Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 6, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes September 6, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 6, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware 1 - Robyn Pike Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 180375 Proclamation - Knights of Columbus Village President Keith Giagnorio called Richard Clish and members of the Knights of Columbus to the front. Village Clerk Sharon Kuderna read the proclamation for the Knights of Columbus. Mr. Clish thanked the Village Board for amending the solicitors ordinance relative to providing additional hours for not-for-profit groups to be able to conduct fundraising efforts on Village street corners. He also thanked the President and Board for the proclamation. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of August 16, 2018, the Special Village of Lombard Page 1 Village Board of Trustees Minutes September 6, 2018 Meeting (Joint Village Board and Public Works Committee) of August 20, 2018 and the Special Meeting of August 20, 2018 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board Comments Village President Keith Giagnorio wished Trustee Fugiel a happy belated birthday and Trustee Johnston a happy early birthday. Village of Lombard Page 2 Village Board of Trustees Minutes September 6, 2018 Village Clerk Sharon Kuderna read the following announcements: There will be a 9/11 Remembrance Ceremony on September 11th that will begin promptly at 8:45 am at Fire Station 45, 50 E. St. Charles Road. Fire Chief Rick Sander and the Fire Department staff will lead a moment of silence followed by brief comments. The Village of Lombard and Heartland Blood Centers will host the We Remember Blood Drive in recognition of the lives that were lost on September 11, 2011 when terrorists attacked our great country. This year marks the 17th anniversary of the 9/11 attacks. The Blood Drive will be held at Yorktown Entrance 5 by Von Maur from 8:30 am until 1pm and from 1:30 pm until 7 pm at the Village Hall. All donors will receive a free Bears long-sleeve t-shirt, a coupon for a free pint of Culver’s frozen custard, a free entry voucher to Siegel’s Cottonwood Farm Pumpkin Fest and be registered to win a Yorktown gift card. There were so many heroes on that day and the days and weeks that followed the attacks. You can be a hero by donating blood. Donating blood is safe, simple and saves lives. Contact Carol Bauer at 630-620-5712 for information or to make an appointment. The Village is seeking nominations for the 13th Annual Senior of the Year Awards which recognizes outstanding senior citizens who volunteer or go above and beyond to positively benefit the Lombard community. Please visit www.villageoflombard.org/seniorfair for additional information. Winners will be announced at the Senior Fair on October 3rd. The Westmore-Meyers Resurfacing and Path Crossing Improvements Project between Roosevelt and St. Charles Road is scheduled to begin mid-September. The improvements will include roadway resurfacing and path crossing improvements at both the Great Western Trail and the Illinois Prairie Path. Motorists should expect lane closures and travel delays throughout the duration of the project. For more information visit www.villageoflombard.org/westmore. The Village’s Recycling Extravaganza is scheduled for Saturday, September 22 from 9 am until noon at the Village complex. Check the Village’s website www.villageoflombard.org for information on what is being accepted at the Recycling Extravaganza. VIII Consent Agenda . Payroll/Accounts Payable Village of Lombard Page 3 Village Board of Trustees Minutes September 6, 2018 A. 180374 Approval of Accounts Payable For the period ending August 17, 2018 in the amount of $750,172.63. This Payroll/Accounts Payable was approved on the Consent Agenda B. 180378 Approval of Village Payroll For the period ending August 18, 2018 in the amount of $817,613.98. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180379 Approval of Accounts Payable For the period ending August 24, 2018 in the amount of $1,393,806.45. This Payroll/Accounts Payable was approved on the Consent Agenda D. 180390 Approval of Accounts Payable For the period ending August 31, 2018 in the amount of $490,667.63. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 180380 Tax Levy Ordinance - Special Service Area Number Three Levying and assessing taxes for Special Service Area Number Three in the amount of $9,180.00 for the fiscal year beginning January 1, 2018 and ending December 31, 2018, which was established for the property owners served by the traffic signal located at 800 E. Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7567 Other Ordinances on First Reading F. 180339 PC 18-25: Text Amendment to the Sign Ordinance Recommendation from the Plan Commission to approve comprehensive text amendments to Chapter 153 of the Village Code (the Sign Ordinance), and any other relevant sections for clarity, to remove discrepancies between the Sign Ordinance and Chapter 150 (the Building Code). Specifically, the Sign Ordinance amendments are primarily intended to remove language that conflicts with existing provisions established within the Building Code. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7578 G. 180340 PC 18-26: Text Amendment to the Zoning Ordinance Village of Lombard Page 4 Village Board of Trustees Minutes September 6, 2018 Recommendation from the Plan Commission to approve comprehensive text amendments to Chapter 155 of the Village Code (the Zoning Ordinance), and any other relevant sections for clarity, to remove discrepancies between the Zoning Ordinance and Chapter 150 (the Building Code). Specifically, the Zoning Ordinance amendments are primarily intended to remove language that conflicts with existing provisions established within the Building Code. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7579 H. 180341 ZBA 18-04: 49 North Garfield Street Recommendation from the Zoning Board of Appeals to approve a variation from Section 155.407(F)(3) of the Lombard Zoning Ordinance to reduce the required interior side yard setback from six feet (6’) to three and one-half feet (3.5’) for the subject property located within the R2 Single-Family Residence Zoning District. The requested relief is for an addition to an existing single family residence located on the subject property (DISTRICT #1) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7580 Ordinances on Second Reading I. 180290 PC 18-21: Text Amendments to the Zoning Code - Accessory Structures Recommendation from the Plan Commission to approve text amendments to Section 155.212 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the text regarding the percentage of a required yard that may be occupied by a permitted obstruction. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7568 J. 180294 PC 18-19: Text Amendments to the Zoning Code - Outdoor Cafe Recommendation from the Plan Commission to approve text amendments to Section 155.802 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the definition of outdoor cafe as an accessory use to a restaurant. The amendments are intended to allow such activities within the buildable area of a lot. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7569 Village of Lombard Page 5 Village Board of Trustees Minutes September 6, 2018 K. 180295 PC 18-20: Text Amendments to the Zoning Code - Massage References Recommendation from the Plan Commission to approve text amendments to Sections 155.415 (C)(23), 155.416 (C)(23), 155.417 (G) (2)(b)(xi), and 155.418 (C)(18) of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the text for consistency regarding massage establishments and correct the reference sections regarding massage establishments. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7570 L. 180296 PC 18-22: Text Amendments to the Zoning Code - Parkway Improvements Recommendation from the Plan Commission to approve text amendments to Section 154.302 through 154.306 of the Subdivision and Development Ordinance and Section 155.705 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) regarding parkway trees on dedicated right of way. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7571, 7572 M. 180350 Amending Title XI, Chapter 112, Section 112.30(B) of the Lombard Village Code - Alcoholic Beverages Ordinance updating the form of the signage (Warning to Minors) required relative to the underage sale or delivery of alcoholic beverages. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7573 N. 180351 Amending Title XI, Chapter 112, Section 112.24(D) of the Lombard Village Code - Alcoholic Beverages Ordinance mandating that signage in regard to birth defects and substance abuse as required by State law 235 ILCS 5/6-24a(b) be posted in the licensed premises. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7574 Resolutions O. 180384 North Broadway Force Main and Pump Station, Amendment No. 5 Approving Amendment No. 5 to the professional services contract with ESI Consultants Ltd. reflecting an increase of $785.90 for design engineering services. (DISTRICT #5) Village of Lombard Page 6 Village Board of Trustees Minutes September 6, 2018 This Resolution was adopted on the Consent Agenda Enactment No: R 57-18 P. 180389 Westmore-Meyers Resurfacing and Path Crossing Improvements, MFT Funding Resolution and Expenditure Authorization Approval of a supplemental Resolution for Improvement by Municipality and a Request for Expenditure/Authorization of Motor Fuel Funds in the amount of $737,405.82. (DISTRICTS #5 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 58-18 Q. 180391 LED Street Light Retrofit, MFT Funding Resolution and Municipal Estimate Approval of a Resolution for Improvements by Municipality and the Municipal Estimate of Maintenance Costs authorizing the use of Motor Fuel Tax funds in the amount of $165,000.00. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 59-18 Other Matters R. 180322 2018-2019 Bulk Road Salt Purchase Request for a waiver of bids and award of a contract to Detroit Salt in the amount of $174,590.00. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda S. 180385 FY2018 Surface Treatment Program Request for a waiver of bids and award of a contract to CAM, LLC in the amount of $61,600.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda T. 180387 FY2018 Crack Sealing Program Request for a waiver of bids and award of a contract to Denler, Inc. in the amount of $156,788.74. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda T-2. 180388 Central Pressure Adjusting Station Improvements Award of a contract to Joseph J. Henderson & Son, Inc., the lowest responsible bid of six (6) bidders, in the amount of $2,093,000.00. Bid in compliance with Public Act 85-1295. (DISTRICT #4) Village of Lombard Page 7 Village Board of Trustees Minutes September 6, 2018 This Bid was approved on the Consent Agenda U. 180334 2017 Comprehensive Annual Financial Report, Management Report and Prior Recommendation Motion to accept and file with the Village Clerk the 2017 Comprehensive Annual Financial Report, Management Letter and Prior Recommendation. This Request was approved on the Consent Agenda V. 180386 Fire Station Alerting System Approving a Memorandum of Understanding between the Lombard Fire Department and the Emergency Telephone System Board of DuPage County (ETSB) and authorizing the Village President to sign a Letter of Intent governing the use of the Fire Station Alerting System (FSAS) for both Fire Stations 44 and 45. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene Village of Lombard Page 8 Village Board of Trustees Minutes September 6, 2018 XIII Adjournment . A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, that the meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 6, 2018 in the Board Room of the Lombard Village Hall be adjourned at 7:17 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike Village of Lombard Page 9