Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 3, 2013 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Peter Breen, District Four; Laura Fitzpatrick, District Five; and Bill Ware, District Six Village Board of Trustees Minutes October 3, 2013 Call To Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 3, 2013 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick 1 - Bill Ware Staff Present: Acting Village Manager Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer President Giagnorio indicated that Trustee Ware had been hospitalized earlier in the week. He noted that Bill was home resting. III. Public Hearings IV. Public Participation Leslie Sulla, President of the Lombard Historical Society, announced that the Lombard Historical Museum had won the Small Museum of the Year Award. She thanked staff and the Board for all of their hard work. She presented a check to the Village in the amount of $104,000 as first payment for the Museum loan and noted the members would continue their fundraising efforts. President Giagnorio thanked the Board and staff for their hard work . He encouraged residents to visit the Museum. Dr. Deborah Noble, 21W251 Meadow, talked about the closing of the Mr. Z Supermarket. She encouraged the Board to look at trying to negotiate another grocer to take over the location as the seniors Village of Lombard Page 1 Village Board of Trustees Minutes October 3, 2013 depended on that store as it was so much more convenient with less traffic. Tom Masterson, 128 W. St. Charles, spoke about the Park West Condos and encouraged the Board to resolve the issues with regard to the garages and parking. 130502 Proclamation - Lights on After School Village President Keith Giagnorio presented the proclamation to Chuck Pickerill of the Tri Town YMCA. Chuck Pickerill thanked the Village. He spoke of this being a national event and encouraged residents to participate as there would be healthy snacks and games for the children. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the Special Meeting of August 22, 2013 and the minutes of the Regular Meeting of September 19, 2013 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent: 1- Bill Ware Minutes of the Special Meeting of August 22, 2013 Minutes of the Regular Meeting of September 19, 2013 VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson Dan Whittington, Chairperson of the Community Relations Committee, reminded residents of the Senior Fair scheduled for October 2nd. Economic/Community Development Committee - Trustee Laura Fitzpatrick, Chairperson No report Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Environmental Concerns Committee, provided an update on the Recycling Extravaganza held on September 21st. He thanked all who had volunteered their time. Village of Lombard Page 2 Village Board of Trustees Minutes October 3, 2013 The next meeting is scheduled for October 22nd. Finance Committee - Trustee Peter Breen, Chairperson Trustee Peter Breen, Chairperson of the Finance Committee, reported the committee had met. The committee reviewed the proposed tax levy, the proposed water/sewer rate increase, the proposed FY 2014 Budget and pension fund accounting services. He talked about seeing good revenue flow and savings from the early retirement buy-outs. The next meeting is scheduled for October 28th. Public Works Committee - Trustee Bill Ware, Chairperson Director of Public Works Carl Goldsmith indicated the committee had met and approved five change orders. The committee had also reviewed the sidewalk policy which has been sent to the Transportation and Safety Committee. The T&S recommendation will be reviewed by the Public Works Committee and forwarded to the Village Board. The next meeting is October 8th. Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Trustee Laura Fitzpatrick, Chairperson Trustee Laura Fitzpatrick, Chairperson of the Community Promotion and Tourism Committee, reported the committee held a Special Joint Meeting with the Village Board on September 17th. She spoke of the formal objectives and guidelines that have been established for grant requests that are before the Board for approval. She noted that workshops will be planned to help with the new process. The next meeting is scheduled for November 12th. Lombard Historical Commission No report Village of Lombard Page 3 Village Board of Trustees Minutes October 3, 2013 VII. Village Manager/Village Board Comments Trustee Dan Whittington spoke regarding the Senior Fair and what a great event this is. Trustee Reid Foltyniewicz talked about the Best of the Road contest and commended staff for the video that had been created. President Giagnorio noted that the Village had received cooperation from the Park District on the video and thanked them for their assistance. Trustee Breen commented on the resident who had been named Senior of the Year and that he was 100 years old and found his background to be amazing. He hoped that the resident would be able to attend a Board meeting. VIII Consent Agenda . A motion was made by Trustee Laura Fitzpatrick, seconded by Trustee Peter Breen, that Consent Item S-2 (130509), the purchase of the Stryker power stretchers and power loaders, be moved to Separate Action. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent: 1- Bill Ware Payroll/Accounts Payable A. 130482 Approval of Accounts Payable For the period ending September 20, 2013 in the amount of $1,271,978.82. A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote B. 130500 Approval of Village Payroll For the period ending September 21, 2013 in the amount of $764,877.59. This Payroll/Accounts Payable was approved on the Consent Agenda C. 130501 Approval of Accounts Payable For the Period ending September 27, 2013 in the amount of Village of Lombard Page 4 Village Board of Trustees Minutes October 3, 2013 $3,478,420.56. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 130497 Ordinance Declaring Village-owned Property as Surplus (Cardiac Monitors) Ordinance declaring cardiac monitors surplus and authorizing their donation to the Good Samaritan Paramedic Program. Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6872 E. 130498 1134 S. Fairview, Property Acquisition and Temporary Construction Easement Authorizing the acquisition of the property commonly known as 1134 S. Fairview Avenue and accepting a Temporary Construction License Agreement in relation to the property immediately south thereof, pursuant to the local government property Transfer Act. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6873 F. 130433 Ordinance Amending Title 3, Chapter 36 - Local Tourism Grant Program Ordinance amending Title 3, Chapter 36 establishing a formal Local Tourism Grant Program and adopting program guidelines and a grant application. Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6874 G. 130437 Norbury Avenue and Taylor Road, Request for a Stop Sign Recommendation from the Transportation & Safety Committee to replace existing Yield signs with Stop signs. Waiver of first reading is requested by staff. (DISTRICT #6) A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Enactment No: Ordinance 6875 G-2. 130499 Tax Levy Ordinance - Special Service Area Number Three Ordinance establishing the 2013 levy based on estimates provided by Village of Lombard Page 5 Village Board of Trustees Minutes October 3, 2013 the Illinois Department of Transportation for Special Service Area Number Three property owners served by the traffic signal at 800 E. Roosevelt Road. Staff is requesting a waiver of first reading. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6876 Other Ordinances on First Reading H. 130462 PC 13-15, Text Amendments to the Zoning Ordinance - Permitted Uses in the B2 District The Village of Lombard is proposing the following texts amendment to the Lombard Zoning Ordinance: An amendment to Section 155.414, B2 General Neighborhood Shopping District Requirements (B) to include the additional permitted uses of Bicycle sales; Business machine sales; Carpet and rug stores, retail sales only; Closet and storage organizer stores; Compact disc, record and sheet music stores; Electrical and household appliance stores, including radio and television sales; Furrier shops; Garden supply, tool and seed stores; Health services and weight reduction services; Home improvement stores and showrooms; Leather goods and luggage stores; Locksmith shops; Mail order, catalog store; Musical instrument sales; Office supply stores; Paint, glass, and wallpaper stores; Pet shops; Photography studios, including the developing of film and pictures when conducted as part of the retail business on the premises; Picture framing, when conducted for retail trade on the premises only; Printing and duplicating services; Repair, rental and servicing of any article the sale of which is a permitted use in the district; Sewing machine sales and service-household appliances only; Shoe stores; Sporting goods stores; Ticket agencies, amusement; Toy shop; Travel bureaus and transportation ticket offices. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading Resolutions I. 130479 Peck House Easement and Use Agreement Authorizing an amendment to the Peck House Easement and Use Agreement. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 142-13 J. 130480 Historical Museum Use Agreement Village of Lombard Page 6 Village Board of Trustees Minutes October 3, 2013 Authorizing a Fourth Amendment to the Use Agreement for the Lombard Historical Museum. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 143-13 K. 130485 22nd Street at Finley Road Supplemental Resolution Supplemental Resolution for the use of MFT funds for MFT Section 95-00127-00-CH. This is required by IDOT to close out the project per the recently completed MFT audit. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 144-13 L. 130486 22nd Street, Finley Road to Highland Avenue, MFT Supplemental Resolution Supplemental Resolution for the use of MFT funds for MFT Section 95-00126-00-CH. This is required by IDOT to close out the project per the recently completed MFT audit. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 145-13 M. 130487 Village Hall Parking Lot, MFT Supplemental Resolution Supplemental Resolution for the use of MFT funds for MFT Section 95-00131-00-CH. This is required by IDOT to close out the project per the recently completed MFT audit. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 146-13 N. 130488 Main Street at Wilson Avenue, MFT Supplemental Resolution Supplemental Resolution for the use of MFT funds for MFT Section 95-00121-00-CH. This is required by IDOT to close out the project per the recently completed MFT audit. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 147-13 O. 130489 St. Charles Road, Martha Street to Westmore Meyers Road, MFT Supplemental Resolution Supplemental Resolution for the use of MFT funds for MFT Section 95-00128-00-CH. This is required by IDOT to close out the project per the recently completed MFT audit. (DISTRICTS #4 & #5) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 148-13 Village of Lombard Page 7 Village Board of Trustees Minutes October 3, 2013 P. 130504 Water Transmission Main, Design Engineering Resolution approving a contract with Thomas Engineering Group, LLC in the amount of $261,714.32 for Design Engineering Services for the Water Transmission Main (Civic Center Reservoir to South Booster Station). (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 149-13 *P-2. 