Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, June 20, 2019 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes June 20, 2019 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, June 20, 2019 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 pm. Trustee Foltyniewicz's sons led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Operations Superintendent Tom Ellis Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Eric Wiseheart, a resident of E. S. Broadway, spoke relative to the Police Department issuing citations to him for parking in the lot across from where he lives and that he has issues with the permit parking regulations in that area. He noted that he works odd hours and gets home sometimes very early in the morning finding all of the parking spots are taken. Asked for review of the parking restrictions and enforcement to ensure the residents spots to park. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the minutes of the regular meeting of the Village Board of May 16, 2019 be approved. The motion carried by the following vote: Village of Lombard Page 1 Village Board of Trustees Minutes June 20, 2019 Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Community Promotion and Tourism Committee, reported the committee will be meeting on July 2nd and will meet the first Tuesday of each month at 7:00 pm at the Village Hall. Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations Committee, reported the committee met and voted on the Lilac Time Photo Contest photographs. He congratulated the contest winners. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported that at the June 11 meeting, the committee considered a prospective business’s request to amend Village Code provisions as it pertains to coin-operated amusement taxes on devices, commonly but not exclusively associated with, arcade establishments. The ECDC continued the matter to the July 8 meeting and requested more information from staff. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes June 20, 2019 Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Sharon Kuderna read the following announcements: The ever popular Cruise Nights continues Saturdays from 6-10 pm in downtown Lombard. There will be lots of cool cars, entertainment, a Kid’s Corner and all free. Please join us for this weekly family-friendly event. There will be no formal Cruise Night event on July 6th. Village Offices will be closed on Thursday, July 4th. Offices will reopen at 8:00 am Friday, July 5th. Fireworks are scheduled to be held at Madison Meadow Park on Thursday, July 4th beginning at dusk (approximately 9:30 pm ). Free shuttle bus transportation is provided beginning at 7pm from Madison School, Pleasant Lane School and Glenbard East High School. Please check the Village website www.villageoflombard.org <http://www.villageoflombard.org> for additional information and details on shuttle bus transportation. The Lombard Police Department will have added patrols cracking down on impaired and distracted drivers beginning June 17th through July 8th encompassing the busy and often-deadly July 4th holiday. Please make this coming July 4th holiday a safe one! As per direction taken by the Village Board at the regular meeting of November 28th, the first regular Village Board meetings in June, July and August have been cancelled. A special commemorative Village Board meeting in recognition of the Village’s 150th birthday will be scheduled on August 1st (time to be determined) and held at the Maple Street Chapel. This will be followed by an ice cream social at the gazebo located on the Historical Museum property, 23 W. Maple. The next Village Board meeting will be July 18th. VIII Consent Agenda . Village of Lombard Page 3 Village Board of Trustees Minutes June 20, 2019 Trustee Reid Foltyniewicz wanted to clarify that the items listed on the agenda relative to liquor licenses and video gaming were requests by specific businesses made to the Village giving them permission to apply for a video gaming licenses. This was not pro or anti gaming and reminded residents that the Village Board had agreed to allow video gaming for one year. Village Manager Scott Niehaus also noted that although certain businesses are being allowed to apply for a video gaming license, the questions relative to video gaming will be a non-binding referendum in May 2020. Payroll/Accounts Payable A. 190219 Approval of Village Payroll For the period ending May 11, 2019 in the amount of $844,140.43. This Payroll/Accounts Payable was approved on the Consent Agenda B. 190220 Approval of Accounts Payable For the period ending May 17, 2019 in the amount of $545,559.60. This Payroll/Accounts Payable was approved on the Consent Agenda C. 190221 Approval