Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 7, 2019 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes November 7, 2019 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 7, 2019 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Cub Scout Pack 42 of Lombard Posted the Colors and led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings 190436 FY 2020 Budget Public Hearing A Public Hearing for the purpose of hearing written and oral comments from the public concerning the proposed Village of Lombard Annual Budget for the Fiscal Year beginning January 1, 2020 and ending December 31, 2020. Village Attorney Jason Guisinger called the Public Hearing to order at 7:03 p.m. The public hearing is for the purpose of hearing written and oral comments from the public in regard to the proposed annual budget for the fiscal year beginning on January 1, 2020 and ending on December 31, 2020. The 2020 budget public hearing notice was published in the Lombardian on October 24, 2019. The proposed budget has been available for viewing since September 24, 2019 at the Village’s website, Village Hall and the Helen M. Plum Library. Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, spoke of the process that the members of the Finance & Administration Committee, the staff and Village Board had taken in reviewing the proposed budget noting as follows: January 28, 2019 - Finance & Administration Committee met to review the FY 2020 budget revenue and expense options; Village of Lombard Page 1 Village Board of Trustees Minutes November 7, 2019 February 11, 2019 - FY 2020 budget planning meeting with all departments; March thru June, 2019 - individual department meetings to review various expense reduction options; April 22, 2019 - Joint Meeting with Finance & Administration Committee and Public Works & Environmental Concerns Committee to review and provide recommendations based on the 2019 Water and Sewer Rate Study with a Finance & Administration Committee meeting following to discuss revenue options for FY 2020 and FY 2021; July 9, 2019 - Public Works & Environmental Concerns Committee Meeting to review the FY 2020-2029 Capital Improvement Program; July and August 2019 - budget update presentations provided to all Village Committees; August 6, 2019 - review and recommendations of Hotel/Motel Tax revenues and expenditures by the Community Promotion and Tourism Committee; August 14, 2019 - Finance & Administration Committee met to provide recommendations for options in the proposed FY 2020 budget; August 26, 2019 - Village Board of Trustees budget workshop to review the proposed FY 2020 budget; September 23, 2019 - Finance & Administration Committee met to review the proposed FY 2020 budget and provide final recommendation to the Village Board; November 7, 2019 - Public Hearing and first reading of the proposed FY 2020 budget; November 21, 2019 - second reading of the FY 2020 budget. Village Manager Scott Niehaus noted the following challenges: reduction in retail sales, unfunded State mandates; and core vs. enhanced Village services, police pension, property tax caps, prevailing wages, work comp insurance and Public Disability Act. He then reviewed the challenges of each of the Village departments. He noted that the Village Board and staff had made $3.8 million in budget cuts since 2018. Trustee Reid Foltyniewicz invited residents to attend the next Finance & Administration Committee meeting on November 18th at 6:00 pm when the FY 2021 budget review will begin. He spoke of the $4.05 million deficit in the FY 2020 budget which has been addressed; spoke of the FY 2020 projection and the heavy lifting the Finance & Administration Committee, Board and staff have done; reviewed the FY 2020 budget and beyond. Director of Finance Tim Sexton spoke of the FY 20 General Fund proposed revenues compared to the FY 19 budget; reviewed General Fund proposed expenses compared to FY 19. Director of Finance Tim Sexton noted: in April 2016, the Village was faced with a projected $4.05 million deficit for FY 2020. Revenue and expenditures were reviewed and recommendations made to minimize Village of Lombard Page 2 Village Board of Trustees Minutes November 7, 2019 the deficit. The proposed FY 2020 budget is a balanced budget. Revenues for FY 2019 and FY 2020 were reviewed and compared, as well as expenses for FY 2019 and FY 2020. Result of budget process: successfully addressed a $305,546 deficit (forecasted in November 2018) in an efficient and timely manner; projected expenditure decreases of $535,768 primarily due to reduced health insurance cost and cuts made by departments; projected revenue increases are primarily the General Corporate Property Tax Levy due to reduced funding needs for special levies ($518,486), Local Use Tax ($206,880), and Emergency Medical Services ($74,500); estimated savings in LRP Fund for FY 2020 is $887,610; an open and transparent process was used with many public meetings and discussions and extra communications with impacted stakeholders; Village Board and Committees will be reviewing possible revenue options for FY 2021 budget and beyond to include video gaming (referendum on March 2020 ballot, sunset