated balance of funds held by the Grantee at the end of the Agreement period will be returned to the Department within 30 days of the end of the Agreement or treated in accordance with instructions provided by the Department. G. Indirect Costs The Grantee may use an approved federal or state indirect rate in their budget calculations and financial status reporting. If the Grantee does not have an existing approved federal or state indirect rate, they may use a 10% de minimis rate in accordance with 2 CFR 200 to recover their indirect costs. V. Agreement Termination This Agreement may be terminated without further liability or penalty to the Department for any of the following reasons: A. By either party by giving 30 days written notice to the other party stating the reasons for termination and the effective date. B. By either party with 30 days written notice upon the failure of either party to carry out the terms and conditions of this Agreement, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the 30- day period. C. Immediately if the Grantee or an official of the Grantee or an owner is convicted of any activity referenced in Part 2 Section III. D. of this Agreement during the term of this Agreement or any extension thereof. VI. Stop Work Order The Department may suspend any or all activities under this Agreement at any time. The Department will provide the Grantee with a written stop work order detailing the suspension. Grantee must comply with the stop work order upon receipt. The Department will not pay for activities, Grantee’ s incurred expenses or financial losses, Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 24 of 33  or any additional compensation during a stop work period. VII. Final Reporting Upon Termination Should this Agreement be terminated by either party, within 30 days after the termination, the Grantee shall provide the Department with all financial, performance and other reports required as a condition of this Agreement. The Department will make payments to the Grantee for allowable reimbursable costs not covered by previous payments or other state or federal programs. The Grantee shall immediately refund to the Department any funds not authorized for use and any payments or funds advanced to the Grantee in excess of allowable reimbursable expenditures. VIII. Severability If any part of this Agreement is held invalid or unenforceable by any court of competent jurisdiction, that part will be deemed deleted from this Agreement and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. The remaining parts of the Agreement will continue in full force and effect. IX. Waiver Failure by the Department to enforce any provision of this Agreement will not constitute a waiver of the Department’ s right to enforce any other provision of this Agreement. X. Amendments Any changes to this Agreement will be valid only if made in writing and executed by all parties through an amendment to this Agreement. Any change proposed by the Grantee which would affect the Department funding of any project must be submitted in writing to the Department for approval immediately upon determining the need for such change. The Grantee shall, upon request of the Department and receipt of a proposed amendment, amend this Agreement. XI. Liability The Grantee assumes all liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct activity delivery, to be carried out by the Grantee in the performance of this agreement, under the following conditions: A. The liability, loss, or damage is caused by, or arises out of, the actions of or failure to act on the part of the Grantee, any of its subcontractors, or anyone directly or indirectly employed by the Grantee. B. Nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Grantee or its employees by statue or court decisions. The Department is not liable for consequential, incidental, indirect or special damages, regardless of the nature of the action. XII. State of Michigan Agreement This is a state of Michigan Agreement and must be exclusively governed by the laws Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 25 of 33  and construed by the laws of Michigan, excluding Michigan’ s choice- of- law principle. All claims related to or arising out of this Agreement, or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed exclusively by the laws of Michigan, excluding Michigan’ s choice- of- law principles. Any dispute as a result of this Agreement shall be resolved in the state of Michigan. Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 26 of 33  A Attachment A - Statement of Work Objective :• Implement a Focused Deterrence model for Domestic Violence Offenders Activity : o Add one ( 1) investigator position assigned specifically to IPV incidents with an increased responsibly to offender lethality assessment and offender history o Introduce the High Point IPV model into investigations which identify offenders based on an assessment Responsible Staff : Capt. Rob Backus Date Range : 10/01/2020 - 09/30/2021 Expected Outcome : Prioritizing cases based on offenders and lethality assessments for most intense prosecution and supervision Measurement : Incident conviction records, supervision tracking and specific successful investigative efforts Objective :• Create a three tiered offender/ incident system to address victim safety, repeat offenders Activity : Add one ( 1) prosecutor as part of a three ( 3) person Domestic IPV Unit to operate in the District' s specialty Domestic Court. A tiered system uses prior history and lethality assessments to identify the appropriate tier which correlates to a investigation, prosecution, specialty court and supervision strategy. Responsible Staff : APA Alysh Gallagher Date Range : 10/01/2020 - 09/30/2021 Expected Outcome : A Domestic Violence Unit which reviews cases and determines which court is appropriate ( specialty DV court or vertical prosecution) Measurement : Conviction success rate. Recidivism of offenders Objective :• Intensify offender pre- trial and post- conviction efforts Activity : Research lethality factors present. Utilize previous history to identify appropriate deterrence model. o Dedicated time for deeper, more comprehensive investigation. o Monitor pre-trial behavior for inculpatory statements, violations of bond or protection orders and additional criminal activities. o Conduct more frequent face- to-face supervision efforts to include contact at residence and work for compliance. Responsible Staff : Capt Rob Backus Date Range : 10/01/2020 - 09/30/2021 Expected Outcome : The supervision will result in initial violations and less violations for individual moving forward once exposed to focused deterrence methods resulting in less recidivism Measurement : Number of home visits number of pre- trial and post- conviction violations Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 28 of 33  B1 Attachment B1 - Program Budget Summary PROGRAM DATE PREPARED STOP Violence Against Women Grant - 2021 9/ 28/ 2020 CONTRACTOR NAME BUDGET PERIOD Lansing City From : 10/ 1/2020 To : 9/30/ 2021 MAILING ADDRESS ( Number and Street) BUDGET AGREEMENT AMENDMENT # 124 W. Michigan Ave. Original Amendment 0 CITY STATE ZIP CODE FEDERAL ID NUMBER Lansing MI 48933- 2500 38- 6004628 Category Total Amount DIRECT EXPENSES Program Expenses 1 Salary & Wages 66, 816. 00 50, 112. 00 2 Fringe Benefits 64, 927. 00 48, 695. 00 3 Occupancy 0.00 0. 00 4 Communication 0.00 0. 00 5 Supplies 0.00 0. 00 6 Equipment 0.00 0. 00 7 Transportation 0.00 0. 00 8 Contractual 0.00 0. 00 9 Specific Assistance 0.00 0. 00 10 Miscellaneous 0.00 0. 00 Total Program Expenses 131, 743. 00 98, 807. 00 TOTAL DIRECT EXPENSES 131, 743. 00 98, 807. 00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0. 00 2 Cost Allocation Plan 0.00 0. 00 Total Indirect Costs 0.00 0. 00 TOTAL INDIRECT EXPENSES 0.00 0. 00 TOTAL EXPENDITURES 131, 743. 00 98, 807. 00 SOURCE OF FUNDS Category Total Amount Cash Inkind 1 Source of Funds Fees and Collections 0. 00 0.00 0. 00 0. 00 Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 29 of 33  State Agreement 98, 807. 00 98, 807. 00 0. 00 0. 00 Local 32, 936. 00 0.00 32, 936. 00 0. 00 Federal 0. 00 0.00 0. 00 0. 00 Other 0.00 0.00 0.00 0.00 Total Source of Funds 131, 743. 00 98, 807. 00 32, 936. 00 0. 00 Totals 131, 743. 00 98, 807. 00 32, 936. 00 0. 00 Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 30 of 33  B2 Attachment B2 - Program Budget - Cost Detail Schedule Line Item Qty Rate Units UOM Total DIRECT EXPENSES Program Expenses 1 Salary & Wages Principle Investigator 1. 0000 66816. 000 0.000 FTE 66, 816. 00 Notes : 9 month salary and fringe= 111, 158 25% match=$ 37, 053 Wage- 54, 023 / . 75= 72, 031 72, 031 x .25= 18008 ( local match) 54, 023- 18008= 36015 ( state funds) This position is the law enforcement detective 2 Fringe Benefits All Composite Rate 0. 0000 97. 170 66817. 000 64, 927. 00 Notes : 9 month salary and fringe= 111, 158 25% match=$ 37, 053 Fringe- 57, 135 / . 75= 76, 180 76, 180 x .25= 19045 ( local match) 57, 135- 19045= 38090 ( state funds) Law Enforcement Investigator 3 Occupancy 4 Communication 5 Supplies 6 Equipment 7 Transportation 8 Contractual 9 Specific Assistance Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 31 of 33  Line Item Qty Rate Units UOM Total 10 Miscellaneous Total Program Expenses 131, 743. 00 TOTAL DIRECT EXPENSES 131, 743. 00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 2 Cost Allocation Plan Total Indirect Costs 0.00 TOTAL INDIRECT EXPENSES 0.00 TOTAL EXPENDITURES 131, 743. 00 Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 32 of 33  B3 Attachment B3 - Equipment Inventory Schedule Attachment B3 - Equipment Inventory Schedule C Attachment C - Performance Report Requirements Attachment C - Performance/ Progress Report Requirements E Attachment E - Program Requirements Attachment E - Program Specific Requirements Contract # E20212268- 00, Lansing City, STOP Violence Against Women Grant - 2021, Date: 09/28/2020 Page: 33 of 33  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, Lansing Police Department (LPD) has submitted application to the State of Michigan Department of Health and Human Services (MDHHS) for a STOP Violence Against Women grant; and WHEREAS, the LPD was informed on August 6, 2020, that it has been selected to receive reimbursement funding of salaries and fringes not to exceed $98,807; and WHEREAS, in addition to the $98,807 amount, there is a local match amount of $32,936 (25% of total grant amount of $131,743); and WHEREAS, the grant will be used to fund the salaries and fringes of one (1) detective dedicated to investigating crimes related to domestic violence and stalking; and WHEREAS, the grant period is from October 1, 2020 through September 30, 2021; NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council approves acceptance of the Grant from of Michigan Department of Health and Human Services in the amount of $98,807; and BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: 10/26/2020 GRANT NAME: Automobile Theft Prevention Authority Grant DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (joe.mcclure@lansingmi.gov 483-4808) APPLIICATION DATE May 7 2020 AWARD DATE: September 10, 2020 GRANT CYCLE: _10/01/2020 - 09/30/2021____ Check One: _ Annual __One-Time FUND AMOUNT: __$168,093___________ (Breakdown below should total this amount) GOODS & SERVICES $10,465 PERSONNEL $157,628 CONSTRUCTION $0.00 LAND $0.00 OTHER $0.00 CITY MATCH (IF APPLICABLE): $67,237 (40% of the $168,093 grant amount) GRANT PAYS FOR: Motor vehicle theft prevention program and initiatives FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The purpose of the grant is to assist in the prevention of motor vehicle theft. Allowable uses are personnel costs of one police officer dedicated to the auto theft prevention program, vehicle lease/purchase, office supplies, investigative supplies, and specific membership dues.  STATE OF MICHIGAN GRETCHEN WHITMER DEPARTMENT OF STATE POLICE COL. JOSEPH M. GASPER GOVERNOR AUTOMOBILE THEFT PREVENTION AUTHORITY DIRECTOR LANSING September 10, 2020 Chief Daryl Green Lansing Police Department 120 West Michigan Avenue Lansing, Michigan 48933 RE: 23-21 Operation A.R.T.I.C. Dear Chief Green: I am pleased to inform you that your application to the Michigan State Police, Grants and Community Services Division, Auto Theft Prevention Authority ( ATPA), has been selected to receive grant funding. With a focus on innovative programs that address auto theft and fraud, your efforts are valued and appreciated. The award for your team/ project, pending the finalization of the Grant Agreement ( contract), is $168,093. The ATPA portion of your award is $100,855.80, and the match requirement is $67,237.20. Please note that the ATPA Board of Directors has issued a one-time 60/40 funding match for FY2021. Further details regarding allowable expenditures is contained in the enclosed grant contract. It is crucial that you read through the entire contract to be sure you and your financial officer are aware of and able to abide by the grant requirements. Contract requirements will be enforced. Non-compliance of contract requirements may result in grant suspension and financial penalties. The deadline for returning your signed contract is September 30, 2020. If you have any questions or concerns regarding your award, please contact Insp. Michael Johnson, ATPA Executive Director ( acting), at JohnsonM45@michigan. gov or 517- 243- 3232. We look forward to working with you. Sincerely, Insp. Michael Johnson, Executive Director ( acting) Automobile Theft Prevention Authority Enclosure Undersheriff Daniel Pfannes – Chair Chief Curtis Caid, Lt. Col. Chris Kelenske – Representing Law Enforcement Ms. Lori Davis, Mr. William Patterson – Representing Automobile Insurers Mr. Michael Thompson, Mr. Gene Adamczyk – Representing Purchasers of Automobile Insurance MICHIGAN STATE POLICE HEADQUARTERS 7150 HARRIS DRIVE DIMONDALE, MICHIGAN 48821 MAILING ADDRESS P.O. BOX 30634 LANSING, MICHIGAN 48909 www. michigan. gov/ msp 517-284-3193  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, Lansing Police Department has submitted application for an annual grant to the Michigan State Police, Grants and Community Services Division for an Automobile Theft Prevention Authority (ATPA) grant; and WHEREAS, the Lansing Police Department was informed on September 10, 2020, that it has been selected to receive grant funding in the amount of $168,093; and WHEREAS, The Lansing Police Department has a required local match of $67,237.20 (40%) of the grant; and WHEREAS, The ATPA portion is $100,855.80 (60%); and WHEREAS, the grant funds will be utilized solely for the benefit of motor vehicle theft prevention programs and initiatives; and WHEREAS, the grant period is October 1, 2020 to September 30, 2021. NOW, THEREFORE, BE IT RESOLVED, the Lansing City Council approves acceptance of the Automobile Theft Prevention Authority grant in the amount of $168,093 for the program period October 1, 2020 through September 30, 2021; and BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the grant funds.