of Accounts Payable For the period ending May 24, 2019 in the amount of $989,666.40. This Payroll/Accounts Payable was approved on the Consent Agenda D. 190224 Approval of Village Payroll For the period ending May 25, 2019 in the amount of $849,574.01. This Payroll/Accounts Payable was approved on the Consent Agenda E. 190225 Approval of Accounts Payable For the period ending May 31, 2019 in the amount of $479,981.86. This Payroll/Accounts Payable was approved on the Consent Agenda F. 190233 Approval of Accounts Payable For the period ending June 7, 2019 in the amount of $108,775.98. This Payroll/Accounts Payable was approved on the Consent Agenda G. 190264 Approval of Village Payroll For the period ending June 8, 2019 in the amount of $963,550.10. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes June 20, 2019 H. 190265 Approval of Accounts Payable For the period ending June 14, 2019 in the amount of $1,484,894.11. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) I. 190184 PC 19-08: Text Amendment to the Lombard Village Code: Great Western Trail and Illinois Prairie Path Recommendation from the Plan Commission to approve text amendments to Section 155.402 of the Lombard Village Code (and any other relevant sections for clarity) to remove the date of the Zoning Map and replace with "the latest approved version" and include Illinois Prairie Path and Great Western Trail and other descriptions of boundaries for clarification for the Great Western Trail and the Illinois Prairie Path. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7661 J. 190185 PC 19-09: 601-607, 617 and 645 W. North Ave - Tommy’s Car Wash Recommendation from the Plan Commission relative to the following zoning actions on the subject property located within R1 Single-Family Residence District, the B4 Corridor Commercial Zoning District, and the OPD Office Planned Development District: 1. For the property at 617 W. North Avenue, approve a map amendment from the R1 Single-Family Residence District to the B4 Corridor Commercial Zoning District; 2. For the property at 601 W. North Avenue and 617 W. North Avenue, approve the following: a. A conditional use, pursuant to Section 155.416(C)(18) of the Lombard Village Code for Conditional Uses in the B4 District, to allow for a motor vehicle service busines (car wash); b. A zoning variation from Section 155.416(F)(1) of the Lombard Village Code to allow a building with a front yard setback of twenty two feet (22’), where a front yard setback of thirty feet (30’) is required; c. A zoning variation from Sections 155.416(J) and 155.707(A)(4) of the Lombard Village Code to allow a transitional landscape yard with a width of five feet (5’), where a width of thirty feet (30’) is required, along the south property line; Village of Lombard Page 5 Village Board of Trustees Minutes June 20, 2019 d. A zoning variation from Section 155.707(B)(4) of the Lombard Village Code to allow a transitional yard without a solid fence or berm; e. A zoning variation from Section 155.706(C) of the Lombard Village Code to reduce the perimeter parking lot landscaping area from five feet (5’) to zero feet (0’) in width along the west property line (to accommodate a shared driveway); f. Approve the following signage variations: i. A variation from Section 153.210 of the Lombard Village Code to allow an automatic changeable copy sign on a property with less than 300 lineal front footage on a designated major or minor arterial road; ii. A variation from Section 153.505(B)(19)(a)(i)(a) of the Lombard Village Code to allow wall signage with a total area of two hundred forty eight square feet (248 square feet) where a maximum area of two hundred square feet (200 square feet) is permitted. For the property at 645 W. North Avenue, amend the Heron Point Office Planned Development to provide for a zoning variation from Section 155.706(C) of the Lombard Village Code to reduce the perimeter parking lot landscaping area from five feet (5') to zero feet (0') in width along the east property line (to accommodate a shared driveway. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7662, 7663, 7664 K. 190186 PC 19-10: 948 N Ridge Avenue - Motor Vehicle Service Recommendation from the Plan Commission to approve a zoning conditional use, pursuant to Section 155.420(C)(23) of the Lombard Village Code, to allow for a Motor Vehicle Service establishment within the I Limited Industrial Zoning District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7665 L. 190187 PC 19-11: Text Amendment Zoning Ordinance Recommendation from the Plan Commission to approve text amendments to Section 155.417(G)(2) of the Lombard Village Code (and any other relevant sections for clarity) to include schools, private, Village of Lombard Page 6 Village Board of Trustees Minutes June 20, 2019 full-time: elementary, middle and high as a conditional use within the B4A Roosevelt Road Corridor Zoning District. