Village Board of Trustees
Regular MeetingLombard, IL · December 16, 2021
Minutes
Village of Lombard
Village Hall
255 East Wilson Ave.
Lombard, IL 60148
villageoflombard.org
Minutes
Thursday, December 16, 2021
6:00 PM
Village Hall Board Room
Village Board of Trustees
Village President Keith Giagnorio
Village Clerk Liz Brezinski
Trustees: Brian LaVaque, District One; Anthony Puccio, District Two;
Bernie Dudek, District Three; Andrew Honig, District Four;
Dan Militello, District Five; and Bob Bachner, District Six
Village Board of Trustees Minutes December 16, 2021
I. Call to Order and Pledge of Allegiance
The regular meeting of the President and Board of Trustees of the
Village of Lombard held on Thursday, December 16, 2021 in the Board
Room of the Lombard Village Hall was called to order by Village
President Keith Giagnorio at 6:00 pm. Village Attorney Tom Bayer led
the Pledge of Allegiance.
Village President Keith Giagnorio indicated that Trustee Brian LaVaque
had submitted a request to be allowed to attend the Village Board
remotely due to illness. All Village Board members concurred with the
request of Trustee LaVaque.
II. Roll Call
7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio,
Andrew Honig, Dan Militello, and Bob Bachner
1 - Bernie Dudek
Staff Present:
Village Manager Scott Niehaus
Director of Finance Tim Sexton
Director of Community Development Bill Heniff
Director of Public Works Carl Goldsmith
Chief of Police Roy Newton
Fire Chief Rick Sander
Assistant Village Manager Nicole Aranas
Executive Coordinator Carol Bauer
III. Public Hearings
IV. Public Participation
210404 Presentation - State Representative Terra Costa Howard
State Representative Terra Costa Howard recognized Executive
Coordinator Carol Bauer as the recipient of the State of Illinois
Governor's Volunteer Service Award Winner.
Carol embodies community service. For years, she has been the heart
and soul - and literally the lifeblood - of Lombard village government.
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Village Board of Trustees Minutes December 16, 2021
Carol began working for the village over 50 years ago, as of January 3. I
think she was five when she started. I am very glad that the State of
Illinois now takes a much stricter view of child labor laws. She has
served seven mayors, seven village managers - more than 50 village
trustees
But there’s so much more to Carol than simply her many years of service
as a village employee. For years, she has worked alongside her
co-workers and community volunteers to change - and save - people’s
lives by promoting blood donations
She took on the task of coordinating the Lombard blood drives back in
1993 - o Since then, Lombard has hosted approximately 207 blood
drives - more than 16,000 units of blood - saving untold numbers of lives
Over the years, Carol has received many well-deserved awards for this
work 2011 American Red Cross Volunteer of the Year Award
2013 Most Dedicated Blood Drive Coordinator in State of Illinois
2016 Golden Heart Award
2016 Lilac Parade Grand Marshall
2017 John Egan Distinguished Service Award from the Jaycees
2019 Versiti Beacon of Hope Award - given to the 2019 Top Host
Coordinator
When the pandemic began - was it really less than two years ago? --
Carol and her team of volunteers stepped up o Worked even harder to
continue the blood drives - even moving the donation site to ensure that
all necessary safety protocols were followed
Seeing the increased need in our communities, she also partnered with
our office to organize food drives as well. Throughout these difficult
months, Carol and her volunteers simply did not let the pandemic stop
them.
I remember one of the first times that I volunteered at a Lombard blood
drive. o While I was there, I had the opportunity to talk with a number of
other volunteers, who were not only giving blood but also donating their
time to make sure everything went smoothly.
When I asked them why they were there, they all said the same thing:
“Carol reached out. When Carol asks for help, we just go, because we
know it’s for a good cause.” That’s really what makes Carol such a
special part of our community - she inspires so many others to serve.
Carol just gets it. She knows who to call and how to get things done, and
she gives credit to everyone who takes part.
I was very proud to nominate Carol for this award. I have so much
admiration for her work, and for her personally.
Beyond that, I think it’s important for people to know about the good work
that is being accomplished in our communities every single day
I want everyone in my district to know that one truly committed person can
inspire others and change lives.
So Carol, it is my honor and my pleasure to congratulate you on your
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Village Board of Trustees Minutes December 16, 2021
years of devoted, unselfish service to the Village of Lombard o And to
present you with this Governor's Volunteer Service Award
Executive Coordinator Carol Bauer thanked State Representative Terra
Costa Howard and provided the following:
To say that I am excited, thrilled, honored and really overwhelmed really
does not cover how I feel tonight. My most sincere appreciation to State
Representative Terra Costa Howard for thinking of nominating me for this
award; thank you to her staff who worked behind the scenes on this
nomination and thank you to the State of Illinois for selecting me as the
recipient.
