Public Works Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, December 11, 2012 7:00 PM Lorraine G. Gerhardt Community Room Public Works Committee Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, Dan Mahal, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: David Dratnol Public Works Committee Minutes December 11, 2012 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:05 PM. 2.0 Roll Call Present 8 - Trustee Bill Ware, Arthur Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, David Arnold, Joe Glazier Jr., and Robert Bachner Absent 1 - Dan Mahal 3.0 Public Participation Jon Steuwe 159 S. Charlotte Jim McKeown 130 E. Maple McKeown: just here in case committee needs our input for anything. 4.0 Approval of Minutes A motion was made by Robert Bachner, seconded by Ken Blakeslee, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 120396 Charlotte/Martha Alley Improvements Staff recommendation to prepare plans and specifications and to consider including this project in the FY2013 CIP pending sufficient financial resources. (DISTRICT #4) Kaforski: noticed a large tree by Martha and also the ComEd poles - don't want them to come down. They look like they may need to be replaced. Goldsmith: only if the poles are in such condition that they need to be replaced. Kaforski: need to redirect Waste Management for garbage pickup. Would like to see it where there is no more pickup in the alleys. Ware: we can take a look at all of the alleys in the future and change the policy if needed. Kuehl: how will residents be notified about the change in pickup site? Goldsmith: postcards and robocalls from Waste Management. Arnold: what about a curb along 159 S. Charlotte? Goldsmith: that is a natural flow of the water. Arnold: if you put in a solid structure you will be pushing the water onto the resident's property. A future resident may want to know why water is being directed onto their property. Also, 102 E. Maple is going to be directed to 159 S. Charlotte. Goldsmith: property at 110 E. Maple is a low spot - there will not be any flow. Discussion ensued. Ware: some of this is going to be a V effect. The Charlotte end is going to absorb Village of Lombard Page 1 Public Works Committee Minutes December 11, 2012 all of the water. There is an existing alley policy. At this point we do not know what the specifications for alleys are going to be. Further discussion ensued. Goldsmith: the sewers in this area are too high - there is nothing further that can be done here. Ware: kind of hard to set specifics when each alley is different. Arnold: do not think this is the right way to do it. Goldsmith: we were honest at the beginning that this isn't necessarily the best solution, but this is the best that we can do right now. Ware: what is the thickness of asphalt? Dratnol: 4 inches. Kaforski: appreciate what Dave Arnold is saying, but every alley is different. A commercial alley is going to be totally different. Goldsmith: we need to address each alley separately. Yes, we would like to have solid surface in each alley. There is not money now for total reconstruct. This alley will hold up for at least 10 years. Kaforski: will the flow change dramatically at 159 S. Charlotte after this work is done ? Goldsmith: the resident is here tonight, and the biggest complaint is the gravel from the alley flowing onto his property. Once there is solid surface there will only be a flow of water - which is the same as right now. Glazier: my concern is that we are going against policy. Goldsmith: we will be looking at this next year alley by alley. This is a board policy, not a law. The committee can make recommendations and the board considers it. Ware: has talked and driven around with Carl looking at alleys, and before I am off of this committee I would like us to address the alley policy. Arnold: would like to see us take the trucks off of the alley and leave it gravel - then see what happens. Goldsmith: we have received no negative feedback from any residents involved. Kuderna: where the curb is going to be placed is the water going remain the same amount? Goldsmith: may be a little bit more. Jim McKeown: we have seen the plans - everyone is in favor of this. Kaforski: is that going to be in front of the garage - the depressed V? Dratnol: yes. A motion was made by John Kaforski, seconded by Arthur Kuehl, that this Request be approved as amended (approval based on the fact that staff is working on a revised alley policy). The motion carried by the following vote: Aye: 6- Arthur Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, Joe Glazier Jr., and Robert Bachner Nay: 1- David Arnold Absent: 1- Dan Mahal 6.0 New Business 120615 FY2012B Sewer Cleaning and Televising, Change Order No. 1 Reflecting a 60 day increase in the length of the contract with Chicago Trenchless Rehabilitation, Inc. (DISTRICTS - ALL) A motion was made by Ken Blakeslee, seconded by John Kaforski, that this Village of Lombard Page 2 Public Works Committee Minutes December 11, 2012 Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 120637 2012B Driveway Apron, Curb and Sidewalk Restoration Program, Final Balancing Change Order No. 2 Reflecting a decrease to the contract with Kings Point General Cement in the amount of $47,514.57. (DISTRICTS - ALL) A motion was made by David Arnold, seconded by Joe Glazier, Jr., that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 7.0 Other Business 120617 Emerald Ash Borer in Lombard Status Goldsmith: reviewed item with the committee members present. Our EAB permitting process has been a model for many other municipalities. Arnold: is there something in this report that talks about trees under wires? Goldsmith: yes, under "wires". Alot of these trees were planted years ago - I have been in discussions with ComEd regarding issues with trees and wires. Arnold: talked about this when Dick Tross was still around, and should be able to make property owner take down trees that are dead or diseased. Goldsmith: this would be a board issue - would have to be policy by the board. Discussion ensued. Kaforski: we did talk about sending notices to property owners that have dead trees. Bachner: we talked about this before - the village cannot force someone to remove a tree from their property. Goldsmith: correct - it is a civil matter between the property owners. Kaforski: I would like to talk with the forester about replacing a big tree with a big tree. Would like to see a map where he has removed trees and replaced trees. Get addresses of trees that have been removed and what they have been replaced with. Would like to have the Village forester come to one of our meetings and explain the choices of trees that are made available for replacements. Goldsmith: will gather this info and ask the forester to come to a meeting. 8.0 Information Only Arnold: brought up the issue of charging stations for cars- there is one in Glen Ellyn. Goldsmith: this was brought up to the Environmental Concerns Committee and they did not see a need for it right now, but it is on the back burner. Discussion ensued regarding electrical vehicles. Goldsmith: would eventually like to have 3 - Yorktown, the Village complex, and downtown Lombard. Further discussion ensued regarding safety issues, training for Fire & Police Depts., etc. Kaforski: do you have an update on the underpass status? Goldsmith: moving Village of Lombard Page 3 Public Works Committee Minutes December 11, 2012 forward and looking at bidding out over the winter. Kaforski: why did we get rid of village stickers? Ware: there were other cuts that could be made without taking any money away from projects. Discussion ensued regarding tax increments, issues and increases. 970045 Project Status Report 980212 Change Order Report 9.0 Adjournment Motion made by John Kaforski, seconded by Mike Kuderna to adjourn the meeting at 8:20 PM. The motion passed by unanimous vote. Village of Lombard Page 4