Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 1, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes October 1, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 1, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 pm. Deputy Village Clerk Janet Downer led the Pledge of Allegiance. II. Roll Call 6 - Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 2 - Sharon Kuderna, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 150452 Swearing-in Ceremony - Sgt. Michael Chudzinski and Lt. David Kundrot Chief of Police Ray Byrne called Patrol Officer Michael Chudzinski to the front and provided a bio of Office Chudzinski's credentials. Deputy Village Clerk Janet Downer issued the Oath of Office to Officer Michael Chudzinski swearing him in as a Sergeant. Sergeant Chudzinaki thanked the Board and introduced his family and friends. Chief Ray Byrne called Sergeant David Kundrot to the front and provided a bio of Sergeant Kundrot's credentials. Deputy Village Clerk Janet Downer issued the Oath of Office to Sergeant David Kundrot swearing him in as a Lieutenant. Lieutenant Kundrot thanked the Board and introduced his family and friends. Village of Lombard Page 1 Village Board of Trustees Minutes October 1, 2015 150453 Proclamation - Fire Prevention Week Deputy Village Clerk Janet Downer read the proclamation for Fire Prevention Week. President Giagnorio presented the proclamation to Fire Chief Paul DiRienzo. Fire Chief Paul DiRienzo reminded residents of Fire Prevention Week; check batteries in your smoke detectors; and the Fire Department Open House scheduled for October 7th from 6-8 pm. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the Special Meeting of September 8, 2015 and the Regular Meeting of September 17, 2015 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Sharon Kuderna, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson Trustee Robyn Pike, Chairperson of the Community Relations Committee, reminded residents of the Senior Fair scheduled for October 7th at Lombard Commons from 9 am to 1 pm. Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes October 1, 2015 Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Foltyniewicz spoke relative to the Kiwanis Peanut Days fundraiser and how the money goes to help children in our community. He then spoke about the Maple Street Chapel fundraiser and that he served as a bartender for the event. The funds raised will be used for a sprinkler system to be installed in the historic building and all funds donated up to $75,000 will be matched by Tom Scott, a Glen Ellyn resident and supporter of the Maple Street Chapel. Trustee Dan Whittington reminded residents of the Spooktacular event scheduled for downtown Lombard Sunday, October 18th from 11am to 4 pm. He indicated this is the 7th year of this event and each year the event continues to grow and be better than the years prior. VIII Consent Agenda . Payroll/Accounts Payable A. 150449 Approval of Accounts Payable For the period ending September 18, 2015 in the amount of $1,124,702.02. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150459 Approval of Village Payroll For the period ending September 19, 2015 in the amount of $830,132.82. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes October 1, 2015 C. 150460 Approval of Accounts Payable For the period ending September 25, 2015 in the amount of $612,902.99. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150440 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages Revising the Class "O" liquor license category and issuing a new license to Aimbridge Concessions, Inc. L.L.C. d/b/a Embassy Suites Lombard located at 707 E Butterfield Road due to new ownership of the hotel. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7127 E. 150441 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages) Revising the Class "A/B-II" liquor license category and issuing a new license to Aimbridge Concessions, Inc. d/b/a Discovery Bay located at 707 E Butterfield Road due to new ownership of the restaurant. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7128 F. 150456 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages Revising the Class "F" liquor license category and issuing a new license to Jay Hari Inc. d/b/a Royal Liquors located at 338 S. Main Street. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7129 G. 150462 Ordinance Eliminating Village Board Policy 2.C - Acting President, President Pro Tem and Temporary Chairman Ordinance amending the Village Board Policy Manual deleting the pre-existing Village board Policy addressing Acting President, President Pro Tem and Temporary Chairman. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7130 Village of Lombard Page 4 Village Board of Trustees Minutes October 1, 2015 H. 150465 Sale of Surplus Equipment Staff seeks permission to sell the following items at public auction. (1) Surplus Vehicle (2) Police Radios (3) IT Items. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7131 Other Ordinances on First Reading I. 150380 PC 15-21: 611 E. Butterfield Road - Sam’s Club (Request for continuance to the November 19, 2015 meeting) Requests that the Village take the following actions on the subject property located within the OPD Office Planned Development District: 1. Approve a Major Plat of Resubdivision; 2. Approve a Map Amendment rezoning the entire property to the B3 Community Shopping District; and 3. Approve a conditional use for a planned development with the following companion conditional uses, deviations, and variations, as follows: a. A conditional use pursuant to Section 155.208 (C) of the Lombard Zoning Ordinance to increase the maximum number of principal structures on a lot-of-record from one (1) to two (2) to allow for a gasoline sales facility; b. A conditional use pursuant to Section 155.415 (C)(9) of the Lombard Zoning Ordinance for gasoline sales; c. A conditional use pursuant to Section 155.415 (C)(17) of the Lombard Zoning Ordinance for motor vehicle service; d. A conditional use pursuant to Section 155.415 (C)(18) of the Lombard Zoning Ordinance for off-site parking; e. A conditional use pursuant to Section 155.415 (C)(19) of the Lombard Zoning Ordinance for outside display and sales of products the sale of which is a permitted or conditional use in this district; f. A variation from Section 155.205 (A)(c)(i) of the Lombard Zoning Ordinance to increase the maximum fence height in a business district from eight feet (8’) to ten feet (10’) for a loading dock screening wall; g. A variation from Section 155.210 (D)(1) of the Lombard Zoning Ordinance to allow for garbage dumpsters and recycling bins to be located within a corner side yard; h. A variation from Section 15.508 (C)(6)(a) and a deviation from Section 155.415 (F)(2) of the Lombard Zoning Ordinance to reduce the minimum corner side yard setback from thirty feet (30’) to twenty-five feet (25’); i. A variation from Section 155.706 (B)(1) of the Lombard Zoning Ordinance to reduce the minimum required Village of Lombard Page 5 Village Board of Trustees Minutes October 1, 2015 landscaping of the interior of a parking lot from five percent (5%) to four percent (4%); j. A variation from Section 155.706 (B)(2)(c)(ii) of the Lombard Zoning Ordinance to reduce the required number of shade trees within the parking lot from 125 shade trees to fifty-five (55) shade trees; k. A variation from Section 155.706 (C)(1) of the Lombard Zoning Ordinance to reduce the minimum required perimeter parking lot landscape area width from five feet (5’) to zero feet (0’); l. A variation from Section 155.708 (A) of the Lombard Zoning Ordinance to reduce the minimum required building foundation landscape area width from ten feet (10’) to zero feet (0’); m. A variation from Section 155.710 of the Lombard Zoning Ordinance to increase the maximum height of refuse disposal and recycling bin fence screening from eight feet (8’) to ten feet (10’) and to allow for masonry screening where solid wood or an equivalent material is required; n. A deviation from Section 155.415 (G) of the Lombard Zoning Ordinance to increase the maximum building height from thirty feet (30’) to thirty-five feet and four inches (35’4”); o. A deviation from Section 155.508 (C)(7) of the Lombard Zoning Ordinance to reduce the minimum required open space in a planned development with deviations from twelve and one-half percent (12.5%) to eight percent (8%); p. A deviation from Section 155.602 (A)(5) of the Lombard Zoning Ordinance to reduce the required length of a parallel parking space from twenty-four feet (24’) to twenty feet (20’); (Request withdrawn by the petitioner) q. A deviation from Section 155.602 (A)(10)(d)(ii) of the Lombard Zoning Ordinance to decrease the minimum parking lot lighting average intensity from 2.0 foot-candles to 1.0 foot-candles; r. A deviation from Section 155.602 (A)(10)(d)(iv) of the Lombard Zoning Ordinance to increase the