Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 5, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes May 5, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 5, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware 1 - Mike Fugiel Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Assistant Fire Chief Jerry Howell Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 160189 Proclamation - Lilac Time in Lombard Village Clerk Sharon Kuderna read the proclamation for Lilac Time in Lombard. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the minutes of the Regular Meeting of April 21, 2016 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel VI. Committee Reports Village of Lombard Page 1 Village Board of Trustees Minutes May 5, 2016 Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No rpeort Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported that the committee convened a Special Meeting last night. He noted that things are popping in Lombard. The committee considered the parameters of an Economic Incentive Agreement for Bradford Real Estate for a proposed Mariano’s grocery store at the former K-Mart site on Roosevelt Road. The ECDC unanimously recommended approval for staff to work with Village Counsel, Bradford and any relevant taxing bodies to finalize the terms of an incentive agreement. The agreement itself will appear before the Board of Trustees at a future meeting. The committee, staff and the Village Board are very excited about this proposal. The May 9th ECDC has been cancelled. The next meeting of the ECDC will be on June 13 at 7:00 p.m. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report Village of Lombard Page 2 Village Board of Trustees Minutes May 5, 2016 VII. Village Manager/Village Board Comments Village President Keith Giagnorio wished his mother a happy birthday and wished all of the mothers a happy Mother's Day. He congratulated Lt. Dave Kundrot on his retirement from the Lombard Police Department after serving the community for nearly 29 years. Village Clerk Sharon Kuderna noted the following: lilac bush and plant sale began today at Lilacia Park and runs through Saturday; Lilac Ball is Friday, May 13; Lilac Parade is Sunday, May 15; take time to visit Lilacia Park which is in full bloom; check the Village website for additional details. VIII Consent Agenda . Payroll/Accounts Payable A. 160179 Approval of Village Payroll For the period ending April 16, 2016 in the amount of $764,215.70. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160180 Approval of Accounts Payable For the period ending April 22, 2016 in the amount of $663,086.56. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160186 Approval of Accounts Payable For the period ending April 29, 2016 in the amount of $823,674.00. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 160148 PC 16-06: 612 E. Western Avenue Recommendation from the Plan Commission to approve an Ordinance granting conditional uses for motor vehicle repair and motor vehicle sales pursuant to Title 15, Chapter 155, Section 155.420(C)(23)(24) of the Lombard Zoning Ordinance. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7210 E. 160058 16th Street Near Four Seasons Park No Parking Signage Recommendation from the Public Safety & Transportation Committee Village of Lombard Page 3 Village Board of Trustees Minutes May 5, 2016 to install No Parking Anytime signage on the north side of 16th Street between Finley Road and Collen Drive and to alter the existing No Parking Anytime signage on 16th Street east of Collen Drive to include three signs that are angled towards motorists. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7211 E-2. 160193 Title 11, Chapter 112, Section 112.33(B) - Alcoholic Beverages Amending Title 11, Chapter 112, Section 112.33(B) in regard to alcoholic beverages and the employees of liquor license holders. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7212 Other Ordinances on First Reading F. 160150 Community Development Fee Schedule Modifications Recommendation from the Plan Commission to approve an Ordinance amending Title 3, Chapter 36, Section 36.21 of the Lombard Village Code in regard to the fee schedule relative to certain zoning and subdivision related petitions and applications. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7222 G. 160188 Amending Title 11, Chapter 112 Section 112.13(A) of the Lombard Village Code Revising the Class "A/B I", "A/B II" and "A/B-III" liquor license categories, effective June 1, 2016, to reflect the 2015 sales certification for Marquette Kitchen & Tap and Roundheads Pizza Pub. (DISTRICTS #1 and #2) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7223 G-2. 