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: November 2, 2020 GRANT NAME: Victims Of Crime Act (VOCA) Victim Assistance Grant DEPARTMENT: Police CONTACT PERSON (INCLUDE EMAIL AND PHONE): Joe McClure (Joe.Mcclure@LansingMI.Gov 483-4808) APPLIICATION DATE: August 2020 AWARD DATE: 9/21/2021 GRANT CYCLE: _10/1/2020 – 9/30/2021__________ Check One: _ Annual __One-Time FUND AMOUNT: _$206,121____________ (Breakdown below should total this amount) GOODS & SERVICES $6,395 PERSONNEL $148,367 CONSTRUCTION $0.00 LAND $0.00 OTHER (Travel) $5,679 CITY MATCH (IF APPLICABLE): $41,224 (20% of grant amount) The source of the match is in-kind volunteers GRANT PAYS FOR: The cost of three contract employees, their travel, some training, and admin supplies FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): The purpose of the grant is to provide local services to victims of intimate partner violence. The grant funds three staff, their training and their travel. The staff provide empathic listening to the victims, assesses a victims risk of further injury or homicide, provides education on the power and control behavior of assaults, personal safety planning, helps to arrange safe shelter, provides advocacy with legal and civil court proceedings, assists with Victims’ Rights Compensation medical forms, provide available free 911 phones, arranges transportation to local community agencies, accesses other community resources available to the victims, dispenses emergency personal need items.  Facesheet for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 VOCA Crime Victim Assistance- 2021 Facesheet FOR OFFICE USE ONLY: Version # ______ APP # 729140 1 Demographic Information a. Demographic Information Name Lansing City b. Organizational Unit CV0047782 c. Address 124 W. Michigan Ave. d. Address 2 e. City Lansing State MI Zip 48933- 2500 f. Federal ID Number 38- 6004628 Reference No. 069835882 g. Demographic Information fiscal year ( beginning month and day) October- 01 h. Agency Type Native American Tribes Private, Non- Profit Public University Organization Detail i. Michigan Solicitation 069835882 CCR Registration Yes No Registration Number: j. State MESC ID Number: 804640000 Sales Tax License Number: k. Is agency or project operations held in a facility 50 years or older? Yes No Agency Type Detail Nonprofit Organization – Domestic and Family Violence and Sexual l. Assault Services Agency Financial Information Please complete and attach the Financial Capability 569_ FinanceQuestionairrefy2020. pdf m. Questionnaire. Download a copy of the form at URL: http:// ojp. gov/ funding/ Apply/ Resources/ FinancialCapabi lity. pdf n. Select the appropriate radio button to indicate the agency method of accounting. Accrual Cash Modified Accrual 2 Program / Service Information a. Program / Service Information Name VOCA Crime Victim Assistance- 2021 b. Is implementing agency same as Demographic Information Yes No c. Implementing Agency Name d. Project Start Date Oct- 01- 2020 End Date Sep- 30- 2021 e. Amount of Funds Allocated $ 164, 897. 00 Project Cost $ 206, 121. 00 Service Impact and Victim Population f. Purpose of VOCA Grant: Select the appropriate radio button to indicate the purpose of the grant. Continue a VOCA- funded victim services project Expand or enhance an existing project not funded by funded in a previous year VOCA in the previous year Page: 1 of 16  Facesheet for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Start up a new victim services project Start up a new Native American victim services project Expand or enhance an existing Native American victim services project Page: 2 of 16  Facesheet for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 FOR OFFICE USE ONLY: Version # ______ APP # 729140 3 Certification / Contacts Information a. Civil Rights Name Rodney Anderson Title Civil Rights Contact Mailing Address 120 W. Michigan Ave. City Lansing State MI Zip 48933 Telephone ( 517) 483- 6831 Fax E-mail Address Rodney. Anderson@lansingmi. gov b. Project Director Name Rosalind Arch Title Director Mailing Address 201 S Magnolia City Lansing State MI Zip 48912 Telephone ( 517) 899- 7959 Fax ( 517) 483- 6829 E-mail Address Rosalind. Arch@lansingmi. gov c. Financial Officer Name Joe McClure Title Financial Officer Mailing Address 120 Michigan Ave City Lansing State MI Zip 48933 Telephone ( 517) 483- 4808 Fax ( 517) 483- 4524 E-mail Address joe. mcclure@lansingmi. gov d. Authorized Official Name Daryl Green Title Program Director Mailing Address 120 W. Michigan ave City Lansing State MI Zip 48933 Telephone ( 517) 483- 6803 Fax ( 517) 377- 0035 E-mail Address dgreen@lansingmi. gov Page: 3 of 16  Certifications for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Certifications FOR OFFICE USE ONLY: Version # ______ APP # 729140 4 Assurances and Certifications A. Special Certifications a. By checking this box, the individual or officer certifies that he or she is authorized to approve this grant application for submission to the Department of Health and Human Services on behalf of the responsible governing board, official or Grantee. b. By checking this box, the individual or officer certifies that he or she is authorized to sign the agreement on behalf of the responsible governing board, official or Grantee. 5 Federal Compliance A Equal Employment Opportunity Plan ( EEOP) Agencies receiving VOCA funding must complete the EEOP Certification Form declaring their compliance with the applicable portion of the EEOP regulations. Non- profit organizations, Indian Tribes, and medical and education institutions are exempt from the EEOP requirement, but they are required to submit a certification form to the Office of Civil Rights ( OCR) to claim the exemption. Please note that your agency is expected to provide all applicable documentation, including the EEOP itself ( if applicable), on- site or upon request. If your agency is required to prepare an EEOP and requires technical assistance in doing so, please contact the OCR main line at ( 202) 307- 0690. For more information about EEOPs and EEOP certifications, please refer to the following website: https:// ojp. gov/ about/ ocr/ eeop. htm. 1. Is your agency required to prepare an Equal Employment Opportunity Plan ( EEOP) in Yes No accordance with 28 C.F. R. §§ 42. 301-. 308? If yes, when was it completed? 09/ 15/ 2017 If no, when did your agency last submit the certification form claiming exemption from the EEOP requirement to the Office of Civil Rights? B Limited English Proficiency ( LEP) Sub- grantees of federal assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency. To meet federal requirements, VOCA sub- grantees must complete a Language Assistance Self- Assessment, including the Four Factor Analysis, and write an LEP plan that outlines their policies and procedures for ensuring victims have access to necessary forms of communication, both written and verbal. Please note that your agency is expected to provide all applicable documentation on- site or upon request. For more information, please refer to the following websites: Language Assistance Self- Assessment and Planning Tool for Recipients of Federal Financial Assistance: https:// www. lep. gov/ resources/ selfassesstool. htm. The Federal Interagency LEP Website: http:// www. lep. gov. 1. Is the Self Assessment Review available for review? Yes No If yes, when was it completed? 7/ 10/ 2018 Page: 4 of 16  Certifications for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 If no, by what date will the policy be available for review? 2. Is the Four Factor Analysis available for review? Yes No If yes, when was it completed? 7/ 10/ 2018 If no, by what date will the policy be available for review? 3. Does your agency have a written policy/ plan on providing language access to LEP Yes No persons? If yes, when was it completed? 7/ 10/ 2018 If no, by what date will the policy be available for review? Page: 5 of 16  Narrative for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Narrative FOR OFFICE USE ONLY: Version # ______ APP # 729140 6 Program Synopsis The Capital Area Response Effort ( CARE) was created in 1996 by the Capital Area Domestic and Sexual Violence Coordinating Council to address the unmet crisis intervention needs of crime victims immediately following an incident of domestic violence involving police response. Over twenty years later, the CARE Program continues to serve victims of domestic violence in the Ingham county area by placing their priorities, needs, interests, and access to accurate information at the center of our work with an emphasis on client self-determination. The CARE Program provides in-person, first response, crisis intervention to victims of domestic violence after being dispatched by police following an assailant’ s arrest. The program has also developed a partnership with a local hospital, that will dispatch out an advocate to a survivor receiving medical treatment in the emergency room. In-person crisis response is provided by a CARE staff member or trained volunteers. CARE staff/ volunteers meet with the victim at the location chosen by the victim and provided to staff/ volunteers by the 911 dispatch supervisor or hospital. These locations could include but are not limited to the victim’ s home, a hospital, or police precinct. CARE staff/ volunteers are on-call seven days a week, 365 days a year. CARE responds between 8:00 AM- 1:00 AM. Any calls received after 1:00 AM are responded to the next morning at 8:00 AM. CARE is dispatched out to calls by the Lansing, East Lansing, Lansing Township, Meridian Township, and Michigan State University police departments. This initial crisis intervention is designed to respond to the immediate emotional, psychological, physical health, and safety needs of the victim of domestic violence. During their visit, CARE Program staff/ volunteers provide empathic listening, education on the dynamics of domestic violence victimization, and share information/ community resources to empower the survivor of domestic violence. The CARE Program is able to safety plan with the survivor, including immediate assistance with transportation to a safe location and/ or shelter for the night. The CARE Program’ s personal needs closet is able to provide clients with urgent need items such as, hygiene products, diapers, cleaning supplies etc., from items donated by the community. After the initial crisis intervention, the CARE Program is in a unique position to provide follow- up services to survivors of domestic violence. The CARE staff/ volunteers develop a trusting relationship between the survivor and CARE during their initial visit. As a result, CARE is better able to assist victims of crime to stabilize their lives after victimization, restore a measure of safety and security, as well as, assist victims to understand and participate in the criminal justice system. A CARE staff member is available 77 hours per week ( Sun 3pm- 1am, Mon- Wed 8am- 1am, Th-Fri 8am- 5pm) to provide advocacy to clients. Such advocacy can occur over the phone, in-person at our office, at the police station, and at the court house. This follow- up advocacy is directed by the victim and can include working with the victim to assess the impact of the crime on their life, management of practical problems created by the victimization, and identification of resources available to the victim. If the survivor is interested in participating in the criminal justice process, it can involve providing clients with information about their rights and the court process, notification of key court dates, providing transportation, accompanying the victim to court, assisting with victim impact statements, assisting in recovering property that was retained as evidence, assistance with restitution, and advocating on behalf of clients with court personnel and/ or law enforcement. The CARE Program could not fulfil its mission without the work of dedicated community volunteers. Page: 6 of 16  Narrative for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Currently, approximately 35 CARE volunteers provide post- arrest, first response, crisis intervention to survivors of domestic violence. The Volunteer Coordinator conducts a 20-hour training at the agency for each volunteer prior to the volunteer becoming a CARE Program advocate. These trainings occur three times per year. Once they have completed training and cleared a background check, volunteers sign up for shifts with a partner for evening and weekend shifts ( Thur. 5pm- 1am, Fri. 5pm- 1am, Sat. 8am- 1am, Sun. 8am- 5pm). The volunteers are provided with an on-call bag which contains agency assessment forms and community resources/ pamphlets. After their shift, the volunteers return the completed assessment forms to the CARE Program in order for staff to provided follow- up advocacy with the victim. The Volunteer Coordinator facilitates bi-monthly in-services to keep the volunteers trained on new policies/ procedures and to build comradery. It truly takes a village to make a difference, and our volunteers are one- of-a-kind, dedicated change- makers. 