This award is not just a recognition for me, but for all of the partnerships
that the Village has built/formed over the years - Yorktown Center, the
First Church of Lombard, School District 44, the Masons, the Knights of
Columbus, the VFW. A great big thank you to our houses of worship,
various organizations in our community and Terra and her staff for their
support and willingness to include information in their bulletins, their
Facebook pages and their message boards helping to advertise and
promote blood drives. And we cannot forget Jane and Marguerite at the
Lombardian who are always willing to help with an article or a full-page
ad from our local merchants.
Blood drives are a team effort, including the Versiti staff, the volunteers
who donate their time and provide assistance during the drives, our
partners and it is the dedicated donors. These are the people who
deserve this award. Without this team, the blood drives would not be
such a huge success.
The Village started holding drives in 1988 holding two drives a year at
the Village Hall, and we would typically collect approximately 20 pints of
blood at each drive.
In 1993, I was given the job of Blood Drive Coordinator. I knew nothing
about blood drives or donating blood. Drive after drive would be about
the same, and it just always made me wonder how we could have over
40,000 residents in the village and yet only 20 came to donate blood. I
guess that is where it all began. Trying to think of ways to reach more
people, bring awareness to blood drives and increase blood donations. I
also then became a blood donor.
I am excited to say we have grown!!!!! From 2 drives in 1988 to 24
drives in 2021, and multiple locations. Our partners at Yorktown now hold
monthly drives. In addition, we host special drives throughout the year.
Donations have doubled, tripled and quadrupled with some drives
bringing in over 200 pints of blood.
Last year was especially challenging with COVID and so many mandates
in place. There were a lot of drives cancelled and blood supplies dipped
to critically low numbers. Even this year has been challenging, but the
Versiti staff (thank you Camille and Emily) worked hard to identify
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Village Board of Trustees Minutes December 16, 2021
locations for blood drives and follow mandates to ensure that staff and
donors are safe. And our donors have continued to commit to donating
We are always looking at opportunities to hold additional blood drives.
Maybe your workplace, your apartment or condominium building, an
organization you belong to or your house of worship would consider
hosting a blood drive. Please reach out to us. We would be excited to
have an opportunity to partner with you.
So, 234 blood drives, 16,958 pints of blood donated; and nearly 51,000
lives saved - that is more than the population of Lombard! I can safely
say that sometime in your life you will know of someone who needs blood
and you will want that blood to be there when it is needed.
The holidays are upon us. We think about gifts and remembering family,
friends and neighbors, and we think about helping those less fortunate.
There are opportunities for helping during the holidays including coat
drives, toy drives and food drives. There is one gift that costs only an
hour of your time yet helps save up to three lives - that one pint of blood
that you donate will help three individuals celebrate another holiday
season with loved ones, and hopefully many more holidays to come.
Our Police Officers and Firefighters are truly heroes and every day they
save lives. But you do not have to be a Police Officer or a Firefighter to
be a hero. You can be a blood donor. Blood donors save lives also.
That pint of blood you donate can help people you may not know, and
may never meet, but are in need. Help save a life. Be a hero. Donate
blood. It is safe, simple and saves lives!!!!
We are only 42 pints away from 17,000 pints of blood being donated.
Take that step, make that appointment, and then make a New Year’s
Resolution in 2022 to donate blood. There are still two opportunities to
help save lives in 2021.
Tomorrow, December 17 from 9am to 2pm at Glenn Westlake Middle
School
Wednesday, December 22 from 9a to 2p at Yorktown lower level by Von
Maur
So again, Terra thank you with all my heart for this recognition. Your
support is so appreciated. This award if truly to recognize all the staff,
the volunteers, the donors and the recipients of blood donations and my
hope is that it will inspire someone to donate blood.
Village President Keith Giagnorio congratulated Carol Bauer on the
recognition and award and also wished her a happy birthday.
V. Approval of Minutes
A motion was made by Trustee Andrew Honig, seconded by Trustee Dan
Militello, that the minutes of the meeting of December 2, 2021 be approved.
The motion carried by the following vote:
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Village Board of Trustees Minutes December 16, 2021
Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob
Bachner
Absent: 1- Bernie Dudek
VI. Committee Reports
Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
No report
Community Relations Committee - Trustee Dan Militello, Chairperson
No report
Economic/Community Development Committee - Trustee Anthony Puccio,
Chairperson
No report
Finance & Administration Committee, Trustee Andrew Honig, Chairperson
No report
Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
No report
Public Works & Environmental Concerns Committee - Trustee Bob Bachner,
Chairperson
Trustee Bob Bachner, Chairperson of the Public Works & Environmental
Concerns Committee, noted the committee met and provided the
following: committee discussed an extension to the contract with Clark
Environmental through 2023 for mosquito spraying; reviewed parkway
tree planting; revised flooding issues near Hammerschmidt School -
report forthcoming.
