Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 18, 2021 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes November 18, 2021 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 18, 2021 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. Village President Keith Giagnorio indicated that Trustee Dan Militello had submitted a request to be allowed to attend the Village Board remotely as he was out of town due to a job commitment. All Village Board members concurred with the request of Trustee Militello. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Village Attorney Tom Bayer Assistant Village Attorney Jason Guisinger Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Dana Moreau spoke in support of Prairie Food Co-op. Village Clerk Liz Brezinski read an e-mail from Bonnie Gahris in support of Prairie Food Co-op. The following spoke in favor of Prairie Food Co-op. Dan Wimsatt Carol Spitter Leslie Keri Village of Lombard Page 1 Village Board of Trustees Minutes November 18, 2021 Linda Grothendick Crystal Echevarria Karen Egan Jess Buttimer noted that the store design had been completed which includes an indoor classroom space which will be a cafe when not in use; matched $125,000 at the end of the CIP; and PFC raised $2.8 million including a bank loan. Katharine Larson Emmarie Burger Emily Prasad Village President Keith Giagnorio thanked everyone for speaking at the meeting. 210371 Presentation - Indo-American Museum National Indo-American Museum Board Members Beverly Furtado and Madhoolica Dear gave an overview of the Museum operations and programs. Village President Keith Giagnorio inquired on what procedures teachers should use to schedule tours for classes. He also noted he and Village Manager Scott Niehaus were able to tour the museum and expressed gratitude to the Board and staff for the great job they have done on the museum. He recommended that residents visit the museum. V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the minutes of the Special Meeting of September 27, 2021 and the minutes of the Regular Meeting of November 4, 2021 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes November 18, 2021 Trustee Dan Militello, Chairperson of the Community Relations Committee, reported the following: committee met and welcomed two new members Kevaria Lezza and Amanda Rosengren. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported the following: A yesterday’s meeting of the Economic & Community Development Committee, the following actions were taken: (1) The ECDC considered a request to advance policies and potential code amendments pertaining to the keeping of chickens on single-family residential properties. The ECDC unanimously voted to recommend approval of the concept subject to conditions. This item will be placed on the December 16, 2021 Village Board agenda for concurrence. If supported, Village staff should be directed to bring the matter to the Plan Commission for a public hearing to review the companion zoning text amendments that would be a part of the overall regulations. (2) The ECDC also considered an introductory discussion relative to a Business Retention Economic Incentive Agreement associated with Heritage Cadillac’s existing vehicle sales facility and pertaining to capital improvements proposed on their property. The ECDC unanimously voted to direct staff to work with Village Counsel and Heritage representatives to complete a negotiation effort and prepare an Incentive Agreement for Village Board consideration at a future meeting. The next meeting of the ECDC is scheduled for December 13 at 7:00 p.m. at the Lombard Village Hall. Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President Village of Lombard Page 3 Village Board of Trustees Minutes November 18, 2021 No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Trustee Puccio, Chairperson of the Economic & Community Development Committee, as well as Trustee Honig, Chairperson of the Finance & Administration Committee, recently met with members of the PFC Board and will have ongoing meetings/dicsussion with the Prairie Food Co-op. Village President Keith Giagnorio also noted conversations with Prairie Food Co-op will continue. Village Clerk Liz Brezinski read the following announcements: The Lombard Fire Department 20th annual Toy Drive is underway. Residents can drop off unopened, unwrapped toys at Fire Station 45, 50 E. St. Charles Road, Fire Station 44 at 2020 S. Highland, and the Village Hall, 255 E. Wilson. Other toy drop-off locations are listed on the Village website. The Toy Drive will culminate with the Toy Parade scheduled for Saturday, December 11th beginning at 10:15 am from Station 45 and heading south on Main Street to Glenbard East High School. Residents may line up along Main Street to donate gifts to Fire Department elves who will collect the packages. Donations will then be taken to Yorktown where they will be sorted and distributed. Visit www.villageoflombard.org/toyparade for a list of items being