7 Project Service Area 1. Counties Indicate the County( ies) in which the project will operate and that you propose to provide services by clicking on the appropriate SQUARE BOX( s). Ingham 2. U.S. Congressional, State Senate and State House Districts 1. US Congressional Districts US Congress District 8 2. State Senate Districts State Senate District 22 State Senate District 23 3. State House Districts State House District 67 8 Project Resources 1. Staff Description CARE staff consists of the following positions: ( 1) Director/ Advocate, ( 2) Volunteer Coordinator/ Advocate, and ( 3) Victim Advocate. All three staff members are full time. Continued funding is requested for all three staff members. The Director is responsible managing the CARE office and directing the overall operation of CARE. The Director provides supervision to the Volunteer Coordinator, Victim Advocate, and agency volunteers. The Director is responsible for grant writing and data collection. The Director provides coordination with local police departments, local hospital and court systems to ensure best practices of working with victims of domestic violence are being utilized. The Director is responsible for responding to police dispatch from five local police departments and one local hospital and providing victims of domestic violence immediate crisis intervention, as well as follow- up advocacy. The Volunteer Coordinator is responsible for responding to police dispatch from five local police departments and one local hospital and providing victims/ survivors of domestic violence immediate crisis intervention. This position also provides short term and long term advocacy for victims/ survivors of domestic violence. The Volunteer Coordinator is responsible for recruiting, training, and scheduling CARE volunteers. Page: 7 of 16  Narrative for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 The Victim Advocate position is responsible for responding to police dispatch from five local police departments and one local hospital and providing victims of domestic violence immediate crisis intervention. This position also provides short term and long term advocacy for victims of domestic violence. The Victim Advocate is also responsible for reaching out by phone to victims of crime when the abusive partner was not arrested by police. The Victim Advocate is responsible for making phone calls to victims, completing data entry, and maintaining files for these clients. 2. Match Waiver 1. Is the agency requesting a match waiver? Yes No If yes, please upload a response to match waiver request questions. Page: 8 of 16  Work Plan for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Work Plan FOR OFFICE USE ONLY: Version # ______ APP # ______ 9 Work Plan Objective : Objective 1) To promote long- term safety and emotional healing of adult victims/ survivors and their dependent children. Activity : Activity 1) The CARE Program will provide in- person, first response, crisis intervention to victims of domestic violence after being dispatched by police following the assailant’ s arrest. Additionally, the CARE Program will be dispatched out by hospital staff following the admittance of a survivor seeking medical treatment for injuries related to domestic violence. CARE advocates/ volunteers will provide information on crime victim rights and the criminal justice system, referrals to community resources, and emotional support. CARE advocates/ volunteers will provide follow- up services including assistance with personal protection orders and victim impact statements, transportation/ accompaniment at court- related appearances, and individual advocacy such as applying for assistance programs and working with survivors to acquire housing. Responsible Staff : Director, Volunteer Coordinator, Victim Advocate, Victim Advocate Volunteers Date Range : 10/ 01/ 2020 - 09/ 30/ 2021 Expected Outcome : Expected Outcome 1) 75% or more of individuals who receive domestic violence services and who complete a survey can identify strategies for enhancing their safety and responding to the risk of future abuse. Expected Outcome 2) 75% of individuals who receive domestic vioence services and who complete a survey will report they know more about community resources. Measurement : Measurement 1-1) CARE staff/ volunteers will document any oral feedback provided by survivors following the delivery of in-person, first response, crisis intervention services that will address the desired outcomes. Survivors receiving follow- up services will be given the opportunity to complete a servey that will address the desired outcomes. 1-2) CARE staff/ volunteers will document any oral feedback provided by survivors following the delivery of in-person, first response, crisis intervention services that will address the desired outcomes. Survivors receiving follow- up services will be given the opportunity to complete a servey that will address the desired outcomes. Page: 9 of 16  Miscellaneous for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Miscellaneous FOR OFFICE USE ONLY: Version # ______ APP # 729140 13 Supporting documentation, if required Attachment Title Attachment Page: 15 of 16  List Of Attachments for VOCA Crime Victim Assistance- 2021 9/28/2020 Agency: Lansing City Application: VOCA Crime Victim Assistance- 2021 Attachments Index FOR OFFICE USE ONLY: Version # ______ APP # 729140 Section Title File Name 1 VOCA Crime Victim 569_ FinanceQuestionairrefy2020. pdf 13506_ 0_ 569_ FinanceQuestionairrefy2020. p Assistance- 2021 df 2 Budget Detail Salary & Wages Organizational Chart. VOCA. GRANT. 202. DOCX 3 Budget Detail Other ( Specify)- Program Director ZZZ_ 1_ Director Position Description. docx 4 Budget Detail Volunteer Coordinator VCOOR_ 2_ Volunteer Coordinator Posit. DOCX 5 Budget Detail Victim Advocate VAD_ 3_Evening Advocate Position Des. DOCX 6 Budget Detail Victim Advocate Volunteer VAV_ 1_volunteer victim advocate pos. DOCX Page: 16 of 16  Agreement #: E20211542- 00 Grant Agreement Between Michigan Department of Health and Human Services hereinafter referred to as the " Department" and Lansing City 124 W. Michigan Ave. Lansing MI 48933 2500 Federal I.D.#: 38- 6004628, DUNS#: 069835882 hereinafter referred to as the " Grantee" for VOCA Crime Victim Assistance- 2021 Part 1 1. Period of Agreement: This Agreement will commence on the date of the Grantee' s signature or October 1, 2020, whichever is later, and continue through September 30, 2021. No activity will be performed and no costs to the state will be incurred prior to October 1, 2020 or the effective date of the Agreement, whichever is later. Throughout the Agreement, the date of the Grantee' s signature or October 1, 2020, whichever is later, shall be referred to as the start date. This Agreement is in full force and effect for the period specified. 2. Program Budget and Agreement Amount: A. Agreement Amount The total amount of this Agreement is $ 206, 121. 00. Under the terms of this Agreement, the Department will provide funding not to exceed $ 164, 897. 00. The source of funding provided by the Department and approved indirect rate shall be followed as described in Attachment 1 of this Agreement, which is part of this Agreement. The Agreement is designated as a: X Subrecipient relationship ( federal funding); or Recipient ( non- federal funding). The Agreement is designated as: Research and development project; or X Not a research and development project. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 1 of 34  B. Equipment Purchases and Title Any Grantee equipment purchases supported in whole or in part through this Agreement must be listed in the supporting Equipment Inventory Schedule which should be attached to the Final Financial Status Report. Equipment means tangible, non- expendable, personal property having a useful life of more than one year and an acquisition cost of $ 5,000 or more per unit. Title to items having a unit acquisition cost of less than $ 5, 000 shall vest with the Grantee upon acquisition. The Department reserves the right to retain or transfer the title to all items of equipment having a unit acquisition cost of 5, 000 or more, to the extent that the Department’ s proportionate interest in such equipment supports such retention or transfer of title. C. Deviation Allowance A deviation allowance modifying an established budget category by $ 10, 000 or 15%, whichever is greater, is permissible without prior written approval of the Department. Any modification or deviations in excess of this provision, including any adjustment to the total amount of this Agreement, must be made in writing and executed by all parties to this Agreement before the modifications can be implemented. This deviation allowance does not authorize new categories, subcontracts, equipment items or positions not shown in the attached Program Budget Summary and supporting detail schedules. 3. Purpose: The focus of the program is to expand and enhance local services available to crime victims. The safety, rights, dignity, and healthy recovery of victims of crime are the dominant focus of this effort. 4. Statement of Work: The Grantee agrees to undertake, perform and complete the activities described in Attachment A, which is part of this Agreement. 5. Financial Requirements: The financial requirements shall be followed as described in Part 2 and Attachment B, which are part of this Agreement. 6. Performance/ Progress Report Requirements: The progress reporting methods shall be followed as described in Part 2 and Attachment C, which are part of this Agreement. 7. General Provisions: The Grantee agrees to comply with the General Provisions outlined in Part 2 and Attachment E, which are part of this Agreement. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 2 of 34 8. Administration of the Agreement: The person acting for the Department in administering this Agreement ( hereinafter referred to as the Contract Manager) is: Loryn Shafer Analyst/ Specialist ( 517) 241- 5241 shaferl1@michigan. gov Name Title Telephone No. Email Address 9. Grantee' s Financial Contact for the Agreement: The financial contact acting on behalf of the Grantee for this Agreement is: Joe McClure Financial Officer Name Title joe. mcclure@lansingmi. gov ( 517) 483- 4808 E-Mail Address Telephone No. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 3 of 34 10. Special Conditions: A. This Agreement is valid upon approval and execution by the Department which may be contingent upon approval by the State Administrative Board and signature by the Grantee. B. This Agreement is conditionally approved subject to and contingent upon the availability of funds. C. Based on the availability of funding, the Department may specify the amount of funding the Grantee may expend during a specific time period within the Agreement Period. D. The Department will not assume any responsibility or liability for costs incurred by the Grantee prior to the start date of this Agreement. E. The Grantee is required by 2004 PA 533 to receive payments by electronic funds transfer. 11. Special Certification: The individual or officer signing this Agreement certifies by their signature that they are authorized to sign this Agreement on behalf of the responsible governing board, official or Grantee. 12. Signature Section: For the GRANTEE Lansing City Daryl Green Program Director Name Title Date For the Michigan Department of Health and Human Services Jeanette Hensler 09/ 24/ 2020 Jeanette Hensler, Director Date Grants Division, Bureau of Grants and Purchasing Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 4 of 34  Part 2 General Provisions I. Responsibilities - Grantee The Grantee, in accordance with the general purposes and objectives of this Agreement shall: A. Publication Rights 1. Copyright materials only when the Grantee exclusively develops books, films or other such copyrightable materials through activities supported by this Agreement. The copyrighted materials cannot include recipient information or personal identification data. Grantee provides the Department a royalty- free, non- exclusive and irrevocable license to reproduce, publish and use such materials copyrighted by the Grantee and authorizes others to reproduce and use such materials. 2. Obtain prior written authorization from the Department’ s Office of Communications for any materials copyrighted by the Grantee or modifications bearing acknowledgment of the Department' s name prior to reproduction and use of such materials. The state of Michigan may modify the material copyrighted by the Grantee and may combine it with other copyrightable intellectual property to form a derivative work. The state of Michigan will own and hold all copyright and other intellectual property rights in any such derivative work, excluding any rights or interest granted in this Agreement to the Grantee. If the Grantee ceases to conduct business for any reason or ceases to support the copyrightable materials developed under this Agreement, the state of Michigan has the right to convert its licenses into transferable licenses to the extent consistent with any applicable obligations the Grantee has. 3. Obtain written authorization, at least 14 days in advance, from the Department’ s Office of Communications and give recognition to the Department in any and all publications, papers and presentations arising from the Agreement activities. 4. Notify the Department’ s Bureau of Grants and Purchasing 30 days before applying to register a copyright with the U. S. Copyright Office. The Grantee must submit an annual report for all copyrighted materials developed by the Grantee through activities supported by this Agreement and must submit a final invention statement and certification within 60 days of the end of the Agreement period. 5. Not make any media releases related to this Agreement, without prior written authorization from the Department’ s Office of Communications. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 5 of 34  B. Fees 1. Guarantee that any claims made to the Department under this Agreement shall not be financed by any sources other than the Department under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to budget the additional source of funds and reflect the source of funding on the Financial Status Report. 