Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 7, 2019 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 7, 2019 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 7, 2019 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:03 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Robyn Pike, and Bill Ware 1 - Bill Johnston Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Ken Marshall, a long-time Lombard resident, urged the Village Board to get involved in the resolution of issues between the library and the Park District relative to the proposed new library building. He spoke of government entities working together. 190086 Recognition - Officer Dan Herrera, Stephen Spapperi and Justin Mueller (reference only) 190087 Presentation - Commonwealth Edison Street Light Program Rebate Village President Keith Giagnorio introduced Cynthia Thomas from ComEd. Ms. Thomas spoke of the Village's participation on the LED street lighting program. She presented the Village with a plaque for their Village of Lombard Page 1 Village Board of Trustees Minutes February 7, 2019 participation in the program and indicated the Village had received a check in the amount of $43,754 for participating in the program. She spoke of the significant impact on energy savings as a result of various programs offered by ComEd. She urged residents to take advantage of the Home Energy Assessment Program that is free and could help residents save money on their electric bills. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the minutes of the Regular Meeting of January 17, 2019 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Robyn Pike, and Bill Ware Absent: 1- Bill Johnston VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Community Promotion & Tourism Committee, indicated the committee reviewed several grant requests which were on the agenda for consideration by the Village Board. The committee will meet in March to review additional grant requests. Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes February 7, 2019 Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board Comments Village President Giagnorio thanked the Public Works Department for the great job that they have been doing with the snow and ice events over the last several weeks. He also thanked the Police and Fire Departments. Village Manager Scott Niehaus asked Director of Public Works Carl Goldsmith to provide an over of snow operations. Director Carl Goldsmith reported that there had been five separate snow events beginning January 22 and running through February 4th with snow, rain, sleet, then frigid temperatures and then more snow, rain and sleet coupled with more freezing temperatures. He noted the Public Works Department had run round the clock operations to address the snow events. He thanked the Village Board and all departments for their cooperation and assistance. He reviewed the info-graphics relative to the latest storm as follows: five separate storms; 11 inches of snow and ice; 1,586 labor hours (the equivalent to one full-time employee working a year); 130 overnight hours worked;13,727 miles driven by snow plows which is farther than from Lombard to Beijing and back; 3,973 gallons of fuel for the plows, 1,043 tons of salt used; fire department responded to 31 broken sprinkler systems; 9 water main breaks; 19 social media posts reaching 87,990 people; cost for Public Works $283,062. Four Staff Meeting were held in one week to keep all departments updated on snow operations. Facebook posts reached some 88,000 people. He thanked all Village staff in all departments for the dedication to the community. Village Clerk Sharon Kuderna read the following announcements: The Village hosted a reception this evening prior to the start of the Village Board meeting to recognize Officer Dan Herrera and residents Stephen Spapperi and Justin Mueller who on January 14th rushed to the aid of a 96-year-old woman whose car became stuck on the railroad tracks at Grace and St. Charles. The woman was pulled from her vehicle shortly before a train struck the vehicle. The heroic efforts of Officer Village of Lombard Page 3 Village Board of Trustees Minutes February 7, 2019 Herrera and two Lombard residents saved this woman's life. We are proud of these three gentlemen and thank them for their bravery. President Giagnorio and staff will provide an update on the Village at the next Chamber luncheon scheduled for Wednesday, February 20th at 11:30 am. For more details contact the Lombard Chamber at 630-627-5040. Quick reminder for residents to stay informed by visiting the Village’s website; sign-up for the weekly E-Pride emails at villageoflombard.org/EPride; and follow us on social media. Village President Giagnorio again thanked staff and Communications Coordinator Avis Meade for all of their hard work, dedication and communication efforts in keep residents updated. VIII Consent Agenda . Payroll/Accounts Payable A. 190071 Approval of Accounts Payable For the period ending January 18, 2019 in the amount of $1,208,517.72. This Payroll/Accounts Payable was approved on the Consent Agenda B. 190076 Approval of Village Payroll For the period ending January 19, 2019 in the amount of $837,004.79. This Payroll/Accounts Payable was approved on the Consent Agenda C. 190077 Approval of Accounts Payable For the period ending January 25, 2019 in the amount of $1,291,287.99. This Payroll/Accounts Payable was approved on the Consent Agenda D. 190090 Approval of Accounts Payable For the period ending February 1, 2019 in the amount of $1,068,350.19. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 180029 PC 18-02: Holiday Inn Express, 2100 St. Regis Drive - Time Extension Request Requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twelve-month period until February 15, 2020. (DISTRICT #3) Village of Lombard Page 4 Village Board of Trustees Minutes February 7, 2019 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7626, 7472 Other Ordinances on First Reading F. 190078 Amending Title XI, Chapter 123, Section 123.04(A) of the Lombard Village Code - Raffles Amending Title XI, Chapter 123, Section 123.04(A) of the Lombard Village Code adding language that the organization that is conducting the raffle prepare and maintain a set of rules which are applicable to the conducting of the raffle. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7631 Ordinances on Second Reading Resolutions G. 190068 Cambria Lift Station Rehabilitation, Phase II Approving a contract with Christopher B. Burke Engineering, LTD, in an amount not to exceed $30,500.00 for construction engineering support services. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 9-19 H. 190070 Resolution Accepting the Public Improvements at 515 W. North Avenue Bluestone Development (Thornton's) Staff recommends approval of Resolution to accept the public watermain, fire hydrants, storm sewer in Broadview Avenue, sidewalks and reconstruction of Broadview Avenue at 515 W. North Avenue (Bluestone Development (Thornton’s). All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #1) approved on the consent agenda Enactment No: R 10-19 I. 190079 MCSA Resolution Third Amendment Resolution approving a Third Amendment to the existing original Intergovernmental Agreement for claims and safety consultant services through Municipal Claims and Safety Agreement (MCSA) with regard to Village of Lombard Page 5 Village Board of Trustees Minutes February 7, 2019 calculation of costs, allocation of claims and termination provisions. This Resolution was adopted on the Consent Agenda Enactment No: R 11-19 J. 190084 Investment Policy Update Authorization of an update to the Village of Lombard Financial Policies regarding changes to the Investment Policy as recommended by staff. The Finance and Administration Committee voted unanimously to recommend approval of the changes to the Investment Policy. This Resolution was adopted on the Consent Agenda Enactment No: R 12-19 Other Matters K. 190049 Water & Sewer System Supplies Bid - Core & Main Award of a contract to Core & Main, the lowest responsible bid of four (4) bidders, in an amount not to exceed $25,000.00 for the II-Couplings/Water, III-Pipe/Water, V-Repair Sleeves and Service Saddles and the IX-Pipe/Sewer categories. Bid in compliance with Public Act 85-1295. This Bid was approved on the Consent Agenda L. 190052 Sewer Root Control Request for a waiver of bids and award of a contract to Duke's Root Control, Inc. in an amount not to exceed $40,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 190072 2019 Traffic Signal Modernization Program Request for a waiver of bids and award of a contract to Meade, Inc. in the amount of $82,981.78. Prices are based on the 2018 joint bid contract with DuPage County and the January 2019 Chicago Construction Cost Index (2.9%), which is lower than the previous Village bid in 2016. Public Act 95-1295 does not apply. (DISTRICTS #2 & #3) This Bid was approved on the Consent Agenda N. 190075 Replacement of Four (4) Variable Frequency Drives at the Civic Center Reservoir Facility Request for a waiver of bids and award of a contract to The Flolo Corporation in an amount not to exceed $28,048.00. Flolo is the Village's standardized SCADA cabinet system manufacturer and VFD drive specialist. Public Act 85-1295 does not apply. (DISTRICT #6) Village of Lombard Page 6 Village Board of Trustees Minutes February 7, 2019 This Bid was approved on the Consent Agenda O. 190085 Grass & Weed Mowing PWO19-17A Award of a contract to AB Sanchez, the lowest responsible bid of five (5) bidders, in the amount of $63,885.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 190091 Water & Sewer System Supplies Bid - Ziebell Water Service Products, Inc. Award of a contract to Ziebell Waer Service Products, Inc., the lowest responsible bid of four (4) bidders, in an amount not to exceed $30,000.00 for the IV-Castings/Water, VII-Fittings/Sewer and XII-Fire Hydrant Parts categories. Bid in compliance with Public Act 85-1295. This Bid was approved on the Consent Agenda Q. 190092 Water & Sewer System Supplies Bid - Mid American Water Award of a contract to Mid American Water, the lowest responsible bid of four (4) bidders, in an amount not to exceed $50,000.00 for the VI-Brass Fittings/Water and the VIII-Couplings/Sewer categories. Bid in compliance with Public Act 85-1295. This Bid was approved on the Consent Agenda R. 190002 Local Tourism Grant Application 2019 - Walking Tour of Historic Lombard The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Historical Society in the amount of $1,800 from Hotel/Motel funds for expenses supporting the printing of Historic Lombard Walking Tour Guides. The grant supports the printing of 1,500 guides for distribution to local hotels and for sale through the Lombard Historical Society. This Request was