Finance & Administration Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes - Final Monday, September 21, 2015 7:00 PM Village Manager's Conference Room Finance & Administration Committee Trustee Reid Foltyniewicz, Chairperson Robyn Pike, Alternate Chairperson Mary Cation, Jim Hogan, Jay Tovian, David Cain, Jr., Dan Hartweg, Ambareen Ahmed & Randy King Staff Liaison: Timothy Sexton Finance & Administration Minutes - Final September 21, 2015 Committee 1.0 Call to Order and Pledge of Allegiance The Finance Committee meeting of September 21, 2015 was called to order at 7:05 P.M. by Trustee Foltyniewicz. 2.0 Roll Call Present 6 - Mary Cation, James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, and Randy King Absent 1 - Ambareen Ahmed Staff Present: Scott Niehaus, Tim Sexton, Kathy Dunne, Jamie Cunningham 3.0 Public Participation None 4.0 Approval of Minutes The minutes of the July 27, 2015 It was moved by Cain, seconded by Cation, to approve the minutes for the July 27, 2015 meeting. The motion carried by the following voice vote: Aye: 6- Mary Cation, James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, and Randy King Absent: 1- Ambareen Ahmed 5.0 New Business 150443 2016 General Fund Revenue and Expenditure Assumptions and 2016 Budget Options Review the 2016 General Fund Revenue and Expenditure Assumptions and 2016 Budget options to provide staff a recommendation to include in the 2016 Proposed Budget. Tim Sexton reviewed the 2016 General Fund Revenue and Expenditure Assumptions and 2016 Budget Options presentations with the Committee. After discussing the two presentations, Tim provided the Committee a menu of budget options and a separate document that broke down each option in detail. Village of Lombard Page 1 Finance & Administration Minutes - Final September 21, 2015 Committee Tim discussed each of the three options shown below that were on the menu in order to eliminate the $1,273,350 budget deficit for 2016. He also explained that the Committee would need to provide additional recommendations to the Village Board prior to the end of February 2016 in order to structurally repair future year budgets deficits and maintain a 25% fund balance. Hogan mentioned that the 25% fund balance policy could be changed. The Committee discussed the Local Debt Recovery Program and agreed that it is a good option to recover debt owed to the Village. Tim also mentioned that the money received for the sale of land would go back to the fund in which it was purchased. The Committee discussed the option of amending the Taxi Program. Tovian asked if York Township charges for a shuttle service. Cation would like to know how much it costs to run and what are the limitations on the service. Tim said staff will look into this and provide the Committee with answers. Cain asked if this is an essential service of the government. Cation asked if the program could be cut in increments. Hogan moved to choose Option #3. Cain discussed that he was hesitant to choose option #3 because steps were taken by management to reduce costs in 2015, a portion of the $1.8M should be reinvested back into operations. It may save in the short run but he is concerned that it will end up costing us more in the future. Cain is more comfortable with option #1 than #3. Scott presented the Committee with another option that offered using 37 ½% or $704,422 projected revenues over expenditures instead of 25% or 50%. Trustee Foltyniewicz said he was good with any option but #2 and there are positives and negatives with each option. Hogan said you can always fill a position if needed and keep the savings with option #3. Hartweg mentioned he likes option #4 and Tovian mentioned that nothing is cast in concrete by selecting any of the options. It was moved by Hogan, seconded by Tovian, to recommend option #3 with no additional reduction in current staffing levels as of September 21, 2015. The Village Manager and Board will fill vacant positions based on priority in order to achieve the savings of $596,235 in FY16. The motion carried by the following voice vote: Aye: 4- Mary Cation, James W. Hogan, Dan Hartweg, and Jay Tovian Nay: 2- David Cain Jr., and Randy King Absent: 1- Ambareen Ahmed Village of Lombard Page 2 Finance & Administration Minutes - Final September 21, 2015 Committee 150445 Review Virgin Pulse Wellness Program Review Virgin Pulse wellness program and provide recommendation to the Village Board of Trustees. Kathy Dunne reviewed the Virgin Pulse Wellness Program with the Committee. If approved, the program would start on January 1, 2016. The Village would purchase the pedometers for the program and other equipment using the dollars that were budgeted for the 2015 wellness initiatives. Trustee Foltyniewicz discussed how beneficial this type of program was for employees and Scott mentioned that this program was very successful in Tinley Park. The benefit for the Village would be healthier employees and hopefully will see positive impacts to our health insurance costs in the future. It was moved by Cain, seconded by Tovian, to recommend the Virgin Pulse wellness program to the Village Board. The motion carried by the following voice vote: Aye: 6 - Mary Cation, James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, and Randy King Absent: 1 - Ambareen Ahmed 6.0 Other Business None 7.0 Review of Financial Information 8.0 Future Meeting Dates October 5th to review Proposed Budget October 26th November 30th 9.0 Adjournment It was moved by Hogan, seconded by Cain, to adjourn the meeting at 8:45 P.M. The motion carried by the following voice vote: Aye: 6- Mary Cation, James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, and Randy King Absent: 1- Ambareen Ahmed Village of Lombard Page 3