Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, July 9, 2019 7:00 PM Public Works Front Conference Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner, Joe Glazier & Allen Hennig Staff Liaison: Public Works & Environmental Minutes July 9, 2019 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:00 PM. 2.0 Roll Call Nick Partipilo Administrative Intern Office of the Village Manager Present 7 - Mark Dvorak, Joe Glazier Jr., David Arnold, Allen Hennig, John Kaforski, Mike Kuderna, and Arthur Kuehl Absent 1 - Robert Bachner 3.0 Public Participation 4.0 Approval of Minutes A motion was made by Allen Hennig, seconded by Mike Kuderna, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 190291 Social Media and Board, Committee and Commission Training Partipilo: presented this item to the committee. Reviewed the Advisory Board, Committee, and Commission Manual. Committee had no questions - Partipilo presented the Lombard Social Media Policy. 190292 Lead Water Service Line Replacement Reimbursement Program A staff recommendation to increase the reimbursement level to 75% of costs up to a maximum of $5,000.00. Goldsmith reviewed this item with the committee members. Discussion ensued regarding money available to fund these reimbursements. Kaforski: would be interested to know what the lead counts are in affected homes. Goldsmith: we have not tested these specific lines. A motion was made by David Arnold, seconded by Allen Hennig, that this Request be recommended to the Board of Trustees for Approval. The motion passed by an unanimous vote. 190287 FY2020-FY2029 Capital Improvement Program Discussion of the First Draft. Goldsmith: presented the First Draft of FY 2020-FY 2029 Capital Improvement Program. Projects contained in the CIP for FY 2020 : 1) Bikeway & Pedestrian Path Improvements - Discussion ensued Village of Lombard Page 1 Public Works & Environmental Minutes July 9, 2019 Concerns regarding the large bicycles painted on the roadway - committee would like to see the large bicycles either not there at all or a smaller image on the roadway. 2) Commuter Parking Facilities. 3) Facility Maintenance and Improvements. 4) Parking Lot Improvements. 5) Professional Services. 6) Right of Way Maintenance and Beautification Program. 7) Sewer System/Stormwater Improvements - Large Diameter Combined Sewer Rehabilitation (108") $4,088,000 for FY 2020 cost of 1st phase of rehab. Village has applied for an IEPA State Revolving Fund Loan for this project. South Lombard Sanitary Forcemain/Relief Sewer - $950,000 in FY 2020 and $1,300,000 in FY 2021. Sewer/Stormwater Maintenance Programs - 10 projects consolidated for FY 2020. 8) Sidewalk Improvements - Sidewalk and Curb Program - 5 projects consolidated for $235,000. 9) Street Construction and Improvements - Lombard Meadows 3: Magnolia Circle - $2,218,000 for construction of this project in FY 2020. Main Street Resurfacing - $1,547,500 for this project in FY 2020. Roadway Maintenance Programs - $152,000 for Parkway Restoration, $33,000 for Pavement Marking Replacement Program, $232,000 for Pavement Preservation Program, $1,608,000 for Asphalt Roadway Program, and $1,042,000 for the Concrete Roadway program. 10) Traffic Signal and Street Lighting Improvements - $56,000 for Street Light and Traffic Signal Pole Replacement in FY 2020. Traffic Signal Modernization Program Replacement - Design Engineering $188,000.00. Pole/Arm/Lighthead Replacement - $100,000 to complete this project in FY 2020. 11) Water System Improvements - includes Highland Avenue Water Tank (Painting and Repairs) $531,000 FY 2020 - Village will be utilizing a MSA for the future repairs and maintenance of the tank. Arnold: questioned the future Fleet Maintenance Facility Improvement Project in 2021-2022. Goldsmith responded with projected improvements. A motion was made by David Arnold, seconded by John Kaforski, that this Request be recommended to the Board of Trustees for Approval. The motion passed by an unanimous vote. 7.0 Other Business Kaforski: Utility cuts are not being restored in a timely manner, and some repairs are failing after a period of time. Also, stumps are not being ground as quickly as they should be. Would like a list e-mailed or provided to us with our agenda of all of the cuts still requiring restoration and stumps that still need to be ground. Goldsmith: Not all of the utility cuts are ours. Discussion ensued regarding utility cuts - Community Developments not inspecting them the way they need to be inspected. Goldsmith: we need a better system to track Right of Way permits/work to keep track of who is doing what and when. Working towards this goal. Village of Lombard Page 2 Public Works & Environmental Minutes July 9, 2019 Concerns 8.0 Information Only 9.0 Adjournment A motion was made by Joe Glazier, Jr., seconded by John Kaforski, the the meeting be adjourned at 8:42 PM. The motion passed by an unanimous vote. Village of Lombard Page 3