Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 18, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 18, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 18, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 pm. Village Manager Scott Niehaus led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Human Rescources Administrator Kathy Dunne Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 160075 Proclamation - Recognition of John Egan Laura Fitzpatrick representing Senator Chris Nybo read a Senate Resolution in honor of John Egan. Laura presented the document to John Egan's family. John Eagan's family thanked Laura and Senator Nybo. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of the President and Board of Trustees held on February 4, 2016 be approved. The motion carried by the Village of Lombard Page 1 Village Board of Trustees Minutes February 18, 2016 following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported the committee met on February 8th. The ECDC recommended approval of an Economic Incentive Agreement for Bluestone Single Tenant Properties, LLC, which is proposing to construct a new fueling center and convenience store at the southeast corner of Route 53 and North Avenue. While the zoning matters associated with this petition will be considered on first reading tonight, the Incentive Agreement will be considered concurrent with the second reading of the ordinances on March 3, 2016. The Committee also heard about the Lombard Town Centre Strategic Planning efforts and was introduced to Scott Saxe, who will be providing services to guide the LTC in developing their long term vision/sustainability plan. The ECDC’s next meeting will be on Monday, March 14 at 7:00 p.m. at the Village Hall. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President Village of Lombard Page 2 Village Board of Trustees Minutes February 18, 2016 No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Foltyniewicz thanked the Lombard Chamber for hosting the State of the Village Address; thanked staff for assisting in the preparation of the Address and thanked President Giagnorio for giving such a positive and uplifting speech. He noted that even though the Village faces some challenges, the Board and staff are working together to make decisions to address these challenges. Village President Giagnorio thanked Scott, Nicole, Avis and Kate for all of their assistance in putting the State of the Village Address together. He thanked Trustee Foltyniewicz for the kind words. VIII Consent Agenda . Payroll/Accounts Payable A. 160073 Approval of Accounts Payable For the period ending February 5, 2016 in the amount of $1,306,435.93. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160078 Approval of Vilage Payroll For the period ending February 6, 2016 in the amount of $773,111.95. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160079 Approval of Accounts Payable For the period ending February 12, 2016 in the amount of $1,616,169.84. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 160032 - Ordinance Amending Title 9, Chapter 99 - Street Trees (This Item was Moved to IX-A-1) E. 160066 Declaration of Surplus Equipment Declaring water meters and fittings as surplus equipment and Village of Lombard Page 3 Village Board of Trustees Minutes February 18, 2016 authorizing their sale/scrap to the highest bidder, S&S Scrap Metal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7187 F. 160074 Purchase of a Subaru Forester and a Honda Accord Request for a waiver of bids and award of contracts to Grand Subaru of Bensenville in the amount of $21,471.27 and Honda on Grand of Elmhurst in the amount of $20,169.27; and approval of an ordinance declaring Village units PI182 and PI186 as surplus equipment and authorizing their sale at public auction. Staff is requesting a waiver of first reading. Public Act 85-1295 does not apply. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7188 G. 160076 Ordinance Amending Title 9, Chapter 97.200 Amendment to Section 97.200 of the Village Code with regard to permits required for the movement of overweight vehicles on Village roadways. Staff requests a waiver of first reading. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7189 H. 160077 Purchase of a Ford Interceptor Utility Award of a contract to Currie Motors in the amount of $29,907.00; and approval of an ordinance declaring Village unit PP744 as surplus and authorizing its sale. Staff requests a waiver of first reading. Public Act 85-1295 does not apply. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7190 I. 160081 Ordinance Amending Title 11, Chapter 112, Section 112.13 of the Lombard Village Code in regard to Alcoholic Beverages Revising the Class "K" liquor license category reflecting the sale and new ownership of King's Hall located at 1000 N. Rohlwing Road, Unit 40, effective March 1, 2016. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7191 Other Ordinances on First Reading Village of Lombard Page 4 Village Board of Trustees Minutes February 18, 2016 J. 150572 PC 15-23: 505-537 W. North Avenue and 715-733 N. Columbine Avenue (Continued from January 21, 2016) Requests that the Village take the following actions on the subject property located within the B2 General Neighborhood Shopping Zoning District and R2 Single-Family Residence Zoning District: 1. Approve a Map Amendment rezoning the entire property to the B2 General Neighborhood Shopping Zoning District; and 2. Approve a conditional use for a planned development with the following companion conditional uses and deviations as follows: a. A conditional use pursuant to Section 155.414 (C)(8) of the Lombard Zoning Ordinance for gasoline sales; b. deviation pursuant to Section 153.504 (B)(5)(d) to allow for two (2) freestanding signs on one parcel of property, where one (1) is allowed; c. deviation pursuant to Section 153.504 (B)(5)(b) to allow for the sign surface area to be forty-nine (49) square feet, where thirty (30) square feet is allowed, for each freestanding sign; d. deviation pursuant to Section 153.223 (E) to allow for a motor fuel reader board at twenty-four (24) square feet, where nine (9) square feet in area, is allowed, for each freestanding sign; e. a deviation pursuant to Section 155.414 (J) for the transitional yard setback to be seven feet (7’), where ten feet (10’) is required; f. a variation pursuant to Section 154.306 (D)(3)(b) to omit the sidewalk requirement on Broadview Avenue, where it is otherwise required for a Major Development. (DISTRICT #1) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading K. 160039 PC 16-04: Amendment to the Comprehensive Plan The petitioner, the Village of Lombard, requests the approval of amendments to the Village Comprehensive Plan pertaining to a bicycle and pedestrian master plan. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7192 Resolutions Other Matters Village of Lombard Page 5 Village Board of Trustees Minutes February 18, 2016 L. 160055 Catch Basin Cleaning Project Request for a waiver of bids and award an extension of the contract with United Septic, Inc. in an amount not to exceed $62,900.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 160083 Hotel Motel Tax Funding Request - DuPage Convention & Visitors Bureau Request for funding through the Hotel Motel Tax Fund for a grant through the DuPage Convention & Visitors Bureau to the Westin Lombard in an amount not to exceed $2,500 with funds to be used towards an incentive to a group booking for a large international conference to be held in December 2016. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike , to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A-1. 160032 Ordinance Amending Title 9, Chapter 99 - Street Trees Recommendation of the Public Works & Environmental Concerns Committee to amend the Village Code modifying the planting provisions for trees located within the public right-of-way. Staff requests a waiver of first reading. (DISTRICTS - ALL) Trustee Ware indicated that the Public Works and Environmental Concerns Committee had reviewed the planting of trees in parkways and the Committee was forwarding this recommendation to the Village Board with a unanimous recommendation to approve the amendments. Trustee Foltyniewicz thanked the PWE Committee and staff for their work. He indicated that he wanted to recommend amendments to the proposed changes, but also wanted to continue the pattern of all the Board concurring on items. He suggested this matter be discussed at the St. Patrick's Day Village Board meeting. A motion was made by Trustee Bill Ware, seconded by Trustee Robyn Pike , Village of Lombard Page 6 Village Board of Trustees Minutes February 18, 2016 that the Ordinance amending Title 9, Chapter 99 relative to trees be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7193 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters A. 160005 Local Tourism Grant Application 2016 - Lilac Time Art and Craft Fair Recommendation from the Community Promotion and Tourism Committee to approve a grant request from the Lombard Chamber of Commerce in the amount of $3,000 from Hotel/Motel funds for the cost of support services from the Village of Lombard Public Works, Fire and Police Departments for the 2016 Lilac Time Arts and Craft Fair. Trustee Whittington noted that he wanted to abstain from voting on this matter. Trustee Fugiel indicated this is the first time the Lilac Time Art and Craft Fair would be going through the grant process, and indicated this was being done to better track in-kind services of Police, Fire and Public Works staff relative to this event to reflect the total cost of the event. A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the Village Board concur with the recommendation of the Community Promotion & Tourism Committee and approve the grant request of the Lombard Chamber in the amount of $3,000 for the 2016 Lilac Time Art & Craft Fair. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware X. Agenda Items for Discussion XI. Executive Session Village of Lombard Page 7 Village Board of Trustees Minutes February 18, 2016 A motion was made by Trustee Bill Ware, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees held on Thursday, February 18, 2016 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:52 p.m. for the purpose of discussion of the Acquisition of Real Property, Collective Negotiating Matters and the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee or Specific Employees of the Village. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 18, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Giagnorio at 8:55 pm. Upon roll call the following were: 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 18, 2016 be adjourned at 8:56 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 8