Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Meeting Agenda Thursday, October 21, 2021 6:00 PM Revised October 19, 2021 Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Meeting Agenda October 21, 2021 I. Call to Order and Pledge of Allegiance II. Roll Call III. Public Hearings IV. Public Participation V. Approval of Minutes Minutes of October 7, 2021 VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Community Relations Committee - Trustee Dan Militello, Chairperson Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Finance & Administration Committee, Trustee Andrew Honig, Chairperson Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Board of Local Improvements - Trustee Bob Bachner, President Lombard Historic Preservation Commission - Village Clerk Liz Brezinski VII. Village Manager/Village Board/Village Clerk Comments VIII. Consent Agenda Payroll/Accounts Payable A. 210320 Approval of Village Payroll For the period ending October 8, 2021 in the amount of $777,509.83. B. 210322 Approval of Village Payroll For the period ending October 9, 2021 in the amount of $879,143.33. Village of Lombard Page 2 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 C. 210323 Approval of Accounts Payable For the period ending October 15, 2021 in the amount of $1,631,406.55. Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading D. 210321 Text Amendments to Chapter 150 (Building Code), Section 150.35of the Village Code Pertaining to Accessory Structures The Board of Building Appeals (BOBA) recommends that the Village Board approve amendments to Section 150.035 of the Village Code which will: 1. Clarify permit exceptions for sheds; 2. Add a definition for “Structure, Attached”; 3. Amend foundation structural requirements for garages, carports and sheds; 4. Amend service door requirements for garages and sheds; 5. Amend electrical light switch requirements for garages; and 6. Add plumbing limitations beyond principal dwelling units. (DISTRICTS - ALL) E. 210240 PC 21-22: Text Amendments to Chapter 155 (Zoning Code) of the Village Code - Accessory Structures and Garages The Plan Commission submits its recommendation to approve the following text amendments to Chapter 155 - (Zoning Code) of the Lombard Village Code: 1. Amend Section 155.802 - Rules and definitions, as it relates to definitions for the terms “Building, detached”, “Garage, private”, and “Shed”; 2. Amend Section 155.210 - Accessory uses, activities, buildings, and structures, as it relates to bulk requirements for sheds, detached garages, and other accessory structures; and 3. Amend Section 155.222 - Attached garage requirements, as it relates to requirements for attached garages projecting in front of detached single-family dwellings. Legislative History 8/4/21 Board of Building Appeals approved 9/20/21 Plan Commission recommend to the Corporate Authorities for approval with conditions Village of Lombard Page 3 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 F. 210277 PC 21-23; Text Amendments to Chapter 154 (Subdivision and Development Code) of the Village Code The Plan Commission submits its recommendation to approve the comprehensive text amendments to Chapter 154 (the Subdivision and Development Code) of the Village Code, and any other relevant sections for clarity and consistency. Said section and subsection amendments, include, the following: 1. 154.203 (C)(1) - amending process requirements for pre-application meetings, plat approvals and the administrative plat and final plat approval. 2. 154.203 (D)(4) and 154.507 amend and add language stating that public dedications, stormwater detention and/or Best Management Practices improvements comply with Village Code. 3. 154.203 (E)(2), (4), (5), (6) and (7) - establishing that all variations to Chapter 154 of the Village Code must go before the Plan Commission for a public hearing prior to Village Board consideration. 4. 154.203(F) - striking the procedures for vacations of public rights-of-way, as the provisions are addressed within Chapter 97 of the Village Code. 5. 154.203(G) - adding procedures associated with Plats of Easement Abrogation. 6. 154.203 (I) - clarifying the process for text amendments to Chapter 154 of the Village Code. 7. 154.203 (L) - removal of conflicts within the fees section and Section 36.21(J) of the Village Code. 8. 154.303 (D)(2)(b) - removing the sidewalk requirement for the adjacent side of the public right-of-way for Minor Plats of Subdivision 9. 154.305 and 154.703 - amending the definition of Minor Development 10. 154.305 (D)(1) - clarifying and amending the requirements for public improvements for unimproved, underimproved and improved rights of way for Minor Development 11. 154.306 and 154.703 - amending the definition of Major Development 12. 