Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, June 17, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes June 17, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, June 17, 2021 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Village Attorney Tom Bayer Assistant Village Attorney Jason Guisinger Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the minutes of the Regular Meeting of May 20, 2021, the minutes of the Special Meeting of May 27, 2021, the minutes of the Special Meeting of June 3, 2021 and the minutes of the Special Meeting of June 5, 2021 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Village of Lombard Page 1 Village Board of Trustees Minutes June 17, 2021 Tourism Committee reported the following: committee met on June 1st; met members and in the process of speaking with each of them privately to gauge interest in remaining on the committee as their terms are currently expired. There are (as of now) 2 openings that will need to be filled. Beth Marchetti with the DuPage Convention and Tourism Bureau gave us an update on hospitality and tourism in DuPage County, as well as her thoughts on what we might expect as we emerge from the pandemic. Committee conducted a mid-year review of the 2021 Hotel/Motel Tax Budget and discussed the budget outlook and revenue projections relative to pandemic recovery. Preliminary discussion concerning possible American Rescue Plan Funding and the potential to use federal funding to support the hospitality and tourism sector within the Village. The committee will continue to explore funding rules and options for program funds. Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported the following: The ECDC unanimously recommended to the Village Board to authorize the signature of the Village Manager on the Project Charter associated with a multi-jurisdictional local technical assistance grant that will incorporate economic development, land use, transportation, housing and open space components. To facilitate the planning process, this item has been placed on tonight’s Village Board agenda for approval. A façade grant for a new projecting sign was approved for the property at 18 West St. Charles Road, which is now the Corridor Restaurant. The ECDC supported the concept of Economic Incentive Signage program for project grant recipients. This advertising effort will recognize that the Village’s grant program helped facilitate the underwriting of construction activity that was undertaken as part of the overall project. The members also offered additional branding comments and suggestions that can be incorporated into the larger efforts. Staff introduced a Downtown Lombard Story Map which incorporates past recent economic efforts by property, before and after pictures, and a narrative of the investments. Staff informed the members of the business outreach activities and approach we will be undertaking with the business community as the State moves into Phase 5 (Illinois Restored) Plan. An update was also offered relative to the State of Illinois Humane Care Village of Lombard Page 2 Village Board of Trustees Minutes June 17, 2021 Act that received legislative approval in the State House and Senate and awaits final consideration by the Governor. Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Environmental Concerns Committee, reported the following: The committee met on June 2nd. The Police and Fire Departments presented their monthly annual reports. The July meeting will be cancelled as the committee will be taking time to participate in ride-along with our Police Department. Special thank you to the Fire Department for their efforts to support our neighbors to the north in Rockton, IL that are dealing with a terrible chemical plant fire. The Fire Department sent an EMS unit staffed with 2 off-duty firemen to support Rockton as they worked to getting the fire under control. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village President Keith Giagnorio noted: exciting week for the Village with groundbreakings for two major development projects both on Main Street - Helen Plum Library at 411 S. Main, groundbreaking on June 15th and Lilac Station at 101-109 S. Main groundbreaking on June 17th; thanked Village Board and staff for all of their hard work in getting these projects approved; always receives compliments from developers on Village staff and how great it is to work with the Village of Lombard employees; a lot of great development happening in Lombard; residents are excited to see both of these projects move forward; thank you all; met earlier in the week with the Mayors/Presidents and Village of Lombard Page 3 Village Board of Trustees Minutes June 17, 2021 Managers/Administrators from Elmhurst, Villa Park and Glen Ellyn to get acquainted, provide updates on the communities and their projects as well as reinforce working relationships among the communities. Village Clerk