June 30, 2020 without further Village Board action, and revenue not included in current projection); Places for Eating Tax raised from 1% to 2% in 2017 (0.25% = $400,000); vehicle stickers (eliminated in 2013 - approximately $500,000); Home Rule (requires a referendum). The Village committees will also be provided an overview of the Village's budget so that the members are aware of the issues facing the Village as well as the cuts that have been made and may need to be made. Trustee Reid Foltyniewicz spoke about what the Village is doing to reduce spending. Since 2017, the Village has made cumulative budget reductions of over $3.8 million including the elimination of nine full-time and 12 part-time positions which represented $1.2 million in reduced personnel costs and eliminated or reduced funding of various enhanced services and programs. The additional 1% in Places for Eating Tax effective January 1, 2017 generated $1.6 million. He reviewed the distribution thru Waterfall at the yeard end 2018 in the amount of $1,500,000. The FY 2020 budget totals $95,085,532, an increase of $2,465,932 (2.66%) when compared with the FY 2019 year end estimated expenditures of $92,619,600. The FY 2020 budget is based upon projected revenue from taxes, fees and other sources totaling $101,492,650. This represents an increase of $5,204,290 (5.40%) when compared with the FY 2019 year end estimated revenue of $96,288,360. The FY 2020 (January 1, 2020 to December 31, 2020) Capital Improvement Program includes: expenditures for FY 2020-2029 proposed at $152,553,100; expenditures for FY 2020 proposed at $16,196,800 which is an increase of 106% compared to FY 2019 at $7,861.640. Spoke of additional budget cuts to include totally eliminating subsidy to the Meals on Wheels Program and eliminating the fall leaf collection as possible cuts to be made. Spoke of the Places for Eating Tax surplus that has been set aside and is projected to not be exhausted for two years. Talked of the meeting for the restaurant owners Village of Lombard Page 3 Village Board of Trustees Minutes November 7, 2019 relative to the increase in Places for Eating Tax where 162 owners were invited, and only 8-10 attended the meeting. noted that for every dollar raised in taxes, a dollar is cut in expenses. Reviewed the Village Waterfall distribution. Director of Finance Tim Sexton spoke about the FY 2020 budget total of $95,085,532, an increase of $2,465,932 (2.66%) compared with the FY 2019 year end estimated expenditures of $92,619,600. Spoke of the timing of capital projects. Noted that the Village Board reviews projects not by district, but by what is the best for the entire community. Village Manager Scott Niehaus reviewed: Transparency and Communications Plan: Communications Plan - the 2020 budget Public Hearing Notice was published in the Lombardian on October 24, 2019; the final Board approved 2020 budget will be communication to residents in the PRIDE, on the Village website, social media and news releases. Additional information regarding the 2020 budget can be found on the Village's website and includes the FY 2020 budget calendar of public meetings, the FY 2020 proposed budget and FAQ, and the FY 2020-2029 proposed CIP. Spoke of information on the Village website and Facebook and how the Village has a 40% open rate resulting in 1,200 people seeing/reading the information. Trustee Reid Foltyniewicz reviewed: Scheduled Next Steps includes: September 23, 2019 - Finance & Administration Committee reviewed and recommended proposed FY 2020 budget; October 17, 2019 Public Hearing and first reading of proposed 2019 Tax Levy; November 7, 2019 Public Hearing and first reading of the proposed 2020 budget; November 18, 2019 Finance & Administration committee meetings and discussion on FY 2021 budget options; November 21, 2019 - second reading of the proposed budget; December 2019 - Village of Lombard files the Board approved 2019 Tax Levy and 2020 budget ordinances with DuPage County. Village Attorney Jason Guisinger asked if anyone wanted to speak relative to the budget, and having no one wanting to speak closed, the Public Hearing at 7:25 p.m. Village of Lombard Page 4 Village Board of Trustees Minutes November 7, 2019 A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Anthony Puccio, that the Public Hearing relative to the FY 2020 Village of Lombard budget be adjourned at 7:25 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware 190445 Butterfield Yorktown Tax Increment Financing (TIF) District Public Hearing in Regard to the Correction of Scriveners's Error in the Description of the Redevelopment Project Area and the Approval of a First Amendment to the Redevelopment Project and Plan in Relation Thereto Lombard Butterfield-Yorktown Tax Increment Financing District - Public Hearing in Regard to the Correction of a Scrivener's Error in the Description of the Redevelopment Project Area, and the Approval of a First Amendment to the TIF Redevelopment Plan and Project in Relation Thereto. (DISTRICT #3) Village Attorney Jason Guisinger provided the following: The Public Hearing tonight is in regard to the Village’s correction of a scrivener’s error in the description