Board of Local Improvements - Trustee Bob Bachner, President
No report
Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
No report
VII. Village Manager/Village Board/Village Clerk Comments
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Village Board of Trustees Minutes December 16, 2021
Village Manager Scott Niehaus noted that this will be Village Attorney
Tom Bayer's last meeting as Tom is retiring. He noted Tom Bayer
started working for the Village in 1983 doing special assessments; He
then took the position as Village Attorney in 1989. In his 32 years of
service to the Village of Lombard, he has worked with three Village
Presidents, three Village Managers, forty-seven Village Board members
and attended over seven-hundred Board meetings. He has had his
"pen" on 3,676 resolutions and 4,839 ordinances. Scott noted he has
been happy to have known Tom Bayer since 1999 and is proud to
consider Tom as a friend. Scott noted he often refers to Tom Bayer as
the most conservative municipal attorney - in an endearing way. He
noted that Tom has said it is his job to keep people like Scott and Board
members out of jail, and Scott has always trusted that Tom will take the
highest possible road in all situations.
Village Attorney Tom Bayer noted that as Scott said he began doing
special assessments for the Village in 1983, and in 1989 he was asked
to write a proposal for Klein, Thorpe & Jenkins to apply for the full service
law firm for the Village of Lombard. Lombard is only one of only two
clients that Tom has worked for for his entire career. He noted that his
very first Board meting was the second meeting in December of 1989.
He thanked the staff for always working hard and taking initiatives. He
thanked all of the members of the boards, commissions and committees
for being great to work with over the years. Tom also stated that he will
still be around for a while, probably for the first quarter of 2022 and
maybe even the second quarter to help in the transition, answer
questions, and see some projects to completion. He noted that he has
all of the confidence in Jason Guisinger and is looking forward to
retirement.
President Keith Giagnorio stated that on behalf of the Village Board, he
wanted to thank Tom for his years and years of service. He noted that
Tom has been someone to lean on throughout the years and will always
be remembered fondly.
Village Clerk Liz Brezinski read the following announcements:
The Lombard Fire Department is teaming up with other local fire
departments to participate in Keep the Wreath Red. This holiday safety
program serves as a visual reminder for residents to take additional
safety measures as they decorate for the holidays.
Residents have two opportunities to help others in need this holiday
season by giving the gift of life a - a pint of blood. Donating blood is
safe, simple and saves lives. All donors will be entered into a drawing to
win a brand-new SUV. There is a blood drive scheduled tomorrow,
Friday, December 17th at Glenn Westlake Middle School. 1514 S. Main
from 9 am until 2pm and a blood drive scheduled on Wednesday,
December 22nd at Yorktown lower level by Von Maur from 9 am until
2pm. Be a hero - donate blood. Contact Carol Bauer at 630-620-5712
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or bauerc@villageoflombard.org.
Through January 17th, residents can recycle their old or unwanted holiday
lights and extension cords by depositing them in the collection bin
located outside of the Public Works building. Holiday tree collection
begins on January 3rd and runs through January 14th. Residents can
place holiday trees on the parkway for pick up by Waste Management on
their regular pick-up day. All trees must be free of lights, tinsel and
decorations.
The Lombard Police Department will participate in a statewide impaired
driving awareness campaign beginning December 17th thru January 3rd
including added patrols focused on enforcement of impaired driving as
well as cell phone usage. Please delegate a designated driver to ensure
a happy and safe holiday and remember that texting and use of cell
phones while driving is against the law.
Village Offices are closed on Friday, December 24th and Monday,
December 27th in observance of the Christmas holiday, as well as
Friday, December 31st in observance of the New Year holiday. On
behalf of the Village Board, staff and employees of the Village of
Lombard, we want to take this opportunity to wish each and every one of
you a happy and safe holiday season.
For additional information on these events, please check the Village
website at www.villageoflombard.org.
VIII Consent Agenda
.
Payroll/Accounts Payable
A. 210407 Approval of Accounts Payable
For the period ending December 3, 2021 in the amount of
$1,427,486.27.
B. 210414 Approval of Village Payroll
For the period ending December 4, 2021 in the amount of $986,097.04.
This Payroll/Accounts Payable was approved on the Consent Agenda
C. 210415 Approval of Accounts Payable
For the period ending December 10, 2021 in the amount of $793,653.67.
