Council Fee Committee

City of Lawton Lawton City Hall 212 SW 9th Street Lawton, Oklahoma Council Fee Committee 73501-3944 Special Meeting Agenda Thursday, June 5, 2025 1:00 PM Lawton City Hall 3rd Floor Conference Room Recommending Body "Official action can only be taken on items listed on the agenda. As a recommending body, the Committee may review and discuss agenda items, propose and enact floor amendments, and then choose to make a recommendation to the City Council or provide direction to the City Manager. The Committee may also defer items for further review, refer matters to the City Attorney, or send items to standing committees, boards, commissions, or authorities for additional study. In some cases, items may be postponed to a later date or removed from the agenda entirely." Meeting Called to Order Statement of Compliance with Oklahoma Open Meeting Act, 25 O.S. 301-314 Roll Call Introduction of Guests Business Items 1. Consider recommending to City Council the approval of a resolution amending Resolution No. 2006-189, increasing the per-fine allocation to the Lawton Police and Fire Department Training Fund from a total of ten dollars ($10.00) to twenty dollars ($20.00), with ten dollars ($10.00) designated to each department respectively 2. Consider recommending to City Council the approval of a resolution amending Schedule A, Fees and Charges, Lawton Fees and Charges, Lawton City Code, 2015, pertaining to Chapter 12, Food Service Sanitation, by adding a fee for a temporary mobile food-service establishment of $50.00 for a 30 day permit. 3. Consider ratifying the City Council's action that approved Resolution No. 25- 112 that establishes the fees for a commercial pet establishment in the City of Lawton and consider recommending to the City Council approval of a resolution that will set a fee for the mobile pet establishments to be $20.00 per vehicle. 4. Consider recommending to City Council the approval of a resolution amending Schedule A, Fees and Charges, Lawton Fees and Charges, Lawton Page 1 of 38  City Code, 2015, pertaining to Chapter 11, Fire Department and Services, Article 11-2 Fire Prevention Code Section 220, by increasing the fire inspection fee from $34.50 to $50.00 5. Discuss the previous approval of Ordinance No. 25-19 and Resolution No. 25- 111 regarding Landfill Fee Adjustments and Landfill State Fee Implementation and make a recommendation to City Council. Adjournment The City of Lawton encourages participation from all of its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at (580) 581- 3305 at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive the 48 hour rule if interpreters for the deaf (signing) is not the necessary accommodation." Page 2 of 38 Item Title: Consider recommending to City Council the approval of a resolution amending Resolution No. 2006-189, increasing the per-fine allocation to the Lawton Police and Fire Department Training Fund from a total of ten dollars ($10.00) to twenty dollars ($20.00), with ten dollars ($10.00) designated to each department respectively Initiator: James Smith, Chief Information Source: Robert Whittington Background: In 2006, the City Council adopted Resolution No. 2006-189, which established a training fund for the Lawton Police and Fire Departments, funded by allocating five dollars ($5.00) each per fine imposed by the Municipal Court. In light of increased training needs and rising costs associated with law enforcement and fire safety training, it has become necessary to amend the existing resolution to increase the funding amount and ensure the continued effectiveness, preparedness, and safety of both departments. Correlation to the True North Statement: This change aligns with the City of Lawton's True North Statement by fostering a safe, prepared, and resilient community through investment in professional development and public safety excellence. Exhibit: Resolution No. 25-______ Key Issues: The current $10.00 allocation per fine ($5.00 for each department) is insufficient to meeting the training demands of the Lawton Police and Fire Departments. Funding Source: Lawton Police Department issued citations Recommended Action: Approve recommending Resolution No. 25-_____, amending Resolution No. 2006-189, to increase the per-fine training fund allocation from ten dollars ($10.00) to twenty dollars ($20.00), designating ten dollars ($10.00) each to the Lawton Police Department and the Lawton Fire