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7666 M. 190188 PC 19-12: 241 E Roosevelt Road, ILM Montessori Academy - Conditional Use The petitioner requests that the Village grant a zoning conditional use, pursuant to Section 155.417(G)(2)(b) of the Lombard Village Code, and as amended by PC 19-11, to allow for schools, private, full-time: elementary, middle, and high in the B4A Roosevelt Road Corridor Zoning District. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7667 N. 190189 PC 19-13: 609 E St Charles Road - Vehicle Sales The petitioner requests that the Village grant a zoning conditional use pursuant to Section 155.416(C)(17) of the Lombard Village Code to allow for motor vehicle sales in the B4 Corridor Commercial Zoning District on the subject property. (DISTRICT #5) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7668 O. 190190 ZBA 19-04: 609 S. Main Street Recommendation from the Zoning Board of Appeals to approve zoning variations from Section 155.210(A)(2)(a) of the Lombard Village Code for an accessory structure to be located in a required interior side yard (parking canopy) and from Section 155.414(F)(3) of the Lombard Village Code to allow for an addition with an interior yard setback of 5.47’ where 10’ is required in the B2 General Neighborhood Shopping Zoning District. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7669 P. Amendment to the Village Board Policy 6.C. - Street Lighting Policy Q. 190244 Ordinance Amending Title XI, Chapter 120 of the Lombard Village Code An Ordinance amending Title XI, Chapter 120 of the Lombard Village Code in regard to the regulation of the possession, sale and delivery of Village of Lombard Page 7 Village Board of Trustees Minutes June 20, 2019 tobacco products, e-cigarettes, vapes and alternative nicotine products increasing the minimum age for purchasing and possessing to 21. (ALL DISTRICTS) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7670 R. 190263 An Ordinance Declaring Two (2) Village Vehicles as Surplus and Authorizing Their Sale at Public Auction; and Authorizing the Purchase of Two (2) Tandem Axle Dump Trucks with Salt Spreaders and Plows Request for a waiver of bids and award of a contract to JX Peterbilt in the amount of $413,873.16. These items were competitively bid through Sourcewell, a joint purchasing program in which the Village participates. Also requesting approval of an ordinance declaring Village units ST325 and ST339, both being a 2010 International tandem axle dump truck with plow and salt spreader, as surplus equipment and authorizing their sale at public auction. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7671 S. 190229 Ordinance Amending Title XI, Chapter 112, Section 112.1(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.12(A) of the Lombard Village Code relative to revising the references contained in the descriptions of the Class "A/B-I", "A/B-II", "A/B-II-VG", "A/B- III", "A/B-III-VG", "A/B-IV" and "A/B-IV-VG" from (Restaurant) to (Restaurant or Small Restaurant). (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7672 T. 190246 Ordinance Amending Title XI, Chapter 112, Section 112.24 of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.24 of the Lombard Village Code adding a new Subsection (E) prohibiting the use of glass bottles or glassware in any outdoor seating area that is other than on the ground floor of the licensed premises. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7673 U. 190245 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of Village of Lombard Page 8 Village Board of Trustees Minutes June 20, 2019 the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "A/B-II" liquor license category reflecting the closing of Whirly West Inc. d/b/a Whirly Ball located at 800 E. Roosevelt Rd. and decreasing the number of entries in the Class "C" liquor license category to reflect the voluntary relinquishment of the liquor license of Le Crowe Cafe Co. d/b/a La France Cafe and Crepes located at 708 S. Main St. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7674 V. 190254 Amending Title XI, Chapter 112, Section 112.13 (A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code revising the Class "C" liquor license category to reflect a change of more than fifty percent (50%) of the ownership interest of Taste of Asian, Inc. d/b/a Kai Sushi located at 2820 S. Highland Avenue. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7675 W. 190228 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Effective July 1, 2019 an Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "A/B-I", "K", "U", "VV" and "Y" liquor license categories by one in each category relative to Jainson International Corporation d/b/a Viceroy of India located at 233 E Roosevelt Road; Usmania Foods Inc d/b/a Shahi Banquets located at 530 E North Avenue; Lom Ling Restaurant d/b/a Lom Ling Restaurant located at 108 W St Charles Road; Art Life Gallery & Studio Inc d/b/a Art Life Gallery located at 425 S Main Street; and Yorktown Deli Inc d/b/a Frankie's Deli located at 4 Yorktown Convenience Center as a result of the voluntary non-renewal of their liquor licenses for the July 1, 2019 to December 31, 2019 liquor licensing term. (DISTRICTS #1, #3 #4, #5 and #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7676 X. 190266 Ordinance Repealing Ordinance 7660 adopted May 16, 2019 and amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Village of Lombard Page 9 Village Board of Trustees Minutes June 20, 2019 An ordinance repealing Ordinance 7660 adopted May 16, 2019 and amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to alcoholic beverages and the Class "D" and Class "D-VG" liquor license categories as they relate to the sale and new ownership of Bill & Punky's Step Up Inn, Ltd. d/b/a Punky's Pub to Fitz's Five Leaf Clover Inc. d/b/a Punky's Irish Pub located at 16 S. Park Avenue. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7677 Y. 190249 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "D" liquor license category due to the voluntary non-renewal of the liquor license issued to Mitchell & Daniel's, Ltd. d/b/a Otto's Bar & Grill located at 433 Crescent Blvd and increasing the number of of entries in the Class "D-VG" liquor license category and issuing a liquor license to Mitchell & Daniel's, Ltd. d/b/a Otto's Tavern effective July 1, 2019. (DISTRICT #1) Enactment No: Ordinance 7678 Z. 190250 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "D" liquor license category due to the voluntary non-renewal of the liquor license issued to NVRBTR Corporation d/b/a O'Neills Pub located at 236 E. St. Charles Road and increasing the number of of entries in the Class "D-VG" liquor license category and issuing a liquor license to NVRBTR Corporation d/b/a O'Neills Pub located at 236 E. St. Charles Road effective July 1, 2019. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7679 AA. 190248 Amending Title XI, Chapter 112, Section 112.13 (A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code increasing the number of entries in the Class "A/B-II-VG" liquor license category by one, effective July 1, 2019, and granting a liquor license to Ramey's Bar and Grill LLC d/b/a Ramey's Bar and Grill located at 2370 Fountain Square Drive, Unit B. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with Village of Lombard Page 10 Village Board of Trustees Minutes June 20, 2019 suspension of the rules on the Consent Agenda Enactment No: Ordinance 7680 BB. 190255 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "A/B-II" liquor license category due to the voluntary non-renewal of the liquor license issued to Sadco One, Inc. Ltd. d/b/a Sal's Pizza Pub located at 410 W. 22nd Street and increasing the number of of entries in the Class "A/B-II-VG" liquor license category and issuing a liquor license to Sadco One, Inc. Ltd. d/b/a Sal's Pizza Pub effective July 1, 2019. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7681 CC. 190267 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "A/B-III" liquor license category due to the voluntary non-renewal of the liquor license issued to Platinum Bar and Grill Inc. d/b/a Overtime Bar and Grill located at 801 E. Roosevelt Road and increasing the number of entries in the Class "A/B-III-VG" liquor license category and issuing a liquor license to SNA Restaurant Group Inc. d/b/a Sebastian's Ale and Whiskey House effective July 1, 2019. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7682 DD. 190252 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "M" liquor license category due to the voluntary non-renewal of the liquor license issued to FPS LLC d/b/a Enchanted Castle located at 1103 S. Main St., and increasing the number of of entries in the Class "M-VG" liquor license category and issuing a liquor license to FPS LLC d/b/a Enchanted Castle located at 1103 S. Main Street effective July 1, 2019. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7683 Village of Lombard Page 11 Village Board of Trustees Minutes June 20, 2019 EE. 190251 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "XX" liquor license category due to the voluntary non-renewal of the liquor license issued to SBBL LLC d/b/a Brauer House located at 1000 N. Rohlwing Rd., #13, and increasing the number of of entries in the Class "XX-VG" liquor license category and issuing a liquor license to SBBL LLC d/b/a Brauer House located at N. Rohlwing Road, #13 effective July 1, 2019. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7684 FF. 190268 BOT 19-01: Amendments to 151.03 (B)(3) and 151.03 (B)(4) of the Lombard Village Code - Flood Control The Department of Community Development transmits for your consideration the proposed amendments to the Flood Insurance Rate Map panels, based upon FEMA amendments. Ordinance to revise sections 151.03 (B)(3) and 151.03 (B)(4) of the Village code. (DISTRICT #ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7685 Other Ordinances on First Reading Ordinances on Second Reading Resolutions GG. 190222 The Metropolitan Emergency Response & Investigation Team, IPSA Resolution Resolution approving an Intergovernmental Agreement between the Village of Lombard and the Metropolitan Emergency Response & Investigation Team (MERIT) and the expenditure of $4,000 in relation thereto, which pools resources into a combined county-wide entity that provides expedient solution of serious crimes, critical incidents and other law enforcement endeavors. This Resolution was adopted on the Consent Agenda Enactment No: R 35-19 Village of Lombard Page 12 Village Board of Trustees Minutes June 20, 2019 HH. 190223 Water Meter Replacement Program, Final Balancing Change Order No. 4 Reflecting a decrease in the amount of $270,590.00 to the contract with Water Resources, Inc. This Resolution was adopted on the Consent Agenda Enactment No: R 36-19 II. 190227 Traffic Signal at Finley Road & Oak Creek Drive, Change Order No. 1 Approving a time extension of 42 calendar days to the contract with Home Towne Electric. (DISTRICTS #2 & #3) This Resolution was adopted on the Consent Agenda Enactment No: R 37-19 JJ. 190232 Central Pressure Adjusting Station Improvements, Change Order No. 5 Reflecting an increase to the contract with JJ Henderson & Son in the amount of $10,085.11. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 38-19 Other Matters KK. 190051 Water Distribution Leak Detection Request for a waiver of bids and award of a contract to M.E. Simpson Company, Inc. in the amount of $34,040.00. Due to the specialized nature of the work, a request for proposals was sent to four (4) firms with only one (1) firm submitting a qualifying proposal. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda LL. 190208 Purchase of 4 x 4 Pick-up Truck with Plow Request for a waiver of bids and award of a contract to Currie Motors in the amount of $35,917.00. This item was competitively bid through the Suburban Purchasing Cooperative (SPC Contract #178). This Bid was approved on the Consent Agenda MM. 190215 Envirosight RoverX Mainline Sewer Inspection System Purchase Request for a waiver of bids and authorization to purchase from Standard Equipment Company in the amount of $74,445.00. This item was competitively bid through Sourcewell, a cooperative purchasing program in which the Village is a member. This Bid was approved on the Consent Agenda Village of Lombard Page 13 Village Board of Trustees Minutes June 20, 2019 NN. 190226 FY2019 Concrete Rehabilitation Award of a contract to G&M Cement Construction, the lowest responsible bidder of seven (7) bids, in the amount of $786,240.00. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda OO. 190247 Water Main Evaluation and Rehabilitation Project Request for a waiver of bids and award of a contract to Ferpal Construction USA, LLC in the amount of $690,350.00. Due to the specialized nature of the work a Request for Proposals was sent to six (6) firms, of which Ferpal Construction was the only contractor to submit a qualifying proposal. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda PP. 190259 FY2019 Crack Sealing/Pavement Preservation Program Request for a waiver of bids and award of a contract to Denler, Inc. in the amount of $155,177.00. This contract was competitively bid by the Village of Woodridge as part of the Municipal Partnering Initiative. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda QQ. 190230 Purchase of Laserfiche Document Management Software Staff recommends the Village Board of Trustees waive bidding and approve a Proposal from TKB Associates, Inc. in the amount of $44,878, for the purchase of Laserfiche document management software. Staff evaluated three (3) document management systems. This Request was approved on the Consent Agenda RR. 190234 Temporary Event - Dick’s Sporting Goods Tent Sale Request for approval of a temporary event at the Dick’s Sporting Goods Tent Sale that is scheduled from June 21 to July 14, 2019. Per Code, Temporary Events are allowed for three (3) days with Village Staff approval. As the event is more than three (3) days, it will need Village Board approval. (DISTRICT #3) This Request was approved on the Consent Agenda SS. 190235 Agreement with Konica Minolta for Managed Print Services Waiver of Bids and approval of a three (3) year agreement with Konica Minolta in the amount of $27,360, for managed print services. Staff recommends approval. This Request was approved on the Consent Agenda TT. 190236 Addition of Three (3) Copiers to an Existing Lease Village of Lombard Page 14 Village Board of Trustees Minutes June 20, 2019 Approval of the addition of three (3) copiers to an existing five (5) year lease agreement with Konica Minolta in the amount of $16,184.75. Staff recommends approval. This Request was approved on the Consent Agenda UU. 190258 Temporary Event - Rhea Lana's Request for approval of a temporary event Rhea Lana’s consignment sale that is scheduled from August 10-17, 2019. Per Code, Temporary Events are allowed for three (3) days with Village staff approval. As the event is more than three (3) days, this will need Village Board approval. (DISTRICT #3) This Request was approved on the Consent Agenda VV. 190261 Agreement with Tyler Technologies for Application Hosting Services Waiver of Bids and approval of a three (3) year agreement with Tyler Technologies in the amount of $118,163 per year, for a total cost of $360,989 for Software as a Service (SaaS), for Application Hosting Services. Staff recommends approval by the Board of Trustees. This Request was approved on the Consent Agenda WW. 190197 Amendment to Village Board Policy 6.C. - Street Lighting Policy Recommendation from staff to amend Village Board Policy 6.C. regarding street lighting, to incorporate changes to IDOT specifications and identify specific manufacturers and products for applications in Lombard. (DISTRICTS - ALL) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Andrew Honig , to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 190253 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "I" liquor license category due to the voluntary non-renewal of the liquor Village of Lombard Page 15 Village Board of Trustees Minutes June 20, 2019 license issued to Lombard Lodge #2350, Loyal Order of Moose d/b/a Lombard Moose Lodge #2350 located at 328 W. Roosevelt Road, and increasing the number of of entries in the Class "I-VG" liquor license category and issuing a liquor license to Lombard Lodge #2350, Loyal Order of Moose d/b/a Lombard Moose Lodge #2350 located at 328 W. Roosevelt Road effective July 1, 2019. (DISTRICT #2) Trustee Bill Ware read the following statement: I will not be voting on the proposed liquor license for the Lombard Moose Lodge this evening as I am the current Moose Lodge Governor. While I do not have an economic interest in the outcome of the proposed liquor license, I plan on abstaining from the vote to avoid the appearance of any impropriety or potential conflict. Trustee Anthony Puccio also noted that he would be abstaining as he was a member of the Moose, had no economic interest in the Moose Lodge, and felt strongly about all of the great work that the Moose Lodge does, but did not want his vote to have the appearance of any impropriety or potential conflict. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Militello, that the Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Andrew Honig, and Dan Militello Abstain: 2- Anthony Puccio, and Bill Ware Enactment No: Ordinance 7686 B. 190256 Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "C" liquor license category due to the voluntary non-renewal of the liquor license issued to Shannon's on Park, Inc. d/b/a & Deli located at 11 S. Park Avenue and increasing the number of of entries in the Class "A/B-II-VG" liquor license category and issuing a liquor license to Shannon's on Park, Inc. d/b/a & Deli effective July 1, 2019. (DISTRICT #1) Trustee Andrew Honig read the following statement: Tonight I will be abstaining from the vote on the liquor license for Shannon’s Deli as I am a current employee of Shannon’s Deli. Since I am not a manager or owner, there is no statutory conflict of interest, however, in order to take the highest road possible and to avoid any appearance of inappropriate or discretionary conflict I have chosen to abstain. Village of Lombard Page 16 Village Board of Trustees Minutes June 20, 2019 A motion was made by Trustee Anthony Puccio, seconded by Trustee Bill Ware, that the Ordinance Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Dan Militello, and Bill Ware Abstain: 1- Andrew Honig Enactment No: Ordinance 7687 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, June 20, 2019 in the Board Room of the Lombard Village Hall be adjourned at 7:36 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 17