This Payroll/Accounts Payable was approved on the Consent Agenda
Ordinances on First Reading (Waiver of First Requested)
D. 210359 211 West St. Charles Road - Downtown Lombard Sprinkler Park
An Ordinance authorizing a Third Amendment to an Intergovernmental
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Village Board of Trustees Minutes December 16, 2021
Redevelopment Agreement between the Village of Lombard and the
Lombard Park District in regard to the Downtown TIF District and the
development, operation and maintenance of a sprinkler park at 211 West
St. Charles Road, and authorizing the leasing of Village-owned property
within said Downtown TIF District in relation thereto. The amendment
extends the agreement period for the two additional years (i.e. December
31, 2023)(DISTRICT #1)
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 8012
E. 210385 Ordinance Providing for the Abatement of All of the Taxes
Heretofore Levied for the Year 2021 to Pay Debt Service on
General Obligation Bonds (Alternate Revenue Source), Series
2018, of the Village of Lombard, DuPage County, Illinois
Ordinance abating the property taxes that were levied as part of the bond
issuance from 2018 with the primary source of the funds for repayment of
these bonds being the Water & Sewer Capital Reserve Fund. Waiver of
first requested by staff due to required expedited filing with the County
Clerk.
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 8013
F. 210403 Village Equipment to be Declared Surplus
Ordinance approving the request of the Police Department and IT to sell
and/or dispose of surplus equipment as more specifically detailed in
Exhibit "A" attached to the ordinance, as these items have extended
beyond their useful life or are obsolete to include: Police Department:
twenty-two (22) boxes of Floor Distinction Hardwood flooring Autumn
Oaks Color Model JK6, ten (10) pieces wood stained quarter round trim
JKQR06, three (3 ) rolls of 100-foot Kimberly-Clark Block-it underlayment
number 3600046366; two (2) 500 Portable Breath Testers serial
numbers 73859 & 73832 to be sold at auction; IT Department:
Telephones: Cisco 7914 - forty-one (41); Cisco 7975- nineteen (19);
Cisco 7970- sixteen (16); Cisco 7921- five (5); Cisco 7902- five (5);
Cisco 7965- three (3); Cisco 7945- nineteen (19); Cisco 7940-
one-hundred-twenty (120); Cisco 7960- fifty-seven (57); Cisco AP - one
(1); Conference Phones - two (2); Fax Machines - four (4); Dell Monitors -
twenty-one (21); LPR Cameras - two (2); Projector - one (1) to be
scrapped as these items are obsolete and have no value.
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 8014
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Other Ordinances on First Reading
Ordinances on Second Reading
G. 210306 PC 21-24: Text Amendment to the Zoning Ordinance (Chapter 155
of the Lombard Village Code).
The Plan Commission submits its recommendation to approve the
following text amendments regarding catering:
1. Amend Section 155.415(C), Section 155.418(C), and Section
155.419(C) to remove catering as a conditional use of the
Lombard Village Code;
2. Amend Section 155.413(B), Section 155.414(B), Section
155.415(B), Section 155.416(B), Section 155.417(G)(1)(b),
Section 155.418(B), and Section 155.419(B) to make catering a
permitted use of the Lombard Village Code;
3. Amend Section 155.412(C) to make catering a conditional use of
the Lombard Village Code and
4. Amend Section 155.802 to add a definition for catering of the
Lombard Village Code. (DISTRICTS - ALL)
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 8015
H. 210347 Text Amendments to Section 150.092 of Village Code: Building
Structural Engineering Inspection Report Requirements
The Board of Building Appeals (BOBA) recommends approval of the
proposed local code amendments which would require a Structural
Engineer inspection report to be undertaken for all buildings of four
stories or more. The proposed amendments also set forth timing
provisions and processes for such reviews.
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 8016
I. 210348 Text Amendments to Section 150.001 through 150.017 and 150.035
of Village Code: General Provisions and Local Amendments to the
2018 International Residential Code
The Board of Building Appeals (BOBA) recommends approval of the
proposed local code amendments which would provide clarity and would:
1. Clarify the scope, intent, and applicability, of the 2018 International
Residential Code
2. Amend definitions of “attached dwelling”;
3. Amend provisions for climatic and geographical design criteria;
4. Amend and clarify definition and design criteria for landscape
retaining walls;
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Village Board of Trustees Minutes December 16, 2021
5. Amend, delete and/or replace provisions of Section 150.035 of
the Lombard Village Code as it pertains to exempted work from
permit requirements; and
6. Amend provisions pertaining to private walkways, decks and
patios
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 8017
J. 210357 PC 21-02: Text Amendment to Chapter 153 of the Lombard Village
Code - Sign Ordinance
The Plan Commission submits its recommendation to approve the
Village of Lombard's request for a comprehensive text amendment to
Chapter 153 of the Lombard Village Code (the Sign Ordinance), and any
other relevant sections for clarity:
Said section and subsection amendments, include the following:
1. Section 153.003 - amending type of signs.
2. Section 153.103 - amending the insurance requirements and
penalties.