of the Redevelopment Project Area for the Butterfield-Yorktown Tax Increment Financing District, and the approval of a First Amendment to the Redevelopment Plan and Project for the Butterfield-Yorktown Tax Increment Financing District in relation thereto. In accordance with the Tax Increment Allocation Redevelopment Act, the Village has taken the following actions on the following dates in regard to the scrivener’s error correction and the approval of the First Amendment to the Redevelopment Plan and Project. Announced the availability of the First Amendment to the Redevelopment Plan and Project, at a Village Board Meeting - September 5, 2019 Published the TIF Interested Parties Registry notice in the newspaper (Daily Herald) - September 6, 2019 Approved Ordinance No. 7716 calling for a Joint Review Board meeting and a Public Hearing relative to the correction of the scrivener’s error in the description of the Redevelopment Project Area, and the approval of a First Amendment to the Redevelopment Plan and Project in relation thereto - September Village of Lombard Page 5 Village Board of Trustees Minutes November 7, 2019 19, 2019 Mailed a copy of Ordinance No. 7716 and the First Amendment to the Redevelopment Plan and Project, along with a notice of the Joint Review Board meeting and the Public Hearing to all taxing districts (by certified mail, return receipt requested); to the Illinois Department of Commerce and Economic Opportunity (by certified mail, return receipt requested), and to the Public Member of the Joint Review Board (by certified mail, return receipt requested) - September 20, 2019 Mailed notice relative to the availability of the First Amendment to the Redevelopment Plan and Project to all residential addresses within 750 feet of the boundaries of the Redevelopment Project Area (by first class U.S. mail); to all parties who were registered on the Village’s TIF Interested Parties Registry (by first class U.S. Mail) - September 25, 2019 and October 7, 2019 Held the Joint Review Board meeting - October 15, 2019 Published notice of the Public Hearing in the newspaper twice (Daily Herald) - October 17, 2019 and October 18, 2019 Mailed notice of the Public Hearing to each taxpayer of record within the Redevelopment Project Area (by certified mail, return receipt requested); and to each person on the Village’s TIF Interested Parties Registry (by first class U.S. mail) - October 25, 2019 Pursuant to the Tax increment Allocation Redevelopment Act, the Village must wait at least 14 days from the close of the Public Hearing before introducing or taking action on the ordinance correcting the scrivener’s error in the description of the Redevelopment Project area and approving the First Amendment to the Redevelopment Plan and Project for the Butterfield-Yorktown Tax Increment Financing District. Said ordinance is currently scheduled for adoption at the December 5, 2019 Village Board Meeting. Director of Community Development Bill Heniff reviewed information relative to the Public Hearing and noted this was a correction to a scrivener's error. The legal description is being corrected and noted the area is sixty-five square feet of less than a parking space in footage. Village President Keith Giagnorio read the following: By a unanimous vote of those members present and voting, the Joint Review Board, on October 15, 2019, recommended that the Village Board move forward with the correction of the scrivener’s error in the description of the Redevelopment Project Area, and the approval of a Village of Lombard Page 6 Village Board of Trustees Minutes November 7, 2019 First Amendment to the Redevelopment Plan and Project in relation thereto. Being that no one residents or Village Board members spoke, the Public Hearing was closed at 7:31 p.m. IV. Public Participation Chris Tinnon thanked the Village Board for all of their hard work on the budget; does not want to see the Village Board eliminate services especially for those who are in need; stated he supported the proposed budget. Brendan Fitzharris asked the Village Board to consider giving an extension of time to the businesses who had applied for video gaming licenses due to the delays in Springfield approving the licenses; stated no fault of the VIllage or the business owners; stated the process for video gaming licenses through the State takes time; feels the businesses should be given a year to see the impact video gaming has on their businesses; asked that the businesses be granted a full year; felt he may only have three or four months if the video gaming license is approved and all other requirements are met to see how video gaming impacts his business; requested the Village Board extend the Sunset Clause. Theresa Brzezinski read a letter from Maryanne O'Neill of O'Neill's, who could not attend the meeting due to a death in the family. Ms. O'Neill was also asking for an extension of the Sunset Clause due to the delays in Springfield with approvals of video gaming licenses; spoke of the competition with other communities that allow video gaming. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Andrew Honig , that the minutes of the regular meeting of October 17, 2019 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 7 Village Board of Trustees Minutes November 7, 2019 VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, thanked members Jim Hogan for serving twenty-six years, Mary Cation for serving twenty years and Jay Tovian for serving ten years on the Finance & Administration Committee. He also noted that Mary and Jay had only missed three meetings since 2014. He expressed appreciation to all members for volunteering their time and for their commitment to the community by serving on the committee. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report Village of Lombard Page 8 Village Board of Trustees Minutes November 7, 2019 VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Sharon Kuderna read the following announcements: The Village’s Free Leaf Pick-up begins on November 4th and runs through December 13th. Residents can place an unlimited number of paper bags full of leaves out for pick-up on their regular trash pick-up day at no cost. The free leaf pick-up does not include brush collection. Brush can be placed out for pick-up, but requires bundling with non-plastic twine and yard waste stickers. Both free leaf pick-up and yard waste collection in general will end on December 13th. Visit villageoflombard.org/yardwaste for additional information. The Village invites residents, scout troops and community groups to attend the Veteran’s Day Ceremony to be held on Monday, November 11 at 11:00 am at the Sunken Garden at Lombard Commons Park. This ceremony recognizes our Veterans and thanks them for their service to our country. Mark your calendars for the fall Blood Drive scheduled Wednesday, November 13th from 8:00 am until 1:00 pm at Yorktown and from 1:30 pm until 7:00 pm at the Village Hall. This drive recognizes and honors our Veterans and thanks them for their service to our country, as well as remembers Village President Bill Mueller. All donors receive a coupon for a free pint of Culver’s frozen custard as well as a $10 Colonial Café gift certificate. Be a hero - donate blood - it saves lives! Village offices will be closed on Thursday and Friday, November 28th and 29th in observance of the Thanksgiving holiday. On behalf of the Village Board and staff we want to wish each and every one a happy Thanksgiving holiday. Trustee Bill Ware thanked the businesses for coming out to speak at the meeting. He indicated he had been in contact with the business owners and with staff relative to video gaming. Due to the fact that it is taking considerably longer than had been anticipated for the business owners to obtain approval of their video gaming licenses from the State, and that the business owners would only have a short period of time for their video gaming trial period, he asked the Village Board to consider moving the non-binding referendum from the March 17, 2020 election to the November 17, 2020 election (a presidential election with a lot more voters voting), and that the sunset clause for video gaming be extended from June 30, 2020 to December 30, 2020 to allow the businesses a sufficient amount of time relative to the trial period given for them to be able to see the full benefit of video gaming. He felt by extending the Sunset Clause and the non-binding referendum, the Village would receive a better accounting of data from video gaming and the business owners would also have a sufficient amount of time for the trial period as the Village Board had agreed to earlier this year. He stated this was in the spirit of compromise due to the delay in the State issuing video Village of Lombard Page 9 Village Board of Trustees Minutes November 7, 2019 gaming licenses. Trustee Anthony Puccio noted that he was not on the Board when this matter was being discussed, but did in fact follow the discussions the Village Board had relative to video gaming. He concurred with Trustee Ware's recommendation to move the referendum to November and to extend the Sunset Clause to December to allow businesses sufficient time for their video gaming trial period. He felt the businesses were investing a lot of money, that they be given a year trial period and due to the delays in Springfield, the businesses would not be given a true trial period. Village Manager Scott Niehaus indicated the Village was waiting to hear the results of what video gaming licenses were approved at the Gaming Board's meeting this morning. He stated there were 686 video gaming applications, the Gaming Board was approving 162 licenses with one vote, the Village was not aware if any licenses for Lombard were approved, and that the Village may not know the results of the Gaming Board action until tomorrow. Trustee Reid Foltyniewicz felt the Village Board had made a contract with the community and did not want to go back on the agreement and what the Village Board had approved earlier in the year. He felt this was springfield's issue and not the Village's. Trustee Ware felt the Village Board needed to be fair to the businesses and allow them an actual trial period for video gaming, and felt the businesses were being short-changed due to the delays in Springfield thus not allowing a business owner, who has