Joint Finance & Administration and Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Meeting Minutes Tuesday, June 12, 2018 5:00 PM Lorraine G. Gerhardt Community Room Joint Finance & Administration and Public Works & Environmental Concerns Trustee Reid Foltyniewicz, Chairperson; Mary Cation, Jim Hogan, David Cain, Jr., Dan Hartweg, Jay Tovian, Ambareen Ahmed, Randy King and Michael Himmes Trustee Bill Ware, Chairperson; Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Joe Glazier, Jr., Robert Bachner and Allen Hennig Joint Finance & Administration and Meeting Minutes June 12, 2018 Public Works & Environmental Concerns 1.0 Call to Order and Pledge of Allegiance The Pledge of Allegiance was led by Trustee Ware. The Joint Finance & Administration (F&A) and Public Works & Environmental Concerns Committee meeting of June 12, 2018 was called to order at 5:00 P.M. by Trustee Ware 2.0 Roll Call - Finance & Administration Committee Present 8 - Trustee Reid Foltyniewicz;Mary Cation;James W. Hogan;Jay Tovian;David Cain, Jr.;Randy King;Ambareen Ahmed and Michael Himmes Absent 1 - Dan Hartweg 2.0 Roll Call - Public Works & Environmental Concerns Committee Present 7 - Trustee Bill Ware;John Kaforski;Mark Dvorak;David Arnold;Robert Bachner;Joe Glazier, Jr. and Allen Hennig Absent 2 - Arthur Kuehl and Mike Kuderna Staff Present:, Carl Goldsmith, Jamie Cunningham Others Present: Eric Callocchia 3.0 Public Participation None 4.0 New Business 180272 Water and Sewer Rate Structure Discussion Jamie Cunningham introduced Eric Callocchia from Municipal & Financial Services Group (MFSG) and Eric quickly reviewed the presentation that was provided to both Committees at prior Committee meetings. Eric also provided a bill impact handout showing a potential design structure based on both Committees feedback at their individual meetings. The requested action from both Committees at the meeting was to: 1. Provide a recommendation for a rate structure: Current or Moderate (15%/fixed/85% variable) Village of Lombard Page 1 Joint Finance & Administration and Meeting Minutes June 12, 2018 Public Works & Environmental Concerns 2. Billing Options: Current (bi-monthly) or Change to monthly once all meters are exchanged 3. Bill Presentation: Option 1: 2 rates (fixed and variable); Option 2: Breakout each different type of rate Discussion followed and we went around the room to get preferences from each Committee member. Robert Bachner - A service fee is necessary and tier commercial rate incrementally. Michael Himmes - There should be an equal fixed fee for all and an incremental increase for everybody over a certain point. David Arnold - Variable fee that goes higher as consumption increases. Mark Dvorak - Good with what the current rate structure. Allen Hennig -- Would like to see monthly bill scenerios. Joe Glazier - Concerned with the % increase for low usage users. John Kaforski - Would like the monthly bill and we should rip off the band aid on rate increases at one time. Commercial should be a different rate. He would like to see examples of proposed structure for restaurants and large apartments with one meter. Mary Cation - Likes the moderate model. There needs to be an education process that the water fund was subsidized with NHR sales tax. Rip off the band aid because we have to make a change no matter what. Jay Tovian - Likes monthly bill option and some adjustment to the moderate model for low and high users. David Cain - Due to peoples incomes, there needs to be a phased in approach. Randy King - Larger meter customers should have a larger capital fee and phase in the rate increase over 2-3 years. Village of Lombard Page 2 Joint Finance & Administration and Meeting Minutes June 12, 2018 Public Works & Environmental Concerns Jim Hogan - Phase in the rate increase, in favor of capital fee and tiered rates. Ambareen Ahmed -- Would like a breakdown of the monthly bill. Carl Goldsmith - Breaking the bill out with the moderate rate structure amounts to $1.50 per day for everything. Trustee Ware - Would like to see residential compared to commercial in different types of scenarios discussed. Trustee Foltyniewicz - Move to monthly billing, breakout bill (more information the better) and increase over a certain amount of usage. Likes the moderate model, consider looking at incremental usage…once reach 20K gals consumers need to realize the impact. Eric summarized the feedback provided by the Committee members and stated that we will come back with additional options and information broken out by residential and commercial based on the preferences of the Committee. 5.0 Adjournment - Finance & Administration Committee and Public Works Environmental Concerns It was moved by Cation, seconded by Ahmed, to adjourn the meeting at 7:00 p.m. The motion carried unanimously by the following voice vote: Aye: 14 - Mary Cation;James W. Hogan;Jay Tovian;David Cain, Jr.;Randy King;Ambareen Ahmed;Michael Himmes;Trustee Bill Ware;John Kaforski;Mark Dvorak;David Arnold;Robert Bachner;Joe Glazier, Jr. and Allen Hennig Absent: 3- Dan Hartweg;Arthur Kuehl and Mike Kuderna Village of Lombard Page 3