3. Section 153.205 - amending signs not subject to a permit
fee.
4. Section 153.206 - amending signs not subject to a permit.
5. Section 153.211 - amending valance language.
6. Section 153.215 - amending where a development sign can
be placed.
7. Section 153.227 - adding noncommercial signs as a sign
type.
8. Section 153.228 - adding a provision for mixed signs.
9. Section 153.229 - amending where a real estate sign can be
placed.
10. Section 153.235 - striking language that identifies sign type.
11. Section 153.237 - striking expired provisions.
12. Section 153.239 and 153.240 - striking sections that are
covered in Section 153.211.
13. Section 153.241 - striking language that identifies sign type.
14. Section 153.243 - amending the Section to allow for window
signs greater than 20% of a window.
15. Section 153.505 - clarifying that wall signs are per frontage
and striking a provision on number of signs that is no longer
used.
16. Section 153.601 - amending the definitions, the first and last
time that definition is used of the word: flag, sign, vehicle, and
sign, window; adding a definition for: sign, noncommercial;
striking the definition of: sign, political campaign, sign, under
canopy, and sign, valance. (DISTRICTs - ALL)
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Village Board of Trustees Minutes December 16, 2021
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 8018
Resolutions
K. 210389 2021 Crack Sealing/Pavement Preservation Program, Final
Balancing Change Order No. 1
Reflecting an increase of $10,157.89 to the contract with Denler, Inc.
(DISTRICTS - ALL)
This Resolution was adopted on the Consent Agenda
Enactment No: R 43-21
L. 210405 Signal Optimization Design Engineering and Implementation
Approving a contract with Christopher B. Burke Engineering, Ltd. in an
amount not to exceed $94,999.95. (DISTRICTS - ALL)
This Resolution was adopted on the Consent Agenda
Enactment No: R 44-21
M. 210406 Intergovernmental Agreement with the Village of Villa Park
Regarding Traffic Signal Maintenance
Approval of a two-year Intergovernmental Agreement with the Village of
Villa Park regarding Traffic Signal Maintenance at the intersection of St.
Charles and Westmore/Meyers Roads at an annual received amount of
$779.91. (DISTRICTS #4 & #5)
This Resolution was adopted on the Consent Agenda
Enactment No: R 45-21
N. 210408 South Lombard Sanitary Sewer Extension Design Engineering
Approving a contract with Baxter & Woodman in the amount not to
exceed $49,980.00. (DISTRICT #2)
This Resolution was adopted on the Consent Agenda
Enactment No: R 46-21
N-2. 210419 Second Review of Executive Session Minutes - 2021
Resolution authorizing the Village Clerk to make certain Closed Session
Meeting Minutes available for public inspection Second Review 2021.
This Resolution was adopted on the Consent Agenda
Enactment No: R 47-21
Other Matters
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Village Board of Trustees Minutes December 16, 2021
O. 210412 Human Resources Manual Revision
Motion authorizing revisions to the Village of Lombard Human Resources
Manual with regard to Equal Employment Opportunity Statement, Sick
Leave, and Victims' Economic Security and Safety Act Policy.
This Request was approved on the Consent Agenda
P. 210361 Text Amendments to Lombard Village Code to provide for
Backyard Chickens
Recommendation of the Economic & Community Development
Committee, that the Village Board direct staff to schedule a public
hearing before the Plan Commission to consider the companion zoning
text amendments associated with establishing the ability for chickens to
be a permissible ancillary use and activity on selected single-family
residential properties within the Village. (DISTRICTS - ALL)
This Request was approved on the Consent Agenda
Q. 210378 Approval of Final Draft of the Strategic Plan
Request for approval of the 2021-2024 Village of Lombard Strategic
Plan as reviewed by the Village Board at the December 2, 2021
Workshop.
This Request was approved on the Consent Agenda
R. 210409 Specialty Landscaping and Bed Maintenance
Request for waiver of bids and award of a contract to Beary Landscape
Management in the amount of $68,080.00. This is the first of two possible
one-year extensions of contract and will expire December 31, 2022.
(DISTRICTS - ALL)
This Bid was approved on the Consent Agenda
S. 210410 Grass and Weed Mowing
Request for a waiver of bids and award of contract to Beary Landscape
Management in the amount of $65,320.00. This is the second of two
possible one-year extensions of the contract and will expire December
31, 2022. (DISTRICTS - ALL).