2. Make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report those collections on the Financial Status Report. Any under recoveries of otherwise available fees resulting from failure to bill for eligible activities will be excluded from reimbursable expenditures. C. Grant Program Operation Provide the necessary administrative, professional and technical staff for operation of the grant program. The Grantee must obtain and maintain all necessary licenses, permits or other authorizations necessary for the performance of this Agreement. Use an accounting system that can identify and account for the funds received from each separate grant, regardless of funding source, and assure that grant funds are not commingled. D. Reporting Utilize all report forms and reporting formats required by the Department at the start date of this Agreement and provide the Department with timely review and commentary on any new report forms and reporting formats proposed for issuance thereafter. E. Record Maintenance/ Retention Maintain adequate program and fiscal records and files, including source documentation, to support program activities and all expenditures made under the terms of this Agreement, as required. The Grantee must assure that all terms of the Agreement will be appropriately adhered to and that records and detailed documentation for the grant project or grant program identified in this Agreement will be maintained for a period of not less than four years from the date of termination, the date of submission of the final expenditure report or until litigation and audit findings have been resolved. This section applies to the Grantee, any parent, affiliate, or subsidiary organization of the Grantee and any subcontractor that performs activities in connection with this Agreement. F. Authorized Access 1. Permit within 10 calendar days of providing notification and at reasonable times, access by authorized representatives of the Department, Federal Grantor Agency, Inspector Generals, Comptroller General of the United States and State Auditor General, or any of their duly authorized representatives, to records, papers, files, documentation Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 6 of 34  and personnel related to this Agreement, to the extent authorized by applicable state or federal law, rule or regulation. 2. Acknowledge the rights of access in this section are not limited to the required retention period. The rights of access will last as long as the records are retained. 3. Cooperate and provide reasonable assistance to authorized representatives of the Department and others when those individuals have access to the Grantee’ s grant records. G. Audits This section only applies to Grantees designated as subrecipients by the Department ( see Part 1, Section II.A.). 1. Required Audit or Audit Exemption Notice Submit to the Department either a Single Audit, Financial Related Audit or Audit Exemption Notice as described below. A Financial Related Audit is applicable to for- profit Grantees that are designated as subrecipients. If submitting a Single Audit or Financial Related Audit, Grantees must also submit a corrective action plan prepared in accordance with 2 CFR 200. 511( c) for any audit findings that impact the Department funded programs, and management letter ( if issued) with a corrective action plan. a. Single Audit Grantees that are a state, local government or non- profit organization that expend $ 750, 000 or more in federal awards during the Grantee’ s fiscal year must submit a Single Audit to the Department, regardless of the amount of funding received from the Department. The Single Audit must comply with the requirements of 2 CFR 200 Subpart F. The Single Audit reporting package must include all components described in 2 CFR 200. 512 ( c). b. Financial Related Audit Grantees that are for- profit organizations that expend $ 750, 000 or more in federal awards during the Grantee’ s fiscal year must submit either a financial related audit prepared in accordance with Government Auditing Standards relating to all federal awards, or an audit that meets the requirements contained in 2 CFR 200 Subpart F, if required by the federal awarding agency. c. Audit Exemption Notice Grantees exempt from the Single Audit and Financial Related Audit requirements ( a. and b. above) must submit an Audit Exemption Notice that certifies these exemptions. The template Audit Exemption Notice and further instructions are Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 7 of 34  available at State of Michigan - MDHHS by selecting Inside MDHHS – MDHHS Audit - Audit Reporting. 2. Financial Statement Audit Grantees exempt from the Single Audit and Financial Related Audit requirements ( that are required to submit an Audit Exemption Notice as described above) must submit to the Department a Financial Statement Audit prepared in accordance with generally accepted auditing standards if the audit includes disclosures that may negatively impact the Department funded programs including but not limited to fraud, going concern uncertainties, financial statement misstatements and violations of the Agreement requirements. If submitting a Financial Statement Audit, Grantees must also submit a corrective action plan for any audit findings that impact the Department funded programs. 3. Due Date and Where to Send Submit the required audit and any other required information ( i.e., corrective action plan, and management letter with a corrective action plan), and/ or Audit Exemption Notice to the Department within nine months after the end of the Grantee’ s fiscal year by e-mail to MDHHS- AuditReports@michigan. gov. The required submissions must be assembled in PDF files and compatible with Adobe Acrobat ( read only). The subject line must state the agency name and fiscal year end. The Department reserves the right to request a hard copy of the audit materials if for any reason the electronic submission process is not successful. 4. Penalty a. Delinquent Single Audit or Financial Related Audit If the Grantee does not submit the required Single Audit or Financial Related Audit, including any management letter and applicable corrective action plan( s) within nine months after the end of the Grantee’ s fiscal year, the Department may withhold from any payment from the Department to the Grantee an amount equal to five percent of the audit year’ s grant funding not to exceed $ 200, 000) until the required filing is received by the Department. The Department may retain the amount withheld if the Grantee is more than 120 days delinquent in meeting the filing requirements. The Department may terminate any current grant agreements if the Grantee is more than 180 days delinquent in meeting the filing requirements. b. Delinquent Audit Exemption Notice Failure to submit the Audit Exemption Notice, when required, may result in withholding from any payment from Department to Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 8 of 34  the Grantee an amount equal to one percent of the audit year’ s grant funding until the Audit Exemption Notice is received. 5. Other Audits The Department or federal agencies may also conduct or arrange for agreed upon procedures or additional audits to meet their needs. H. Subrecipient/ Contractor Monitoring 1. When passing federal funds through to a subrecipient ( if the Agreement does not prohibit the passing of federal funds through to a subrecipient), the Grantee must: a. Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the information required by 2 CFR 200. 331 ( a). b. Ensure the subrecipient complies with all the requirements of this Agreement. c. Evaluate each subrecipient’ s risk for noncompliance as required by 2 CFR 200. 331( b). d. Monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with federal statutes, regulations and the terms and conditions of the subawards; that subaward performance goals are achieved; and that all monitoring requirements of 2 CFR 200. 331( d) are met including reviewing financial and programmatic reports, following up on corrective actions and issuing management decisions for audit findings. e. Verify that every subrecipient is audited as required by 2 CFR 200 Subpart F. 2. Develop a subrecipient monitoring plan that addresses the above requirements and provides reasonable assurance that the subrecipient administers federal awards in compliance with laws, regulations and the provisions of this Agreement, and that performance goals are achieved. The subrecipient monitoring plan should include a risk- based assessment to determine the level of oversight and monitoring activities, such as reviewing financial and performance reports, performing site visits and maintaining regular contact with subrecipients. 3. Establish requirements to ensure compliance for for- profit subrecipients as required by 2 CFR 200. 501( h), as applicable. 4. Ensure that transactions with subrecipients/ contractors comply with laws, regulations and provisions of contracts or grant agreements in compliance with 2 CFR 200. 501( h), as applicable. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 9 of 34  I. Notification of Modifications Provide timely notification to the Department, in writing, of any action by its governing board or any other funding source that would require or result in significant modification in the provision of activities, funding or compliance with operational procedures. J. Software Compliance Ensure software compliance and compatibility with the Department’ s data systems for activities provided under this Agreement, including but not limited to stored data, databases and interfaces for the production of work products and reports. All required data under this Agreement shall be provided in an accurate and timely manner without interruption, failure or errors due to the inaccuracy of the Grantee’ s business operations for processing data. All information systems, electronic or hard copy, that contain state or federal data must be protected from unauthorized access. K. Human Subjects Comply with Federal Policy for the Protection of Human Subjects, 45 CFR 46. The Grantee agrees that prior to the initiation of the research, the Grantee will submit Institutional Review Board ( IRB) application material for all research involving human subjects, which is conducted in programs sponsored by the Department or in programs which receive funding from or through the state of Michigan, to the Department’ s IRB for review and approval, or the IRB application and approval materials for acceptance of the review of another IRB. All such research must be approved by a federally assured IRB, but the Department’ s IRB can only accept the review and approval of another institution’ s IRB under a formally approved interdepartmental agreement. The manner of the review will be agreed upon between the Department’ s IRB Chairperson and the Grantee’ s authorized official. L. Mandatory Disclosures 1. Disclose to the Department in writing within 14 days of receiving notice of any litigation, investigation, arbitration or other proceeding collectively, “ Proceeding”) involving Grantee, a subcontractor or an officer or director of Grantee or subcontract, or that arises during the term of this Agreement including: a. All violations of federal and state criminal law involving fraud, bribery, or gratuity violations potentially affecting the Agreement. b. A criminal Proceeding; c. A parole or probation Proceeding; d. A Proceeding under the Sarbanes- Oxley Act; e. A civil Proceeding involving: to1. A claim that might reasonably be expected Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 10 of 34  adversely affect Grantee’ s viability or financial stability; or 2. A governmental or public entity’ s claim or written allegation of fraud; or f. A Proceeding involving any license that Grantee is required to possess in order to perform under this Agreement. 2. Notify the Department, at least 90 calendar days before the effective date, of a change in Grantee’ s ownership or executive management. M. Statement of Work Progress Reports Submit quarterly Statement of Work progress reports to the Department via the http:// egrams- mi. com/ mdhhs website by the 15th of the month following the end of the quarter and a final report no later than 15 days following the end of this Agreement. N. Conflict of Interest and Code of Conduct Standards 1. Be subject to the provisions of 1968 PA 317, as amended, 1973 PA 196, as amended, and 2 CFR 200. 318 ( c)( 1) and ( 2). 2. Uphold high ethical standards and be prohibited from the following: a. Holding or acquiring an interest that would conflict with this Agreement; b. Doing anything that creates an appearance of impropriety with respect to the award or performance of this Agreement; c. Attempting to influence or appearing to influence any state employee by the direct or indirect offer of anything of value; or d. Paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of this Agreement. 3. Immediately notify the Department of any violation or potential violation of these standards. This section applies to Grantee, any parent, affiliate or subsidiary organization of Grantee, and any subcontractor that performs activities in connection with this Agreement. O. Travel Costs 1. Be reimbursed for travel cost ( including mileage, meals and lodging) budgeted and incurred related to activities provided under this Agreement. 2. If the Grantee has a documented policy related to travel reimbursement for employees and if the Grantee follows that documented policy, the Department will reimburse the Grantee for travel costs at the Grantee’ s documented reimbursement rate for employees. Otherwise, the state of Michigan travel reimbursement rate applies. 3. State of Michigan travel rates may be found at the following website: Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 11 of 34  http:// www. michigan. gov/ dtmb/ 0.5552. 7-150- 9141_ 13132-. 00. html. 4. International travel must be pre- approved by the Department and itemized in the budget. P. Federal Funding Accountability and Transparency Act ( FFATA) 1. Complete and upload the FFATA Executive Compensation report to the EGrAMS agency profile if: a. The Grantee’ s federal revenue was 80% or more of the Grantee’ s annual gross revenue; AND b. Grantee’ s gross revenue from federal awards was $ 25, 000, 000 or more; AND c. The public does not have access to the information about executive officers’ compensation through periodic reports filed under Section 13( a) or 15 ( d) of the Securities Exchange Act of 1934 or Section 6104 of the Internal Revenue Code of 1986. 2. The FFATA Executive Compensation report template can be found in EGrAMS documents. Q. Insurance Requirements 1. Maintain at least a minimum of the insurances or governmental self- insurances listed below and be responsible for all deductibles. All required insurance or self- insurance must: a. Protect the state of Michigan from claims that may arise out of, are alleged to arise out of, or result from Grantee’ s or a subcontractor’ s performance; b. Be primary and non- contributing to any comparable liability insurance ( including self- insurance) carried by the state; and c. Be provided by a company with an A.M. Best rating of “ A-” or better and a financial size of VII or better. 