Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 17, 2014 4:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Peter Breen, District Four; Laura Fitzpatrick, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 17, 2014 I. Call to Order and Pledge of Allegiance The rescheduled regular meeting of the President and Board of Trustees of the Village of Lombard held in the Board Room of the Lombard Village Hall was called to order at 4:00 p.m. by Village President Keith Giagnorio. Acting Village Clerk Janet Downer led the Pledge of Allegiance. II. Roll Call 6 - Keith Giagnorio, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware 2 - Sharon Kuderna, and Dan Whittington Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Assistant Fire Chief Jerry Howell Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer Trustee Breen arrived at 4:05 p.m. III. Public Hearings IV. Public Participation 140140 Proclamation - Arbor Day Acting Village Clerk Janet Downer read the proclamation for Arbor Day. Village President Giagnorio presented the proclamation to Director of Public Works Carl Goldsmith and asked about the tree that was going to be planted. Director of Public Works Carl Goldsmith reminded the Board and residents of the tree planting event scheduled for April 25th at the Village Complex and provided a description of the tree. V. Approval of Minutes A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the minutes of the Regular Meeting of the President and Board of Village of Lombard Page 1 Village Board of Trustees Minutes April 17, 2014 Trustees of the Village of Lombard held on April 3, 2014 be approved. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Absent: 1- Dan Whittington VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson Economic/Community Development Committee - Trustee Laura Fitzpatrick, Chairperson Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson Finance Committee - Trustee Peter Breen, Chairperson Public Works Committee - Trustee Bill Ware, Chairperson Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson Board of Local Improvements - Trustee Bill Ware, President Community Promotion & Tourism - Trustee Laura Fitzpatrick, Chairperson Lombard Historical Commission Trustee Laura Fitzpatrick reported the Historical Commission had met and noted the following: Local Landmarks Report - A subcommittee of the Local Landmarks Committee has identified 103 sites to be analyzed by Douglas Gilbert, the consultant hired to update the Historic Sites and Structures Inventory that was last updated in 1990 with 38 sites listed. Personnel Report - The new Executive Director for the Historical Society, Natalie Gacek, was introduced and her input at future Commission meetings will always be welcome and appreciated. Lombard Cemetery - In anticipation of the Memorial Day Commemoration Ceremony on May 26th at the Lombard Cemetery, the last remaining Veterans’ stone will be installed and Eagle Scout Daniel Kaylor will be planting ten trees on May 10th, as well as doing general cleanup. Ex-Officio Report - The Historical Society will be hosting the second annual fashion show fundraiser, Sunday, April 27 from 1:30 - 4 p.m. at St. John’s Lutheran Church. Tickets are $30 and include a light luncheon. Village of Lombard Page 2 Village Board of Trustees Minutes April 17, 2014 A new exhibit is on display at the Carriage House entitled 175 Years of Visualizing Lombard with paintings, artifacts and Jens Jenson’s original Lilacia Park blueprints. Lilac Time is from May 3rd through May 17th. The Historical Society will be offering tours of Lilacia Park on Saturdays and Sundays at 2 p.m. and Tuesdays through Fridays at 11 a.m. Tours begin at the Victorian Cottage and are $3 per person. VII. Village Manager/Village Board Comments Village Manager Scott Niehaus thanked the Board and staff for accommodating the time change of the meeting. He noted that a memo was at the dais with regard to Consent item S involving the Police Sergeant's contract with a minor revision. He thanked members of staff who were in the audience representing the SEIU Union and noted the contract was listed on the agenda for ratification. President Giagnorio asked Trustee Foltyniewicz about the Easter Egg Hunt. Trustee Foltyniewicz indicated his wife and sons went, but that he was not able to attend. He gave a report on the April 13 police exercise that had been held at the Oak Brook Mall and involved many police agencies including the FBI. VIII Consent Agenda . Payroll/Accounts Payable A. 140139 Approval of Accounts Payable For the period ending April 4, 2014 in the amount of $861,500.65. This Payroll/Accounts Payable was approved on the Consent Agenda B. 140149 Approval of Village Payroll For the period ending April 5, 2014 in the amount of $721,450.62. This Payroll/Accounts Payable was approved on the Consent Agenda C. 140150 Approval of Accounts Payable For the period ending April 11, 2014 in the amount of $1,738,761.74. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes April 17, 2014 Ordinances on First Reading (Waiver of First Requested) D. 140060 Title 11, Chapter 112 of the Lombard Village Code - Alcoholic Beverages Amending Title 11, Chapter 112 of the Lombard Village Code with regard to alcoholic beverages and the Class "X" movie theater liquor license category relative to the AMC Theatres at Yorktown Center. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6935 E. 130164 PC 13-05: 352 East Roosevelt Road (Maxfields Restaurant) - Time Extension Request Ordinance granting a time extension to Ordinance 6817, which granted a conditional use pursuant to Title 15, Chapter 155, Section 155.417(G)(2) of the Lombard Zoning Ordinance, for the property located at 352 East Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6817, 6936 *E-2. 140159 Ordinance Amending Title 11, Chapter 112, Section 112.13 of the Lombard Village Code in regard to Alcoholic Beverages Revising the Class "A/B III" liquor license category reflecting the sale and new ownership of Champps Americana located at 2301 S. Fountain Square Drive. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6937 Other Ordinances on First Reading Ordinances on Second Reading F. 140092 Text Amendments to the Building Code - Building Permit Fee Schedule Ordinance approving text amendments to the Title 15, Chapter 150, Section 141 of the Code of Lombard, Illinois. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 6938 G. 140093 Text Amendments to the Building Code - Patios Village of Lombard Page 4 Village Board of Trustees Minutes April 17, 2014 Ordinance approving text amendments to the Title 15, Chapter 150, Sections 141 and 310 of the Code of Lombard, Illinois. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 6939 Resolutions H. 140144 Electrical Design for Lift Station and Civic Center Reservoir Facility Generators Approving a contract with Christopher B. Burke Engineering, LTD, in an amount not to exceed $60,694.37 for design engineering services. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 18-14 I. 140148 Participation in the Suburban Tree Consortium Resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of the Village's parkway trees. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 19-14 J. 140152 Hammerschmidt Pond Improvements Approving a contract with Baxter & Woodman, Inc. in an amount not to exceed $97,671.00 for design engineering services. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 20-14 K. 140153 License Agreements - Cruise Nights Parking Resolution authorizing signatures of the President and Clerk on three license agreements for the use of parking lots located at 118, 126 and 211 W. St. Charles Road from June 7 to August 30, 2014 for Cruise Nights events. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 21-14 L. 140154 Temporary Parking Restrictions on St. Charles Road Resolution authorizing temporary parking restrictions on St. Charles Road between Main Street and Lincoln Avenue and on Park Avenue between Orchard Terrace and Michel McGuire Drive from June 7, 2014 to August 30, 2014 for Cruise Nights events. (DISTRICT #1) Village of Lombard Page 5 Village Board of Trustees Minutes April 17, 2014 This Resolution was adopted on the Consent Agenda Enactment No: R 22-14 Other Matters M. 140134 FY2014 Preservative Surface Treatment Program Request for a waiver of bids and award of a contract to CAM, LLC in the amount of $72,700.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 140155 Lift Station Control Cabinet Purchase Request for a waiver of bids and award of a contract to Flolo Corporation in an amount not to exceed $61,369.00. Public Act 85-1295 does not apply. (DISTRICT #4) This Bid was approved on the Consent Agenda O. 140156 Tree Planting Request for a waiver of bids and authorization to purchase trees from the Suburban Tree Consortium in an amount not to exceed $95,900.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 140147 Lombard Historical Society Event Signage Request Request from the Lombard Historical Society to place temporary banners on Village owned properties for the promotion of the Sweet 's Civil War Re-Enactment from July 7 through July 27, 2014. (DISTRICT #6) This Request was approved on the Consent Agenda Q. 140151 Tri-Town YMCA Event Signage Request Request from the Tri-Town YMCA to place temporary banners on Village owned properties for the promotion of their Healthy Kids Day from April 17 through May 9, 2014. (DISTRICT #6) This Request was approved on the Consent Agenda R. 140157 Indemnification Agreement for 402 N. Garfield Approval of Release and Indemnification Agreement for a Fire Department training exercise to be held at 402 N. Garfield. (DISTRICT #4) This Request was approved on the Consent Agenda *S. 140161 Agreement with Fraternal Order of Police Covering Sergeants Approval of a two-year Agreement between the Village of Lombard and Village of Lombard Page 6 Village Board of Trustees Minutes April 17, 2014 the Fraternal Order of Police representing Police Sergeants. This Request was approved on the Consent Agenda *T. 140162 Agreement with SEIU Local 73 Approval of a an initial contract between the Village of Lombard and the SEIU Local 73 for a period extending through December 31, 2015. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Absent: 1- Sharon Kuderna, and Dan Whittington IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion *A. Video Gaming (This item has been removed from the Agenda) XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 17, 2014 in the Board Room of the Lombard Village Hall be adjourned at 4:23 p.m. The motion carried by the following vote: Village of Lombard Page 7 Village Board of Trustees Minutes April 17, 2014 Aye: 5- Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 8