Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, March 8, 2016 7:00 PM Please Note Location of Meeting Public Works Conference Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: Public Works & Environmental Minutes March 8, 2016 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Dan Whittington at 7:00 PM. 2.0 Roll Call In Attendance: Carl Goldsmith, Director of Public Works David Gorman, Assistant Director of Public Works Scott Niehaus, Village Manager Mike Brink, Waste Management Present 6 - Dan Whittington, Arthur Kuehl, John Kaforski, Mark Dvorak, David Arnold, and Joe Glazier Jr. Absent 2 - Mike Kuderna, and Robert Bachner 3.0 Public Participation 4.0 Approval of Minutes A motion was made by John Kaforski, seconded by Arthur Kuehl, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 160103 Solid Waste Contract Discussion Mike Brink from Waste Management in attendance. David Gorman and Mike Brink in attendance to discuss the Contract for April 2016 - March 2021. Gorman: reviewed Solid Waste Reference Guide. Gave kudos to Mike Brink for great work done by Waste Management. There is a new free At-Your Door service for 180 households annually for Lombard residents. Brink: am very excited about this new program. It is a pleasure to work with Lombard. Gorman: passed out copy of Recycling Report - 2016. Discussion ensued regarding contamination. Kaforski: when putting article in PRIDE possibly put more info in with pictures and descriptions of different kinds of acceptable plastics/materials. Gorman: more info is on the website. Gorman: thanked Mike for his attendance. 160104 Sustainability Framework Draft - April 2016 Gorman: this document was put together by me, so if you have any questions/issues please direct them to me. Village of Lombard Page 1 Public Works & Environmental Minutes March 8, 2016 Concerns 160085 Long Range Planning (LRP) Long Range Budget Planning Discussion Whittington: reviewed the LRP with the committee members. In January the Finance Committee started looking at an overall financial strategy for Fiscal Year 2017. It is projected that there will be a $1.6 million deficit, which gets worse as the years go on. Niehaus in attendance to make this presentation. Niehaus reviewed the presentation that was handed out. Niehaus: Finance Committee wants to make sure that other committees are made aware of this situation. One option would be to raise taxes to cover the shortfall 100%, or the Village could look at expense reductions or both. It was determined the best overall strategy would be to raise taxes, but for every dollar also eliminate or cut back on expenditures. One of the items looked at was the places for eating tax. It is currently 1% in Lombard, however there are a few municipalities that have up to a 2% tax. A benefit of increasing this tax is that it's not forced and, if you look at Yorktown, 60% of people that eat there are not from Lombard. Kuehl: can we raise the Places for Eating tax without home rule? Niehaus: yes. Kaforski: from a lot of people I have talked with January and February have been really slow in retail. Niehaus: that is historically the way retail is. Dvorak: so if the Village is trying to get businesses to open here/stay here will this additional 1% affect them wanting to come here? Niehaus: we have looked at other Villages and we are within the realm. We will make sure that the businesses have info about where this money is going. Kaforski: what will happen in 2018? Niehaus: then we will have to come to the committees to discuss some changes to services, etc. Niehaus: this will play out preferably by June so that it can take effect on January 1, 2017. Not one position will be eliminated to make this work. There will be freezes. Have been reviewing services and personnel. There may eventually be a time where we will have to reduce some services. 160105 Cool DuPage Program Staff requests that the Committee recommend the program to the Village Board of Trustees. Goldsmith: reviewed this item with the committee members. Does open up for some possible grant programs. Kaforski: I want to make sure that there is no cost associated with this or other programs. Goldsmith: part of the sustainability program does state that we try to Village of Lombard Page 2 Public Works & Environmental Minutes March 8, 2016 Concerns do things at the least amount of money. A motion was made by David Arnold, seconded by John Kaforski, that this Request be recommended to the Board of Trustees for Approval . The motion passed by an unanimous vote. 160082 Fairview Lift Station Improvements, Final Balancing Change Order No. 3 Reflecting a decrease in the amount of $27,874.83 to the contract with John Neri Construction Company, Inc. (DISTRICT #6) Goldsmith: reviewed the change order with the committee members in attendance. Entirely new station on existing site. A motion was made by Arthur Kuehl, seconded by Joe Glazier, Jr. that this item be recommended to the Board of Trustees for Approval. The motion carried by an unanimous vote. 7.0 Other Business Kaforski: why is it necessary to mark the curb with red paint to let the contractor know what trees to trim? Goldsmith: I do not know but I will find out for you and shoot an e-mail out. Kaforski: when are they going to start tearing up Hickory for the new station? Goldsmith: the bid date is in April, should go to the board in May. This will be a 2 year project. Dvorak: does that include Hickory and Craig? Goldsmith: yes that area is part of this project. 8.0 Information Only 9.0 Adjournment A motion was made by David Arnold, seconded by John Kaforski, that this meeting be adjourned at 8:03 PM . The motion passed by an unanimous vote. Village of Lombard Page 3