2. Insurance Types a. Commercial General Liability Insurance or Governmental Self- Insurance: Except for Governmental Self- Insurance, policies must be endorsed to add “ the state of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees, and agents” as additional insureds using endorsement CG 20 10 11 85, or both CG 2010 07 04 and CG 2037 07 04. If the Grantee will interact with children, schools, or the cognitively impaired, the Grantee must maintain appropriate insurance coverage related to sexual abuse and molestation liability. b. Workers’ Compensation Insurance or Governmental Self- Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 12 of 34  Insurance: Coverage according to applicable laws governing work activities. Policies must include waiver of subrogation, except where waiver is prohibited by law. c. Employers Liability Insurance or Governmental Self- Insurance d. Privacy and Security Liability ( Cyber Liability) Insurance: cover information security and privacy liability, privacy notification costs, regulatory defense and penalties, and website media content liability. 3. Require that subcontractors maintain the required insurances contained in this Section. 4. This Section is not intended to and is not to be construed in any manner as waiving, restricting or limiting the liability of the Grantee from any obligations under this Agreement. 5. Each Party must promptly notify the other Party of any knowledge regarding an occurrence which the notifying Party reasonably believes may result in a claim against either Party. The Parties must cooperate with each other regarding such claim. R. Fiscal Questionnaire 1. Complete and upload the yearly fiscal questionnaire to the EGrAMS agency profile within three months of the start of the Agreement. 2. The fiscal questionnaire template can be found in EGrAMS documents. S. Criminal Background Check 1. Conduct or cause to be conducted a search that reveals information similar or substantially similar to information found on an Internet Criminal History Access Tool ( ICHAT) check and a national and state sex offender registry check for each new employee, employee, subcontractor, subcontractor employee, or volunteer who under this Agreement works directly with clients or has access to client information. a. ICHAT: http:// apps. michigan. gov/ ichat b. Michigan Public Sex Offender Registry: http:// www. mipsor. state. mi. us c. National Sex Offender Registry: http:// www. nsopw. gov 2 Conduct or cause to be conducted a Central Registry ( CR) check for each new employee, employee, subcontractor, subcontractor employee, or volunteer who under this Agreement works directly with children. a. Central Registry: http:// www. michigan. gov/ mdhhs/ 0,5885, 7- 339- 73971_ 7119_ 50648_ 48330---, 00. html 3. Require each new employee, employee, subcontractor, subcontractor employee or volunteer who, under this Agreement, works directly with Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 13 of 34  clients or who has access to client information to notify the Grantee in writing of criminal convictions ( felony or misdemeanor), pending felony charges, or placement on the Central Registry as a perpetrator, at hire or within 10 days of the event after hiring. 4. Determine whether to prohibit any employee, subcontractor, subcontractor employee, or volunteer from performing work directly with clients or accessing client information related to clients under this Agreement, based on the results of a positive ICHAT response or reported criminal felony conviction or perpetrator identification. 5. Determine whether to prohibit any employee, subcontractor, subcontractor employee or volunteer from performing work directly with children under this Agreement, based on the results of a positive CR response or reported perpetrator identification. 6. Require any employee, subcontractor, subcontractor employee or volunteer who may have access to any databases of information maintained by the federal government that contain confidential or personal information, including but not limited to federal tax information, to have a fingerprint background check performed by the Michigan State Police. II. Responsibilities - Department The Department in accordance with the general purposes and objectives of this Agreement will: A. Reimbursement Provide reimbursement in accordance with the terms and conditions of this Agreement based upon appropriate reports, records and documentation maintained by the Grantee. B. Report Forms Provide any report forms and reporting formats required by the Department at the start date of this Agreement, and provide to the Grantee any new report forms and reporting formats proposed for issuance thereafter at least 30 days prior to their required usage in order to afford the Grantee an opportunity to review. III. Assurances The following assurances are hereby given to the Department: A. Compliance with Applicable Laws The Grantee will comply with applicable federal and state laws, guidelines, rules and regulations in carrying out the terms of this Agreement. The Grantee will also comply with all applicable general administrative requirements, such as 2 CFR 200, covering cost principles, grant/ agreement principles and audits, in carrying out the terms of this Agreement. The Grantee will comply with all applicable requirements in the original grant awarded to the Department if the Grantee is a subgrantee. The Department may determine that the Grantee has Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 14 of 34  not complied with applicable federal or state laws, guidelines, rules and regulations in carrying out the terms of this Agreement and may then terminate this Agreement under Part 2, Section V. B. Anti- Lobbying Act The Grantee will comply with the Anti- Lobbying Act ( 31 USC 1352) as revised by the Lobbying Disclosure Act of 1995 ( 2 USC 1601 et seq.), Federal Acquisition Regulations 52. 203. 11 and 52. 203. 12, and Section 503 of the Departments of Labor, Health & Human Services and Education, and Related Agencies section of the current FY Omnibus Consolidated Appropriations Act. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers ( including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. C. Non- Discrimination 1. The Grantee must comply with the Department’ s non- discrimination statement: The Michigan Department of Health and Human Services will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, height, weight, marital status, gender identification or expression, sexual orientation, partisan considerations, or a disability or genetic information that is unrelated to the person’ s ability to perform the duties of a particular job or position. The Grantee further agrees that every subcontract entered into for the performance of any contract or purchase order resulting therefrom, will contain a provision requiring non- discrimination in employment, activity delivery and access, as herein specified, binding upon each subcontractor. This covenant is required pursuant to the Elliot- Larsen Civil Rights Act ( 1976 PA 453, as amended; MCL 37. 2101 et seq.) and the Persons with Disabilities Civil Rights Act ( 1976 PA 220, as amended; MCL 37. 1101 et seq.), and any breach thereof may be regarded as a material breach of this Agreement. 2. The Grantee will comply with all federal and state statutes relating to nondiscrimination. These include but are not limited to: a. Title VI of the Civil Rights Act of 1964 ( PL 88- 352) which prohibits discrimination based on race, color or national origin; b. Title IX of the Education Amendments of 1972, as amended ( 20 USC 1681- 1683, 1685- 1686), which prohibits discrimination based on sex; c. Section 504 of the Rehabilitation Act of 1973, as amended ( 29 USC 794), which prohibits discrimination based on disabilities; d. The Age Discrimination Act of 1975, as amended ( 42 USC 6101- 6107), which prohibits discrimination based on age; e. The Drug Abuse Office and Treatment Act of 1972 ( PL 92- 255), Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 15 of 34  as amended, relating to nondiscrimination based on drug abuse; f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 ( PL 91- 616) as amended, relating to nondiscrimination based on alcohol abuse or alcoholism; g. Sections 523 and 527 of the Public Health Service Act of 1944 42 USC 290dd- 2), as amended, relating to confidentiality of alcohol and drug abuse patient records; h. Any other nondiscrimination provisions in the specific statute( s) under which application for federal assistance is being made; and, i. The requirements of any other nondiscrimination statute( s) which may apply to the application. 3. Additionally, assurance is given to the Department that proactive efforts will be made to identify and encourage the participation of minority- owned and women- owned businesses, and businesses owned by persons with disabilities in contract solicitations. The Grantee shall include language in all contracts awarded under this Agreement which 1) prohibits discrimination against minority- owned and women- owned businesses and businesses owned by persons with disabilities in subcontracting; and ( 2) makes discrimination a material breach of contract. D. Debarment and Suspension The Grantee will comply with federal regulation 2 CFR 180 and certifies to the best of its knowledge and belief that it, its employees and its subcontractors: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or contractor; 2. Have not within a five- year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public ( federal, state, or local) or private transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; 3. Are not presently indicted or otherwise criminally or civilly charged by a government entity ( federal, state or local) with commission of any of the offenses enumerated in section 2; 4. Have not within a five- year period preceding this Agreement had one or Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 16 of 34  more public transactions ( federal, state or local) terminated for cause or default; and 5. Have not committed an act of so serious or compelling a nature that it affects the Grantee’ s present responsibilities. E. Federal Requirement: Pro- Children Act 1. The Grantee will comply with the Pro- Children Act of 1994 ( PL 103- 227; 20 USC 6081, et seq.), which requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted by and used routinely or regularly for the provision of health, day care, early childhood development activities, education or library activities to children under the age of 18, if the activities are funded by federal programs either directly or through state or local governments, by federal grant, contract, loan or loan guarantee. The law also applies to children’ s activities that are provided in indoor facilities that are constructed, operated, or maintained with such federal funds. The law does not apply to children’ s activities provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; activity providers whose sole source of applicable federal funds is Medicare or Medicaid; or facilities where Women, Infants, and Children ( WIC) coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $ 1,000 for each violation and/ or the imposition of an administrative compliance order on the responsible entity. The Grantee also assures that this language will be included in any subawards which contain provisions for children’ s activities. 2. The Grantee also assures, in addition to compliance with PL 103- 227, any activity or activity funded in whole or in part through this Agreement will be delivered in a smoke- free facility or environment. Smoking shall not be permitted anywhere in the facility, or those parts of the facility under the control of the Grantee. If activities are delivered in facilities or areas that are not under the control of the Grantee ( e. g., a mall, restaurant or private work site), the activities shall be smoke- free. F. Hatch Act and Intergovernmental Personnel Act The Grantee will comply with the Hatch Act ( 5 USC 1501- 1508, 5 USC 7321- 7326), and the Intergovernmental Personnel Act of 1970 ( PL 91- 648) as amended by Title VI of the Civil Service Reform Act of 1978 ( PL 95- 454). Federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally assisted programs. G. Employee Whistleblower Protections The Grantee will comply with 41 USC 4712 and shall insert this clause in all subcontracts. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 17 of 34  H. Clean Air Act and Federal Water Pollution Control Act The Grantee will comply with the Clean Air Act ( 42 USC 7401- 7671( q)) and the Federal Water Pollution Control Act ( 33 USC 1251- 1387), as amended. 1. This Agreement and anyone working on this Agreement will be subject to the Clean Air Act and Federal Water Pollution Control Act and must comply with all applicable standards, orders or regulations issued pursuant to these Acts. Violations must be reported to the Department. I. Victims of Trafficking and Violence Protection Act The Grantee will comply with the Victims of Trafficking and Violence Protection Act of 2000 ( PL 106- 386), as amended. 1. This Agreement and anyone working on this Agreement will be subject to PL 106- 386 and must comply with all applicable standards, orders or regulations issued pursuant to this Act. Violations must be reported to the Department. J. Procurement of Recovered Materials The Grantee will comply with section 6002 of the Solid Waste Disposal Act of 1965 ( PL 89- 272), as amended. 1. This Agreement and anyone working on this Agreement will be subject to section 6002 of PL 89- 272, as amended, and must comply with all applicable standards, orders or regulations issued pursuant to this act. Violations must be reported to the Department. K. Subcontracts For any subcontracted activity, activity or product, the Grantee will ensure: 1. That a written subcontract is executed by all affected parties prior to the initiation of any new subcontract activity. Exceptions to this policy may be granted by the Department if the Grantee asks the Department in writing within 30 days of execution of the Agreement. 