Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, October 10, 2017 7:00 PM Public Works Conference Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner, Joe Glazier & Allen Hennig Staff Liaison: Public Works & Environmental Minutes October 10, 2017 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to Chairperson Ware at 7:00 PM. 2.0 Roll Call David Gorman, Assistant Director of Public Works Brian Jack, Utilities Superintendent Present 8 - Bill Ware, Arthur Kuehl, Mark Dvorak, Mike Kuderna, David Arnold, Joe Glazier Jr., Robert Bachner, and Allen Hennig Absent 1 - John Kaforski 3.0 Public Participation 4.0 Approval of Minutes 5.0 Unfinished Business 6.0 New Business 170397 FY2017 Sewer Lining, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with Hoerr Construction, Inc. in the amount of $11,461.95. (DISTRICTS - ALL) Goldsmith: reviewed this change order with the committee members present. This decrease is based on actual field quantities. A motion was made by Mike Kuderna, seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 170427 FY 2017 Concrete Rehabilitation and Utility Cuts Patching - Change Order No. 2 Reflecting a decrease to the contract with Schroeder & Schroeder, Inc. in the amount of $8,517.00. (DISTRICTS - ALL) Goldsmith: reviewed the change order with the committee members present. Decrease is a result of the final quantities as measured in the field. A motion was made by David Arnold, seconded by Arthur Kuehl, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 170429 North Broadway Interim Pump Station and Force Main - Change Order No. 1 Reflecting an increase to the contract with Glenbrook Excavating and Village of Lombard Page 1 Public Works & Environmental Minutes October 10, 2017 Concerns Concrete, Inc. in the amount of $37,348.50. (DISTRICT #5) Goldsmith: reviewed the change order with the committee members present. A motion was made by Robert Bachner, seconded by Mark Dvorak, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 170435 Lead Water Service Line Replacement Reimbursement Program Staff recommends that the PW/EC Committee support the Lead Water Service Line Replacement Reimbursement Program Plan to be presented to the Village Board of Trustees for inclusion in the 2018 budget. DISTRICT - All This item was moved before 170397. Brian Jack in attendance at tonight's meeting to review this item. Jack: Public Works has drafted a Lead Abatement Policy and Standard Operating Procedure for management of lead in drinking water. Explained the Lead Water Service Line Replacement Reimbursement Program to help residents eliminate and replace their lead water services. Ware: when are you looking to implement this? Goldsmith: would like to begin 1/1/2018. Arnold: if you find a lead service in the home do you most likely have lead service from the b-box? Jack: most likely it would be unless improvements were done to the area. Discussion ensued regarding keeping an inventory of known lead services in town. A motion was made by David Arnold, seconded by Joe Glazier, Jr., that this Request be recommend to the Board of Trustees for Approval . The motion passed by an unanimous vote. 7.0 Other Business 8.0 Information Only 170436 Water Meter Replacement Project - Communication Plan Staff recommends that the PW/EC Committee support the Water Meter Replacement Program Communication Plan to be presented to the Village Board of Trustees at the October 19, 20127 meeting. DISTRICT - All Goldsmith: Finance and PW Depts. jointly drafted a communication plan to aid in the roll out of the Water Meter Replacement Project. Will be presenting the plan to the Village Board in November. Kuehl: will there be weekend times or evenings available for residents? Goldsmith: yes, and we will add this info to the draft plan. Glazier: any method to the grouping? Goldsmith: pretty much based on the meter reading routes. Further discussion ensued regarding staff knowledge of the system, the Village of Lombard Page 2 Public Works & Environmental Minutes October 10, 2017 Concerns route, and contractor ID's (will be Village of Lombard ID's). 9.0 Adjournment Goldsmith thanked the committee for attending the tour and all of their support. Chairperson Ware also thanked all of the committee members and staff for their work this evening. A motion was made by David Arnold, seconded by Mark Dvorak, that this meeting be adjourned at 7:37 PM. The motion passed by an unanimous vote. Village of Lombard Page 3