Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 17, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes September 17, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 17, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:32 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Joseph Balsamo indicated that he was a 50 year resident of the Village. He spoke of a complaint he had lodged with the Village relative to his neighbor having a utility trailer parked in front of his house with wood and other debris. He asked the Village Board to review the Code relative to this matter. Director of Community Development Bill Heniff indicated his staff was aware of this complaint and would be reviewing the Village Code. Mike Fugiel noted that wood was being accepted at the Recycling Extravaganza scheduled for Saturday. Marymae Meyer reminded residents of the Susan Komen Race scheduled for Sunday at Yorktown and encouraged all who could to participate in the Komen event. Trustee Foltyniewicz indicated he was unable to participate this year. Village President Giagnorio wished Trustee Johnston a belated happy birthday. Village of Lombard Page 1 Village Board of Trustees Minutes September 17, 2015 150431 Swearing-in - Probationary Firefighter Luis Carbajal Fire Chief Paul DiRienzo thanked the Village Board for their continued support. He called Luis Carbajal to the front. He noted that Luis had just completed training at the academy and that he was a Paramedic for over one year. Village Clerk Sharon Kuderna issued the Oath of Office to Probationary Firefighter/Paramedic Luis Carbajal. Luis Carbajal introduced his family and thanked the Village. 150429 Proclamation - Knights of Columbus Village Clerk Sharon Kuderna read the proclamation for Knights of Columbus. Village President Keith Giagnorio presented the proclamation to the Knights of Columbus. Richard Clisk thanked the Village for the proclamation and allowing the Knights to Solicit in the Village. He noted that all money goes back to organizations in the area that help the intellectually disabled. 150430 Proclamation - Kiwanis Peanut Days Village Clerk Sharon Kuderna read the proclamation for Kiwanis Peanut Days. Village President Keith Giagnorio presented the proclamation to the Kiwanis. Barb Muzzey thanked the Village and encouraged residents to support Kiwanis. Kiwanis serves the children of the world with high school scholarships and other programs. 150118 Quarterly Lombard Town Centre Report - 3rd Quarter Quarterly report presented by Sarah Richardt to the Village Board. Sarah Richardt, Executive Director of Lombard Town Centre, provided the quarterly overview of Lombard Town Centre activities. She noted that LTC had been in existence for ten years. She spoke of: motivated property owners, low rents and the TIF grant program attracting businesses to the downtown; increased partnerships and the partnership between LTC and the Village; making sure the message from LTC and the Village were the same shared message; a franchise that is looking to move into downtown as well as some small businesses; Marquette Kitchen and Tap hopes to open in the next few weeks; events this summer including Ale Fest, the Blackhawks viewing, Cruise Nights and what a fabulous year it had been; improved parking plan for Cruise Nights; Spooktacular is scheduled for October 18th; last year 4,000 people attended Spooktacular; Spooktacular provides trick or treating for the kids, lots of music and this year Prairie Village of Lombard Page 2 Village Board of Trustees Minutes September 17, 2015 Food Co-Cop is partnering with LTC; warnings to be issued relative to parking enforcement until October 19th; new maps depicting parking for visitors; new parking lot located on East St. Charles Road to be completed and provide additional downtown parking; talked about a lot of parking in the downtown and a communications plan including the new parking map to provide information to downtown visitors; Trustee Ware inquired about the two buildings at Park and St. Charles. Sarah Richardt noted that the old hotel has seven units all rented and that the LTC office was located in that building. Progress is being made on the restaurant (Babcock's of Lombard) that will be located on the first floor of the old hotel with an anticipated opening of mid-winter. Owner is making progress on the old bank building, but ran into structural problems that are being addressed. That building will include a residence for the owner as well as a first floor restaurant. Trustee Foltyniewicz thanked Sarah for the quarterly reports and finds them to be very informative. He inquired about the Balken Bakery opening. Sarah Richardt noted that the owner had contractor issues and is interviewing contractors to complete the job. She also noted that LTC will host a New Business Forum the end of October to assist new business owner as well as current business owners and answer any questions they may have. She spoke of the huge shift in Board members and focusing on a new Strategic Plan. Trustee Whittington inquired about Spooktacular and suggested working on additional sponsorships for