160191 Amending Title 11, Chapter 112 Section 112.13(A) of the Lombard Village Code Revising the Class "A/B II" and "A/B-III" liquor license categories, effective June 1, 2016, to reflect the 2015 sales certification for Brauerhouse located at 1000 Rohlwing Road. (DISTRICTS #1) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Orinance 7224 Village of Lombard Page 4 Village Board of Trustees Minutes May 5, 2016 Ordinances on Second Reading Resolutions H. 160173 Cruise Nights License Agreements License Agreements for use of parking lots at 118, 126 and 211 W. St. Charles Road. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 32-16 I. 160174 Cruise Nights Temporary Parking Restrictions Temporary parking restrictions along St. Charles Road between Main Street and Lincoln Avenue and along Park Avenue between Orchard Terrace and Michael McGuire Drive for Cruise Nights. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 33-16 J. 160177 Hill Avenue Bridge, Amendment No. 3 Resolution approving Amendment No. 3 to the Local Public Agency Agreement for Federal Participation, Phase II, Preliminary Engineering. This amendment will allow eighty percent (80%) of the cost of the insurance premium required by Nicor's Granted Easement to be paid for by the Federal Highway Administration and the remaining twenty percent (20%) split by the Village of Lombard and the Village of Glen Ellyn. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 34-16 Other Matters K. 160171 FY2016 Concrete Flatwork Request for a waiver of bids and award of a contract to Strada Construction Company in the amount of $225,000.00. Public act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 160184 Pension Fund Accounting Services Request for a waiver of bids and authorization for the Director of Finance to sign an engagement letter with Lauterbach & Amen for Police and Fire Pension Accounting Services for FYE 2017-2019. This Bid was approved on the Consent Agenda Village of Lombard Page 5 Village Board of Trustees Minutes May 5, 2016 M. 160187 FY2016 Crack Sealing Program (MPI) Award of a contract to Denler, Inc., the lowest responsible bidder of three (3) bids, in the amount of $111,861.25. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 160149 PC 16-07: Yorktown Commons Planned Development Amendment (Request for continuance to the May 19, 2016 meeting) Requests that the Village take the following actions on the subject properties located within the B3PD Community Shopping District Planned Development (Yorktown Shopping Center and Yorktown Commons Planned Developments): 1. Revoke the Subdivision approved pursuant to Ordinance 7175; 2. Approve a new Plat of Subdivision; 3. Pursuant to Section 155.504(A) of the Lombard Zoning Ordinance, approve a Major Change to the Yorktown Shopping Center Planned Development (Yorktown PD) to remove approximately 2247 square feet (10’ feet in width) of land area from the planned development; 4. Pursuant to Section 155.504(A) of the Lombard Zoning Ordinance, approve a Major Change to the Yorktown Commons Planned Development (Yorktown Commons PD) to add approximately 2247 square feet (10’ feet in width) of land area to the planned development; and 5. Pursuant to Sections 155.415(F) and 155.508(C)(6)(a) and (b) of the Lombard Zoning Ordinance, approve a deviation and variation to reduce the required interior side yard setback from ten (10) feet to zero feet for land adjacent to the Yorktown Commons PD; and to approve said deviation and variation within the Yorktown PD and Yorktown Commons PD to permit the existing buildings and infrastructure commonly known as the “Convenience Center” to remain in place pending redevelopment. (DISTRICT #3) Enactment No: Ordinances 7214 and 7215 O. 160185 Appointment - Glenbard Wastewater Authority Request for concurrence in the appointment of Mike Fugiel to the Glenbard Wastewater Authority Executive Oversight Committee. This Appointment was approved on the Consent Agenda P. 160195 Appointment - Finance and Administration Committee Request for concurrence in the appointment of Michael Himmes to the Finance and Administration Committee for a two-year term of office until May 2018 filling a vacancy created by the resignation of Barbara Alvarado. This Appointment was approved on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes May 5, 2016 Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 5, 2016 in the Board Room of the Lombard Village Hall be recessed at 7:42 p.m. for the purpose of discussion of Information Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee or Specific Employees of the Village and to discuss Salary Schedules for One or More Classes of Employees. The motion carried by the following vote: Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 5, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:04 p.m. Village of Lombard Page 7 Village Board of Trustees Minutes May 5, 2016 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware 1 - Mike Fugiel XIII Adjournment . A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 5, 2016 in the Board Room of the Lombard Village Hall be adjourned at 8:05 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel Village of Lombard Page 8