Department and authorize the Mayor and City Clerk to execute the resolution. ATTACHMENTS: 1. Twenty Dollar Resolution Amending 2006-189 Page 3 of 38  RESOLUTION NO. 25-___ A RESOLUTION AMENDING RESOLUTION 2006-189. THIS AMENDMENT WILL INCREASE THE DOLLAR AMOUNT APPOINTED TO THE LAWTON POLICE AND FIRE DEPARTMENT TRAINING FUND FROM FIVE DOLLARS ($5.00) EACH TO TEN DOLLARS ($10.00) EACH, TOTALING ($20.00). WHEREAS, the City Council of the City of Lawton recognizes the need for increased funding to support the continued training of the Lawton Police Department and Lawton Fire Department, and; WHEREAS, the City Council has determined that increasing the amount allocated from ten dollars ($10.00) to twenty dollars ($20.00) per fine imposed by the City of Lawton Municipal Court will provide adequate funding to meet the training needs of the Lawton Police and Fire Department, and; WHEREAS, these funds will be used exclusively for training purposes, ensuring the department has the resources necessary to enhance the effectiveness and safety of its officers, and; NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Lawton, Oklahoma that: The City of Lawton Council grants this amendment to increase the funds per fine to twenty dollars ($20.00). Ten dollars will go towards the Lawton Police Department and ten dollars will go toward the Lawton Fire Department. These training funds and all revenues therein will continue to carry over annually to the following year. PASSED and APPROVED by the Mayor and Council of the City of Lawton, Oklahoma, this ____ day of _______________, 2025. STANLEY BOOKER, MAYOR ATTEST: DONALYNN BLAZEK-SCHERLER, CITY CLERK APPROVED as to form and legality this _____ day of______________, 2025. TIMOTHY WILSON, INTERIM CITY ATTORNEY Page 4 of 38 Item Title: Consider recommending to City Council the approval of a resolution amending Schedule A, Fees and Charges, Lawton Fees and Charges, Lawton City Code, 2015, pertaining to Chapter 12, Food Service Sanitation, by adding a fee for a temporary mobile food-service establishment of $50.00 for a 30 day permit. Initiator: Larry Parks, Director Information Source: Charlotte Brown, Deputy Director Background: City staff were directed to draft a code change that will allow out-of-town mobile food-service establishments to operate within the City of Lawton when not tied to an event. Staff have drafted an ordinance that will allow for a 30-day permit to be issued to a state-licensed mobile food- service establishment that does not have an annual permit to operate within the City of Lawton nor tied to a special event that is sponsored by the City, such as Arts for All or the Freedom Fest. This will allow out-of-town vendors to operate in Lawton for 30 days to determine if they want to get an annual license with the City of Lawton. Correlation to the True North Statement: Being open for business Exhibit: Proposed Resolution Temp Mobile Food Service Establishment Fee Adjustment Request Form Key Issues: n/a Funding Source: n/a Recommended Action: Recommend approval to the City Council of the proposed Resolution. ATTACHMENTS: 1. Proposed Resolution 2. Temp Mobile Food Service Establishment Fee Adjustment Request Form Page 5 of 38  RESOLUTION NO. 24-_____ A RESOLUTION AMENDING APPENDIX A, SCHEDULE OF FEES AND CHARGES, LAWTON CITY CODE, 2015, PERTAINING TO CHAPTER 12, FOOD SERVICE SANITATION, BY AMENDING ARTICLE A-12-1 AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Section 1-205, Chapter 1, Lawton City Code, 2015, provides that fees and charges shall be set by resolution. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Lawton, Oklahoma, that: SECTION 1. Article A-12-1 is hereby amended as follows: Article A-12-1 Food service sanitation. 12-104 Fixed food-service establishment permit, annual, initial $201.25 12-104 Fixed food-service establishment permit, annual, renewal 172.50 12-104 Fixed food-service establishment, annual, qualifying for 86.25 reduced rate 12-104 Mobile food-service establishment permit-preparation and 201.25 sales, annual, initial 12-104 Mobile food-service establishment permit-preparation and 172.50 sales, annual, renewal 12-104 Mobile food-service establishment permit- sales only, annual, 201.25 initial 12-104 Mobile food-service establishment permit- sales only, annual, 172.50 renewal 12-104 Temporary food-service establishment permit, per event 57.50 12-104 Temporary food-service establishment permit, per