Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 23, 2020 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes January 23, 2020 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 23, 2020 in the Board Room of the Lombard Village Hall was called to order at 7:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the minutes of the rescheduled regular meeting of January 9, 2020 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations Village of Lombard Page 1 Village Board of Trustees Minutes January 23, 2020 Committee, reported the committee met and reviewed the automated answering service for the Village, and the Victim Services contract and approved both. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna Village Clerk Sharon Kuderna, liaison to the Lombard Historic Preservation Commission, reported the commission met on January 21st; the Annual Report will be out in the next couple of weeks for committee review; and Director of Community Development Bill Heniff gave a power point presentation on the Downtown Preservation Activities/ Program. VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Sharon Kuderna read the following announcements: On behalf of the Village of Lombard and Heartland/Versiti Blood Centers, we want to sincerely thank School District #44 for partnering and holding their first blood drive on January 6th where 47 pints of blood were donated. In addition, the Village held its regular blood drive on January 15th at Yorktown and at the Village Hall where an additional 153 pints of blood were collected. Each pint of blood can help save up to three lives. In just the first two weeks of 2020, a total of 200 pints of blood were collected - that will help 600 people. We cannot thank the dedicated donors enough for starting the new year off with such a successful drive Village of Lombard Page 2 Village Board of Trustees Minutes January 23, 2020 making a huge impact on the number of lives that have been saved. We also want to thank our volunteers who help at each of our drives. Be someone’s hero - donate blood - it saves lives. The next drive is April 15 at Yorktown from 8 am to 1 pm and at the Village Hall from 1:30 pm to 7 pm. Village President Keith Giagnorio thanked and congratulated Blood Drive Coordinator Carol Bauer on the great blood drive results. VIII Consent Agenda . Payroll/Accounts Payable A. 200045 Approval of Accounts Payable For the period ending January 17, 2020 in the amount of $849,291.97. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) B. 200035 Village Equipment To Be Declared Surplus Ordinance approving the Village Public Works, Fire, and Finance Department's request to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete, to include one (1) 2010 Ford Escape 2WD, one (1) Sony Bravia TV, one (1) Bose Sound system, one (1) Onkyo Receiver, one (1) KLH subwoofer with two surround speakers, one (1) drafting table, two (2) oval tables, one (1) round table, one (1) office desk, three (3) file cabinets, one (1) Corty pressure washer, approximately 100 pieces of PVC pipe and 70 rolls of wooden fencing, 1,400 used seasonal banners and banner arms and one (1) Monroe Calculator. Staff requests waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7772 C. 200040 Adoption of Village of Lombard Zoning Map - 2020 Request for approval of an ordinance approving an updated Village of Lombard Zoning Map pursuant to State Statutes. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7773 Village of Lombard Page 3 Village Board of Trustees Minutes January 23, 2020 Other Ordinances on First Reading Ordinances on Second Reading D. 190503 Text Amendments to Section 94.05(A) of the Village Code Pertaining to Waste Within Parkways Recommendation from the Economic Community Development Committee (ECDC) to approve text amendments to the Village Code to change the time limits in which waste can be placed within the parkway from 12 hours to 24 hours prior to the scheduled waste collection day, to the Village Code and removal of waste containers from the public rights-of-way from 12 hours to 24 hours after the scheduled waste collection day. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7774 Resolutions E. 200026 Main Street Improvements Funding Resolution Resolution approving the expenditure of Motor Fuel Tax funds in the amount of $515,750.00, or as much as may be needed to match federal funds in the completion of MFT Section Number 19-00161-00-RS, Main Street from St. Charles Road to Wilson Avenue. (DISTRICTS #1, #2, #4, #5, #6) This Resolution was adopted on the Consent Agenda Enactment No: R 4-20 F. 200038 Expansion of the Boundaries of the Lombard Butterfield-Yorktown Tax Increment Financing District Staff requests approval of a Resolution Declaring the Village’s Intent to Reimburse Expenditures pertaining to consultant services and associated with the potential expansion of the geographical boundaries of the Lombard Butterfield-Yorktown Tax Increment Financing District. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 5-20 Other Matters G. 200020 Cleaning Services for Public Works and Village Hall Request for a waiver of bids and award of a contract to Advanced Cleaning Systems, Inc., the lowest proposal of two proposals received, in Village of Lombard Page 4 Village Board of Trustees Minutes January 23, 2020 an amount not to exceed $23,905.31. This Bid was approved on the Consent Agenda H. 200024 Charles Lane Pump Station Pump Purchase Request for a waiver of bids and approval to purchase one spare pump and mix flush valve from Xylem Water Solutions, Inc. in an amount not to exceed $41,630.20. The pump will serve as a spare should either of the two (2) existing Xylem (Flygt) pumps fail. (DISTRICT #1) This Bid was approved on the Consent Agenda I. 200034 Police Department Property Restoration Request for a waiver of bids and ratification of a contract awarded to Perfection Property Restoration in the amount of $71,671.12. Due to smoke damage, the Village Manager executed a contract with the vendor on January 8, 2020 in order to expedite restoration efforts. This Bid was approved on the Consent Agenda J. 200041 Catch Basin Cleaning Request for a waiver of bids and award of a contract to United Septic, Inc. in an amount not to exceed $65,000.00. This service was initially bid on February 1, 2019, with United Septic, Inc. submitting the successful low bid. United Septic, Inc. has agreed to provide the same service under the same terms, conditions and unit costs for one additional year. This Bid was approved on the Consent Agenda K. 200042 2020 Contract Sewer Lateral Rodding Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. All Plumbing & Sewer Services, Inc. has worked with the Village since 2007, and is the only contractor that is willing to meet the Village’s requirement of providing unconditional 24-hour/365 day emergency response. This Bid was approved on the Consent Agenda L. 200044 Sign Shop Printer, Laminator, Cutter and Software Purchase Award of a contract to Grimco, the lowest responsible bidder of two (2) bids received, in the amount of $30,650.88. This Bid was approved on the Consent Agenda L-2. 200046 Accounting Services Request for approval of a professional services agreement with CBIZ Corporate Recovery Services, in the initial amount of $15,000 (but not to exceed $40,000), for accounting services relative to the Rausch Infrastructure, LLC litigation. (DISTRICTS - ALL) Village of Lombard Page 5 Village Board of Trustees Minutes January 23, 2020 This Bid was approved on the Consent Agenda M. 200039 Approval of Development Services Inspection Consultant Services - Thomas Engineering Group Staff requests that the Village Board approve a professional services contract with Thomas Engineering Group to continue to perform engineering inspection activities on behalf of the Community Development Department for the 2020 calendar year. This Request was approved on the Consent Agenda N. 200033 Appointment - Community Promotion & Tourism Committee Request for the concurrence in the appointment of Nicholas Piron to the Community Promotion & Tourism Committee to fill a vacancy created by the resignation of William Mrazek for a term to May 2021. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene Village of Lombard Page 6 Village Board of Trustees Minutes January 23, 2020 XIII Adjournment . A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig, that the rescheduled regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 23, 2020 in the Board Room of the Lombard Village Hall be adjourned at 7:10 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 7