collected and locations where items can be dropped off. Help make this holiday a little brighter for families by donating toys and other needed items. The Lombard Police Department will be joining other law enforcement agencies in a Click-it-or-Ticket and Drive Sober or Get Pulled Over Thanksgiving safety campaign beginning tomorrow and continuing through November 29th. Remember if are going to be drinking, please make plans for a designated driver or other means of transportation. Have a safe and happy Thanksgiving holiday. Village Offices will be closed Thursday and Friday, November 25th and 26th in observance of the Thanksgiving holiday. Offices will reopen at 8:30 am Monday, November 29th. Free leaf collection continues through December 10. During this time, residential property owners may place an unlimited amount of paper bags containing only leaves curbside on their normal Waste Management collection day without the need for stickers. Visit www.villageoflombard.org/yardwaste for additional information. For additional information on these events, please check the Village website at www.villageoflombard.org. Village of Lombard Page 4 Village Board of Trustees Minutes November 18, 2021 VIII Consent Agenda . Payroll/Accounts Payable A. 210358 Approval of Accounts Payable For the period ending November 5, 2021 in the amount of $315,342.40. This Payroll/Accounts Payable was approved on the Consent Agenda B. 210372 Approval of Village Payroll For the period ending November 6, 2021 in the amount of $940,309.53. This Payroll/Accounts Payable was approved on the Consent Agenda C. 210373 Approval of Accounts Payable For the period ending November 12, 2021 in the amount of $805,648.56. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 210351 An Ordinance Amending Section 10-9-4 of the Lombard Traffic Code (Ordinance No. 1186, as amended) in Regard to Stop Signs for Northbound and Southbound Church Avenue , at Its Intersection with Morris Avenue Recommendation from the Public Safety & Transportation Committee approving an amendment to Section 10-9-4 of Ordinance No. 1186, as amended (the Lombard Traffic Code) regulating the Village of Lombard Traffic Code adding a stop sign for northbound Church Avenue to stop at Morris Avenue and adding a stop sign for southbound Church Avenue to stop at Morris Avenue. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8000 E. 210362 Purchase of a Ford F-550 Horton ALS Ambulance and an Ordinance Declaring Certain Municipal Vehicle as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Foster Coach in the amount of $247,043.00. The vehicle will be purchased through the Suburban Purchasing Cooperative (SPC Contract #174), of which the Village is a member. Approval of an Ordinance declaring unit FM63, a 2011 Ford F-450 Horton Ambulance, as surplus and authorizing its sale. Staff requests a waiver of first reading. Village of Lombard Page 5 Village Board of Trustees Minutes November 18, 2021 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8001 F. 210364 Purchase of Three (3) Ford 2wd Escapes and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to Currie Motors in the amount of $64,977. The vehicles will be purchased through the Suburban Purchasing Cooperative (SPC Contract #207), of which the Village is a member. Approval of an Ordinance declaring units CE85, a 2014 Ford Focus Wagon, BD82, a 2014 Ford Focus Wagon and EN305, a 2014 Ford Focus Wagon, as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8002 G. 210365 Purchase of One Power-Loader and One Power-Pro Stretcher including a seven-year warranty for each; Approval of an Ordinance Declaring One Power Loader and One Power Stretcher as Surplus Request for a waiver of bids and award of a contract to Stryker in the amount of $47,849 for the purchase of one Power-Loader and one Power-Pro Stretcher with a seven-year warranty each; and approval of an ordinance declaring one Power-Loader (Serial # 131039893) and one Power-Stretcher (Serial # 131139710) surplus and authorizing their trade-in for $5,000 total. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8003 H. 210369 FY 2022 Salary Ordinance Ordinance setting rates of pay and salaries for Village of Lombard employees effective January 1, 2022. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8004 I. 210374 Ordinance Amending Title XI, Chapter 112, of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, of the Lombard Village Code terminating the Class “E” liquor license issued to Glass Court Club, Inc d/b/a Glass Court Swim & Fitness, located at 830 E. Roosevelt Rd, Village of Lombard Page 6 Village Board of Trustees Minutes November 18, 2021 Lombard, IL, creating a new Class “E-VG” liquor license category and issuing a new Class “E-VG” liquor license to Glass Court Club, Inc d/b/a Glass Court Swim & Fitness, located at 830 E. Roosevelt Road, Lombard, IL. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8005 J. 210375 - Amendments to Title XI, Chapter 112 of the Lombard Village Code - Alcoholic Beverages - 203 Yorktown Mall Dr., K-116A (this item has been removed from the agenda) K. 210376 Amendments to Title XI, Chapter 112 of the Lombard Village Code - Alcoholic Beverages An Ordinance amending Title XI, Chapter 112 of the Lombard Village Code in regard to the Class "O” liquor license category, adding single-serving (12 oz./355 ml.) pre-mixed cocktails to the packaged goods that can be sold from the hotel’s “mini-market”. (DISTRiCTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8006 Other Ordinances on First Reading Ordinances on Second Reading L. 210316 Text Amendments to Title XI, Chapter 110, Sections 110.40 and 110.60 of Lombard Village Code: Temporary Events The Economic & Community Development Committee submits its recommendation to approve text amendments to Sections 110.40 and 110.60 of the Lombard Village Code that addresses carnival permit fees, time periods for on-premises and off-premises events, and edits for clarity that memorialize the review and approval process for temporary events. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8007 Resolutions M. 210352 22nd Street Shared-Use Path Improvements, Design Engineering Approval of a contract with Christopher B. Burke Engineering, Ltd. in an amount not to exceed $139,603.65 for design engineering services. Village of Lombard Page 7 Village Board of Trustees Minutes November 18, 2021 (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 38-21 N. 210353 St. Charles Road Resurfacing Improvements, Design Engineering Approval of a contract with Christopher B. Burke Engineering, Ltd. in an amount not to exceed $177,728.59 for design engineering services. (DISTRICTS #1 & #4) This Resolution was adopted on the Consent Agenda Enactment No: R 39-21 N-2. 210331 An Intergovernmental Agreement Regarding the Construction and Installation of Metering Station MS-14E A resolution approving and authorizing the execution of an Intergovernmental Agreement with the DuPage Water Commission regarding the construction and installation of Metering Station MS-14E, associated pressure adjusting station and appurtenances thereto. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 40-21 Other Matters O. 210082 Cleaning Services for Public Works and Village Hall Request for a waiver of bids and award of a contract to Advanced Cleaning Systems, Inc. in the amount of $26,600.09. Staff is recommending exercising a one-year contract extension under the current contract conditions. (DISTRICT #6) This Bid was approved on the Consent Agenda P. 210370 Purchase of Ford Interceptor Utility Vehicle Request for a waiver of bids and award of a contract to Currie Motors in the amount of $40,424.00. This vehicle will be purchased through the Suburban Purchasing Cooperative (SPC contract #204), of which the Village is a member. This Bid was approved on the Consent Agenda Q. 210327 Stop Sign Highlighting Policy A recommendation of the Public Safety and Transportation Committee to amend Village Board Policy 6.K. to include the potential use of flashing LED stop signs. This Request was approved on the Consent Agenda Village of Lombard Page 8 Village Board of Trustees Minutes November 18, 2021 Approval of the Consent Agenda A motion was made to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9 Village Board of Trustees Minutes November 18, 2021 IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading A. 210317 Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year beginning January 1, 2021 and ending December 31, 2021 for the Village of Lombard Providing for the levy and assessment of taxes for the fiscal year beginning January 1, 2021 and ending December 31, 2021 in the amount of Ten Million Seven Hundred Twenty Eight Thousand Four Hundred Forty Dollars ($10,728,440). For the owner of a $300,000 house, the increase will be approximately $7.30. The Finance and Administration Committee voted unanimously to recommend the statutorily permissible 2021 tax levy to the President and the Board of Trustees. A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that the Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2021 and ending December 31, 2021 for the Village of Lombard be passed on second reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8008 B. 210293 Budget Ordinance for Fiscal Year 2022 Ordinance adopting the FY 2022 Annual Budget for the Village of Lombard in the amount of $98,384,642. A motion was made by Trustee Anthony Puccio, seconded by Trustee Brian LaVaque, that the Budget Ordinance for the Village of Lombard for Fiscal Year 2022 be passed on second reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8009 Resolutions Other Matters X. Agenda Items for Discussion Village of Lombard Page 10 Village Board of Trustees Minutes November 18, 2021 XI. Executive Session None XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 18, 2021 in the Board Room of the Lombard Village Hall be adjourned at 6:52 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 11