This Bid was approved on the Consent Agenda
T. 210411 Sanitary Sewer Closed Circuit Television Inspection and Cleaning
Request for waiver of bids in award of a contract to National Power
Rodding Corporation in the amount of $115,667.84. This is the first of two
possible one-year extensions of contract. (DISTRICTS - ALL)
This Bid was approved on the Consent Agenda
U. 210384 2022 Risk Management & Insurance Renewal Program
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Village Board of Trustees Minutes December 16, 2021
Recommendation from the Finance & Administration Committee to
approve the 2022 Insurance Program which combines: Travelers
Insurance for liability for property, mobile equipment, flood, earthquake,
general employee benefits, automobile (includes garagekeepers
coverage), law enforcement, public officials errors & omissions, and
employment practices; Safety National Insurance for workers’
compensation and employers liability; Hartford Insurance for crime;
Hudson Insurance for Police and Fire Pension Plans fiduciary liability;
and BCS Insurance for cyber liability resulting in a total 2022 annual
renewal cost Not To Exceed $558,757, and notifying Risk Management
Cooperative that the Village may leave the pool at the end of 2022.
This Request was approved on the Consent Agenda
Approval of the Consent Agenda
A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob
Bachner, to Approve the Consent Agenda The motion carried by the following
vote
Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob
Bachner
Absent: 1- Bernie Dudek
IX. Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
Other Matters
X. Agenda Items for Discussion
XI. Executive Session
XII. Reconvene
XIII Adjournment
.
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Village Board of Trustees Minutes December 16, 2021
A motion was made by Trustee Andrew Honig, seconded by Trustee Dan
Militello, that the regular meeting of the President and Board of Trustees of the
Village of Lombard held on Thursday, December 16, 2021 in the Board Room of
the Lombard Village Hall be adjourned at 6:38 p.m. The motion carried by the
following vote:
Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob
Bachner
Absent: 1- Bernie Dudek
Village of Lombard Page 14
Agenda
Village of Lombard
Village Hall
255 East Wilson Ave.
Lombard, IL 60148
villageoflombard.org
Meeting Agenda
Thursday, December 16, 2021
6:00 PM
Revised December 14, 2021
Village Hall Board Room
Village Board of Trustees
Village President Keith Giagnorio
Village Clerk Liz Brezinski
Trustees: Brian LaVaque, District One; Anthony Puccio, District Two;
Bernie Dudek, District Three; Andrew Honig, District Four;
Dan Militello, District Five; and Bob Bachner, District Six
Village Board of Trustees Meeting Agenda December 16, 2021
I. Call to Order and Pledge of Allegiance
II. Roll Call
III. Public Hearings
IV. Public Participation
210404 Presentation - State Representative Terra Costa Howard
V. Approval of Minutes
Minutes of the Regular Meeting of December 2, 2021
VI. Committee Reports
Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
Community Relations Committee - Trustee Dan Militello, Chairperson
Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
Finance & Administration Committee, Trustee Andrew Honig, Chairperson
Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
Public Works & Environmental Concerns Committee - Trustee Bob Bachner,
Chairperson
Board of Local Improvements - Trustee Bob Bachner, President
Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
VII. Village Manager/Village Board/Village Clerk Comments
VIII. Consent Agenda
Payroll/Accounts Payable
A. 210407 Approval of Accounts Payable
For the period ending December 3, 2021 in the amount of $1,427,486.27.
B. 210414 Approval of Village Payroll
For the period ending December 4, 2021 in the amount of $986,097.04.
Village of Lombard Page 2 Printed on 12/15/2021
Village Board of Trustees Meeting Agenda December 16, 2021
C. 210415 Approval of Accounts Payable
For the period ending December 10, 2021 in the amount of $793,653.67.
Ordinances on First Reading (Waiver of First Requested)
D. 210359 211 West St. Charles Road - Downtown Lombard Sprinkler Park
An Ordinance authorizing a Third Amendment to an Intergovernmental
Redevelopment Agreement between the Village of Lombard and the
Lombard Park District in regard to the Downtown TIF District and the
development, operation and maintenance of a sprinkler park at 211 West
St. Charles Road, and authorizing the leasing of Village-owned property
within said Downtown TIF District in relation thereto. The amendment
extends the agreement period for the two additional years (i.e. December
31, 2023)(DISTRICT #1)
E. 210385 Ordinance Providing for the Abatement of All of the Taxes
Heretofore Levied for the Year 2021 to Pay Debt Service on General
Obligation Bonds (Alternate Revenue Source), Series 2018, of the
Village of Lombard, DuPage County, Illinois
Ordinance abating the property taxes that were levied as part of the bond
issuance from 2018 with the primary source of the funds for repayment of
these bonds being the Water & Sewer Capital Reserve Fund. Waiver of
first requested by staff due to required expedited filing with the County
Clerk.