154.306 (D) - clarifying and amending the requirements for public improvements for unimproved, underimproved and improved rights- of- way for Major Development 13. 154.307 - amending the recapture agreement provisions 14. 154.403 (B) - amending the preliminary engineering requirements for engineering plan submittals 15. 154.404 (E)(8) - striking the fire hydrant marker provisions 16. 154.405 (D) - striking the sanitary sewer connection requirements Village of Lombard Page 4 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 that conflict with Chapter 50 of the Village Code 17. 154.405 (F) - adding Flagg Creek Water Reclamation District references 18. 154.406 (D) - adding language stating that the Village does not have an obligation to undertake maintenance and repair activities for private detention facilities 19. 154.407 (C)(2) - striking sidewalk stamping requirements 20. 154.407 (D), 154.503 (A), and 154.511 - adding references to the Complete Streets Policy 21. 154.407 (I)(1) - clarifying the street names and traffic sign provisions 22. 154.408 (B) - amending the jurisdictions pertaining to erosion control 23. 154.409 (B) - clarifying the parkway sod requirements 24. 154.410 (A) - clarifying the utility location requirements within easements 25. 154.501 (H) - adding references to the County Stormwater and Floodplain Ordinance and federal regulations 26. 154.504 (A) - amending the public sidewalk slope requirements 27. 154.505 (B)(1) - striking the block width requirements 28. 154.506 (E) - adding staff engineering review provisions for lots 29. 154.506 (F) - striking the avoidance of right angles provision for lots 30. 154.507 (D) - amending the outlot frontage width provisions and striking the rectangular design reference 31. 154.509 - striking the regulations abutting railroads and expressways 32. 154.512 (A)(1)(a) and (b) - adding references to easement width requirements 33. 154.512 (C) - striking the clear sight easement provisions, as the provisions are addressed within Chapters 153 and 155 of the Village Code 34. 154.513 - amending and striking the monument and marker provisions to reference State Statutes 35. 154.602 (C) - clarifying the approval entity for development agreements 36. 154.602 (D)(3)(c) - clarifying the policies pertaining to vertical construction in construction schedules 37. 154.602 (D)(3)(f) and (g) - adding references to sanitary sewer and public right-of-way completion activities prior to construction start for permanent structures 38. 154.602 (E)(2) - striking the administrative plat development agreement references 39. 154.605 (C) - amending the language confirming association obligations 40. 154.606 (D)(3)(c) - adding the ability for the Village to undertake Environmental Audit review at the developer's cost 41. 154.701 (E) - striking gender references Village of Lombard Page 5 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 42. 154.703 - add, delete or modify definitions of Best Management Practices (BMPs); Clear sight easement; Development, major; Development, minor; Improvement, public; Lot; NIPC; Certificate of Occupancy/ Zoning Certificate; Planned Development; Expressway; Village Engineer; and Zoning Lot. (DISTRICTS - ALL) Legislative History 9/20/21 Plan Commission Recommend for approval to the Corporate Authorities Ordinances on Second Reading G. 210311 An Ordinance Establishing an Economic Development Fund Recommendation from the Finance & Administration Committee and the Economic & Community Development Committee to establish an Economic Development Fund pursuant to the authority provided by 65 ILCS 5/8-1-2.5. This recommendation was approved by both the Finance & Administration Committee and the Economic & Community Development Committee at their Joint Meeting on September 13, 2021. In addition, this was also discussed at the Village Board Budget Workshop on September 27, 2021. Legislative History 10/7/21 Village Board of Trustees passed on first reading H. 210310 An Ordinance Authorizing Additions and Amendments to the Village of Lombard Financial Policies Regarding the Year End General Fund Reserve Maintenance Policy Adopted July 21, 2016 Recommendation of the Finance & Administration Committee and the Economic & Community Development committee approving changes to the Year End General Fund Reserve Maintenance Policy for purposes of funding the new Economic Development Fund. This recommendation was approved by both the Finance & Administration Committee and the Economic & Community Development Committee at their Joint Meeting on September 13, 2021. In addition, this was also discussed at the Village Board Budget Workshop on September 27, 2021. Legislative History 10/7/21 Village Board of Trustees passed on first reading Village of Lombard Page 6 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 I. 210223 An Ordinance Approving a Lombard Business Retention Economic Incentive Policy The Economic & Community Development Committee and the Finance & Administration Committee recommend that the Village Board adopt a Business Retention Economic Incentive Policy. This Policy would be funded from the proposed Economic Development Fund and supplements the previously approved Economic Incentive Policy. It would establish funding parameters and would establish eligibility and qualification criteria. Authority to create such a Policy is provided by 65 ILCS 5/8-1-2.5. This recommendation was approved by both the Finance & Administration Committee and the Economic & Community Development Committee at their Joint Meeting on September 13, 2021. In addition, this was also discussed at the Village Board Budget Workshop on September 27, 2021. Legislative History 9/13/21 Economic & Community approved with conditions Development Committee 9/13/21 Finance & Administration motion Committee 10/7/21 Village Board of Trustees passed on first reading Resolutions I-2. 210328 Well #7 Emergency Inspection, Cleaning and Repair Approving Change Order No. 1 reflecting an increase to the contract with Water Well Solutions in the amount of $11,860.00. The change order represents additional work to free the pumping equipment. (DISTRICT #6) Other Matters J. 210324 Appointments and Re-Appointments - Plan Commission Request for concurrence of the Village Board in the appointment of Alissa Verson to the Plan Commission to fill a vacancy created by the resignation of Martin Burke with a term to May 2024; the appointment of Robert Spreenberg to the Plan Commission to fill a vacancy created by the resignation of Stephen Flint with a term to May 2023; the re-appointment of Kevin Walker and Tony Invergo to the Plan Commission for four-year terms of office to May 2025. K. 210326 Appointments and Re-Appointments - Zoning Board of Appeals Request for concurrence of the Village Board in the appointment of Brian Conway to the Zoning Board of Appeals to fill a vacancy created by the resignation of Ed Bedard with a term to May 2025; the appointment of Zach Meadows to the Zoning Board of Appeals to fill a vacancy created by the resignation of Val Corrado with a term to May 2025; the re-appointment of Raymond Bartels and Michelle Johnson to the Zoning Board of Appeals for five-year terms of office to May 2026. Village of Lombard Page 7 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 L. 210325 Appointment and Re-Appointments - Public Works & Environmental Concerns Committee Request for concurrence of the Village Board in the appointment of Steve Wolsztyniak and the re-appointment of Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, Allen Hennig, David Arnold and Joe Glazier, Jr. to the Public Works & Environmental Concerns Committee for two year terms of office to May 2023. M. 210329 Appointment and Re-Appointments - Public Safety & Transportation Committee Request for concurrence of the Village Board in the appointment of Patrick Casey and the re-appointment of Jennifer Perkins, Michael Corso, John Larkin, Robert Corbino, Gary Cation, Rick Miller and John Mullins to the Public Safety & Transportation Committee for two-year terms of office to May 2023. N. 210330 Appointments and Re-Appointments - Community Promotion & Tourism Committee Request for concurrence of the Village Board in the appointment of Brittney Conway, Jim Grillo and Gayle Finn Kankovsky and the re-appointment of Marguerite Micken, Phil Dahm, Nancy Schukat, Nicholas Piron, and Joe Orsolini to the Community Promotion & Tourism Committee for two-year terms of office to May 2023. O. 210319 Settlement in case of Spear v. Berlin et. al. Spear v. Berlin, et al., Case No. 19 C 6027 (Northern District of Illinois), approval of the Release Of All Claims and contribution by the Village of Lombard of $7,500.00 to a total settlement amount of $40,000 paid to the Plaintiff by the Village of Lisle, DuPage County and the Village of Lombard to settle and dismiss the lawsuit with Prejudice. IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Village of Lombard Page 8 Printed on 10/21/2021 Village Board of Trustees Meeting Agenda October 21, 2021 Resolutions Other Matters A. 210275 Police Department Small Unmanned Aircraft Systems "Drone" Proposal Staff recommendation to waive bidding and purchase one DJI Matrice 300 RTK sUAS with Zenmuse H20T camera and one DJI Mini 2 sUAS from Aerial Influence LLC in the amount of $29,433.00. This purchase was reviewed by the Public Safety & Transportation Committee and the Community Relations Committee with a recommendation to approve the purchase. Legislative History 9/1/21 Public Safety & recommended to the Board of Trustees for Transportation Committee approval 10/7/21 Village Board of Trustees continued X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII. Adjournment Village of Lombard Page 9 Printed on 10/21/2021