Liz Brezinski read the following announcements: The July 1st Village Board meeting has been cancelled. The next regularly scheduled Board meeting is July 15th. Absent any further State COVID-19 restrictions, the Village plans to host the Fourth of July Fireworks on Sunday, July 4th at Madison Meadow Park. The following weekend, the Village welcomes back Cruise Nights Car Shows and Summer Concerts to downtown Lombard. To help make up for a later start, this year’s lineup has been extended, with the final event scheduled for Saturday, September 4th. Check the Village website for further details. Residents interested in receiving construction alerts and updates regarding the new Lilac Station development in downtown Lombard at 101 S. Main Street, please sign up at www.villageoflombard.org/lilacstationnews. The Village will be sharing updates regarding the new Helen Plum Library project at 411 S. Main Street, pertaining to construction impacts and the permitting process. Sign up at www.villageoflombard.org/libraryconstructionnews . With Fourth of July around the corner, Lombard Police are reminding residents about a most important holiday tradition - driving sober. To help keep our roads safe, Lombard Police will have extra enforcements cracking down on drunk and impaired drivers from June 17 - July 6, including a roadside safety checkpoint on Friday, July 2nd. Thank you blood donors for donating at yesterday’s blood drive. With the urgent call for critically low blood supplies, donors stepped up to the plate and 104 units were collected. That blood will help save 312 lives. Be a hero, donate blood, it saves lives. VIII Consent Agenda . Payroll/Accounts Payable A. 210168 Approval of Accounts Payable For the period ending May 21, 2021 in the amount of $1,116,179.48. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes June 17, 2021 B. 210174 Approval of Village Payroll For the period ending May 22, 2021 in the amount of $880,509.11 This Payroll/Accounts Payable was approved on the Consent Agenda C. 210175 Approval of Accounts Payable For the period ending May 28, 2021 in the amount of $1,482,098.18. This Payroll/Accounts Payable was approved on the Consent Agenda D. 210179 Approval of Accounts Payable For the period ending June 4, 2021 in the amount of $101,151.42. This Payroll/Accounts Payable was approved on the Consent Agenda E. 210190 Approval of Village Payroll For the period ending June 5, 2021 in the amount of $979,755.50. This Payroll/Accounts Payable was approved on the Consent Agenda F. 210191 Approval of Accounts Payable For the period ending June 11, 2021 in the amount of $1,232,593.26. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) G. 210162 An Ordinance Amending Title V, Chapter 51, Section 51.15 of the Lombard Village Code in Regard to Inaccurate Water Meters Ordinance amending Title V, Chapter 51, Section 51.15 of the Lombard Village Code to provide an alternative method for water billing when a water meter is found to not accurately be recording water usage. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7954 H. 210163 An Ordinance amending Title IX, Chapter 98, Section 98.114(A) of the Lombard Village Code in Regard to the Amusement Tax Approval of an ordinance amending Title IX, Chapter 98, Section 98.114 (A) of the Lombard Village Code as it pertains to Amusement Tax removing language relative to lessons and demonstrations being considered as services and not as amusement. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7955 I. 210164 ZBA 21-02: 1024 E Adams Street The Zoning Board of Appeals submits its recommendation to approve Village of Lombard Page 5 Village Board of Trustees Minutes June 17, 2021 the petitioner's request that the Village grant a variation from Section 155.205(A)(1)(c)(ii) of the Lombard Village Code for a fence of up to six (6) feet, where a maximum of four (4) feet in height is permitted in the front yard for the subject property located within the R2 Single-Family Residence Zoning District. (DISTRICT #5) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7956 J. 210178 Village Equipment To Be Declared Surplus Ordinance approving the request of the Fire and IT Departments to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include: Fire Department (to be sold at auction): One Motorola Radius P1225-Portable 475FBN4040; One Motorola Radius P1225-Portable 475FZJC208; One Motorola Radius P1225-Portable 475FBN4023; One Motorola HT1000-Portable 402TAC3397Z; One Vertex Standard- Portable 6K170317; One Vertex Standard- Portable 6E100052;One Vertex Standard- Portable 6K170318; One Vertex Standard- Portable 6K170316; One Vertex Standard- Portable 6L180396; One Vertex Standard- Portable 6E1000055One Vertex Standard- Portable 6K170354; Seven Vertex Portable Chargers CD31; Two Appollo Radio Pagers & Chargers VP220-v1.0.6; Four Motorola New-Desk Microphones RMN5070A; One Motorola Mobile Speaker HSN4018A; One