the event. Sarah Richardt noted LTC is also looking at a new fundraiser and will provide more information as plans are finalized. V. Approval of Minutes A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of President and Board of the Village of Lombard held September 3, 2015 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Mike Fugiel, Chairperson of the Community Promotion & Tourism Committee, reported the committee had met. The committee reviewed the 2016 Local Tourism Grant Program and is recommending some minor revisions. The committee is short two Village of Lombard Page 3 Village Board of Trustees Minutes September 17, 2015 members and encouraged residents to visit the Village website to complete a committee profile application. Committee also reviewing DuPage Convention and Visitors Bureau Pilot Grant Program. Community Relations Committee - Trustee Robyn Pike, Chairperson Robyn Pike, Chairperson of the Community Relations Committee, reported the committee had met. She reminded residents of the Senior Fair scheduled for October 7th from 9 am to 1 pm and the Senior Man and Senior Woman of the Year will be announced. Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Bill Johnston, Chairperson of the Economic & Community Development Committee, reported the committee had met. The committee reviewed the Incentive Policy and this will be coming to the Village Board for approval. The committee also reviewed and approved the incentive agreement for Sam's Club. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works and Environmental Concerns Committee, reported the committee had met. He noted that the Village had been notified that IDOT will be doing a grind and overlay of Highland Avenue from about Roosevelt Road to about 20th Street. Village of Lombard Page 4 Village Board of Trustees Minutes September 17, 2015 Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Manager Scott Niehaus indicated that the Village had received several calls relative to solicitors approaching residents and selling energy. He reminded residents that they can always call the Village Hall or check our website for information; can purchase no solicitor stickers at the Village Hall; residents should not show solicitors any financial documents; and solicitors are required to leave if asked to do so. Village President Keith Giagnorio said he had one of the proudest moments as Village President when he attended the opening of Lombard Place Assisted Living Center located on 22nd Street prior to the Board meeting. He stated that the owner of the facility approached him and indicated this was the 26th assisted living facility they had opened and that of all of the communities, Lombard staff was the most professional, most courteous, and most fair relative to inspections and the entire process. The owner thanked the Board and all of the staff. VIII Consent Agenda . Payroll/Accounts Payable A. 150424 Approval of Accounts Payable For the period ending September 4, 2015 in the amount of $512,935.15. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150432 Approval of Village Payroll For the period ending September 5, 2015 in the amount of $816,250.43. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150433 Approval of Accounts Payable For the period ending September 11, 2015 in the amount of Village of Lombard Page 5 Village Board of Trustees Minutes September 17, 2015 $1,057,706.05. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150387 ZBA 15-10: 530 W. St. Charles Road Requests that the Village approve a variation from Section 155.205(A) (1)(c) of the Lombard Zoning Ordinance to increase the permitted height of a fence from six feet (6’) to eight feet (8’) for the subject property located within the R2 Single-Family Residential Zoning District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7119 E. 150413 Tax Levy Ordinance - Special Service Area Number Three Levying and assessing taxes for Special Service Area Number Three for the fiscal year beginning January 1, 2015 and ending December 31, 2015, which was established for the property owners served by the traffic signal located at 800 E. Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7120 F. 150428 300 E. 22nd Street Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages Revising the Class "A/B-III" liquor license category to reflect a change of more than 50% of the ownership interest of Greek Islander Restaurant, Inc. d/b/a Greek Islands Restaurant located at 300 E 22nd Street. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7121 G. 150436 Title 11, Chapter 112 Section 112.32 of the Lombard Village Code (Happy Hours) Amending Title 11, Chapter 112, Section 112.32 of the Lombard Village Code in regard to alcoholic beverages and restrictions on sales and promotions (Happy Hours). This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7122 G-2. 150002 Lombard Meadows (Lilac Way, Lodge Lane & Chase Lane) Village of Lombard Page 6 Village Board of Trustees Minutes September 17, 2015 Recommendation of the Public Safety and Transportation Committee to install No Parking on the hydrant side of each street. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7123 Consent items G-3 150440 and G-4 150441 were removed from the agenda. G-3. 150440 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages Revising the Class "O" liquor license category and issuing a new license to Aimbridge Concessions, Inc. L.L.C. d/b/a Embassy Suites Lombard located at 707 E Butterfield Road due to new ownership of the hotel. (DISTRICT #3) Enactment No: Ordinance 7127 G-4. 150441 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages) Revising the Class "A/B-II" liquor license category and issuing a new license to Aimbridge Concessions, Inc. d/b/a Discovery Bay located at 707 E Butterfield Road due to new ownership of the restaurant. (DISTRICT #3) Enactment No: Ordinance 7128 G-5. 150442 The Shops on Butterfield (Yorktown Center) - Harvest Fest Special Event Amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code in regard to alcoholic beverages, providing for the sale and consumption of beer and wine provided by Beer House located at 322 Yorktown Center in connection with a temporary special event located at The Shops on Butterfield (Yorktown Center). (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7124 G-6. 150448 Village Code 51.25 - Restrictions on Water Use; Meters and Water Saving Plumbing Fixtures Recommendation from the Public Works Committee to amend Village Code Section 51.25 to the current Code per the Illinois Department of Natural Resources New Water Allocation Rules for all Lake Michigan Water Allocation permittees. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7125 Village of Lombard Page 7 Village Board of Trustees Minutes September 17, 2015 Other Ordinances on First Reading Ordinances on Second Reading Resolutions H. 150414 Fairview Lift Station Improvements, Change Order No. 1 Reflecting an increase to the contract with John Neri Company in the amount of $42,200.00. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 68-15 I. 150415 2015 Driveway Apron, Curb and Sidewalk Restoration Program, Change Order No. 2 Reflecting an increase to the contract with Strada Construction Company in the amount of $50,000.00. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 69-15 J. 150416 Lombard Meadows Phase 2 & Circle Avenue, Change Order No. 3 Reflecting a decrease to the contract with R.W. Dunteman Company in the amount of $27,625.13. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 70-15 Other Matters K. 150425 FY2015 Street Light Pole Replacement Request for a waiver of bids and approval of a proposal from P.J.D. Electrical Sales, Inc. in an amount not to exceed $45,920.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 150417 Village Board Policy - 6.G. Block Parties Revised policy to reflect current process. This Request was approved on the Consent Agenda M. 150437 Agreement with David Taussig and Associates, Inc. (DTA) Request for approval of a Special Assessments Administrative Services Agreement with David Taussig and Associates, Inc. This Request was approved on the Consent Agenda Village of Lombard Page 8 Village Board of Trustees Minutes September 17, 2015 N. 150434 Appointments - Economic & Community Development Committee Request for concurrence in the appointment of Paula Dillon to the Economic & Community Development Committee for a two year term of office and the appointment of Alan Bennett and Larry Kelly to the Economic & Community Development Committee as advisory members pursuant to Section 30.23 of the Lombard Village Code. This Appointment was approved on the Consent Agenda N-2. 150446 Appointment - Community Promotion and Tourism Request for concurrence in the appointment of Phil Dahm to the Community Promotion and Tourism Committee for a two year term until May 2017 filling a vacancy created by the resignation of Colleen Whittington. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading A. 150321 PC 15-20: 135 E. Hickory Street - Plat of Resubdivision with Associated Lot Width Variance Requests that the Village grant approval of a plat of resubdivision with a variation from Section 155.407 (E) of the Lombard Zoning Ordinance to reduce the required minimum lot width from sixty feet (60’) to fifty-six and one-half feet (56.5’) for proposed Lot 2 located at 135 E. Hickory Street and within the R2 Single-Family Residence Zoning District. (DISTRICT #5) Trustee Robyn Pike thanked the residents who came out and spoke relative to this petition. She indicated that after meeting with the residents and reviewing the petition, that she was supporting the variance request. A motion was made by Robyn Pike, seconded by Trustee Bill Ware, that the Ordinance relative to PC 15-20, 135 E. Hickory Street for a plat of resubdivision with an associated lot width variance be passed on second reading. The motion carried by the following vote: Village of Lombard Page 9 Village Board of Trustees Minutes September 17, 2015 Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7126 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 17, 2015 in the Board Room of the Lombard Village Hall be adjourned at 8:26 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 10