Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, April 13, 2021 6:00 PM THIS MEETING IS A SPECIAL MEETING Lorraine G. Gerhardt Community Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner, Joe Glazier & Allen Hennig Staff Liaison: Public Works & Environmental Minutes April 13, 2021 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 6:08 PM. 2.0 Roll Call Present 8 - Bill Ware, Arthur Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, Joe Glazier Jr., Robert Bachner, and Allen Hennig Absent 1 - David Arnold 3.0 Public Participation 4.0 Approval of Minutes A motion was made by Mike Kuderna, seconded by Robert Bachner, that the minutes be approved. The motion carried by the following vote: Aye: 6- Arthur Kuehl, Mark Dvorak, Mike Kuderna, Joe Glazier Jr., Robert Bachner, and Allen Hennig Abstain: 1- John Kaforski Absent: 1- David Arnold 5.0 Unfinished Business 6.0 New Business 210096 Ordinance Amending Title 9, Chapter 99 - Street Trees A motion was made by Arthur Kuehl, seconded by Robert Bachner, that this Ordinance on First Reading be recommend to the Board of Trustees for Approval. The motion carried by the following vote: Aye: 4- Arthur Kuehl, Mark Dvorak, Mike Kuderna, and Robert Bachner Nay: 3- John Kaforski, Joe Glazier Jr., and Allen Hennig Absent: 1- David Arnold 210117 April Meeting Item #2 - Downtown Sidewalks Concept Plan Staff recommends that PW/ECC support the current project direction as shown by the project plan. Goldsmith: reviewed this item with the committee members present. Asked for comments from the committee members. Discussion ensued regarding the plan. The committee supports the current project direction. Village of Lombard Page 1 Public Works & Environmental Minutes April 13, 2021 Concerns 7.0 Other Business Ware: thanked Patty for her years of service to the committee. This is his last meeting. Hopefully Bob Bachner will be taking over as chairman. It has been a pleasure working with all of you on this committee. I thank Carl for all of his hard work. I say to this committee - you all have experience and knowledge - everyone is unique with a lot of talents. Kaforski: It's been fun Bill. Goldsmith: thanked Bill for being such a great trustee and for the commitment that he made to allowing Public Works to do our job. 8.0 Information Only Storm Wrap up - Goldsmith: 2020-2021 Snow Season Review: · 20 Storms (17 last season) · 37.5 inches of snow fall (20.3” last season) · 3,271 tons of salt used (2,318 tons used last season) · 4,360 labor hours by 38 employees (2265 by 39 employees last season) · 40,000 gallons of calcium chloride used (27,000 gallons last season) · 3 times went to shift operations (no shifts last season) · 3 times windrow removal operations were needed (no windrow removal last season) · Cost (labor, equipment, materials, contractors) $906,000 ($435,000 last season) February (1-24 to 2-21): · 11 Storms · 28.3 inches of snow fall · 2,2215 tons of salt used · 3 shifts · 3207 labor hours · 3 windrows removed · Cost (labor, equipment, materials, contractors) $653,000 (75% of the season cost) · 3,500 gallons more Diesel used than February 2020 · Out of 30 days 23 days required snow removal work Issues this season: · 819 E St. Charles Rd. the building is very close to the roadway and snow Village of Lombard Page 2 Public Works & Environmental Minutes April 13, 2021 Concerns and slush get thrown onto it when plowing. Also, the snow from this buildings parking lot has been plowed into the roadway on St. Charles and piled on Highland. · 25 W Morris dead end snow was plowed up to the retaining wall blocking access to driveway on multiple occasions · COVID created some challenges with communicating a consistent message to the entire group of drivers, but overall the group was able to all work together at the task at hand · There was a large amount of snow on the ground for all of February and it became difficult to get the snow off the roads and find places to stack it · The amount of snow also resulted in a lot of mail box damages (close to 100 knockdowns). The 8+ inch snow storm accounted for the majority of the mailbox damage · Slightly more plow damage this season, but much of that can be attributed to the excessive amount to snow and time plowing · Plowing speeds needs to slow down, drivers need to pay closer attention to the conditions and adjust speed accordingly Highlights of the season: · Employees performed well o No issues with finding drivers to work o Long hours were put in with little to no drop off in performance or quality of the work o Over all the quality and efficiency of the work was outstanding this season o Employee comprehension of the goals of the snow plan seemed to increase this season · The 10-truck route worked well and showed to increase efficiency · Much better attention was given to making the required pass through courts when opening up the areas, this focus must me kept in the coming seasons · Despite the COVID challenges and really difficult February weather there wasn’t any major issue throughout the season · Communication with the union related to shifts was very good, the updated shift plan and pay rates for shifts has made shift operations much easier Village of Lombard Page 3 Public Works & Environmental Minutes April 13, 2021 Concerns 9.0 Adjournment A motion was made by Joe Glazier, Jr., seconded by John Kaforski, that this meeting be adjourned at 7:26 PM. The motion passed by an unanimous vote. Village of Lombard Page 4