Special Meeting Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Monday, August 22, 2016 6:00 PM Lorraine G. Gerhardt Community Room Special Meeting Board of Trustees Village President Keith Giagnorio, Village Clerk Sharon Kuderna, Trustee Dan Whittington, Trustee Mike Fugiel, Trustee Reid Foltyniewicz, Trustee Bill Johnston, Trustee Robyn Pike and Trustee Bill Ware Special Meeting Board of Trustees Minutes August 22, 2016 I Call to Order The Special Meeting of the President and Board of Trustees of the Village of Lombard held on Monday, August 22, 2016 in the Community Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:00 p.m. II Pledge of Allegiance Village Clerk Sharon Kuderna led the Pledge of Allegiance. III Roll Call Present 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Chief of Police Ray Byrne Deputy Chief of Police Tom Wirsing Deputy Chief of Police Roy Newton Interim Fire Chief Patrick Gericke Assistant Fire Chief Jerry Howell Director of Public Works Carl Goldsmith Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer Finance and Administration Committee Members Mary Cation Jay Tovian Ambareen Ahmed IV Public Participation V Agenda President Giagnorio thanked everyone for coming to the Special Meeting to review the proposed department budgets. Village of Lombard Page 1 Special Meeting Board of Trustees Minutes August 22, 2016 160341 Overview of the General Fund FY 17 Revenues and Expenses Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, thanked everyone for attending the Special Meeting to review the proposed budget. He noted that the budget took a conversative approach and projected revenues low and expenditures high. The Finance and Administration Committee began last November to review the budget. He indicated the committee did not want to count their chickens before they hatched and the Village cannot count on Mariano's and Sam's Club for revenues until the stores are opened. The Finance Committee has recommended an increase in the Places for Eating Tax of 1% which would generate $800,000. Half of the revenue would go to the General Fund and half would be put into a reserve account with use of those funds to be determined. He noted the following: Revenues: Sales tax collections pulled back a bit in the first 6 months with turmoil in the stock market, and uncertainty in the economy. The election in November will also add to more uncertainty. The current State budget situation will likely hold back economic growth in the State. There was a significant decline in April's State Income Tax compared to last year, down 34% from the prior year. The Village has to wait for more information from the State relative to the reason for the decline. This revenue is still at risk as part of any budget reforms that may happen for the second half of the State's FY 17 budget. A portion of the Utility Tax is used in the General Fund for operations and to maintain the 25% General Fund balance. The projected FY 2017 General Fund request is 4.34% less than the FY16 Budget. The revenue for gas and electric goes up or down based on environmental factors, and the price of natural gas. Natural gas prices have increased 40% recently. The Telecommunications Tax has declined 41% over the last ten years due to the move away from landlines and lower cost cell phone plans (excluding the data piece) and the Village expects this trend to continue. Tax levy requests per actuarial valuation report for the year ending 12/31/2015 is revenue that is requested in the 2016 tax levy. The increases are due to increased average salaries, investment return was less than assumed and the assumptions were changed to reflect the RP 2014 mortality table. The FY 2017 budget includes only 1/2% of the 1% ($800,000) anticipated by the increase in Places for Eating Tax. The 2016 revenues are coming in slightly higher than budgeted. The other 1/2% will be placed in a Long Range Plan Reserve Fund. The Finance Committee will review this and provide a recommendation to the Village Board relative to the use for the funds. Projected revenues from EMS Village of Lombard Page 2 Special Meeting Board of Trustees Minutes August 22, 2016 fees, Local Use fees, Cable TV Franchise fees, and amusement tax is based on the current year collections. Expenses: Wages - Wages include salaries and estimated increases for all Village employees. Increases are in accordance with union contracts. The general wage increases are 2.