Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 16, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 16, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday , April 16, 2015 in the Board Room of the Lombard Village Hall was called to order at 7:30 p.m. by Village President Keith Giagnorio. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 150155 Proclamation - Arbor Day Village Clerk Sharon Kuderna read the proclamation for Arbor Day. Village President Keith Giagnorio presented the proclamation to Director of Public Works Carl Goldsmith. Carl Goldsmith thanked the Village and spoke of the Arbor Day Tree Planting scheduled for Friday, April 24th at 1pm by the Public Works facility. He also updated residents on the removal of the trees affected by Emerald Ash Borer and that the remaining 1,400 trees will be removed this year. 150181 Presentation - Lilac Parade Committee Village of Lombard Page 1 Village Board of Trustees Minutes April 16, 2015 Village President Keith Giagnorio asked Lilac Parade Committee Chairperson Ellyn Murphy to come to the podium. Ellen Murphy, Lilac Parade Co-Chairperson, read a letter naming Keith Surges as the honorary Grand Marshal of the Lilac Parade as well as naming Jack Jones as the 2015 Grand Marshal. Village President read the following: Tonight, our thoughts are with our neighbors in Rochelle and Fairdale who are rebuilding their communities after a tornado devastated their lives on April 9th. We have sent letters to their leaders to let them know that Lombard stands with them during this difficult time, and that we are here to assist them. Lieutenant Tony Sally from the Lombard Fire Department was deployed to Rochelle where he helped assist in recovery efforts, and Lombard Building Commissioner Keith Steiskal recently served as a volunteer, where he helped assess damage as part of rebuilding efforts. While there is no collection point or specific action being taken by the Village at this time, for those Lombardians wishing to assist people affected by the storm, you can find information on ways to help on our website at www.VillageofLombard.org <http://www.VillageofLombard.org>. Our thoughts and our prayers continue to be with them. V. Approval of Minutes A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, that the minutes of the regular meeting of April 2, 2015 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Community Relations Committee, reported the committee was not able to hold a meeting due to the lack of a quorum. Economic/Community Development Committee - Vacancy, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes April 16, 2015 No report Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Environmental Concerns Committee, reminded residents of the Trails clean-up scheduled for April 25; Earth Day on April 22nd and Arbor Day. Finance Committee - Vacancy, Alternate Chairperson No report Public Works Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works Committee, reported the committee reviewed proposed code amendments to the policy relative to frozen water lines. He thanked Ken Blakeslee for his service on the Public Works Committee. The next meeting is June 9th. Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Transportation & Safety Committee, reported the committee reviewed the pedestrian crossing at Wilson and Edgewood and the one-way traffic flow at Eastview Terrace. These items will be further reviewed by the committee. The committee is also reviewing costs for options for the crossing at Main Street and the Prairie Path. Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Vacancy, Chairperson No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Manager Scott Niehaus announced that at the April 27th Plan Village of Lombard Page 3 Village Board of Trustees Minutes April 16, 2015 Commission meeting a proposal will be reviewed for Sam's Club to be located at 611 E. Butterfield Road. This petition is in the planning stages, but is for a proposed 135,000 square foot retail establishment. Village Clerk Sharon Kuderna read the following announcements: congratulations to Leslie Sulla for being named the 2015 Woman of the Year; Lilac Time will be here soon and reminded residents to check www.lombardlilactime.com for details and events; Cruise Nights returns to downtown Lombard on June 13 and runs through August 29th. VIII Consent Agenda . Payroll/Accounts Payable A. 150152 Approval of Accounts Payable For the period ending April 3, 2015 in the amount of $1,394,189.92. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150160 Approval of Village Payroll For the period ending April 4, 2015 in the amount of $813,930.52. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150161 Approval of Accounts Payable For the period ending April 10, 2015 in the amount of $1,556,666.01. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150126 101 W. St. Charles Road Approving Landmark Site Designation for 101 W. St. Charles Road pursuant to Title 3, Chapter 32, Section 32.079 of the Lombard Village Code. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7062 E. 150148 Title 11, Chapter 112, of the Village Code with regard to Alcoholic Beverages Amending Title 11, Chapter 112 of the Lombard Village Code with regard to establishing a new Class "VV" Liquor License Category Village of Lombard Page 4 Village Board of Trustees Minutes April 16, 2015 allowing beer, wine and champagne to be served as an adjunct to an art gallery and studio and issuing a new Class "VV" Liquor License to Art Life Gallery & Studio, Inc. d/b/a Art Life Gallery & Studio located at 425 S. Main Street. (DISTRICT #5) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7063 F. 150157 Groundwater Use Prohibition Ordinance - 435 W. Roosevelt Road Ordinance restricting groundwater use related to soil contamination at 435 W. Roosevelt Road. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7064 G. 150158 Groundwater Use Prohibition Code Amendment - 435 W. Roosevelt Road Ordinance amending Title 5, Chapter 51, Section 51.02 of the Village Code regarding groundwater use prohibition related to soil contamination at 435 W. Roosevelt Road. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7065 Other Ordinances on First Reading H. 150147 Title 11, Chapter 112, Section 112.12(A) - Alcoholic Beverages Amending Title 11, Chapter 112, Section 112.12(A) of the Village Code revising the language relative to the Class "R" liquor license (bowling alleys). (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda I. 150151 Title 11, Chapter 116 of the Lombard Village Code - Licensing Amending Title 11, Chapter 116 of the Lombard Village Code adding Section 116.06 establishing a fee in regard to business licenses and business name changes. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading Resolutions J. 120355 PC 12-13: 401 E. North Ave. Authorizing the execution of a First Amendment to the Village of Lombard Page 5 Village Board of Trustees Minutes April 16, 2015 Cross-Access Connection Reimbursement Agreement relative to the Dunkin Donuts development at 401 E. North Avenue. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: Ordinance 6973, 6849, 6746, R 23-13, R 28-15 K. 150153 Transmission Main, Design Engineering Amendment No. 2 Reflecting an increase to the contract with Thomas Engineering Group in the amount of $22,728.37. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 29-15 L. 150156 FY2015 Concrete Rehabilitation & Utility Cuts Patching, Change Order No. 1 Reflecting an increase to the contract with G&M Cement Construction in the amount of $148,610.00. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 30-15 M. 150159 Limited Environmental Indemnity Agreement - 435 W. Roosevelt Road Authorizing the signatures of the Village President and Village Clerk on an Agreement for the property located at 435 W. Roosevelt Road. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 31-15 M2. 150182 Resolution Authorizing the Signature of the Village President on a Fireworks Display Agreement Resolution authorizing an Agreement between the Village of Lombard and the Lombard Park District for the provision of a fireworks display to be held at Madison Meadows Park on July 4, 2015. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 32-15 M3. 150144 Fireworks Production Agreement Resolution authorizing the signature of the Village President on a contract with Mad Bomber Fireworks Productions to provide a fireworks display at July 4, 2015 at the Madison Meadows Park. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 33-15 Village of Lombard Page 6 Village Board of Trustees Minutes April 16, 2015 Other Matters N. 150180 Catch Basin Cleaning Project Awarding a contract to United Septic, Inc., lowest responsible bid of five (5) bids, in the amount of $59,200.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 150112 FY2015 Preservative Surface Treatment Program Request for a waiver of bids and award of a contract to CAM, LLC in the amount of $71,350.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P 150164 Agreement with SEIU Local 73 Approval of a contract between the Village of Lombard and the SEIU Local 73 for a period through December 31, 2020. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session Village of Lombard Page 7 Village Board of Trustees Minutes April 16, 2015 XII. Reconvene XIII Adjournment . A motion was made by Trustee Mike Fugiel, seconded by Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 16, 2015 in the Board Room of the Lombard Village Hall be adjourned at 7:52 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 8