Special Meeting Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Wednesday, May 22, 2013 8:30 AM Magnolia Room, The Westin, 70 Yorktown, Lombard, IL Special Meeting Board of Trustees Village President Keith Giagnorio, Village Clerk Sharon Kuderna, Trustee Dan Whittington, Trustee Mike Fugiel, Trustee Reid Foltyniewicz, Trustee Peter Breen, Trustee Laura Fitzpatrick and Trustee Bill Ware Special Meeting Board of Trustees Minutes May 22, 2013 I Call to Order The Special Meeting of the President and Board of Trustees of the Village of Lombard was called to order at 8:30 a.m. on Wednesday, May 22, 2013 in the Magnolia Room of the Westin Lombard Yorktown, 70 Yorktown Center, Lombard, Illinois. approved II Pledge of Allegiance Village Clerk Sharon Kuderna led the Pledge of Allegiance. III Roll Call Staff Present: Village Manager David Hulseberg Director of Community Development Bill Heniff Director of Finance Tim Sexton Director of Public Works Carl Goldsmith Assistant Public Works Director Dave Gorman Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Present 6 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Bill Ware Absent 2 - Peter Breen, and Laura Fitzpatrick Trustee Fitzpatrick arrived 8:34 a.m. Trustee Breen arrived 9:00 a.m. IV Public Participation V Agenda 130253 2013 Strategic Planning Session Discussion of strategic planning for the Village of Lombard. Manager Hulseberg reviewed the results of the Community Forum. President Giagnorio left the meeting at 9:30 a.m. Finance Director Sexton made a presentation regarding commuter Village of Lombard Page 1 Special Meeting Board of Trustees Minutes May 22, 2013 parking downtown and the downtown parking fund. Community Development Director Heniff presented an overview of key development or redevelopment sites throughout the Village of Lombard. Director Heniff recommended a workshop be held on the 101 S. Main property. Board agreed that the Village should make an initial attempt to market the property to encourage and gauge private market interest in the property. A recess was called from 10:25-10:34 a.m. Public Works Director Goldsmith gave a presentation on stormwater utilities. The Village Board requested additional information and committee input on the concept of a stormwater utility. The Board directed staff to prepare a study on a local stormwater utility to be presented to the Village Board and all committees. Public Works Director Goldsmith gave an overview of the current conditions of the Public Works facilities and reviewed findings of prior facilities study. Police Chief Byrne reviewed concerns regarding the current condition and space needs within the Police Department building. Fire Chief DiRienzo gave a report regarding Fire Department Facilities. The meeting was recessed at 11:55 for lunch and Village staff was dismissed for the afternoon. The meeting reconvened at 1:06 p.m. with all Board members present and Village Manager Hulseberg and Assistant Village Manager Aranas. Village President Giagnorio reentered the meeting at 1:17 p.m. The Village Board discussed potential topics for new Village Board policies. The Village Board could adopt a policy on potential background checks, application process and references for new Trustee appointments. A Village Board policy on directing staff to prepare press releases and the drafting of press releases by Village Trustees was discussed. Trustee Ware suggested that the Village Board consider a policy on the consumption of alcohol while dressed in apparel bearing the Village logo. A similar policy should be considered for all Village employees. Trustee Ware left the meeting at 2:07 p.m. Other possible topics for future Board policies were discussed including the death of a former elected official and limitations on meeting ending time. The Board discussed a potential concealed carry or local gun control policy but agreed that it is not currently necessary to pursue this matter further. Staff will provide additional information on video gaming for future Board consideration. Manager Hulseberg asked the Board to prepare a list of their top five Village of Lombard Page 2 Special Meeting Board of Trustees Minutes May 22, 2013 priorities and send them to his attention over the next two weeks. The list of priorities would be compiled and if needed, a future workshop could be held. A recess was called at 2:32 p.m. The meeting reconvened at 2:38 p.m. for an executive session. VI Executive Session The Special Meeting of the President and Board of Trustees of the Village of Lombard held on Wednesday, May 22, 2013 in the Magnolia Room of the Westin Lombard Yorktown, was recessed to Executive Session at 2:38 p.m. for the purpose of discussion of Information regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee or Specific Employees of the Village. Present 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent 1 - Bill Ware VII Adjournment A motion was made by Trustee Breen, seconded by Trustee Fitzpatrick that the Special Meeting of the President and Board of Trustees of the Village of Lombard held on Wednesday, May 22, 2013 in the Magnolia Room at The Westin, 70 Yorktown Center, be adjourned at 3:18 p.m. Motion carried. Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent: 1- Bill Ware Village of Lombard Page 3