Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, March 3, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes March 3, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 3, 2016 in the Board Room of the Lombard Village Hall was called to order at 7:31 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call President Giagnorio noted that Trustee Ware had an excused absence. 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 1 - Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Deputy Chief of Police Roy Newton Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Village President Giagnorio wished his wife Angela a happy birthday. 160090 Proclamation - Arts Month Village Clerk Sharon Kuderna read the Arts Month Proclamation. Village President Keith Giagnorio called School District #44 Art Teacher Alicia York to the front and presented her and another teacher from School District #44 with the proclamation. Alicia York thanked the Village of Lombard for hosting the event and for their continued support of the art program. The artwork will remain on display through mid-April to allow residents an opportunity to come Village of Lombard Page 1 Village Board of Trustees Minutes March 3, 2016 in and view it. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the minutes of the regular meeting of February 18, 2016 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Community Promotion and Tourism Committee, reported the committee had met and approved a Pilot Program with the DuPage Visitors and Convention Bureau as well as grant requests for the Lombard Ale Fest, Lombard Civil War Encampment, and Spooktacular. He noted that Director of Finance Tim Sexton reviewed Village long range planning relative to the budget with the committee. Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, reported the committee had met and reviewed long range planning relative to the budget. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes March 3, 2016 No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Mike Fugiel reported that he and other staff members including Police and Fire had a tour of the new building located at Finley and Ann. He felt the building was a beautiful addition to the community. VIII Consent Agenda . Payroll/Accounts Payable A. 160088 Approval of Accounts Payable For the period ending February 19, 2016 in the amount of $224,435.31. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160091 Approval of Village Payroll For the period ending February 20, 2016 in the amount of $779,234.01. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160092 Approval of Accounts Payable For the period ending February 26, 2016 in the amount of $850,786.36. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 160069 PC 16-05: 130 E. St. Charles Road Requests that the Village grant: 1. Approve a conditional use for a planned development with the Village of Lombard Page 3 Village Board of Trustees Minutes March 3, 2016 following companion deviations; 2. A deviation to Section 155.205 (A)(2)(c) to allow for a fence of six (6) feet in height in a front yard, where four (4) feet is permitted; and 3. A deviation to Section 155.205 (A)(2)(e) to allow for an open construction fence of six (6) feet in height in the clear line of sight area, where two (2) feet is permitted. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7194 E. 160095 Ordinance Amending Title III, Chapter 34 - Child Passenger Safety Instructional Courses Ordinance amending Title III, Chapter 34 of the Lombard Village Code with regard to child passenger safety instructional courses provided by the Lombard Police Department. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7195 E-1. 160096 IL Route 53 and Madison Street Intersection Improvements, Land Acquisition Authorizing the acquisition of property at 581 W. Madison Street in the amount of $240,000 for the purpose of the construction of an intersection improvement project. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7196 E-2. 160101 Ordinance Amending Title 11, Chapter 112, Section 112.13 of the Lombard Village Code with Regard to Alcoholic Beverages Revising the Class A/B-II liquor license category reflecting the closing of Casa Real of Lombard LLC d/b/a Casa Real Cosina Mexicana located at 569 E Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7197 Other Ordinances on First Reading Ordinances on Second Reading F. 150572 PC 15-23: 505-537 W. North Avenue and 715-733 N. Columbine Avenue (Continued from March 3, 2016) Requests that the Village take the following actions on the subject Village of Lombard Page 4 Village Board of Trustees Minutes March 3, 2016 property located within the B2 General Neighborhood Shopping Zoning District and R2 Single-Family Residence Zoning District: 1. Approve a Map Amendment rezoning the entire property to the B2 General Neighborhood Shopping Zoning District; and 2. Approve a conditional use for a planned development with the following companion conditional uses and deviations as follows: a. A conditional use pursuant to Section 155.414 (C)(8) of the Lombard Zoning Ordinance for gasoline sales; b. deviation pursuant to Section 153.504 (B)(5)(d) to allow for two (2) freestanding signs on one parcel of property, where one (1) is allowed; c. deviation pursuant to Section 153.504 (B)(5)(b) to allow for the sign surface area to be forty-nine (49) square feet, where thirty (30) square feet is allowed, for each freestanding sign; d. deviation pursuant to Section 153.223 (E) to allow for a motor fuel reader board at twenty-four (24) square feet, where nine (9) square feet in area, is allowed, for each freestanding sign; e. a deviation pursuant to Section 155.414 (J) for the transitional yard setback to be seven feet (7’), where ten feet (10’) is required; f. a variation pursuant to Section 154.306 (D)(3)(b) to omit the sidewalk requirement on Broadview Avenue, where it is otherwise required for a Major Development. (DISTRICT #1) This Request was approved on the Consent Agenda Enactment No: Ordinances 7203, 7204 Resolutions G. 160084 DuPage County Case Z15-046 Lavin (2007 S. Vista Avenue) Resolution of Objection to the request for a variation to allow a Second Division vehicle to be stored on a residentially zoned lot at 2007 S. Vista Avenue. (UNINCORPORATED) This Resolution was adopted on the Consent Agenda Enactment No: R 16-16 H. 160094 Intergovernmental Agreement between the Village of Lombard and the Lombard Park District Approving an Intergovernmental Agreement regarding maintenance projects and fuel facility usage. (DISTRICTS #1, #4 & #5) This Resolution was adopted on the Consent Agenda Enactment No: R 17-16 Village of Lombard Page 5 Village Board of Trustees Minutes March 3, 2016 H-1. 160089 Roosevelt Road Water Main Lining, Phase 1, Resident Engineering Services Approving a contract with Thomas Engineering Group, LLC in an amount not to exceed $298,977.07. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 18-16 H-2. 160099 Hill Avenue Bridge Easements Approving Easement Agreements relative to the construction of the Hill Avenue Bridge project with Nicor, Glen Oak Industrial Park Condominium Association and Vincent & Barbara Cuyler at a total cost of $11,500.00. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 19-16 Other Matters I. 160093 2016 Water & Sewer Pump Station Arc Flash Project Request for a waiver of bids and award of a contract to Lew Ellyn Technology, LLC in an amount not to exceed $51,278.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda J. 160097 Village Wide Surveillance Camera Systems Maintenance Agreement Request for a waiver of bids and award of a contract to Closed Circuit Innovations for the maintenance of Village-wide surveillance camera systems in the amount of $29,395 per year for a three-year contract for FY 2016, FY 2017 and FY 2018. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 150376 DuPage Convention and Visitors Bureau Pilot Grant Program Recommendation from the Community Promotion & Tourism Committee requesting consideration and approval of the Municipal Fund Commitment authorizing a financial commitment to the DuPage CVB for the Pilot Grant Incentive Program and other group booking incentives through the DuPage CVB in an amount up to $25,000 for 2016. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 6 Village Board of Trustees Minutes March 3, 2016 Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI Executive Session XII Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 3, 2016 in the Board Room of the Lombard Village Hall be adjourned at 7:42 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Village of Lombard Page 7