130510 DuPage County Public Hearing Z13-040A: Ken Loch Golf Course Resolution of Objection to a request to DuPage County to grant a rezoning of the property from the R4 Single Family Residence District to the R6 General Residence District and granting of a Companion Conditional Use for a Planned Development for the property commonly known as the Ken Loch Golf Course. (UNINCORPORATED) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 150-13 Other Matters Q. 130474 FY2014 Road Salt Request for a waiver of bids and award of a contract to Morton Salt Company in an amount not to exceed $155,070.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R. 130503 2014 Sewer Stub Rodding Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $42,800.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda S. 110130505 Purchase of a SCBA Compressor Award of a contract to Breathing Air Systems, the lowest responsible bid of three bidders, in the amount $33,484.15, for the purchase of one SCBA compressor for Fire Station One. Bid in compliance with Public Act 85-1295. This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 8 Village Board of Trustees Minutes October 3, 2013 Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick *S-2. 130509 Purchase of Stryker Power Stretchers and Power Loaders Request for a waiver of bids and award of a contract to Stryker in the amount of $202,886.80 for the purchase of five power stretchers and power loaders. Bid in compliance with Public Act 85-1295. T. 130481 Appointments - Historical Commission Request for concurrence in the appointments of Stephanie Zabela and Jennifer Henaghan to the Historical Commission to fill vacancies created by the resignations of John Egan and Tami Urish. A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters 130509 Purchase of Stryker Power Stretchers and Power Loaders Request for a waiver of bids and award of a contract to Stryker in the amount of $202,886.80 for the purchase of five power stretchers and power loaders. Bid in compliance with Public Act 85-1295. Chief DiRienzo spoke with regard to the purchase of the Stryker power stretchers and power loaders as being a significant step toward reducing the risk of injury to the firefighter paramedics. He felt this was a pro-active approach toward eliminating the career-ending injuries of staff. He spoke of the repetitive motion related to ambulance calls causing the injuries. He noted that the Lombard Fire Department currently receives 4,800 medic calls per year. He felt the purchase of the power stretchers and power loaders would reduce work-comp claims and would increase safety of the patients and staff . He stated the company guarantees a 50% reduction in work-related injuries and the cost of the equipment could be compared to one work-comp claim. He thanked the Village Board for considering this Village of Lombard Page 9 Village Board of Trustees Minutes October 3, 2013 purchase. He requested the purchase of three of the power stretchers in 2013 and two in 2014. Trustee Whittington asked about purchasing all five in 2013. Fire Chief DiRienzo noted that one ambulance is going out for re-chassis and a second back-up ambulance is also going out for re-chassis later and wanting to wait until that work is completed before having the new equipment installed in those two ambulances. He felt installing the new power stretchers and loaders in the three front-line ambulances at this time was sufficient. He indicated that installation takes one day and once the two ambulances have been re-chassied, the equipment can be installed. Trustee Foltyniewicz questioned how they are operated. Fire Chief Paul, DiRienzo indicated they are battery operated similar to an 18-volt cordless drill. Trustee Foltyniewicz questioned what happens if the battery is dead . Fire Chief DiRienzo indicated paramedics will return to the old method of lifting the patients. Trustee Fitzpatrick spoke with regard to the purchase of the power stretchers and power loaders. She felt this was a wise purchase and talked about spiraling costs of work-related injuries. She thanked Acting Village Manager Sexton for finding the funding to make this purchase. She thanked Fire Chief DiRienzo for providing the information on this purchase. A motion was made by Trustee Laura Fitzpatrick, seconded by Trustee Peter Breen, that this Bid be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent: 1- Bill Ware X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Peter Breen, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 3, 2013 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 8:10 p.m. for the purpose of discussion of Acquisition of Real Property and Collective Negotiating Matters. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent: 1- Bill Ware Village of Lombard Page 10 Village Board of Trustees Minutes October 3, 2013 The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 3, 2013 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:42 p.m. Upon roll call: XII. Reconvene 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick 1 - Bill Ware A motion was made by Trustee Peter Breen, seconded by Trustee Mike Fugiel, that the Regular Meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 3, 2013 in the Board Room of the Lombard Village Hall be recessed to Executive Session for the purpose of discussion of the Sale or Lease of Property Owned by the Village. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Absent: 1- Bill Ware The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 3, 2013 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:48 p.m. Upon roll call: 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick 1 - Bill Ware XIII Adjournment . A motion was made by Trustee Laura Fitzpatrick, seconded by Trustee Mike Fugiel, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 3, 2013 in the Board Room of the Lombard Village Hall be adjourned at 8:49 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, and Laura Fitzpatrick Village of Lombard Page 11 Village Board of Trustees Minutes October 3, 2013 Absent: 1- Bill Ware Village of Lombard Page 12