event, 17.25 qualifying nonprofit organization 12-104 Temporary mobile food-service establishment permit, 30 days 50.00 12-104 Seasonal food-service establishment permit 86.25 12-104 Food handler's certification 17.25 12-108 Identification badge, per applicant, annual 46.00 (Includes background check fee) 12-108 Temporary mobile food-service establishment's permits for 11.50 city owned property 12-109 First offense 57.50 12-109 Second offense or more 115.00 Section 2. Effective Date. The provisions of this resolution shall become effective thirty days after passing of the resolution. Page 1 of 2 Page 6 of 38 ADOPTED and APPROVED by the Mayor and Council of the City of Lawton this 10th day of June, 2025. STANLEY BOOKER, MAYOR ATTEST: DONALYNN BLAZEK-SCHERLER, CITY CLERK APPROVED as to form and legality this _____ day of _______________, 2025. TIMOTHY WILSON, INTERIM CITY ATTORNEY Page 2 of 2 Page 7 of 38 🏛 City of Lawton – Municipal Fee Adjustment Request Form 📌 Section 1: Department & Contact Information • Department Name: __________________________ Community Enrichment Department • Division/Unit: Building Division __________________________ • Prepared By: __________________________ Charlotte Brown • Title: Community Enrichment __________________________ Deputy Director • Email: __________________________ charlotte.brown@lawtonok.gov • Phone: 580-581-3360 __________________________ • Date of Submission: __________________________ 6/2/2025 💼 Section 2: Fee Details • Fee Category (e.g., Fire Marshal Inspection, Police Department Fine): __________________________ Business License • Current Fee Amount: 0.00 $__________ • Proposed Fee Amount: $__________ 50.00 • Effective Date of Proposed Change: July 10, 2025 __________________________ • Frequency of Fee Application (e.g., per inspection, per violation): __________________________ at application or renewal of license 📊 Section 3: Justification & Analysis A. Cost-of-Service Analysis • Total Annual Cost to Provide Service: $__________ 1736.00 • Current Annual Revenue from Fee: 0.00$__________ • Projected Annual Revenue with Proposed Fee: $__________ 500.00 • Is the service currently subsidized by the general fund? ☐ Yes ☐ No • Brief Explanation: Adding a temp mobile food license for vendors who do not want to obtain an annual license wit B. Legal Authority • Cite Relevant Statutes or Ordinances Authorizing Fee: Proposed ordinance going to Council on 6/10/2025 for approval authorizing the new license Page 8 of 38  • Are there any legal limitations or requirements for this fee? ☐ Yes ☐ No • If yes, please explain: C. Benchmarking • Comparable Fees in Similar Municipalities: o Municipality: _______________ Moore Fee: $__________ 30.00 o Municipality: _______________ Fee: $__________ Norman 50.00 • Date of Last Fee Adjustment: 2022 __________________________ D. Equity & Affordability Considerations • Does the fee increase disproportionately affect any group? ☐ Yes ☐ No • Are there existing or proposed mitigation measures (e.g., waivers, sliding scales)? ☐ Yes ☐ No • If yes, please describe: 📣 Section 4: Public Engagement & Communication • Have stakeholders been informed about the proposed fee change? ☐ Yes ☐ No • Methods of Engagement (check all that apply): ☐ Public Meetings ☐ Surveys ☐ Notices ☐ Other: _______________ • Summary of Feedback Received: 🛠 Section 5: Implementation Plan • Proposed Implementation Strategy: ☐ Immediate ☐ Phased ☐ Other: _______________ in accordance with proposed ordinance • Are system or process updates required? ☐ Yes ☐ No • If yes, please describe: Page 9 of 38  License creation in the EPL system by staff • Staff Training Requirements: knowlwdge of the licensing requirement 🎯 Section 6: Alignment with City Policies • How does this fee adjustment align with the City’s strategic goals or master plans? It allows us to be more open for business for out of town vendors 📎 Attachments Checklist Please attach the following supporting documents: • ☐ Detailed Cost Analysis • ☐ Legal References and Statutory Citations • ☐ Benchmarking Data • ☐ Public Engagement Summary • ☐ Equity Impact Assessment • ☐ Implementation Timeline 🖊 Approvals • Department Head Signature: _____________________ Date: ___________ • Finance Department Approval: ___________________ Date: ___________ • City Manager Approval: _________________________ Date: ___________ Page 10 of 38 Item Title: Consider ratifying the City Council's action that