F. 210403 Village Equipment to be Declared Surplus
Ordinance approving the request of the Police Department and IT to sell
and/or dispose of surplus equipment as more specifically detailed in
Exhibit "A" attached to the ordinance, as these items have extended
beyond their useful life or are obsolete to include: Police Department:
twenty-two (22) boxes of Floor Distinction Hardwood flooring Autumn Oaks
Color Model JK6, ten (10) pieces wood stained quarter round trim
JKQR06, three (3 ) rolls of 100-foot Kimberly-Clark Block-it underlayment
number 3600046366; two (2) 500 Portable Breath Testers serial numbers
73859 & 73832 to be sold at auction; IT Department: Telephones: Cisco
7914 - forty-one (41); Cisco 7975- nineteen (19); Cisco 7970- sixteen (16);
Cisco 7921- five (5); Cisco 7902- five (5); Cisco 7965- three (3); Cisco
7945- nineteen (19); Cisco 7940- one-hundred-twenty (120); Cisco 7960-
fifty-seven (57); Cisco AP - one (1); Conference Phones - two (2); Fax
Machines - four (4); Dell Monitors - twenty-one (21); LPR Cameras - two
(2); Projector - one (1) to be scrapped as these items are obsolete and
have no value.
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Village Board of Trustees Meeting Agenda December 16, 2021
Other Ordinances on First Reading
Ordinances on Second Reading
G. 210306 PC 21-24: Text Amendment to the Zoning Ordinance (Chapter 155 of
the Lombard Village Code).
The Plan Commission submits its recommendation to approve the
following text amendments regarding catering:
1. Amend Section 155.415(C), Section 155.418(C), and Section
155.419(C) to remove catering as a conditional use of the Lombard
Village Code;
2. Amend Section 155.413(B), Section 155.414(B), Section
155.415(B), Section 155.416(B), Section 155.417(G)(1)(b), Section
155.418(B), and Section 155.419(B) to make catering a permitted
use of the Lombard Village Code;
3. Amend Section 155.412(C) to make catering a conditional use of
the Lombard Village Code and
4. Amend Section 155.802 to add a definition for catering of the
Lombard Village Code. (DISTRICTS - ALL)
Legislative History
11/15/21 Plan Commission recommended to the Board of Trustees for
approval.
12/2/21 Village Board of Trustees passed on first reading
H. 210347 Text Amendments to Section 150.092 of Village Code: Building
Structural Engineering Inspection Report Requirements
The Board of Building Appeals (BOBA) recommends approval of the
proposed local code amendments which would require a Structural
Engineer inspection report to be undertaken for all buildings of four stories
or more. The proposed amendments also set forth timing provisions and
processes for such reviews.
Legislative History
11/3/21 Board of Building Appeals approved
12/2/21 Village Board of Trustees passed on first reading
I. 210348 Text Amendments to Section 150.001 through 150.017 and 150.035
of Village Code: General Provisions and Local Amendments to the
2018 International Residential Code
The Board of Building Appeals (BOBA) recommends approval of the
proposed local code amendments which would provide clarity and would:
1. Clarify the scope, intent, and applicability, of the 2018 International
Residential Code
2. Amend definitions of “attached dwelling”;
3. Amend provisions for climatic and geographical design criteria;
4. Amend and clarify definition and design criteria for landscape
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Village Board of Trustees Meeting Agenda December 16, 2021
retaining walls;
5. Amend, delete and/or replace provisions of Section 150.035 of the
Lombard Village Code as it pertains to exempted work from permit
requirements; and
6. Amend provisions pertaining to private walkways, decks and patios
Legislative History
11/3/21 Board of Building Appeals approved
12/2/21 Village Board of Trustees passed on first reading
J. 210357 PC 21-02: Text Amendment to Chapter 153 of the Lombard Village
Code - Sign Ordinance
The Plan Commission submits its recommendation to approve the Village
of Lombard's request for a comprehensive text amendment to Chapter 153
of the Lombard Village Code (the Sign Ordinance), and any other relevant
sections for clarity:
Said section and subsection amendments, include the following:
1. Section 153.003 - amending type of signs.
2. Section 153.103 - amending the insurance requirements and
penalties.
3. Section 153.205 - amending signs not subject to a permit fee.
4. Section 153.206 - amending signs not subject to a permit.
5. Section 153.211 - amending valance language.
6. Section 153.215 - amending where a development sign can
be placed.
7. Section 153.227 - adding noncommercial signs as a sign type.
8. Section 153.228 - adding a provision for mixed signs.
9. Section 153.229 - amending where a real estate sign can be
placed.
10. Section 153.235 - striking language that identifies sign type.
11. Section 153.237 - striking expired provisions.
12. Section 153.239 and 153.240 - striking sections that are
covered in Section 153.211.
