Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 18, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes January 18, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 18, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:01 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the minutes of the Regular Meeting of January 4, 2018 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Mike Fugiel, Chairperson of the Community Promotion and Tourism Committee, reported the committee met and reviewed and approved four Lilac Time grant applications. Village of Lombard Page 1 Village Board of Trustees Minutes January 18, 2018 Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee would be meeting next Monday to continue their review of the FY 2019 Village of Lombard budget. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Reid Foltyniewicz indicated that he chaired the Public Safety & Transportation Meeting as both the Chairperson and Alternate Chairperson were not able to attend. The committee reviewed a request relative to the intersection of Meyers and Butterfield and received updates from the Police and Fire Departments. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report. Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna Village Clerk Sharon Kuderna reported the following: The Historic Preservation Commission received an award from the Illinois Association of Historic Preservation Commissions for the Prairie Path project. The Peck House foundation project is complete and the project came in under budget. In 2018 there are 80+ programs planned. Check www.Lombardhistory.org for additional information. The Historic Preservation Commission is now a Certified Local Government and will be submitting Lilacia Park to be included on the National Register. Being a CLG allows the Commission to apply for grants. The 2017 Village of Lombard Page 2 Village Board of Trustees Minutes January 18, 2018 Annual Report was approved. VII. Village Manager/Village Board Comments Trustee Reid Foltyniewicz noted he attended the DuPage Mayors and Managers Conference Legislative Dinner. The DMMC staff is still lobbying to preserve the Local Government Distributive Funds (LGDF) that are distributed by the State to municipalities as well as pushing to have all communities become Home Rule. Village Clerk Sharon Kuderna read the following announcements: The Water Meter Replacement Program has begun. Over the next two years, water meters in all homes and businesses will be replaced. For more information please visit villageoflombard.org/watermeters. Overnight parking on Village streets is prohibited after one inch of snow has fallen which will assist in plowing operations. On behalf of Heartland Blood Centers and the Village, we thank all of the donors who came out last night despite frigid temperatures to donate blood at the Winter Blood Drive. Over 130 pints of blood were collected helping over 400 people. Make that New Year’s Resolution and become a blood donor. The Spring Blood Drive is scheduled for April 11th. VIII Consent Agenda . Trustee Reid Foltyniewicz asked that an update be provided relative to the Roosevelt Road Watermain Lining Project as the Final Balancing Change Order for the project was on the Consent Agenda for approval. Director of Public Works Carl Goldsmith reported: Phase 1 and Phase 2 of the Roosevelt Road Watermain Lining Project have been completed covering 16,000 feet; there had been twenty-nine (29) mainbreaks in the last few years; in 2010 options were explored to address the matter; the Village applied for and received an 1.8% interest loan through the Illinois Environmental Protection Agency (IEPA); estimated cost for the project was $8.4 million, but the project actually came in $1 million under the estimated cost or approximately $7.5 million; project was very successful; cost far less and caused far less disruption than had the watermain lines been removed and replaced; the project received the silver medal award; great team effort between Village and contractor for the project; the watermain lining has a fifty-year life cycle; the Final Balancing Change Order will close out the project. Village Manager Scott Niehaus noted: Lombard was the leader in the industry doing this project and it is the largest watermain lining project to be completed in the United States. Director of Public Works Carl Goldsmith noted: the Village hosted three Village of Lombard Page 3 Village Board of Trustees Minutes January 18, 2018 Open House events for other municipalities and approximately fifteen other communities came to the Open House events to see the project. Payroll/Accounts Payable A. 180020 Approval of Accounts Payable For the period ending January 5, 2018 in the amount of $882,272.71. This Payroll/Accounts Payable was approved on the Consent Agenda B. 180038 Approval of Village Payroll For the period ending January 6, 2018 in the amount of $1,052,804.51. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180039 Approval of Accounts Payable For the period ending January 12, 2018 in the amount of $1,674,327.88. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 180032 Conveyance of Glen Oak Lift Station, Force Main and Sanitary Sewers West of Hill Avenue Bridge, to the Village of Glen Ellyn Approval of an ordinance declaring property as listed in the associated Bill of Sale as surplus and conveying said property to the Village of Glen Ellyn pursuant to said Bill of Sale. Staff requests a waiver of first reading. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7464 E. 180033 Hill Avenue Jurisdictional Transfer to the Village of Glen Ellyn Approval of an ordinance approving the transfer of jurisdiction over a portion of Hill Avenue to the Village of Glen Ellyn. Staff requests a waiver of first reading. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7465 Other Ordinances on First Reading Ordinances on Second Reading Village of Lombard Page 4 Village Board of Trustees Minutes January 18, 2018 Resolutions F. 170540 Gatz Pond Outfall Project, Change Order No. 1 Reflecting a decrease to the contract with Martam Construction in the amount of $80,036.77. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 04-18 G. 170549 Roosevelt Road Water Main Lining Phase 2 (East), Final Balancing Change Order No. 4 Reflecting a decrease to the contract with Fer-Pal Infrastructure, USA, Inc. in the amount of $225,241.31. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 05-18 H. 180031 Roosevelt and Finley Intersection Improvements - ComEd Work Agreement Approval of an agreement with ComEd for utility relocations related to the project at a cost of $32,840.35. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 06-18 Other Matters I. 180004 2018 SCADA System Hardware Upgrade, Phase 3 Request for a waiver of bids and award of a contract to Energenecs, Inc. in an amount not to exceed $134,390.00. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda J. 180040 2018 Sewer Stub Rodding Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $50,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 180030 Temporary Event - Rhea Lana's Request for a Temporary Special Event Permit to be held at 1161 S. Main Street. The event will take place from April 8th to April 22, 2018. (DISTRICT #6) This Request was approved on the Consent Agenda Village of Lombard Page 5 Village Board of Trustees Minutes January 18, 2018 Approval of the Consent Agenda A motion was made by Trustee Robyn Pike , seconded by Trustee Bill Johnston, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 180005 Alley Vacation - 924 Division Street and 310 S. Westmore Meyers Road: North of Division Street, North Section (3/4 vote of the Trustees required 5 of 6) (Continued from January 4, 2018) Request for vacation of the alley at 924 Division and 310 S. Westmore Meyers Road. (DISTRICT #5) A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Robyn Pike, that the Ordinance for the alley vacation for 924 Division Street and 310 S. Westmore Meyers Road (north of Division Street, North Section) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7466 B. 180006 Alley Vacation - 324 S. Westmore-Meyers Road: North of Division Street, South Section (3/4 vote of the Trustees required 5 of 6) (Continued from January 4, 2018) Request for vacation of the alley at 314 S. Westmore-Meyers Road: North of Division Street, South Section. (DISTRICT #5) A motion was made by Trustee Robyn Pike, seconded by Trustee Dan Whittington, that the Ordinance regarding the alley vacation for 324 S. Westmore-Meyers Road (north of Division Street, South Section) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7467 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Village of Lombard Page 6 Village Board of Trustees Minutes January 18, 2018 C. 170277 Westmore-Meyers Resurfacing and Path Crossing Improvements Recommendation from the Public Works & Environmental Concerns Committee to approve the project and a contract with Christopher B. Burke Engineering, LTD in the amount of $101,761.15 for related design engineering services. (DISTRICTS #5 & #6) Village Manager Scott Niehaus noted the following: this item was placed on separate action so that the residents and Board could be made aware of the parameters of the proposed project; this project has been reviewed by two committees - Public Works & Environmental Concerns and Public Safety & Transportation; a presentation was made to the Village Board last fall. Director of Public Works Carl Goldsmith noted the following: the Westmore-Meyers Resurfacing and Path Crossing Improvements project replaces the Westmore-Meyers Road Safety and Cycle/Pedestrian Improvements project; the Village has secured federal alternative transportation funding for this project through the DuPage Mayors and Managers Conference; project estimated cost is $1,900,000; this is a request for a contract to be awarded to Christopher B. Burke Engineering for design engineering services; the Village is not committed to proceed with the project; this is for only the engineering for the proposed project. Village Manager Scott Niehaus noted there is no lane reduction proposed. Director of Public Works Carl Goldsmith noted there are three elements to the proposal: (1) resurfacing of Westmore-Meyers from Roosevelt Road to St. Charles Road; (2) realignment of the Great Western Trail crossing to utilize the signalized crosswalk at St. Charles Road; and (3) improve the Illinois Prairie Path crossing with a curb extension within the existing southbound area; there are no lane reductions or road diet proposed; the project is eligible for federal funding; the project cost is estimated at $1,900,00 with $1,423,000 in federal funding. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the Resolution relative to the Westmore-Meyers Resurfacing and Path Crossing Improvements be adopted. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: R 07-18 Village of Lombard Page 7 Village Board of Trustees Minutes January 18, 2018 Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 18, 2018 in the Board Room of the Lombard Village Hall be adjourned at 7:19 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 8