approved Resolution No. 25-112 that establishes the fees for a commercial pet establishment in the City of Lawton and consider recommending to the City Council approval of a resolution that will set a fee for the mobile pet establishments to be $20.00 per vehicle. Initiator: Larry Parks, Director Information Source: Charlotte Brown, Deputy Director Background: On April 22, 2025, City Council approved Resolution No. 25-112 that sets the fee of the Commercial Animal Establishment at $100.00 for an initial license, $75.00 for a renewal license and an annual inspection from the Fire Marshal of $50.00. Staff was asked to bring the fees to the Council Fee Committee for approval. There is discussion about a slight revision for the mobile pet establishments to be licensed similar to a wrecker at a lower fee. The proposed lower fee for each vehicle will be $20.00 per vehicle. The original ordinance states that each mobile animal establishment will have a separate license which would be $100.00 per vehicle, but the new proposal will have the overall business paying an annual fee as already set and then a fee of $20.00 per vehicle plus an inspection by the Fire Marshal office. Correlation to the True North Statement: Being open for Business Exhibit: Resolution No. 25-112 Proposed Resolution Commercial Pet Establishment Fee Adjustment Form Key Issues: Funding Source: n/a Recommended Action: Ratify Council action on Resolution 25-112 and recommend approval for the proposed resolution to City Council. ATTACHMENTS: 1. Resolution No. 25-112 2. Proposed Resolution 3. Commercial Pet Establishment Fee Adjustment Request Form Page 11 of 38 Page 12 of 38 Page 13 of 38  RESOLUTION NO. 25-_____ A RESOLUTION AMENDING APPENDIX A, SCHEDULE OF FEES AND CHARGES, LAWTON CITY CODE, 2015, PERTAINING TO CHAPTER 7, BUSINESS, BY AMENDING ARTICLE A-7-36. WHEREAS, Section 1-205, Chapter 1, Lawton City Code, 2015, provides that fees and charges shall be set by resolution. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Lawton, Oklahoma, that: SECTION 1. Article A-7-36 is hereby amended as follows: Article A-7-36. Commercial animal establishment. 7-3603 Commercial animal establishment, annual, initial $100.00 7-3603 Commercial animal establishment annual, renewal $75.00 7-3603 Mobile commercial animal establishment, annual $20.00 7-3604 Fire Marshal Inspection, required annually $50.00 ADOPTED and APPROVED by the Mayor and Council of the City of Lawton this 24th day of June, 2025. STANLEY BOOKER, MAYOR ATTEST: DONALYNN BLAZEK-SCHERLER, CITY CLERK APPROVED as to form and legality this _____ day of _______________, 2025. TIMOTHY WILSON, INTERIM CITY ATTORNEY Page 1 of 1 Page 14 of 38 🏛 City of Lawton – Municipal Fee Adjustment Request Form 📌 Section 1: Department & Contact Information • Department Name: __________________________ Community Enrichment Department • Division/Unit: Building Division __________________________ • Prepared By: __________________________ Charlotte Brown • Title: Community Enrichment __________________________ Deputy Director • Email: __________________________ charlotte.brown@lawtonok.gov • Phone: 580-581-3360 __________________________ • Date of Submission: __________________________ 5/30/2025 💼 Section 2: Fee Details • Fee Category (e.g., Fire Marshal Inspection, Police Department Fine): __________________________ Business License • Current Fee Amount: 0.00 $__________ • Proposed Fee Amount: $__________ 100.00, 75.00, 50.00, 20.00 • Effective Date of Proposed Change: May 22, 2025 __________________________ • Frequency of Fee Application (e.g., per inspection, per violation): __________________________ at application or renewal of license 📊 Section 3: Justification & Analysis A. Cost-of-Service Analysis • Total Annual Cost to Provide Service: $__________ 1736.00 • Current Annual Revenue from Fee: 0.00$__________ • Projected Annual Revenue with Proposed Fee: $__________ 2000.00 • Is the service currently subsidized by the general fund? ☐ Yes ☐ No • Brief Explanation: Adding a commercial pet establishment license to City Code B. Legal Authority • Cite Relevant Statutes or Ordinances Authorizing Fee: Ordinance No.25-20 approved on 4/22/2025 Page 15 of 38  • Are there any legal limitations or requirements for this fee? ☐ Yes ☐ No • If yes, please explain: C. Benchmarking • Comparable Fees in Similar Municipalities: o Municipality: _______________ Stillwater Fee: $__________ 50.00 o Municipality: _______________ Fee: $__________ Norman $350 initial, & $100 renewal • Date of Last Fee Adjustment: 2022 __________________________ D. Equity & Affordability Considerations • Does the fee increase disproportionately affect any group? ☐ Yes ☐ No • Are there existing or proposed mitigation measures (e.g., waivers, sliding scales)? ☐ Yes ☐ No • If yes, please describe: 📣 Section 4: Public Engagement & Communication • Have stakeholders been informed about the proposed fee change? ☐ Yes ☐ No • Methods of Engagement (check all that apply): ☐ Public Meetings ☐ Surveys ☐ Notices ☐ Other: spoke with _______________ Groomers • Summary of Feedback Received: Most groomers have been very positive for the change and just want to make sure that we trea 🛠 Section 5: Implementation Plan • Proposed Implementation Strategy: ☐ Immediate ☐ Phased ☐ Other: _______________ in accordance with ordinance • Are system or process updates required? ☐ Yes ☐ No • If yes, please describe: Page 16 of 38  License creation in the EPL system by staff • Staff Training Requirements: knowledge of the licensing requirement 🎯 Section 6: Alignment with City Policies • How does this fee adjustment align with the City’s strategic goals or master plans? It requires all commercial pet establishments in Lawton to be on the same page. 📎 Attachments Checklist Please attach the following supporting documents: • ☐ Detailed Cost Analysis • ☐ Legal References and Statutory Citations • ☐ Benchmarking Data • ☐ Public Engagement Summary • ☐ Equity Impact Assessment • ☐ Implementation Timeline 🖊 Approvals • Department Head Signature: _____________________ Date: ___________ • Finance Department Approval: ___________________ Date: ___________ • City Manager Approval: _________________________ Date: ___________ Page 17 of 38 Item Title: Consider recommending to City Council the approval of a resolution amending Schedule A, Fees and Charges, Lawton Fees and Charges, Lawton City Code, 2015, pertaining to Chapter 11, Fire Department and Services, Article 11-2 Fire Prevention Code Section 220, by increasing the fire inspection fee from $34.50 to $50.00 Initiator: Information Source: Background: Correlation to the True North Statement: Exhibit: Key Issues: Funding Source: Recommended Action: ATTACHMENTS: 1. Attachments Page 18 of 38 Page 19 of 38 Page 20 of 38 Page 21 of 38 Page 22 of 38 Page 23 of 38 Page 24 of 38 Page 25 of 38 Page 26 of 38 Page 27 of 38 Item Title: Discuss the previous approval of Ordinance No. 25-19 and Resolution No. 25-111 regarding Landfill Fee Adjustments and Landfill State Fee Implementation and make a recommendation to City Council. Initiator: Allan Hampton, Councilman - Ward 5 , George Gill, Councilman - Ward 4 Information Source: Allan Hampton, Councilman - Ward 5 , George Gill, Councilman - Ward 4, Michael Watrous, Director Background: At its April 7, 2025, meeting, the Fee Committee reviewed proposed changes to landfill fees, which included the addition of a state-mandated fee and the removal of exemptions and price reductions. Based on that discussion, a recommendation was forwarded to the City Council, which approved the changes through Ordinance No. 25-19 and Resolution No. 25-111 on April 22, 2025. Following implementation, additional discussion has been requested to take a closer look at the overall cost implications of utilizing the landfill under the revised structure, including both the state fee and the removal of prior exemptions. This agenda item allows the Committee to review the full scope of the changes. Correlation to the True North Statement: Transparency and Trust: We commit to open communication, transparency in our actions, and accountable decision-making. We will continually earn and maintain the trust of our citizens. Exhibit: Resolution 25-111 and Ordinance 25-19 Key Issues: Should the Fee Committee recommend any adjustments or clarifications to the landfill fee structure based on a comprehensive review of the state fee and removal of exemptions? Funding Source: Recommended Action: Discuss the previous approval of Ordinance No. 25-19 and Resolution No. 25-111 regarding Landfill Fee Adjustments and Landfill State Fee Implementation and make a recommendation to City Council. ATTACHMENTS: 1. Resolution No. 25-111 2. Ordinance No. 25-19 Page 28 of 38 Page 29 of 38 Page 30 of 38 Page 31 of 38 Page 32 of 38 Page 33 of 38 Page 34 of 38 Page 35 of 38 Page 36 of 38 Page 37 of 38 Page 38 of 38