-2.5%. The increase of 4.77% includes step increases. Health Insurance - The Village assumed a 4% increase in health insurance rates. Police Pension - The Village's Tax Levy requirement has increased due to the increase in average salaries, the investment return was less than assumed, and changes to the assumptions. The percent funded has decreased from 65.3% last year to 61.6% this year. Fire Pension - The Village Tax Levy requirement has increased slightly due to the increase in average salaries, the investment return was less than assumed, changes to the assumptions, and the new incident of disability. The percent funded has decreased from 76.9% last year to 72.5% this year. Fleet Operating & Maintenance - Based upon an analysis by division of fleet O&M, the Village projects a 9.63% decrease in fuel, 2.1% decrease in labor costs and a 21.64% decrease for parts. Emergency Dispatch - This pays for DuComm fees for 67 Police Officers. The Fire Department's DuComm fee is based on the Village EAV. More municipalities have joined DuComm and the overhead costs are fairly distributed which decreased the Village's portion of the expense. Benefits - Other benefits include life insurance, uniforms and tuition reimbursement. Technology Reserve - New technology is paid for by individual funds. Each fund annually contributes to the Technology Reserve account for replacement of the specific equipment at the end of the equipment's useful life. Replacement cost and useful life for each item is re-evaluated annually. This re-evaluation may change the annual amounts that each fund contributes. The FY 17 proposed budget includes the changes identified in the Long Range Plan to the reserve calculation for Police and Fire Starcom radios, and as software shifts to cloud technology there will be fewer servers purchased. Legal - Decrease due to union contract settlements in 2017. Electric - Bid pricing for street lighting reduced compared to previous years. Telephone - Although the IT division has reduced the number of high priced lines, the overall bill continues to increase due to overall annual prices increases. Total General Fund expenses increased $422,493 or 1.20% compared to FY16 budget. 85.93% of the General Fund expenses are non-discretionary. Wages make up 95% of the total increase to Village of Lombard Page 3 Special Meeting Board of Trustees Minutes August 22, 2016 non-discretionary expenses. Discretionary expenses are $357,385 less than the FY16 budget. The projected FY16 year-end revenues over expenses is $43,277. Long Range Plan FY 2017 changes included remove vacant positions; convert Police Department Accreditation Manager from 38 hours to 27.5 hours per week; salary transfers out of General Fund; remove some line items from budget; reduce some expenses in budget; implement financial policy changes. The FY 2018 budget is proposed at -$600,000. Revenues generated from new businesses to open in 2017 will help offset the proposed deficit. 160342 Budget Overview - Village Manager and Legislative Budgets Assistant Village Manager Nicole Aranas provided the following overview for the proposed FY 2017 Legislative and Executive budgets: Changes included phased out elimination of taxi subsidy program; elimination of existing vacant positions (part time Human Resources Clerk, part time Records Clerk, and part time Special Events Coordinator); modifications to the Pride newsletter from bi-monthly to quarterly; elimination of live greenery holiday decor; elimination of additional banner purchases and expansion of banner program; and wage and benefit General Fund transfers to other funds; reduction in fees for lobbyist; increases include non-discretionary expenses related to contract wages, benefits and contractual increases. The Legislative and Executive FY 2017 proposed budget for all funds is $2,694,231 which is a decrease of $171,859 (6%) compared to the FY 16 budget which includes a General Fund decrease of $147,899 (9%); a Hotel/Motel Fund decrease of $64,560 (10%) and Liability Risk Management Fund increase of $40,600 (7%). The overall Legislative Department decrease is $69,739. The overall Executive Department decrease is $102,120. The total overall budget decrease is $171,859 when compared to FY16. Significant Increases/Decreases are as follows: Legislative Department - overall decrease of $69,739 when compared to FY16. Village of Lombard Page 4 Special Meeting Board of Trustees Minutes August 22, 2016 President and Board of Trustees - overall reduction of $46,920; miscellaneous contractual obligations decrease of $44,800 reflecting lobbyist fee reductions ($24,000) and phased elimination of taxi subsidy program ($20,000 in FY 17 and additional $20,000 anticipated in FY18); elimination of membership to National League of Cities reducing dues and subscriptions by $3,120; and classified advertising added to the budget in the amount of $1,500. Village Clerk and Records overall reduction of $14,960 including elimination of vacant Records Clerk position resulting in $15,870 to part-time wages and reduction of $600 to Training and Travel through elimination of IML Conference; Legistar annual maintenance increase of $1,070 in computer services contract line item. Board of Fire and Police Commissioners overall reduction of $8,000 to include reduction of $5,000 in overtime wages; reduction of $6,500 in classified advertising; increase of $6,500 for promotions and entry testing in professional/technical line item and reduction of $3,000 in classified advertising. Museum & Peck House overall increase of $220 to