2. That any executed subcontract to this Agreement shall require the subcontractor to comply with all applicable terms and conditions of this Agreement. In the event of a conflict between this Agreement and the provisions of the subcontract, the provisions of this Agreement shall prevail. A conflict between this Agreement and a subcontract, however, shall not be deemed to exist where the subcontract: a. Contains additional non- conflicting provisions not set forth in this Agreement b. Restates provisions of this Agreement to afford the Grantee the same or substantially the same rights and privileges as the Department; or c. Requires the subcontractor to perform duties and/ or activities in Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 18 of 34  less time than that afforded the Grantee in this Agreement. 3. That the subcontract does not affect the Grantee’ s accountability to the Department for the subcontracted activity. 4. That any billing or request for reimbursement for subcontract costs is supported by a valid subcontract and adequate source documentation on costs and activities. 5. That the Grantee will submit a copy of the executed subcontract if requested by the Department. L. Procurement Grantee will ensure that all purchase transactions, whether negotiated or advertised, shall be conducted openly and competitively in accordance with the principles and requirements of 2 CFR 200. Funding from this Agreement shall not be used for the purchase of foreign goods or activities. Records shall be sufficient to document the significant history of all purchases and shall be maintained for a minimum of three years after the end of the Agreement period. M. Health Insurance Portability and Accountability Act To the extent that the Health Insurance Portability and Accountability Act HIPAA) is applicable to the Grantee under this Agreement, the Grantee assures that it is in compliance with requirements of HIPAA including the following: 1. The Grantee must not share any protected health information provided by the Department that is covered by HIPAA except as permitted or required by applicable law; or to a subcontractor as appropriate under this Agreement. 2. The Grantee will ensure that any subcontractor will have the same obligations as the Grantee not to share any protected health data and information from the Department that falls under HIPAA requirements in the terms and conditions of the subcontract. 3. The Grantee must only use the protected health data and information for the purposes of this Agreement. 4. The Grantee must have written policies and procedures addressing the use of protected health data and information that falls under the HIPAA requirements. The policies and procedures must meet all applicable federal and state requirements including the HIPAA regulations. These policies and procedures must include restricting access to the protected health data and information by the Grantee’ s employees. 5. The Grantee must have a policy and procedure to immediately report to the Department any suspected or confirmed unauthorized use or disclosure of protected health information that falls under the HIPAA requirements of which the Grantee becomes aware. The Grantee will work with the Department to mitigate the breach and will provide Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 19 of 34  assurances to the Department of corrective actions to prevent further unauthorized uses or disclosures. The Department may demand specific corrective actions and assurances and the Grantee must provide the same to the Department. 6. Failure to comply with any of these contractual requirements may result in the termination of this Agreement in accordance with Part 2, Section V. 7. In accordance with HIPAA requirements, the Grantee is liable for any claim, loss or damage relating to unauthorized use or disclosure of protected health data and information, including without limitation the Department’ s costs in responding to a breach, received by the Grantee from the Department or any other source. 8. The Grantee will enter into a business associate agreement should the Department determine such an agreement is required under HIPAA. N. Website Incorporation The Department is not bound by any content on Grantee’ s website unless expressly incorporated directly into this Agreement. The Department is not bound by any end user license agreement or terms of use unless specifically incorporated in this Agreement or any other agreement signed by the Department. The Grantee may not refer to the Department on the Grantee’ s website without the prior written approval of the Department. O. Survival The provisions of this Agreement that impose continuing obligations will survive the expiration or termination of this Agreement. P. Non- Disclosure of Confidential Information 1. The Grantee agrees that it will use confidential information solely for the purpose of this Agreement. The Grantee agrees to hold all confidential information in strict confidence and not to copy, reproduce, sell, transfer or otherwise dispose of, give or disclose such confidential information to third parties other than employees, agents, or subcontractors of a party who have a need to know in connection with this Agreement or to use such confidential information for any purpose whatsoever other than the performance of this Agreement. The Grantee must take all reasonable precautions to safeguard the confidential information. These precautions must be at least as great as the precautions the Grantee takes to protect its own confidential or proprietary information. 2. Meaning of Confidential Information For the purpose of this Agreement the term “ confidential information” means all information and documentation that: a. Has been marked “ confidential” or with words or similar meaning, at the time of disclosure by such party; Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 20 of 34  b. If disclosed orally or not marked “ confidential” or with words of similar meaning, was subsequently summarized in writing by the disclosing party and marked “ confidential” or with words of similar meaning; c. Should reasonably be recognized as confidential information of the disclosing party; d. Is unpublished or not available to the general public; or e. Is designated by law as confidential. 3. The term “ confidential information” does not include any information or documentation that was: a. Subject to disclosure under the Michigan Freedom of Information Act ( FOIA); b. Already in the possession of the receiving party without an obligation of confidentiality; c. Developed independently by the receiving party, as demonstrated by the receiving party, without violating the disclosing party’ s proprietary rights; d. Obtained from a source other than the disclosing party without an obligation of confidentiality; or e. Publicly available when received or thereafter became publicly available ( other than through an unauthorized disclosure by, through or on behalf of, the receiving party). 4. The Grantee must notify the Department within one business day after discovering any unauthorized use or disclosure of Confidential Information. The Grantee will cooperate with the Department in every way possible to regain possession of the Confidential Information and prevent further unauthorized use or disclosure. Q. Cap on Salaries None of the funds awarded to the Grantee through this Agreement shall be used to pay, either through a grant or other external mechanism, the salary of an individual at a rate in excess of Executive Level II. The current rates of pay for the Executive Schedule are located on the United States Office of Personnel Management web site, http:// www. opm. gov, by navigating to Policy — Pay & Leave — Salaries & Wages. The salary rate limitation does not restrict the salary that a Grantee may pay an individual under its employment; rather, it merely limits the portion of that salary that may be paid with funds from this Agreement. IV. Financial Requirements A. Operating Advance An operating advance may be requested by the Grantee to assist with program operations. The request should be addressed to the Contract Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 21 of 34  Manager identified in Part 1, Section VIII. The operating advance will be administered as follows: 1. The operating advance amount requested must be reasonable in relation to factors including but not limited to program requirements, the period of the Agreement, and the financial obligation. In no case may the advance exceed the amount required for 60 days of operating expenses. Operating advances will be monitored and adjusted by the Department relative to the Agreement amount. 2. The operating advance must be recorded as an account payable liability to the Department in the Grantee’ s financial records. The operating advance payable liability must remain in the Grantee’ s financial records until fully recovered by the Department. 3. The reimbursement for actual expenditures by the Department should be used by the Grantee to replenish the operating advance used for program operations. 4. The operating advance must be returned to the Department within 30 days of the end date of this Agreement unless the Grantee has a recurring agreement with the Department. Subsequent Department agreements may not be executed if an outstanding operational advance has not been repaid. The Department may obtain the Michigan Department of Treasury’ s assistance in collecting outstanding operating advances. The Department will comply with the Michigan Department of Treasury’ s Due Process procedures prior to forwarding claims to Treasury. Specific Due Process procedures include the following: a. An offer from the Department of a hearing to dispute the debt, identifying the time, place and date of such hearing. b. A hearing by an impartial official. c. An opportunity for the Grantee to examine the Department’ s associated records. d. An opportunity for the Grantee to present evidence in person or in writing. e. A hearing official with full authority to correct errors and decide not to forward debt to Treasury. f. Grantee representation by an attorney and presentation of witnesses if necessary. 5. If the Grantee has a recurring agreement with the Department, the Department requires an annual confirmation of the outstanding operating advance. At the end of either the Agreement period or Department’ s fiscal year, whichever is first, the Grantee must respond to the Department’ s request for confirmation of the operating advance. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 22 of 34  Failure to respond to the confirmation request may result in the Department recovering all or part of an outstanding operating advance. B. Reimbursement Method The Grantee will be paid for allowable expenditures incurred by the Grantee, submitted for reimbursement on the Financial Status Reports ( FSRs) and approved by the Department. Reimbursement from the Department is based on the understanding that Department funds will be paid up to the total Department allocation as agreed to in the approved budget. Department funds are the first source after the application of fees and earmarked sources unless a specific local match condition exists. C. Financial Status Report Submission The Grantee shall electronically prepare and submit FSRs to the Department via the EGrAMS website http:// egrams- mi. com/ mdhhs. FSRs must be submitted on a monthly basis, no later than 30 days after the close of each calendar month. The monthly FSRs must reflect total actual program expenditures, up to the total agreement amount. Failure to meet financial reporting responsibilities as identified in this Agreement may result in withholding future payments. The grantee employee who submits the FSR is certifying to the best of their knowledge and belief that the report is true, complete and accurate and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of this Agreement. The individual submitting the FSR should be aware that any false, fictitious or fraudulent information, or the omission of any material facts, may subject them to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. The instructions for completing the FSR form are available on the website http:// egrams- mi. com/ mdhhs. Send FSR questions to FSRMDHHS@michigan. gov. D. Reimbursement Mechanism All Grantees must register using the on- line vendor self- service site to receive all State of Michigan payments as Electronic Funds Transfers ( EFT)/ Direct Deposits, as mandated by MCL 18. 1283a. Vendor registration information is available through the Department of Technology, Management and Budget’ s web site: https:// www. michigan. gov/ sigmavss. E. Final Obligations and Financial Status Reporting Requirements 1. Obligation Report The Obligation Report, based on annual guidelines, must be submitted by the due date established by and using the format provided by the Department’ s Expenditures Operations Division. The Grantee must provide an estimate of total expenditures for the entire Agreement Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 23 of 34  period. The information on the report will be used to record the Department’ s year- end accounts payable and receivable for this Agreement. 2. Department- wide Payment Suspension A temporary payment suspension is in effect on agreements during the Department’ s year- end closing period. The Department will notify the Grantee of the date by which FSRs should be submitted to ensure payment prior to the payment suspension period. 