Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 1, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 1, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 1, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Chief of Police Roy Newton led the Pledge of Allegiance. Village President Giagnorio asked for a moment of silence in recognition of the passing of Village of Lombard Police Detective Michael Harris last week. Chief of Police Roy Newton spoke of Detective Harris and his nineteen years of dedicated service to the Village, the community and the Police Department. He talked of Detective Harris as a partner and brother in law enforcement. He thanked the Village staff for their support and assistance during this difficult time. He also thanked the many law enforcement agencies for their support during this time of sorrow and thanked the other Police Departments who attended the wake and funeral and those who assisted in covering Village Police operations during the funeral. He expressed appreciation to the CPA for all that they did to assist. He noted that Lombard is one of the finest Police agencies and has always been able to assist other agencies when needed and likewise other Police agencies were more than willing to help Lombard. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware 1 - Robyn Pike Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Village of Lombard Page 1 Village Board of Trustees Minutes February 1, 2018 Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Kevin Olickal spoke about a local event taking place and asked if the Village could post the information. V. Approval of Minutes Director of Community Development Bill Heniff noted there were some errors in addresses for two items that were adopted at the January 18, 2018 Village Board meeting and the minutes needed to be approved listing the corrections. A motion was made by Trustee Mike Fugiel to approve the January 18, 2018 Village Board meeting minutes, subject to the following amendments thereto: (1) the portion in regard to Agenda Item IX.A. should be amended to add a note to the effect that the Alley Vacation Ordinance and staff memorandum, that were in the meeting packet, correctly referenced 312 S. Westmore-Meyers Road, and not 310 S. Westmore-Meyers Road: (2) the motion in regard to Agenda Item IX.A. should be revised to substitute 312 S. Westmore-Meyers Road for 310 Westmore-Meyers Road; (3) the portion in regard to Agenda Item IX.B. should be amended to add a note to the effect that the Alley Vacation Ordinance and staff memorandum, that were in the meeting packet, correctly referenced 314 S. Westmore-Meyers Road, and not 324 S. Westmore-Meyers Road; and (4) the motion in regard to Agenda Item IX.B. should be revised to substitute 314 S. Westmore-Meyers Road for 324 S. Westmore-Meyers Road, seconded by Trustee Bill Johnston. Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Community Promotion & Tourism Committee, reported the committee reviewed and approved four Lilac Time grants that were listed on the Village Board agenda for consideration tonight. The grants totaling $48,329 help support tourism and overnight stays in the community. Village of Lombard Page 2 Village Board of Trustees Minutes February 1, 2018 Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee met and is continuing to review the FY 2018 Village budget by reviewing various proposed reductions and expenditures. The committee also reviewed the Water & Sewer Study. He thanked the staff and noted the next meeting is March 26th. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board Comments Village Clerk Sharon Kuderna read the following announcements: The Water Meter Replacement Program has begun. Over the next two years, water meters in all homes and businesses will be replaced. For more information please visit villageoflombard.org/watermeters. Overnight parking on Village streets is prohibited after one inch of snow has fallen which will assist in plowing operations. Village of Lombard Page 3 Village Board of Trustees Minutes February 1, 2018 VIII Consent Agenda . Payroll/Accounts Payable A. 180051 Approval of Accounts Payable For the period ending January 19, 2018 in the amount of $1,354,098.85. This Payroll/Accounts Payable was approved on the Consent Agenda B. 180067 Approval of Village Payroll For the period ending January 20, 2018 in the amount of $938,358.56. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180068 Approval of Accounts Payable For the period ending January 26, 2018 in the amount of $1,079,954.44. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 180037 - PC 18-07: 837 S. Westmore Meyers Road (This item has been moved to Separate Action) E. 180042 Village Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include six (6) Panasonic Laptops, four (4) PowerEdge Servers and one (1) 1975 ONAN Generator. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7468 Other Ordinances on First Reading F. 180027 PC 18-01: Text Amendment to Zoning Ordinance, Parking Requirements for Hotels Recommendation from the Plan Commission to approve a text Village of Lombard Page 4 Village Board of Trustees Minutes February 1, 2018 amendment to Section 155.602 Table 6.3 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the parking for hotels, motels and similar uses. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7473 G. 180029 PC 18-02: 2100 St. Regis Drive, Holiday Inn Express The petitioner requests that the Village take the following actions on the subject property located within the B3PD Planned Development (St. Regis Planned Development): 1. Approve a conditional use pursuant to Section 155.415(C)(11) of the Lombard Zoning Ordinance for a hotel; 2. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the St. Regis Planned Development, as established by Ordinance No. 2249 and amended by Ordinance Nos. 4409, 4470 and 4596, as follows: a. Approve a deviation from Section 155.415(F)(3) and 155.508(C)(6) to reduce minimum required interior side yard setback from 10 feet (10’) to zero feet (0’) along the southeast property line; b. Approve a deviation from Section 155.602 Table 6.3 to reduce the required number of parking spaces from 110 to 96 (if warranted); c. Approve a deviation from Ordinance Nos. 2249 and 4596 and from Section 153.503(B)(12) (wall signs) to allow a total area of 366 square feet of wall signage where a maximum area of 200 square feet square feet is permitted; d. Pursuant to Section 155.511 (site plan approval) of the Lombard Zoning Ordinance, approve a hotel development based upon the submitted plans; 3. Pursuant to Section 155.706(C)(1) (Parking lot landscaping - Perimeter parking lot landscaping) of the Lombard Zoning Ordinance, approve a variation to reduce perimeter parking lot landscaping area from five feet (5’) in width to one foot (1’) in width for a corner of the parking lot on the south side of the proposed building; and 4. Pursuant to Section 154.203(D) (Minor and major plats of resubdivision) of the Lombard Subdivision Ordinance, approve a major plat of resubdivision. The petition is referred to as PC 18-02. The property is located at 2100 St. Regis Drive (northeast corner of the intersection of St. Regis Drive and North Lake Drive),Lombard, Illinois. (DISTRICT #3) Village of Lombard Page 5 Village Board of Trustees Minutes February 1, 2018 This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7474 H. 180035 PC 18-05: Text Amendment to Zoning Ordinance, Stacking requirements for Drive-in and Drive-through facilities Recommendation from the Plan Commission to approve text amendments to Section 155.602 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the stacking requirements for drive-in and drive-through facilities. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7475 I. 180036 PC 18-06: 209 and 211 South Main Street The petitioner, Two Eleven Main Street LLC, requests that the Village take the following actions on the subject property located within the B5A Downtown Perimeter District: 1. Grant a conditional use, pursuant to Section 155.419(C) of the Zoning Ordinance, to allow for a drive-through facility; 2. Approve a variation from Section 155.602(A)(5) of the Zoning Ordinance to reduce the length of parking stalls from eighteen feet (18’) to sixteen and a half feet (16.5’) along the north property line; 3. Approve a variation from Section 153.508(B)(19) of the Sign Ordinance to allow a total area of 67 square feet of wall signage where a maximum area of 50 square feet is permitted. (DISTRICT #4) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7476 J. 180044 - SUB 18-01, Major Plat of Resubdivision, Oakview Estates (This item has been moved to Consent L-2) Ordinances on Second Reading Resolutions K. 170534 Village of Lombard Social Service Program Recommendation by the Community Relations Committee to renew the contract with Association for Individual Development (AID), in the amount of $20,000 for an additional year. This Resolution was adopted on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes February 1, 2018 Enactment No: R 08-18 L. 170546 2017 Asphalt Paving & Patching Program, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with R.W. Dunteman Company in the amount of $118,253.43. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 09-18 Other Matters L-2 180044 SUB 18-01, Major Plat of Resubdivision, Oakview Estates The petitioner, Rock Solid Development, is requesting approval of a major plat of resubdivision for the property located at 400 E. St. Charles Road. (DISTRICT #4) This Request was approved on the Consent Agenda M. 180052 Police Squad Car Mobile Data Computer Replacement Request for a waiver of bids and award of a contract to Brite Computers for the purchase of thirty-none (39) Q736 tablet computers in the amount of $118,419.60, which is $61,580.40 under the budgeted amount. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda N. 170550 Historic Preservation Commission 2017 Annual Report Accept and file the Historic Preservation Commission's 2017 Annual Report to the Village Board. This Request was approved on the Consent Agenda O. 180013 Local Tourism Grant Application 2018 - Lilac Princess Program Grant request from the Lombard Junior Women's Club in the amount of $6,029 from Hotel/Motel funds for expenses supporting the selection of the Lilac Queen and her Court. The grant will provide participation of the Lilac Queen Court in numerous Lilac Time events as well as $1,000 scholarships to the five members of the court. The process begins in February and culminates in May 2018. This Request was approved on the Consent Agenda P. 180014 Local Tourism Grant Application 2018 - Lilac Time Art and Craft Fair Grant request from the Lombard Chamber of Commerce in an amount of up to $4,500 from Hotel/Motel funds for expenses associated with the Art and Craft Fair including barricades and support from the Public Works, Village of Lombard Page 7 Village Board of Trustees Minutes February 1, 2018 Police and Fire Departments. The Fair will take place on May 6, 2018. (DISTRICT #1) This Request was approved on the Consent Agenda Q. 180015 Local Tourism Grant Application 2018 - Lilac Sale 2018 Grant request from the Lombard Garden Club, Inc. in the amount of $2,000 from Hotel/Motel funds supporting the Annual Lilac Sale. The funds will be used for the purchase of lilacs which will be sold during the 3 day Lilac Time Event May 10-12, 2018. (DISTRICT #1) This Request was approved on the Consent Agenda R. 180016 Local Tourism Grant Application 2018 - Lombard Lilac Festival Parade Grant request from the Lombard Lilac Festival Parade Committee in an amount not to exceed $18,000, from Hotel/Motel funds for expenses supporting the Lombard Lilac Parade. Funds will be used for honorariums paid to parade participants, advertising, and recongnition expenses. The parade will take place on May 20, 2018. This Request was approved on the Consent Agenda S. 180064 Appointment - Lombard Historic Preservation Commission Request for concurrence in the appointment of Lynn O'Donnell to the Lombard Historic Preservation Commission with a term until 2019 filling a vacancy created by the resignation of Jack Jones. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 180037 PC 18-07: 837 S Westmore Meyers Road Request that the Village grant approval of a conditional use, pursuant to Section 155.415 (C) of the Village of Lombard Zoning Ordinance, to allow for a physical culture and massage establishment (as defined and regulated by Chapter 12, Section 122 (now known as Title XI., Chapter 122) of the Code of Ordinances) within the B3PD Community Shopping Village of Lombard Page 8 Village Board of Trustees Minutes February 1, 2018 District Planned Development. (DISTRICT #6) A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the ordinance approving a Conditional Use for the property at 837 S. Westmore Meyers Road be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Dan Whittington, Mike Fugiel, Bill Johnston, and Bill Ware Nay: 1- Reid Foltyniewicz Absent: 1- Robyn Pike Enactment No: Ordinance 7469 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 1, 2018 in the Board Room of the Lombard Village hall be recessed to Executive Session at 7:21 p.m. to discuss Information Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee or Specific Employees of the Village. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 1, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:52 p.m. 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Village of Lombard Page 9 Village Board of Trustees Minutes February 1, 2018 1 - Robyn Pike XIII Adjournment . A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 1, 2018 in the Board Room of the Lombard Village Hall be adjourned at 7:53 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike Village of Lombard Page 10