13. Section 153.241 - striking language that identifies sign type.
14. Section 153.243 - amending the Section to allow for window
signs greater than 20% of a window.
15. Section 153.505 - clarifying that wall signs are per frontage
and striking a provision on number of signs that is no longer
used.
16. Section 153.601 - amending the definitions, the first and last
time that definition is used of the word: flag, sign, vehicle, and
sign, window; adding a definition for: sign, noncommercial;
striking the definition of: sign, political campaign, sign, under
canopy, and sign, valance. (DISTRICTs - ALL)
Legislative History
11/15/21 Plan Commission recommended to the Corporate Authorities
for approval
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Village Board of Trustees Meeting Agenda December 16, 2021
12/2/21 Village Board of Trustees passed on first reading
Resolutions
K. 210389 2021 Crack Sealing/Pavement Preservation Program, Final
Balancing Change Order No. 1
Reflecting an increase of $10,157.89 to the contract with Denler, Inc.
(DISTRICTS - ALL)
L. 210405 Signal Optimization Design Engineering and Implementation
Approving a contract with Christopher B. Burke Engineering, Ltd. in an
amount not to exceed $94,999.95. (DISTRICTS - ALL)
M. 210406 Intergovernmental Agreement with the Village of Villa Park
Regarding Traffic Signal Maintenance
Approval of a two-year Intergovernmental Agreement with the Village of
Villa Park regarding Traffic Signal Maintenance at the intersection of St.
Charles and Westmore/Meyers Roads at an annual received amount of
$779.91. (DISTRICTS #4 & #5)
N. 210408 South Lombard Sanitary Sewer Extension Design Engineering
Approving a contract with Baxter & Woodman in the amount not to exceed
$49,980.00. (DISTRICT #2)
N-2. 210419 Second Review of Executive Session Minutes - 2021
Resolution authorizing the Village Clerk to make certain Closed Session
Meeting Minutes available for public inspection Second Review 2021.
Other Matters
O. 210412 Human Resources Manual Revision
Motion authorizing revisions to the Village of Lombard Human Resources
Manual with regard to Equal Employment Opportunity Statement, Sick
Leave, and Victims' Economic Security and Safety Act Policy.
P. 210361 Text Amendments to Lombard Village Code to provide for Backyard
Chickens
Recommendation of the Economic & Community Development
Committee, that the Village Board direct staff to schedule a public hearing
before the Plan Commission to consider the companion zoning text
amendments associated with establishing the ability for chickens to be a
permissible ancillary use and activity on selected single-family residential
properties within the Village. (DISTRICTS - ALL)
Legislative History
11/17/21 Economic & Community approve as amended
Development Committee
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Village Board of Trustees Meeting Agenda December 16, 2021
Q. 210378 Approval of Final Draft of the Strategic Plan
Request for approval of the 2021-2024 Village of Lombard Strategic Plan
as reviewed by the Village Board at the December 2, 2021 Workshop.
R. 210409 Specialty Landscaping and Bed Maintenance
Request for waiver of bids and award of a contract to Beary Landscape
Management in the amount of $68,080.00. This is the first of two possible
one-year extensions of contract and will expire December 31, 2022.
(DISTRICTS - ALL)
S. 210410 Grass and Weed Mowing
Request for a waiver of bids and award of contract to Beary Landscape
Management in the amount of $65,320.00. This is the second of two
possible one-year extensions of the contract and will expire December 31,
2022. (DISTRICTS - ALL).
T. 210411 Sanitary Sewer Closed Circuit Television Inspection and Cleaning
Request for waiver of bids in award of a contract to National Power
Rodding Corporation in the amount of $115,667.84. This is the first of two
possible one-year extensions of contract. (DISTRICTS - ALL)
U. 210384 2022 Risk Management & Insurance Renewal Program
Recommendation from the Finance & Administration Committee to
approve the 2022 Insurance Program which combines: Travelers Insurance
for liability for property, mobile equipment, flood, earthquake, general
employee benefits, automobile (includes garagekeepers coverage), law
enforcement, public officials errors & omissions, and employment
practices; Safety National Insurance for workers’ compensation and
employers liability; Hartford Insurance for crime; Hudson Insurance for
Police and Fire Pension Plans fiduciary liability; and BCS Insurance for
cyber liability resulting in a total 2022 annual renewal cost Not To Exceed
$558,757, and notifying Risk Management Cooperative that the Village
may leave the pool at the end of 2022.
Legislative History
11/29/21 Finance & Administration approved
Committee
IX. Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
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Village Board of Trustees Meeting Agenda December 16, 2021
Resolutions
Other Matters
X. Agenda Items for Discussion
XI. Executive Session
XII. Reconvene
XIII. Adjournment
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