3. Final FSRs Final FSRs are due 30 days following the end of the Agreement period. The final FSR must be clearly marked “ Final." Final FSRs not received by the due date may result in the loss of funding requested on the Obligation Report and may result in a potential reduction in a subsequent year’ s agreement amount. F. Unobligated Funds Any unobligated balance of funds held by the Grantee at the end of the Agreement period will be returned to the Department within 30 days of the end of the Agreement or treated in accordance with instructions provided by the Department. G. Indirect Costs The Grantee may use an approved federal or state indirect rate in their budget calculations and financial status reporting. If the Grantee does not have an existing approved federal or state indirect rate, they may use a 10% de minimis rate in accordance with 2 CFR 200 to recover their indirect costs. V. Agreement Termination This Agreement may be terminated without further liability or penalty to the Department for any of the following reasons: A. By either party by giving 30 days written notice to the other party stating the reasons for termination and the effective date. B. By either party with 30 days written notice upon the failure of either party to carry out the terms and conditions of this Agreement, provided the alleged defaulting party is given notice of the alleged breach and fails to cure the default within the 30- day period. C. Immediately if the Grantee or an official of the Grantee or an owner is convicted of any activity referenced in Part 2 Section III. D. of this Agreement during the term of this Agreement or any extension thereof. VI. Stop Work Order The Department may suspend any or all activities under this Agreement at any time. The Department will provide the Grantee with a written stop work order detailing the suspension. Grantee must comply with the stop work order upon receipt. The Department will not pay for activities, Grantee’ s incurred expenses or financial losses, Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 24 of 34  or any additional compensation during a stop work period. VII. Final Reporting Upon Termination Should this Agreement be terminated by either party, within 30 days after the termination, the Grantee shall provide the Department with all financial, performance and other reports required as a condition of this Agreement. The Department will make payments to the Grantee for allowable reimbursable costs not covered by previous payments or other state or federal programs. The Grantee shall immediately refund to the Department any funds not authorized for use and any payments or funds advanced to the Grantee in excess of allowable reimbursable expenditures. VIII. Severability If any part of this Agreement is held invalid or unenforceable by any court of competent jurisdiction, that part will be deemed deleted from this Agreement and the severed part will be replaced by agreed upon language that achieves the same or similar objectives. The remaining parts of the Agreement will continue in full force and effect. IX. Waiver Failure by the Department to enforce any provision of this Agreement will not constitute a waiver of the Department’ s right to enforce any other provision of this Agreement. X. Amendments Any changes to this Agreement will be valid only if made in writing and executed by all parties through an amendment to this Agreement. Any change proposed by the Grantee which would affect the Department funding of any project must be submitted in writing to the Department for approval immediately upon determining the need for such change. The Grantee shall, upon request of the Department and receipt of a proposed amendment, amend this Agreement. XI. Liability The Grantee assumes all liability to third parties, loss, or damage as a result of claims, demands, costs, or judgments arising out of activities, such as direct activity delivery, to be carried out by the Grantee in the performance of this agreement, under the following conditions: A. The liability, loss, or damage is caused by, or arises out of, the actions of or failure to act on the part of the Grantee, any of its subcontractors, or anyone directly or indirectly employed by the Grantee. B. Nothing herein shall be construed as a waiver of any governmental immunity that has been provided to the Grantee or its employees by statue or court decisions. The Department is not liable for consequential, incidental, indirect or special damages, regardless of the nature of the action. XII. State of Michigan Agreement This is a state of Michigan Agreement and must be exclusively governed by the laws Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 25 of 34  and construed by the laws of Michigan, excluding Michigan’ s choice- of- law principle. All claims related to or arising out of this Agreement, or its breach, whether sounding in contract, tort, or otherwise, must likewise be governed exclusively by the laws of Michigan, excluding Michigan’ s choice- of- law principles. Any dispute as a result of this Agreement shall be resolved in the state of Michigan. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 26 of 34  A Attachment A - Statement of Work Objective : Objective 1) To promote long- term safety and emotional healing of adult victims/ survivors and their dependent children. Activity : Activity 1) The CARE Program will provide in-person, first response, crisis intervention to victims of domestic violence after being dispatched by police following the assailant’ s arrest. Additionally, the CARE Program will be dispatched out by hospital staff following the admittance of a survivor seeking medical treatment for injuries related to domestic violence. CARE advocates/ volunteers will provide information on crime victim rights and the criminal justice system, referrals to community resources, and emotional support. CARE advocates/ volunteers will provide follow- up services including assistance with personal protection orders and victim impact statements, transportation/ accompaniment at court- related appearances, and individual advocacy such as applying for assistance programs and working with survivors to acquire housing. Responsible Staff : Director, Volunteer Coordinator, Victim Advocate, Victim Advocate Volunteers Date Range : 10/01/2020 - 09/30/2021 Expected Outcome : Expected Outcome 1) 75% or more of individuals who receive domestic violence services and who complete a survey can identify strategies for enhancing their safety and responding to the risk of future abuse. Expected Outcome 2) 75% of individuals who receive domestic vioence services and who complete a survey will report they know more about community resources. Measurement : Measurement 1-1) CARE staff/ volunteers will document any oral feedback provided by survivors following the delivery of in-person, first response, crisis intervention services that will address the desired outcomes. Survivors receiving follow- up services will be given the opportunity to complete a servey that will address the desired outcomes. 1-2) CARE staff/ volunteers will document any oral feedback provided by survivors following the delivery of in-person, first response, crisis intervention services that will address the desired outcomes. Survivors receiving follow- up services will be given the opportunity to complete a servey that will address the desired outcomes. Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 28 of 34  B1 Attachment B1 - Program Budget Summary PROGRAM DATE PREPARED VOCA Crime Victim Assistance- 2021 9/ 24/ 2020 CONTRACTOR NAME BUDGET PERIOD Lansing City From : 10/ 1/2020 To : 9/30/ 2021 MAILING ADDRESS ( Number and Street) BUDGET AGREEMENT AMENDMENT # 124 W. Michigan Ave. Original Amendment 0 CITY STATE ZIP CODE FEDERAL ID NUMBER Lansing MI 48933- 2500 38- 6004628 Category Total Amount Cash Inkind DIRECT EXPENSES Program Expenses 1 Salary & Wages 141, 502. 00 141, 502. 00 0.00 0. 00 2 Fringe Benefits 11, 321. 00 11, 321. 00 0.00 0. 00 3 Volunteer 38, 294. 00 0. 00 0.00 38, 294. 00 4 Volunteer Fringe Benefits 2,930. 00 0. 00 0.00 2, 930. 00 5 Travel 5,679. 00 5, 679. 00 0.00 0. 00 6 Supplies & Materials 1,925. 00 1, 925. 00 0.00 0. 00 7 Contractual 0.00 0. 00 0.00 0. 00 8 Equipment 0.00 0. 00 0.00 0. 00 9 Other Expenses 4,470. 00 4, 470. 00 0.00 0. 00 Total Program Expenses 206, 121. 00 164, 897. 00 0.00 41, 224. 00 TOTAL DIRECT EXPENSES 206, 121. 00 164, 897. 00 0.00 41, 224. 00 INDIRECT EXPENSES Indirect Costs 1 Indirect Costs 0.00 0. 00 0.00 0. 00 2 Cost Allocation Plan 0.00 0. 00 0.00 0. 00 Total Indirect Costs 0.00 0. 00 0.00 0. 00 TOTAL INDIRECT EXPENSES 0.00 0. 00 0.00 0. 00 TOTAL EXPENDITURES 206, 121. 00 164, 897. 00 0.00 41, 224. 00 SOURCE OF FUNDS Category Total Amount Cash Inkind 1 Source of Funds Fees and Collections 0. 00 0.00 0. 00 0. 00 State Agreement 164, 897. 00 164, 897. 00 0. 00 0. 00 Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 29 of 34  Local 0. 00 0.00 0. 00 0. 00 Federal 0. 00 0.00 0. 00 0. 00 Foundation Grant 0. 00 0.00 0. 00 0. 00 United Way Grant 0.00 0.00 0.00 0.00 Contributions 0. 00 0.00 0. 00 0. 00 Volunteer 41, 224. 00 0.00 0. 00 41, 224. 00 Other( s) 0. 00 0.00 0. 00 0. 00 Total Source of Funds 206, 121. 00 164, 897. 00 0. 00 41, 224. 00 Totals 206, 121. 00 164, 897. 00 0. 00 41, 224. 00 Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 30 of 34  B2 Attachment B2 - Program Budget - Cost Detail Schedule Line Item Qty Rate Units UOM Total Amount Cash Inkind DIRECT EXPENSES Program Expenses 1 Salary & Wages Other ( Specify)- 2080. 00 26. 760 0. 000 HRS 55, 661. 00 55, 661. 00 0.00 0.00 Program Director 00 Volunteer 2080. 00 23. 230 0. 000 HRS 48, 318. 00 48, 318. 00 0.00 0.00 Coordinator 00 Victim Advocate 2080. 00 18. 040 0. 000 HRS 37, 523. 00 37, 523. 00 0.00 0.00 00 Total for Salary & Wages 141, 502. 0 141, 502. 00 0.00 0.00 0 2 Fringe Benefits Unemployment 0.0000 1.838 27000. 0 496. 00 496. 00 0.00 0.00 00 FICA 0.0000 7.650 141502. 10, 825. 00 10, 825. 00 0.00 0.00 000 Total for Fringe Benefits 11, 321. 00 11, 321. 00 0.00 0.00 3 Volunteer Victim Advocate 1551. 00 24. 690 0. 000 HRS 38, 294. 00 0. 00 0.00 38, 294. 00 Volunteer 00 4 Volunteer Fringe Benefits FICA 0.0000 7.650 38294. 2 2, 930. 00 0. 00 0.00 2,930. 00 00 5 Travel Staff Development 500. 000 1.000 0. 000 VAR 500. 00 500. 00 0.00 0.00 Training Lodging 0 Notes : Our agency has a travel policy and employee travel will not exceed state rate Staff Development 200. 000 1.000 0. 000 VAR 200. 00 200. 00 0.00 0.00 Training Meals 0 Notes : Our agency has a travel policy Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 31 of 34  Line Item Qty Rate Units UOM Total Amount Cash Inkind and employee travel will not exceed state rate Direct Service 6200. 00 0.575 0. 000 VAR 3, 565. 00 3, 565. 00 0.00 0.00 Mileage 00 Staff Development 500. 000 0.575 0. 000 VAR 288. 00 288. 00 0.00 0.00 Training Mileage 0 Staff Development 526. 000 1.000 0. 000 VAR 526. 00 526. 00 0.00 0.00 Training Registrations 0 Other ( Specify)- 600. 000 1.000 0. 000 VAR 600. 00 600. 00 0.00 0.00 Parking 0 Total for Travel 5, 679. 00 5, 679. 00 0.00 0.00 6 Supplies & Materials Photocopier 725. 000 1.000 0. 000 NOS 725. 00 725. 00 0.00 0.00 0 Office Supplies - 1200. 00 1.000 0. 000 VAR 1, 200. 00 1, 200. 00 0.00 0.00 Consummable 00 Total for Supplies & Materials 1, 925. 00 1, 925. 00 0.00 0.00 7 Contractual 8 Equipment 9 Other Expenses Communication - 180. 000 12.000 0.000 MTH 2,160. 00 2,160. 00 0.00 0.00 Cellular Phone 0 Service Communication - 60. 0000 12. 000 0. 000 MTH 720. 00 720. 00 0.00 0.00 Office Phone Service Other ( Specify)- Data 132. 500 12. 000 0. 000 MTH 1, 590. 00 1, 590. 00 0.00 0.00 Service For Tablets 0 Total for Other Expenses 4,470. 00 4,470. 00 0.00 0.00 Total Program Expenses 206, 121. 0 164, 897. 00 0.00 41, 224. 00 0 TOTAL DIRECT EXPENSES 206, 121. 0 164, 897. 00 0.00 41, 224. 00 0 INDIRECT EXPENSES Indirect Costs Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 32 of 34  Line Item Qty Rate Units UOM Total Amount Cash Inkind 1 Indirect Costs 2 Cost Allocation Plan Total Indirect Costs 0. 00 0. 00 0.00 0.00 TOTAL INDIRECT EXPENSES 0. 00 0. 00 0.00 0.00 TOTAL EXPENDITURES 206, 121. 0 164, 897. 00 0.00 41, 224. 00 0 Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 33 of 34  B3 Attachment B3 - Equipment Inventory Schedule Attachment B3 - Equipment Inventory Schedule C Attachment C - Performance Report Requirements Attachment C - Performance/ Progress Report Requirements E Attachment E - Program Requirements Attachment E - Program Specific Requirements Contract # E20211542- 00, Lansing City, VOCA Crime Victim Assistance- 2021, Date: 09/24/2020 Page: 34 of 34  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, for the past twenty-four years, the Capital Area Response Effort (CARE) Programs has served the City of Lansing in ending intimate partner violence in Ingham County; and WHEREAS, the CARE Program provides empathic listening to the victims; assesses a victim’s risk of further injury or homicide; provides education on power and control dynamics; assists with personal safety planning; helps to arrange safe shelter; provides advocacy with legal and civil court proceedings; assists with Victims’ Rights Compensation medical forms; provide free 911 phones; provides transportation to local community agencies; accesses other community resources available to victims; dispenses emergency personal need items; and WHEREAS, drawing as necessary on community referrals, the CARE program acts as a post-arrest response team responding to victims of intimate partner violence in Lansing, East Lansing, Lansing and Meridian Townships and Michigan State University; and WHEREAS, the CARE Program utilizes 3 full-time staff and approximately 30 volunteers (on-call 7-days a week from 0800 – 0100 hours) via Tri-county dispatch center; and WHEREAS, the CARE Program also responds to victims of non-arrest intimate partner violence via phone contracts and/or of dispatched by local hospitals; and WHEREAS, in partnership with Ending Violent Encounters (EVE, Inc.) and MSU Safe Place shelters, the CARE Program provides twenty hours volunteer training sessions, three times a year and 60 days probation period for CARE volunteers. Volunteer training is geared specifically to domestic violence laws, victim’s rights, community resources, empathic listening, crisis intervention and safety planning; and WHEREAS, via numerous agencies and organizations, the CARE Program also promotes better community awareness of intimate partner violence by providing community education and training; and WHEREAS, the CARE Program is funded for 10/01/2020 – 09/30/2021 by a renewable direct federal Victims of Crime Act (VOCA) Grant of $206,121, not to exceed $164,897 (using in-kind 20% local match of $41,224). NOW, THEREFORE, BE IT RESOLVED, the Lansing City council approves acceptance of the VOCA-CARE grant from the Michigan Crime Victims Service Commission in the amount of $206,121 total compensation, for the fiscal period beginning October 1, 2020 and ending September 30, 2021. BE IT FINALLY RESOLVED, that the Administration is authorized to create appropriate accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds  4. I)- Grant Acceptance –Sobriety Court Grant Application Form Pending To continue to watch for updates . Please continue to check back for updates on this document  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING NOW, THEREFORE, BE IT RESOLVED that the Lansing City Council, hereby, appropriates the following grant award amounts for the following purpose: $34,999.27 State Grant Revenue 273.000000.547000.17216 $19,227.00 Temporary Help 273.132201.707000.17216 $1,470.87 Fringe Benefits-Variable 273.132201.715400.17216 $13,620.00 Contractual Services 273.132201.743000.17215 $71.40 Supplies 273.132201.742000.17215 $610.00 Training 273.132201.747000.17215 To assist in the basic funding of 54A District Court’s Specialty Court, for things such as temporary help, with grant resources from Michigan Drug Court Grant Program administered by the State Court Administrative Office. The grant period is October 1, 2020 through September 30, 2021. 