Motorola Mobile Speaker HSN4031A; One Motorola Spectra Mobile 566ARS0048 D45KGA5JB7AK; One Kenwood FM Dual Bander -Mobile 70800293 TM-D700A; One Motorola Astro XTL5000- Mobile 585CFH166 M20KSS9PW1AN; One Kenwood Mobile Radio 60900020 TK-780H-1; One Kenwoo Mobile Radio 80100042 TK-6110-2; One Motorola CDM1250- Mobile 103TJJ4227 AAM258HD9AA2AN; One Motorola CDM1250 Mobile 103TJJ4226 AAM258HD9AA2AN; One Motorola MAX TRAC Mobile 428ATU3269 D44MJA7DA5CK; One Motorola Radius GM300-Mobile 159TWAL034 M44GMC29C4AA; One Motorola CDM1250- Mobile 103TKCB596 AAM258HD9AA2AN; One VAR Voice Alerting Receiver LOEM-9807029; Two Federal Signal New-Tone Alert Receiver Model IH; One Argus Battery Charger 01537/0800 PN # 010-523-20; One Trip-Lite Power Verter M# BP-260A; One Astron Power Supply 201010011 RM60M; One Kenwood TK200-Portable Radio SNO/5070390; One Motorola HT-90-Portable Radio 476AGQ1470; One Motorola HT-90-Portable Radio 476AGQ1472; One Kenwood New-KMC-9C Desk Mic; Fire Department (to be sold for scrap): Village of Lombard Page 6 Village Board of Trustees Minutes June 17, 2021 Seven Motorola Portable Spare Batteries HNN9049A; One Vertex Standard- Portable 6K170319; Three Vertex Spare Batteries FNB-V87L1; IT Department Servers (to be sold for scrap): Dell PowerVault TL2000 (H79851F); Dell PowerEdge R320 (HGK7J02); Dell PowerEdge R420 (20KY9Y1); Dell PowerEdge 2950 (CVGD3F1); Dell PowerEdge R420 (HGK9J02); Lenovo M-7268 (MJQ9463); UNITRENDS RECOVERY ARCHIVE (CSE-813M). Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7957 K. 210181 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Effective July 1, 2021 an Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class "A-B-I" liquor license category by one due to the voluntary non-renewal of the liquor license issued to LFJ, LLC d/b/a Lawrence's Fish & Shrimp located at 908 E. Roosevelt Road (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7958 L. 210182 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages An Ordinance increasing the number of authorized licenses in the Class "C" liquor license category by one and issuing a Class "C" liquor license to Tereneo 3634 LLC d/b/a Bat 17 located at 2770 S. Highland Avenue, Suite 102. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7959 M. 210183 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Effective July 1, 2021, an Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to the termination of a Class "F" liquor license issued to Jay Hari, Inc. d/b/a Royal Liquors and the issuance of a new Class "F" liquor license to Jay Hari, Inc. d/b/a Royal Liquors located at 338 S. Main Street due to new ownership. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with Village of Lombard Page 7 Village Board of Trustees Minutes June 17, 2021 suspension of the rules on the Consent Agenda Enactment No: Ordinance 7960 N. 210201 An Ordinance Amending Title XI, Chapter 112, Section 112.41 of the Lombard Village Code In Regard to the Sale of Cocktails, Mixed Drinks and Single Servings of Wine to Go Pursuant to Public Act 102-0008, the Ordinance amends Section 112.41 of the Village Code to extend the service of cocktails, mixed-drinks and single servings of wine, to go, through January 3, 2024. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7961 Other Ordinances on First Reading Ordinances on Second Reading Resolutions O. 210187 First Review of Executive Session Minutes - 2021 Resolution authorizing the Village Clerk to make certain Closed Session Meeting Minutes available for public inspection First Review 2021. This Resolution was adopted on the Consent Agenda Enactment No: R 27-21 Other Matters P. 210167 FY2021 Crack Sealing Program Request for a waiver of bids and award of a contract to Denler, Inc. in the amount of $97,288.18. This item was initially bid on March 21, 2019, with possible contract extensions at the same fixed price for years two and three. This contract represents year 3. (DISTRICT ALL) This Bid was approved on the Consent Agenda Q. 210188 Motion to Ratify a Three (3) Year Contract with AEP Energy, Inc. for the Provision of Electrical Energy for Street Lighting Motion to ratify a three-year contract through July 2024 with AEP Energy, INC. for the provision of electrical energy for street lighting with pricing at $0.02848/kWh. This Bid was approved on the Consent Agenda R. 210193 FY2021 Bituminous Asphalt Purchase Request for a waiver of bids and award of a contract to DuPage Village of Lombard Page 8 Village Board of Trustees Minutes June 17, 2021 Materials Company in an amount not to exceed $228,000.00. Of the three (3) asphalt companies that provided quotes, DuPage Material is the closest geographically to provide a quote for both asphalt binder and surface. (DISTRICT ALL) This Bid was approved on the Consent Agenda S. 210192 General Release and Settlement of All Claims - Jason Baygood v. Village of Lombard Approval of a Settlement Agreement and General Release in the matter of Jason Baygood v. the Village of Lombard in the amount of $10,000. This Request was approved on the Consent Agenda T. 210197 FY2021 Asphalt Paving and Patching Program Award of a contract to R.W. Dunteman Company, the lowest responsible bid of six (6) bids received, in the amount of $1,244,054.50. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda U. 210198 FY2021 Concrete Rehabilitation Awarding a contract to G&M Cement Construction, the lowest bid of six (6) bids received, in the amount of $602,007.75. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda V. 210185 Butterfield Road Corridor Plan - CMAP Planning Grant The Economic & Community Development Committee (ECDC) recommends that the Village Board approve, and authorize the signature of the Village Manager on, a Project Charter to undertake a professional service planning study effort. This study will include properties within the Villages of Lombard, Oak Brook, Downers Grove and unincorporated DuPage County and will address land use planning, economic development, transit/transportation, housing and open space components. The overall two-year project effort is anticipated to have a project budget of over $160,000 in professional service costs, with the Village of Lombard contributing a pro rata share of the funding in an amount of $10,680.87. (DISTRICT #3) This Request was approved on the Consent Agenda W. 210196 DuPage Managers and Mayors Conference Membership Approval of the annual membership dues to the DuPage Managers and Mayors Conference in the amount of $36,776.40. This Request was approved on the Consent Agenda X. 210200 Power of Attorney and Declaration of Representative - Internal Revenue Service Village of Lombard Page 9 Village Board of Trustees Minutes June 17, 2021 Approval of the filing of IRS Form 2848, entitled “Power of Attorney and Declaration of Representative,” with the Internal Revenue Service, and authorizing the Village President to execute same on behalf of the Village, with Finance Director Tim Sexton, Assistant Finance Director Jamie Cunningham, Accounting Coordinator Jessica Nawracaj, and Accountant Phuong Uhlir set forth therein as the designated representatives of the Village, for purposes of contacting and interacting with the Internal Revenue Service on behalf of the Village. This Request was approved on the Consent Agenda Y. 210125 Technology Updates for Village Board Room and Community Room at Village Hall Recommendation of the Community Relations Committee relative to an AV upgrade to the Board Room and the installation of a live feed to the Community Room for overflow attendance with a request for a waiver of bids and award of a contract with Progressive Communications in the amount of $98,903.00. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, to Approve the Consent Agenda The motion carried by the following vote Aye: 7- Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 210165 Ordinance Amending the Village's Fiscal Year 2020 Budget Ordinance Ordinance providing for an increase of $679,802 to the Capital Projects fund relative to the $2,500,000 reimbursement to the LPFC in regards to Ordinance #7855 RDA, and an increase of $417,682 to the Water and Sewer O&M fund for GWA sewer treatment services over budget by $367,737, engineering services originally budgeted in the Water and Sewer reserve fund for $37,134, and gas for lift/pump stations was over budget by $16,699. Waiver of first reading is requested. (2/3 vote of Corporate Authorities required) A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the Ordinance amending the Village's Fiscal Year 2020 Budget Ordinance be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Village of Lombard Page 10 Village Board of Trustees Minutes June 17, 2021 Aye: 7- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 7962 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, June 17, 2021 in the Board Room of the Lombard Village Hall be recessed to Executive Session for the purpose of discussion of Pending Litigation and Approval of Executive Session Minutes and the Review of Executive Session Minutes to Determine Whether the Need for Confidentiality Still Exists as to Those Executive Session Minutes Which Have Not Previously Been Made Available for Public Inspection at 6:25 p.m. to Ex be to recess. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, June 17, 2021 in the Board Room of the Lombard Village Hall was called to order at 6:50 pm by Village President Keith Giagnorio. 8 - Keith Giagnorio, Liz Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Bernie Dudek, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, June 17, 2021 in the Board Room of the Lombard Village Hall be adjourned at 6:52 p.m. The motion carried by the Village of Lombard Page 11 Village Board of Trustees Minutes June 17, 2021 following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 12