included decrease of $5,000 to miscellaneous contractual obligations with elimination of insurance benefit for Director and and insurance benefit savings of $5,000 transferred to training and travel for new Director. Significant Increases and Decreases: Executive Department overall increase of $102,120 when compared to FY 16. Legal Services overall reduction of $200 to include reduction of $100 to Operating Supplies and $100 reduction to Books & Literature. Human Resources overall reduction of $22,320 to include elimination of vacant Human Resources Clerk position in the amount of $11,180; reduction of $5,000 to Employee Recognition program and reduction of $10,000 in the Professional Technical Services for management consulting and counseling. Administration overall reduction of $55,420 to include fund transfers for Village Manager and Assistant Village Manager wages of $36,580 and reduction of $1,600 toward Miscellaneous Contractual Obligations relative to the Victim Services contract. Communications overall reduction in the amount of $49,450 to include elimination of the part time Special Events Coordinator position in the amount of $19,360; reduction of $30,000 through the elimination of holiday decorations in Operating Supplies; reduction of $6,500 in printing due to the reduction in the printing of the Pride newsletter; reduction of $41,500 in Miscellaneous Contractual Obligations to reflect no new banner program purchases and elimination of funding towards a mobile app. Liability Insurance Fund Administration overall increase of $41,020 for insurance premiums and funding of insurance claims. Village of Lombard Page 5 Special Meeting Board of Trustees Minutes August 22, 2016 Employee Services decrease of $420 for annual exams, drug random, vaccinations and lab testing. Legislative and Executive Departments Challenges: Implementation and communications relating to program changes and reductions approved as part of the Long Range Plan and FY2017 budget; records and document management as well as increased number and complexity of document requests through the Freedom of Information Act; enhance and modify the Village Employee Wellness Program to match program criteria of insurance cooperative and provider specifications; continue to control expenses to prevent future deficits and prepare for potential local revenue cuts by the State of Illinois. 160343 Budget Overview - Finance Department and General Services Budgets Director of Finance Tim Sexton provided the following overview of the proposed FY 2017 Finance Department budget as follows: Substantive changes include in the Finance Department budget are as follows: areas of increases pertain primarily to contract wages, benefits and annual contractual increases. The FY 17 budget includes a request to budget funds for a SAN and 3 Nodes for the Village Hall, replace Police and Fire AED's, purchase of Windows 2016 User Server Cals and licenses; and the Utility Billing and Accounts Maintenance budget includes an increase for credit card and bank fees associated with doing more business electronically. The Finance Department faces the following challenges: work closely with the Public Works Department to use the data from the Water and Sewer Rate Study to determine future rate increase required to meet operating and infrastructure need; assist Public Works with planning for the replacement program for residential water meters; look for opportunities to reduce expenses in order to prevent future year deficits and to prepare for potential local revenue cuts that may be made by the State of Illinois. Finance Department budget overview: General Services FY 2017 proposed budget for all funds is $3,330,480 which is an increase of $100,270 (3.10%) compared to the FY 16 budget; General Fund increase is $98,660 (5%); Business District #1 (part of Yorktown) increase $43,330 (7%); Water & Sewer Operating Fund decrease $41,720 (6%). The Finance Department's FY 2017 proposed budget for all funds is Village of Lombard Page 6 Special Meeting Board of Trustees Minutes August 22, 2016 $2,310,820 which is an increase of $2,605 (0.11%) compared to FY 16 budget. General Fund decreased $77,955 (4%); the Hotel/Motel Tax Fund increased $440 (1%); Water & Sewer Operating Fund increased $75,770 (24%) and the Technology Reserve Fund increased $4,350 (2%). General Services significant Increases/Decreases: COBRA/retiree medical costs decreased by $131,750; contingency for water increases increased by $408,960; reduction of $10, 000 in annual copier costs due to new, more efficient copiers; transfer to Technology Reserve decreased by $126,460 due to software moving to "cloud" technology, leasing copiers; decrease in ambulance billing fees of $19,800 - started with new company in 2015 and the rates for billing are lower than previous company and the 2017 budget is based on estimates from 2016 actual billing; LPFC (Hotel & Convention Center) sales/PFE Tax rebate - a decrease in sales tax and places for eating; Business