approved on the Consent Agenda S. 190003 Local Tourism Grant Application 2019 - Lilac Princess Program The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Junior Women’s Club in the amount of $6,029 from Hotel/Motel funds for expenses supporting the Lilac Princess Program. The grant supports the $1,000 scholarships awarded to each of 5 Princesses, the program administration for events, flowers and printing. The program begins in March and culminates with the Lilac Ball on May 19, 2019. This Request was approved on the Consent Agenda T. 190004 Local Tourism Grant Application 2019 - Lilac Time Art and Craft Village of Lombard Page 7 Village Board of Trustees Minutes February 7, 2019 Fair The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Chamber of Commerce in the amount of $4,000 from Hotel/Motel funds to cover the expense of Village services. The grant supports the services of Fire, Police and Public Works employee overtime and barricades. The Lilac Time Art & Craft Fair will take place on May 5, 2019. This Request was approved on the Consent Agenda U. 190009 Local Tourism Grant Application 2019 - Lilac Sale The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Garden Club in the amount of $2,000 from Hotel/Motel funds for expenses related to the Lilac Sale. The grant supports the purchase of plants and supplies. The Lilac Sale will take place on May 9-11, 2019. This Request was approved on the Consent Agenda V. 190046 Historic Preservation Commission - 2018 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2018 Annual Report. This Request was approved on the Consent Agenda W. 190069 Plat of Easement 515 W. North Ave (Bluestone Development Thorton's) Staff recommends approval of a Plat of Easement providing access to the domestic water valve and stormwater detention, on the property located at 515 W. North Ave and known as Bluestone Development (Thornton’s). (DISTRICT #1) This Request was approved on the Consent Agenda X. 190088 Appointment - Lombard Historic Preservation Commission Concurrence of the appointment of Jason Sanders to the Lombard Historic Preservation Commission filling a vacancy created by the resignation of Jennifer Henaghan with a term to January 2021. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Mike Fugiel, seconded by Trustee Robyn Pike, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Robyn Pike, and Bill Ware Absent: 1- Bill Johnston Village of Lombard Page 8 Village Board of Trustees Minutes February 7, 2019 IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 180413 PC 18-31: 105 - 115 W. Maple Street - Calvary Episcopal Church - Conditional Use for Tri Town YMCA Day Care Center The petitioner requests that the Village grant approval of a conditional use for a planned development with a use exception for a day care center on the subject property located within the R2 Single-Family Residence District. (DISTRICT #1) Village Manager Scott Niehaus noted this item had been continued due to questions relative to parking. Staff has worked with Calvary, Tri Town and the Library and the questions have been addressed to the satisfaction of staff so the Village Board could now act on the item. He thanked representatives from the three organizations Pastor O'Connor, Whitney Cimaglia and Sarah O'Donnell who came out and were in the audience if the Village Board had any questions. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the Ordinance relative to PC 18-31: for 105 - 115 W. Maple Street (Calvary Episcopal Church) Conditional Use to allow for the Tri Town YMCA Day Care facility be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Robyn Pike, and Bill Ware Absent: 1- Bill Johnston Enactment No: Ordinance 7627 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters B. 190013 Local Tourism Grant Application 2019 - Lombard Lilac Parade The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Lilac Festival Parade Committee in the amount of $18,000 from Hotel/Motel funds for expenses Village of Lombard Page 9 Village Board of Trustees Minutes February 7, 2019 related to the Lombard Lilac Parade. The grant supports the payment of Honorarium and expenses related to the production of the Lombard Lilac Parade. The grant also supports additional funds for Police and Public Works overtime, barricades and supplies. The Lombard Lilac Parade will take place on May 19, 2019. Trustee Mike Fugiel noted the grant request for the Lombard Lilac Parade Committee was the largest of the grant requests received, and stated the costs for the Parade are over $50,000. He stated this a long-standing tradition in the Village, but hoped the committee would look at ways of reducing their funding requests from Hotel/Motel funds by 4% next year and continuing to reduce costs in coming years. He spoke of the Parade Committee hosting fundraising events including a Go Fund Me page. A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the grant requet of the Lombard Lilac Festival Parade Committee in the amount of $18,000 be be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Robyn Pike, and Bill Ware Absent: 1- Bill Johnston X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 7, 2019 in the Board Room of the Lombard Village Hall be adjourn at 7:30 p.m. The motion carried by the following vote: Aye: 4- Sharon Kuderna, Mike Fugiel, Reid Foltyniewicz, Robyn Pike, and Bill Ware Absent: 1- Bill Johnston Village of Lombard Page 10