maximum height for light poles used for a parking lot from forty feet (40’) to forty-two feet (42’); s. A deviation from Section 155.602 (C)(Table 6.3) of the Lombard Zoning Ordinance to reduce the minimum required parking spaces for freestanding stores and neighborhood and community centers (up to 200,000 square feet) from four (4) parking spaces per 1,000 Village of Lombard Page 6 Village Board of Trustees Minutes October 1, 2015 square feet of gross floor area to 3.93 parking spaces per 1,000 square feet of gross floor area; t. A deviation from Section 155.603 (A)(1) of the Lombard Zoning Ordinance to not fully screen loading berths from adjacent property in an O Office District; u. A deviation from Section 153.208 (H) of the Lombard Sign Ordinance to allow for a freestanding sign within a clear line of sight area; (Request withdrawn by the petitioner) v. A deviation from Section 153.505 (B)(6)(c)(ii) of the Lombard Sign Ordinance to reduce the setback from the property line for the leading edge of a freestanding sign from five feet (5’) to one foot (1’); (Request withdrawn by the petitioner) and w. A deviation from Section 153.505 (B)(19)(a)(i)(a) of the Lombard Sign Ordinance to allow for a sixty-four (64) square foot wall sign on a façade without a street front exposure (south façade). (DISTRICT # 3) This Ordinance was passed on first reading on the Consent Agenda J. 150403 Building Code Amendments - National Electrical Code (NEC) Granting approval of text amendments to Chapter 150, of the Lombard Village Code to provide for the adoption of the 2011 National Electrical Code (NEC), its companion publications and local amendments. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7137 K. 150423 Text Amendments to Title 15, Chapter 150 of the Lombard Village Code (Plumbing) Approving text amendments to Title 15, Chapter 150 of the Village Code pertaining to new plumbing code provisions. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7138 Ordinances on Second Reading Resolutions L. 150454 Illinois Route 53 at Madison Street, Resident Engineering Approving a contract with Thomas Engineering Group, LLC in an amount not to exceed $279,998.00. (DISTRICTS #1 & #2) This Resolution was adopted on the Consent Agenda Enactment No: R 71-15 Village of Lombard Page 7 Village Board of Trustees Minutes October 1, 2015 M. 150457 300 W. 22nd Street (Spectrum Assisted Living) - Acceptance of Public Improvements Resolution accepting public sidewalks and fire hydrants at 300 W. 22nd Street (Spectrum Assisted Living). (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 72-15 N. 150463 Resolution Authorizing the Signature of the Village President on an Agreement for Occupational Health Services Resolution authorizing the Village President to sign a renewal Agreement with Elmhurst Memorial Healthcare to continue to provide occupational health services for the Village. This Resolution was adopted on the Consent Agenda Enactment No: R 73-15 N-2. 150466 Hill Avenue Bridge, Contract Amendment No. 2 Approving Amendment No. 2 to the contract with Bollinger, Lach & Associates, Inc. in the amount of $19,661.29 for design engineering services. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 74-15 Other Matters O. 150458 300 W. 22nd Street (Spectrum Assisted Living) - Plat of Subdivision Requests approval of a Plat of Subdivision providing stormwater detention, sidewalk, and watermain easements on the property located at 300 W. 22nd Street and known as Spectrum Assisted Living. (DISTRICT #3) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Sharon Kuderna, and Bill Ware IX. Items for Separate Action Village of Lombard Page 8 Village Board of Trustees Minutes October 1, 2015 Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Reid Foltyniewicz, seconded by Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 1, 2015 in the Board Room of the Lombard Village Hall be adjourned at 7:58 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Sharon Kuderna, and Bill Ware XII. Reconvene The recessed Regular Meeting of the President and Board of Trustees of the Village of Lombard was called to order by Village President Keith Giagnorio at 8:23 pm. Upon roll call: 6 - Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 2 - Sharon Kuderna, and Bill Ware XIII Adjournment . The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 1, 2015 in the board Room of the Lombard Village Hall was adjourned at 8:24 p.m. Village of Lombard Page 9