District #1 - an increase in the sales tax generated in the business district. General Services - Water/Sewer: Contingency for wages decreased by $38,540. Village of Lombard Finance Department FY 17 Budget Request Summary: Significant Increases/Decreases: Accounting - Village sent out an RFP in 2015 and the services for the 2016 audit to be performed in 2017 was reduced by $3,830; Accounting - Special Assessment services payment decreased by $4,000 due to fewer Assessments left on the books; Accounting - GASB 43&45 full actual report is required every other year. This year there is a decrease of $3,500 in the FY 2017 budget. Information Technology - decreased operating supply budget $8,000 based on prior year spending; increased Technology software of $13,000 to purchase Windows 2016 User Server Cals and Licenses, SQL Server license, and Adobe; decreased $5.400 for Technology Equipment, one-time purchases in 2016 not needed in 2017; reduced New World annual maintenance contract $20,000. Utility Billing & Account Maintenance: $27,720 (30%) - Assistant Director of Fiance wages reallocated from General Fund; reallocated additional $9,600 (20%) for banking fees from General Fund; increased credit card fees an additional $34,020 due to the popularity of online credit card payments and electronic check file services. The fee to the Village for an online payment is $0.75 per transaction and there are additional monthly fees for processing services. Technology Reserve - $70,000 for SAN and 3 Nodes for the Village Hall system; $27,170 to replace Police and Fire AED's; decrease of $15,000 for annual computer replacements from 50 to 40 desktops and reducing the number of printers. Village of Lombard Page 7 Special Meeting Board of Trustees Minutes August 22, 2016 Finance Department Challenges: Resolving of the LPFC debt issue; begin residential water meter replacement program (anticipated early next year); complete water meter and sewer rate study; continue to reduce expenses to prevent future deficits and prepare for potential local revenue cuts that may be made by the State of Illinois (state mandates could increase faster than revenues; Mariano's and other new businesses may help offset, but there will still be challenges; much retail moving to the Internet. 160344 Budget Overview - Community Development Department Director of Community Development Bill Heniff provided the following overview of the proposed FY 2017 Community Development Department budget as follows: The Community Development budget comprises 4.5% of the total proposed General Revenue Fund. The overall proposed Community Development FY budget is $1,618,140, which represents an increase in the amount of $18,260 or a1.14% increase from the 2016 budget. Most of the increased costs are allocated to employee incorporation or private contractors performing department services. Staff took a straight-line approach to the proposed FY 2017 budget. A significant portion of the activities undertaken by the department are market driven in the form of permits and/or development approvals. In the 2015 calendar year the department took in $1,405,173 for such services. Based upon data thus far, 2016 is on pace to equal that figure. Discretionary spending for the department is actually decreasing from 2016 as no new technology enhancement or capital investments are being sought and training dollars are also being reduced. The only significant increase in expenditures pertains to contracted inspectional services. This increase is the result of additional demands for building inspection services and corresponding increases in labor costs for such third-party services. This increase and the availability of qualified labor to perform requisite permit reviews and inspections while meeting the demands of the public will be among the challenges for the department moving forward. Community Development Significant Increases/Decreases: Administration - Overall reduction of $6,700 from approved FY 2016 budget; no significant capital expenses in FY 2017 (technology expenses made in 2015 & 2016); other reductions largely attributable in training and travel costs. Planning Services Division - overall increase of $2,800 over approved FY 2016 budget; downward adjustments made to training/travel and operating supplies. Village of Lombard Page 8 Special Meeting Board of Trustees Minutes August 22, 2016 Code Administration - Overall increase of $3,450 over approved FY 2016 budget; no discretionary expense changes for FY 2017. Building - Overall increase of $18,095 over approved FY 2016 budget; increase attributable to increased demand for permits and need to contract out such services at a higher rate than in-house staff ($64,660 to $80,825); all other discretionary cost centers essentially the same as FY 2016. Private Engineering Services - Overall increase of $615 above approved FY 2016 budget; no significant capital expenses or changes in operating costs in FY 2017 (technology expenses ,ade in 2015 and 2016); other