to invest a substantial amount of money to be able to obtain a video gaming license and adhere to all of the requirements of the license, sufficient time to determine for their video gaming trial period. Trustee Andrew Honig stated that although he also was not on the Village Board at the time this matter was discussed, he would be supporting this recommendation to be fair to the businesses and allow them sufficient time for the video gaming trial period. He also felt having the non-binding referendum on the November ballot would be better with a larger turnout of voters. These two things would provide better data for the Village Board to make a decision. President Keith Giagnorio questioned the data to be received and noted that possibly only two licenses were approved. Trustee Anthony Puccio felt this recommendation was the most fair for the businesses applying for video gaming licenses and for the Village Board and residents to see how video gaming affects or does not affect the Village. Trustee Reid Foltyniewicz stated the Village Board made a contract; noted he has been opposed to allowing video gaming, but agreed to the compromise, and is not supportive of the proposed changes. President Keith Giagnorio felt the Village Board made a commitment, Village of Lombard Page 10 Village Board of Trustees Minutes November 7, 2019 that it is no one of the Board's fault as far as the delays in Springfield, noted he is a small business owner and understands small business challenges, and did not want to change the rules the Board agreed to earlier this year. Trustee Reid Foltyniewicz spoke of the amount of Village Board and staff time that had been spent in reviewing video gaming and coming up with a compromise that is now being proposed to be changed. Trustee Dan Militello indicated that he supported changing the referendum date to December to get a better turnout of voters and allowing the businesses sufficient time to review and make a determination about video gaming in their establishments. Trustee Anthony Puccio noted the Board was looking for data relative to video gaming and agreed that the businesses should be allowed sufficient time to review video gaming in their establishments and this would also give the Village Board a better turnout at the referendum in November. He stated things have changed and not due to anything the Village did, but that the State has been so slow in processing video gaming applications. Trustee Reid Foltyniewicz asked if the question relative to marijuana dispensaries should go to a referendum. Village President Keith Giagnorio questioned if there were only two gaming licenses approved, did the Village Board want to break the trust of the residents over that. Trustee Anthony Puccio felt the Village Board voted to provide the businesses approximately a year trial period and that should be granted. Village President Keith Giagnorio stated the Village Board had agreed to a compromise and felt that the compromise should be not be changed. Trustee Ware asked that this be added to the December 5th Village Board agenda for consideration. Village President Keith Giagnorio asked who was in favor of adding this matter to the December 5th agenda and four Trustees concurred (Trustee Puccio, Trustee Honig, Trustee Militello and Trustee Ware) and two Trustees did not concur (Trustee Whittington and Trustee Foltyniewicz). Attorney Jason Guisinger confirmed that four Trustees had agreed for this matter to be added to the December 5th Village Board agenda. Village Manager Scott Niehaus stated that the Village Board's direction has been to be open and transparent and with in mind the Village will post information relative to the review of Video gaming at the December 5th Village Board meeting in the E-Pride weekly news; on the Village website, and use other social media avenues to inform residents. He noted the latest the March 17, 2020 referendum question can be changed, amended or rescinded is December 29th; the date for another referendum cannot be determined until after the March 17th ballot; an ordinance could be added to the March 19th Village Board agenda Village of Lombard Page 11 Village Board of Trustees Minutes November 7, 2019 indicating the date of the referendum is November 20, 2020. Trustee Dan Whittington stated businesses who are investing in small business without having sufficient time to see results say of video gaming on the business, was risky. VIII Consent Agenda . Payroll/Accounts Payable A. 190434 Approval of Accounts Payable For the period ending October 11, 2019 in the amount of $1,117,238.47. This Payroll/Accounts Payable was approved on the Consent Agenda B. 190438 Approval of Village Payroll For the period ending October 12, 2019 in the amount of $879,487.54. This Payroll/Accounts Payable was approved on the Consent Agenda C. 190439 Approval of Accounts Payable For the period ending October 18, 2019 in the amount of $1,851,555.17. This Payroll/Accounts Payable was approved on the Consent Agenda D. 190441 Approval of Accounts Payable For the period ending October 25, 2019 in the amount of $912,401.85. This Payroll/Accounts Payable was approved on the Consent Agenda E. 190447 Approval of Village Payroll For the period ending October 26, 2019 in the amount of $874,711.55 This Payroll/Accounts Payable was approved on the Consent Agenda F. 190448 Approval of Accounts Payable For the period ending November 1, 2019 in the amount of $1,151,024.01. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) G. 190418 PC 19-21: Addlawn Fuel Storage Tanks, 960 N. Lombard Road Village of Lombard Page 12 Village Board of Trustees Minutes November 7, 2019 A recommendation from the Plan Commission to approve a zoning conditional use pursuant to Section 155.420(C)(42) of the Lombard Village Code to allow for the construction of accessory structures (above-ground fuel tanks) associated with a conditional use in the I Limited Industrial District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7742 H. 190419 PC 19-22: International Village Signage, 1300-1366 S. Finley Road A recommendation from the Plan Commission to approve the following action on the subject property located within the R5PD Planned Development Zoning District (International Village Planned Development) (DISTRICT #2) Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Code of Ordinances, amend the International Village Planned Development, as established by Ordinance No. 1433 and amended by Ordinance No. 2660, in order to provide for the placement of freestanding signs. The amendments will provide for an alternate sign location approval by allowing for two free standing entry way signs flanking the Finley Road driveway entrance into the International Village residential development. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7743 I. 190420 PC 19-23: 20 N. Main Street - Map Amendment A recommendation from the Plan Commission approving a map amendment (rezoning) from the O Office District to the B5 Central Business District and a companion conditional use pursuant to Section 155.418(C)(21) of the Lombard Village Code for an existing public utilities and governmental services use for the subject property. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinances 7745, 7744 J. 190424 ZBA 19-06: 6 W. Central Avenue A recommendation from the Zoning Board of Appeals to grant approval of a variation from Sections 155.205(A)(1)(c)(ii) and (iii) of the Lombard Village Code to allow for an existing six foot (6’) high solid fence in a corner side yard where a maxim 4 foot height is permitted for the subject property located within the R2 Single-Family Residence District. (DISTRICT #2) Village of Lombard Page 13 Village Board of Trustees Minutes November 7, 2019 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7746 K. 190442 Ordinance Amending Section 124.04 (A) of the Lombard Village Code Ordinance amending Title 11, Chapter 124, Section 124.04 (A) of the Lombard Village Code in regard to Commercial Recyclers Licenses. This action will increase the number of licenses from 3 to 5. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7747 Other Ordinances on First Reading L. 190429 Text Amendments to Village Code: Outdoor Cafés and Outdoor Seating on the Public Right-of-Way A recommendation from the Economic and Community Development Committee (ECDC) to approve text amendments to Chapter 119, Sections 119.20 through 119.24 of the Village Code in regard to Outdoor Cafes and Outdoor Seating on the Public Right-of-Way. The amendments address administrative processing matters as set forth within Village Code. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7754 M. 190431 Text Amendments to Village Code: Temporary Events A recommendation from the Economic Community Development Committee (ECDC) to approve text amendment to Chapter 110, Sections 110.40 through 110.99 of the Village Code as it pertains to the number of temporary event permits per year and the number of days per temporary event. The amendments also include edits for clarity and the fee schedule for such temporary event permits. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7755 Ordinances on Second Reading N. 190344 Fines for Administrative Adjudication of Vehicular Regulation Violations Ordinance amending Title VII, Chapter 73, Section 73.09(A) of the Lombard Village Code in regard to increasing fines for administrative Village of Lombard Page 14 Village Board of Trustees Minutes November 7, 2019 adjudication of vehicular regulation violations from $25.00 to $35.00. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7748 Resolutions Other Matters O. 190443 Parkway, Turf and Landscape Restoration Request for a waiver of bids and award of a contract to Uno Mas Landscaping in the amount of $70,000.00. The original contract was awarded to TNT Landscape Construction for the period March 1, 2019 through December 31, 2019. TNT failed to meet their obligations and a contract was awarded to Uno Mas, the second lowest bidder, for the period August 2019 through December 31, 2019, with a one-year renewal option. This Bid was approved on the Consent Agenda P. 190444 2020 Maintenance of Traffic Signal Equipment Request for a waiver of bids and award of a contract to Meade, Inc. in the amount of $123,638.84. This was a joint bid with DuPage County Division of Transportation, who took lead on the bidding process. This contract reflects the first year of a two-year commitment, with the option for an additional two-year extension. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 190449 FY2019 Sewer Lining Request for a waiver of bids and award of a contract to Hoerr Construction, Inc. in the amount of $91,442.34. This item was bid in March 6, 2017, and the initial contract language included an option to renew for two additional one-year periods. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R. 190450 Purchase of Two (2) Mobile Solar Powered LED Signboards Request for a waiver of bids and award of a contract to Traffic Services, Inc., the lowest responsible quote of three quotes received, in the amount of $29,220.00. This Bid was approved on the Consent Agenda S. 190440 Agreement with ESRI for Geographical Information System (GIS) Software Request for a waiver of bids and approval of a three (3) year Village-Wide Enterprise License Agreement (ELA) with ESRI the sole Village of Lombard Page 15 Village Board of Trustees Minutes November 7, 2019 supplier, in the amount of $35,000 per year for FY 2020, FY 2021 and FY 2022, for a total three (3) year cost in the amount of $105,000. This Request was approved on the Consent Agenda T. 190446 Appointments and Re-appointments - Standing Advisory Committees Request for concurrence in appointments and re-appointments as follows: Community Promotion & Tourism Committee: Re-appointment of Marguerite Micken, Phil Dahm, Jill Payne, Nancy Schukat, Brad Hanewall and Joe Orsolini for two-year terms until May 2021; Community Relations Committee: Re-appointment of Pam Bedard, Sharon Vish, Ahmed Ali, Barbara Ware, Gladys Piper, Michael Ledonne, and Anthony Pacilli for two-year terms to May 2021, and the appointment of Kristen Kielma for a two-year term to fill a vacancy created by the election of Dan Militello to Village Trustee and Chairperson of the Community Relations Committee; Economic & Community Development Committee: Re-appointment of Dennis McNicholas, Garrick Nielsen, Matthew Pike, Paula Dillon, Laine Vant Hoff, Gregory Ladle, and Alan Bennett for two-year terms to May 2021, and appointment of Patrick Kennedy for a two-year term to fill a vacancy created by the resignation of Brian LaVaque; Finance & Administration Committee: Re-appointment of Mary Cation, Jim Hogan, David Cain, Jr., Dan Hartweg, Jay Tovian, Ambareen Ahmed, Randy King and Michael Himmes for two-year terms to May 2021; Public Safety & Transportation Committee: Re-appointment of Jennifer Perkins, Michael Corso, John Larkin, Robert Corbino, Gary Cation and John Mullins for two-year terms to May 2021, and the appointment of Rick Miller for a two-year term to fill a vacancy created by the resignation of Jerry Schaefer; Public Works & Environmental Concerns Committee: Re-appointment of Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, Allen Hennig, David Arnold, Joe Glazier, Jr., and Robert Bachner for two-year terms to May 2021. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 16 Village Board of Trustees Minutes November 7, 2019 Other Ordinances on First Reading A. 190324 Budget Ordinance for Fiscal Year 2020 Ordinance adopting the Village of Lombard FY 2020 Annual Budget in the amount of $95,085,532. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Militello, that the Village of Lombard Budget Ordinance for Fiscal Year 2020 be passed on first reading. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Enactment No: Ordinance 7756 Ordinances on Second Reading B. 190298 Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year beginning January 1, 2019 and ending December 31, 2019 for the Village of Lombard Providing for the levy and assessment of taxes for the fiscal year beginning January 1, 2019 and ending December 31, 2019 in the amount of Ten-Million-Fifty-Two-Thousand-Three Hundred-Seventy-Six Dollars ($10,052,376). Based on the total estimated EAV along with the number of households in Lombard per the most recent census, the Village's share of the tax bill for the average $189,000 household is expected to increase approximately $8.42. For the owner of a $300,000 house, the increase will be approximately $14.21. The Finance and Administration Committee voted unanimously to recommend the statutorily permissible 2019 tax levy to the President and the Board of Trustees. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the Ordinance providing for the levy and assessment of taxes for the Fiscal Yar beginning January 1, 2019 and ending December 31, 2019 for the Village of Lombard be passed on second reading. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Enactment No: Ordinance 7749 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session Village of Lombard Page 17 Village Board of Trustees Minutes November 7, 2019 XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 7, 2019 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:36 p.m. Upon roll call: 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees held on Thursday, November 7, 2019 in the Board Room of the Lombard Village Hall be adjourned at 8:37 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 18