4. J)- Grant Acceptance –2020 Lead Hazard Control Grant Grant Application Form Pending To continue to watch for updates . Please continue to check back for updates on this document  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING Approval to Accept HUD $4,589,040 Lead Hazard Control Grant WHEREAS, the Department of Housing and Urban Development (HUD) has awarded the City of Lansing $4,589,040 in grant funds to be used over a 42 month period to reduce lead hazards in housing; and WHEREAS, HUD desires timely implementation of grant activities and has requested the City to sign the grant agreement as soon as is practical; and WHEREAS, the HUD required match of $716,490 will be met by the Development Office using CDBG funds from its existing budget for staff and housing rehabilitation program activities; and WHEREAS, additional match provided from CDBG funds, and match from owner contributions toward the direct costs of eliminating lead paint hazards will exceed the required 10% match; and WHEREAS, the Lead Hazard Control Grant will provide funds for lead remediation and clearance in 189 housing units, public outreach and education regarding lead hazards, training in Renovation, Repair and Painting for 50 landlords and Lead Abatement Supervisor training and certification for 50 contractors and workers, WHEREAS, the elimination of lead hazards in housing occupied by children under the age of sic is a priority under the City’s Consolidated Strategy and Plan; and WHEREAS, grant funds, combined with City of Lansing CDBG local funds, Ingham County Health Department in-kind match funds and owner funds will be sufficient to complete the project as proposed with no additional funds from the City; and WHEREAS, the City of Lansing is successfully closing out its current 2016 Lead Hazard Reduction Demonstration grant by completing hazard reductions in 143 housing units; and NOW, THEREFORE, BE IT RESOLVED that the Lansing City Council approves the acceptance of the $4,589,040 grant award by HUD for the purpose of completing the activities funded through the 2020 Lead Hazard Control Grant. BE IT FINALLY RESOLVED that Andy Schor, Mayor of the City of Lansing, is authorized to accept the above described award, and that upon receipt of the final grant agreement from HUD, he shall be authorized to sign the contract and any necessary amendments or ancillary documents, and to establish new and separate accounts as required by HUD for this grant.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: 11/2/2020 GRANT NAME: Public Safety and Public Health Payroll Reimbursement Program (PSPHPRP) DEPARTMENT: Finance CONTACT PERSON (INCLUDE EMAIL AND PHONE): Jake Brower/Rob Widigan, jake.brower@lansingmi.gov, 517-512-0447 APPLICATION DATE 7/16/2020 AWARD DATE: Pending GRANT CYCLE: FY 2021 Check One: _ Annual _X_One-Time FUND AMOUNT: _22,507,341.63_ (Breakdown below should total this amount) GOODS & SERVICES PERSONNEL $22,507,341.63 CONSTRUCTION $0.00 LAND $0.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $0 GRANT PAYS FOR: Public Safety/Public Health Payroll FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): Reimburses public safety and public health payroll expenditures for April and May 2020.  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING That the following grant acceptance is approved: WHEREAS, the City of Lansing applied for the Michigan Department of Treasury’s Public Safety and Public Health Payroll Reimbursement Program (PSPHPR) on July 16, 2020 which is authorized under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, Public Law 144, Sec 803. WHEREAS, the program reimburses public safety and public health payroll expenditures for the months of April 2020 and May 2020 for employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. WHEREAS, the city has applied for the following payroll expenditure amounts which are subject to proration and approval by the Michigan Department of Treasury: April Public Safety: $4,564,805.96 May Public Safety: $4,330,052.44 Total Public Safety: $8,894,858.40 April Public Health: $6,886,827.35 May Public Health: $6,725,665.88 Total Public Health: $13,612,483.23 WHEREAS, because the amount of grant requests exceeds the amount appropriated by the State Legislature, total eligible payments will be prorated. WHEREAS, the Michigan Department of Treasury issued provisional payments to applicants equal to 50% of the amount requested, up to a cap of $5,000,000, on September 18, 2020. WHEREAS, the Michigan Department of Treasury has not completed its review process as of September 18, 2020 and will issue an official award and final payment at a later date. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lansing approves the acceptance of the PSPHPR funds up to the requested amount of $8,894,858.40 for April and May public safety expenditures and $13,612,483.23 for April and May public health payroll expenditures, once awarded by the Michigan Department of Treasury; and, BE IT FINALLY RESOLVED, the Administration is authorized to create appropriation accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds.  LANSING CITY COUNCIL GRANT INFORMATION FORM (Required for all grant applications and acceptances) REFERRAL DATE: 11/2/2020 GRANT NAME: Coronavirus Relief Local Government Grants (CRLGG) Program DEPARTMENT: Finance CONTACT PERSON (INCLUDE EMAIL AND PHONE): Jake Brower/Rob Widigan, jake.brower@lansingmi.gov, 517-512-0447 APPLICATION DATE: 2020 PA 144 AWARD DATE: 7/31/2020 GRANT CYCLE: FY 2021 Check One: _ Annual _X_One-Time FUND AMOUNT: 1,405,492 (Breakdown below should total this amount) GOODS & SERVICES PERSONNEL $1,405,492 CONSTRUCTION $0.00 LAND $0.00 OTHER (Training) CITY MATCH (IF APPLICABLE): $0 GRANT PAYS FOR: Eligible COVID expenses including public safety/public health payroll FUND ALLOCATIONS (Please describe the purpose of the grant and allowable uses): July 31, 2020, after the City’s fiscal year had ended, the State of Michigan eliminated the statutory part of the final FY 2020 revenue sharing payment ($904,305) and substituted the payment using federal funds ($1,405,492). This substitution and subsequent payment occurred automatically, which the City will use to offset COVID related expenses.  Michigan Department of Treasury Coronavirus Relief Local Government Grants ( CRLGG) Program Grant Opening Certification PART 1: LOCAL UNIT INFORMATION Local Unit Name I Local Unit County Name City of Lansing Ingham Local Unit Code Contact Name SAM DUNS Number 33-2020 Jake Brower 0698358820000 Contact E-Mail Address Contact Title Contact Telephone Number I Extension jake. brower@lansingmi. gov Deputy Finance Director 517- 512- 044 7 PART 2: OUTCOME METRICS ( Enter at least one program outcome metric relating to what the local unit hopes to achieve utilizing the CRLGG funding . Attach additional pages if necessary.) Provide public safety services that are substantially dedicated to mitigating or responding to the COVID-19 public health emergency excluding reimbursed services under the Public Safety and Public Health Payroll Reimbursement ( PSPHPR) Program or First Responder Hazard Pay Premiums ( FRHPP) Program funding. Provide personnal protective equipment, sanitary supplies, and other supplies necessary for providing a safe working environment for working on-site; and laptops, virtual private networks, video conferencing licenses, and other resources necessary for work from home under the guidance of the Governor' s emergency orders. PART 3: CERTIFICATION I, Andy: Schor , am the chief administrative officer of City: of Lansing subrecipient' s legal name), and I certify that: 1. I have the authority on behalf of Cit:t of Lansing ( subrecipient' s legal name) to accept the Coronavirus Relief Local Government Grants ( CRLGG) Program payment received from the State of Michigan . The grantee understands that the CRLGG Program is funded by the allocation of funds to the State of Michigan from the Coronavirus Relief Fund as created in the CARES Act. 2. I understand the State of Michigan will rely on this certification as a material representation that Citt of Lansing ( subrecipient' s legal name) has accepted the CRLGG Program payment and will expend the funds in accordance with the CARES Act. 3. Citt of Lansing ( subrecipient' s legal name), is receiving CRLGG Program funds to be used for eligible expenditures under the CARES Act and will be used only to cover those eligible costs under the CARES Act. 4. All subrecipients receiving funds under the CRLGG Program shall retain documentation of all uses of the funds, including but not limited to invoices and/ or receipts, supporting the reports submitted in accordance with this document. Such documentation shall be provided to the State of Michigan upon request and maintained by the grantee for five ( 5) years . 5. CRLGG Program funds accepted pursuant to this certification cannot be used as a revenue replacement for lower than expected tax or other revenue collections. Page 10 Continued on the next page  Local Unit Name Local Unit Code City of Lansing 33-2020 PART 3: CERTIFICATION ( continued) 6. CRLGG Program funds accepted pursuant to this certification cannot be used for expenditures for which the subrecipient has received any other federal funds or emergency COVID- 19 supplemental funding ( whether state, federal, or private in nature) for the same expense . If an expenditure is reimbursed by any other federal funds or emergency COVID- 19 funding, the subrecipient will return said funds to the State of Michigan . 7. CRLGG Program funds accepted pursuant to this certification cannot be used to reimburse or subaward another subrecipient or local unit of government. 8 . Any CRLGG Program funds not incurred on or before December 30, 2020 must be returned to the Michigan Department of Treasury by January 30, 2021. Repayments must be submitted using the " CRLGG Return of Funds Received Form" ( Form 5733). 9. I have read and agree on behalf of City of Lansing ( subrecipient' s legal name) to comply with all applicable provisions and requirements corresponding to the receipt of funds required in the Coronavirus Aid, Relief, and Economic Securities ( CARES) Act, Public Law 116-136 and Uniform Guidance 2 CFR 200 . 10. Further, I understand and agree on behalf of City of Lansing ( subrecipient' s legal name) that any funds received under the CRLGG Program and incurred in any manner that does not comply with the Coronavirus Aid, Relief, and Economic Securities Act, Public Law 116- 136 and Uniform Guidance 2 CFR 200, as applicable shall be returned to the State of Michigan . Any funds that are provided by the State of Michigan under the CRLGG Program that are found to be based on inaccurate, nonqualifying, or fraudulent information will be returned to the State of Michigan. Funds provided under the CRLGG Program must adhere to official federal guidance issued or to be issued on what constitutes a necessary expenditure as described in the guidance for the U.S. Treasury Coronavirus Relief Fund at https ://home. treasury. gov/policy- issues/ cares/state- and-local-governments. I reviewed the guidance prior to completing this acceptance certification. 11. The governing body has been notified of the submission of this certification, and are aware of the Federal statutes, regulations and terms and cond itions of the grant award . I certify under the penalties of perjury set forth in Michigan Penal Code, MCL 750. 423 , that I have read the above certification and my statements contained herein are true and correct to the best of my knowledge. By , AndySc~ Signature: __ ~---- r---r-=~-,-'- J-~----------- Title : Mayor Date : ___ q J-_ ___ :3_-_~_0 ____ _ 13r' d s t b Subscribed and sworn before me this--~----- day of ep em er 2020. My commission expires ___ LJ,_.-_/_'/_·-_:}c_0_;;2-_9-___ _ TRACY L. SCOTT Notary Public, State of Michigan County of Ingham My Commission Expires Apr.14 , 2027 Acting In the County of ~" hE\1¥\ Page 11  BY THE COMMITTEE ON WAYS AND MEANS RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANSING WHEREAS, the State of Michigan passed 2020 Public Act 144 on July 31, 2020 after the City’s fiscal year had ended, reducing city, village and township revenue sharing by amounts equivalent to each local unit’s August statutory revenue sharing payment. WHEREAS, the State of Michigan appropriated $150,000,000 in Coronavirus relief local government grants (CRLGG) to be distributed to cities, villages, townships, and counties proportional to the reduction in August statutory revenue sharing payments. WHEREAS, the City of Lansing automatically received $1,405,492 in CLRGG grant revenue on August 28, 2020 replacing $904,205 previously appropriated for the August revenue sharing payment. WHEREAS, the City of Lansing intends to expend these funds in a manner that adheres to the coronavirus aid, relief, and economic security (CARES) act, Public Law 116-136, including public safety payroll expenditures for employees whose duties were substantially dedicated to COVID-19 response, personal protective equipment and sanitary supplies, or other eligible expenditures subject to approval by the Michigan Department of Treasury. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lansing approves the acceptance of $1,405,492 in CRLGG funds; and, BE IT FINALLY RESOLVED, the Administration is authorized to create appropriation accounts and to make the necessary operating transfers for the expenditure and control of the balance of the awarded grant funds.