reductions largely attributable to reductions in training and travel costs. Community Development Department Challenges: Implement goals and priorities set by Village Board and committees, while meeting increases in service demand; meet increasing demands of the public and the development community, given budget constraints (i.e., ensuring we can deliver on the permits customers are seeking or have already paid for); be able to attract and retain qualified staffing to meet public demands at a cost competitive rate, given constrained market conditions and labor costs; continue to pursue and implement technology enhancement that meet both Village and customer needs without excessive staff research and development efforts; build concurrent and future economic goals and successes. 160345 Budget Overview - Fire Department Interim Fire Chief Pat Gericke provided the following overview of the proposed FY 2017 Fire Department budget as follows: The Fire Department proposed FY 2017 budget represents an overall increase of 4% over the FY 2016 budget. Most notably are contractual obligations of salary, pension and benefits, as well as an increase to the Risk Management Assessment. A re-occurring expense is maintaining the aging fire stations. Station One was built in 1987 and Station Two was built in 1969. The budget reflects a minimum daily manning of sixteen (16) Firefighter/Paramedics and the 24/7 of three (3) ambulances 365 days per year. The deployment of the third ambulance will better enable the Fire Department to meeting the increasing calls for service, reduce the Fire Department reliance on neighboring communities and distribute the increasing number of calls among our paramedics which also lends well to be a significant part of a comprehensive risk and injury and reduction program as it relates to staff. Deploying a third medic unit will also allow the Fire Department to capture EMS revenues that might otherwise to to neighboring agencies. Areas of savings in the budget includes fleet reserve expenses, Village of Lombard Page 9 Special Meeting Board of Trustees Minutes August 22, 2016 equipment purchases, supplies and dispatch costs. Ongoing challenges for the Fire Department include: the majority of Firefighters have less then ten years of experience, and all but four of our Lieutenants have been officers for five years or less. The Fire Department focus will continue to be educating, training and mentoring of a relatively young group of officers and firefighters. Also, continued maintenance and updating of aging fire stations. The Fire Department's proposed FY 2017 budget for all funds is $12,259,779 which is an increase of $456,672 (4%) compared to the FY 2016 budget. General Fund increased $406,772 (4%); Fire Donation Fund had no change; Hotel/Motel Tax fund decreased by $350 (12%); Foreign Fire Fund decreased $2,300 (4%); Liability Fund increased $52,550 (12%); and there was no change in the SSA #7 fund. Notable changes to cost centers are: Fire Administration - Increase of $155,490 transfer to Firefighters Pension; Fire Buildings - Building Repairs - Decrease of $3,730; Fire Prevention - fire Prevention Other Professional and Technical Services increase of $2,000 due to anticipated development activity and subsequent plan reviews. These plan reviews do generate permit fees and this cost is expected to be recovered. Fire & Rescue Services - Fire Rescue Overtime Wages $168,460. This estimated overtime increase is a result of negotiated contactual changes including minimum manning and benefits. This cost will be offset as deploying a third medic unit will allow us to capture EMS revenue that otherwise would have gone to other agencies. Decrease - Fire Rescue Transfer to Fleet Services O&M $20,740 (fuel, parts nd labor). Decrease - Fire Rescue Transfer to Fleet Services Reserve - $104,420. The 2016 budget reflected the adjusted reserve to purchase a new engine. Decrease - transfer to Tech reserve $67,080 - Starcom portable radios replaced per available positions on apparatus not assigned to each person. Decrease - Operational Supplies $37,505. This cost center was decreased due to Structural Firefighting Gear that was purchased in 2016 for newly hired firefighters. Decrease - Emergency Dispatch $6,650. This DuComm fee is lower due to DuComm taking on additional agencies and the economies for doing so have been passed on to existing members. Fire Rescue Training increase of $2,808 due to proposed purchase of a metal container intended to serve as a simulation and live fire burn room. Emergency Medical Services increase of $58,810 wages (contractual); decrease of $4,816 for Emergency Medical Services Operating Supplies (some supplies were purchased in 2016 (video laryngoscopes and suction devices). Emergency Preparedness increase of $7,549 for Emergency Preparedness. This net increase reflects two proposed purchases including six (6) portable radios and a proposed joint purchase with the Village of Lombard Page 10 Special Meeting Board of Trustees Minutes August 22, 2016 Butterfield Home Owners Association for an Outdoor Warning Siren to replace a current siren that is old and inoperable. The total cost is $22,000 with 50% at $11,000. Risk Management increase of $52,550 which accounts for the Fire Department share of insurance premiums paid by the Village as well as Fire Department Workman's comp costs. Assistant Fire Chief Howell spoke of a reduction in overtime due to the increase in minimum manning. Trustee Ware questioned the decrease in overtime and requested a report on the past five years of overtime. Fire Department Challenges: Ability to meet the Emergency Medical Services (EMS) needs of the community as the number of calls for assistance continues to increase. This challenge will be much easier to meet with the daily deployment of three (3) ambulances. The development and training of a relatively young group of officers and firefighters. Collaborative and equitable mutual and adaptive aid relationships with our neighboring communities. Continued maintenance and updating of aging fire stations. 160346 Budget Overview - Police Department Chief of Police Ray Byrne provided an overview of the proposed FY 2017 Police Department budget as follows: The FY 2016 Police Department budget reduced discretionary spending by 2.42%. The proposed FY 2017 budget proposes a 1.74% increase. The majority of the increase is attributable to the increase in the police pension fund costs due to increased salaries, investment returns and actuarial studies using an updated mortality table. The second is contractually agreed upon wage increases for most employees in addition to an increase in clothing allowance of $7,750. The FY 2017 budget includes the replacement of tasers, Narcan supply and AED's. The hiring of additional Police Officers to bring the department up to authorized staffing is included. $7,000 has been added to the training budget for the cost of recruit training at the police academy. A reduction in overtime costs in the Hotel/Motel Fund by $22,770 reflects the elimination of the Taste of Lombard event. The Police Department's FY 2017 proposed budget for all funds is $15,441,185 which is an increase of $264,800 (1.74%) compared to FY 2016. The General Fund increased $108,270 (1%), DUI Equipment/Technology Fund no change; Police Donation Fund no change; Police Grants decreased $15,100 (12%); Hotel/Motel Tax fund Village of Lombard Page 11 Special Meeting Board of Trustees Minutes August 22, 2016 decreased $22,770 (23%); Federal Seizure Fund decreased $72,380 (32%); State Seizures Fund decreased $10,000 (59%); Liability Insurance Fund increased $264,800 (2%). Significant Increases/Decreases: Police Administration: Police Pension Fund increased $91,680 (8%) due to increased average salaries, investment return was less than assumed and the assumptions were changed to reflect the RP 2014 Mortality Table; Overall budget increase of 1.74% includes 2.25% wage increases for most employees; $7,750 increase in uniform costs is also associated with the contractual increases; Taser replacement is budgeted at $9,000; NARCAN replacement is budgeted at $4,160; $7,000 has been added in anticipation of recruit training at the police academy; overtime costs for a 2017 Taste of Lombard have been removed; Equipment service contract has been increased by $2,000 for repairs and better cleaning of the range; Building operating supplies has been increased by $5,000, but janitorial services have been reduced by $10,000 resulting in a net decrease of $5,000 to the cost center; replacement AED's ($20,000) has been transferred to tech reserve. Police Department Challenges: The continued aging of the police facility. The facility will be 40 years old in 2017 and is likely to continue to require significant maintenance improvements or repairs to keep it functional; preparing and budgeting for the countywide CAD/RMS project; returning to full authorized strength; space needs - a space needs study has already determined that the building is too small for storage and the number of personnel since it was originally built; K-9 transition; re-accreditation. Village Manager Niehaus noted that with all that is going on in the world, training of officers is important as well as equipment such as tasers. Accreditation of the Police Department will protect the Village, the police and the residents. Trustee Foltyniewicz noted that the Village Board had held three meetings relative to the budget so there were not a lot of surprises. He thanked the Finance Committee, the staff and the Board. VI Adjournment Village of Lombard Page 12 Special Meeting Board of Trustees Minutes August 22, 2016 A motion was made by Trustee Mike Fugiel, seconded by Trustee Dan Whittington, that the Special Meeting of the President and Board of Trustees of the Village of Lombard held on Monday, August 22, 2016 in the Community Room of the Lombard Village Hall be adjourned at 7:44 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 13