Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 6, 2022 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes January 6, 2022 NOTICE OF MEETING MODIFICATION DUE TO COVID-19 In light of Public Act 101-0640, which created new Section 7(e) of the Open Meetings Act, and as a Disaster Declaration has been issued by the Governor of the State of Illinois relative to the COVID-19 pandemic, the Village President has determined that an in-person meeting of the Village Board, or a meeting conducted under the Open Meetings Act requirements, relative to a quorum of the members of the Village Board having to be physically present at a meeting when some members of the Village Board are participating remotely, is not practical or prudent because of the disaster. In this regard, members of the Village Board may be participating in the meeting through a virtual meeting platform. While the public may attend the meeting, and provide comments, in person, residents are invited to view and participate remotely through the means offered below. Residents may view the meeting live on television, at Comcast Channel 6 or AT&T Channel 99, or on online at www.villageoflombard.org/220/view-meetings-live. Public comments may be submitted in advance of the meeting on the Village website at www.villageoflombard.org/publiccomment, via email to communications@villageoflombard.org or by calling and leaving a voicemail at (630) 620-5929. The Village requests that written comments be submitted to the Village by 3:00 p.m. on Thursday, January 6, 2022. Notwithstanding this request, all written comments received before the public comment portion of the agenda will be read into the public meeting record. Individuals who wish to speak during the live meeting, other than in person, should contact the Village by 4:00 p.m. on Thursday, January 6th by calling (630) 620-5929, on the Village website at www.villageoflombard.org/publiccomment or via email to communications@villageoflombard.org. Individuals who sign up to speak during the live meeting, other than in person, by 4:00 p.m. on Thursday, January 6th will receive information about how to join the meeting by e-mail or phone, based upon their request, after the sign-up time ends. The remote attendance options in place for this meeting have been adopted to comply with Governor Pritzker’s Executive Orders regarding social distancing and to provide opportunities for self-isolation to slow the spread of COVID-19 to the greatest extent possible. Village of Lombard Page 1 Village Board of Trustees Minutes January 6, 2022 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held virtually on Thursday, January 6, 2022 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Elected Officials Present: Village President Keith Giagnorio Village Clerk Elizabeth Brezinski Elected Officials Present via Remote Access: Trustee Brian LaVaque Trustee Anthony Puccio Trustee Bernie Dudek Trustee Andrew Honig Trustee Dan Militello Trustee Bob Bachner Staff Present via Remote Access: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander IT Manager Kevin Goethals Executive Coordinator Carol Bauer Staff Present: Assistant Village Manager Nicole Aranas III. Public Hearings IV. Public Participation V. Approval of Minutes Village of Lombard Page 2 Village Board of Trustees Minutes January 6, 2022 A motion was made by Trustee Brian LaVaque, seconded by Trustee Anthony Puccio, that the minutes of the Special Meeting of December 2, 2021 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the minutes of the regular meeting of December 16, 2021 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Abstain: 1- Bernie Dudek VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Village of Lombard Page 3 Village Board of Trustees Minutes January 6, 2022 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: Make that New Year’s Resolution. Become a blood donor. Donating blood is safe, simple and it saves lives. Residents have three opportunities to help others in need of the gift of life. There is a special blood drive scheduled Saturday, January 8th at Christ the King Church, 1501 S. Meyers from 9:00 am until 2:00 pm. There are blood drives on Tuesday, January 11th from 8:00 am until 1:00 pm at Yorktown and from 1:30 pm until 7:00 pm at First Church of Lombard, 220 S. Main. Be a hero - donate blood. All donors who donate blood between now and January 9th will be entered into a drawing to win a brand-new SUV. Contact Carol Bauer at 630-620-5712 or bauerc@villageoflombard.org. Through January 17th, residents can recycle their old or unwanted holiday lights and extension cords by depositing them in the collection bin located outside of the Public Works building. Holiday tree collection begins on January 3rd and runs through January 14th. Residents can place holiday trees on the parkway for pick up by Waste Management on their regular pick-up day. All trees must be free of lights, tinsel and decorations. Village Offices are closed Monday, January 17th in observance of the Dr. Martin Luther King holiday. Offices will reopen on Tuesday, January 18th at 8:30 am. For additional information on these events, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 210420 Approval of Accounts Payable For the period ending December 17, 2021 in the amount of $1,284,852.08. This Payroll/Accounts Payable was approved on the Consent Agenda B. 220019 Approval of Village Payroll For the period ending December 18, 2021 in the amount of $866,976.62. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes January 6, 2022 C. 220020 Approval of Accounts Payable For the period ending December 24, 2021 in the amount of $1,244,391.58. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 210392 PC 21-27: 1051 N. Garfield Street - US Group LLC IMG Trucking Inc The Plan Commission submits its recommendation to approve US Group LLC IMG Trucking Inc (the petitioner) request for a zoning conditional use pursuant to Section 155.420(C)(5) of the Lombard Village Code to allow for a cartage and express facility to operate on the subject property located within a Limited Industrial Zoning District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8019 E. 210393 PC 21-28: 359 E. Roosevelt Road - Panda Express The Plan Commission submits its recommendation to approve Panda Express (the petitioner) request that the Village take the following actions on the subject property located within B4APD Roosevelt Road Corridor District, Planned Development: 1. Approve a major change to the Lombard Crossing Planned Development, as established by Ordinance 6211 and amended by Ordinances 6344, 6495, 6623 and 6685, with the following companion conditional use and variation: a. Approve a conditional use, pursuant to Section 155.417(G)(2)(b)(v) of the Lombard Village Code of Ordinances to allow for a drive-through establishment (fast food restaurant); b. Approve a variation from Sections 155.706(C) and 155.709(B) of the Lombard Village Code of Ordinances to reduce the required perimeter parking lot and perimeter lot landscaping from five feet (5’) to zero feet (0’) along the east property line; and 2. Site plan approval for the proposed development (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8020 Village of Lombard Page 5 Village Board of Trustees Minutes January 6, 2022 E-2. 210394 - PC 21-29: 640 E. St. Charles Road - Recycled auto Parts (moved to Separate Action IX-A) Other Ordinances on First Reading F. 210391 PC 21-26: Text Amendment to the Lombard Village Code of Ordinances- Fence Height in Clear Lines of Sight (CLOS) Adjacent to Alleys The Plan Commission submits its recommendation to approve the Village of Lombard's request for text amendments to Section 155.205(A) (1)(e) of the Lombard Village Code of Ordinances, and any other relevant sections for clarity. The proposed amendments would authorize the placement of fences within the clear line of sight areas (CLOS) adjacent to alleys only at a height of six (6) feet and solid construction in residential zoning districts. The existing provisions restrict fences to be a maximum of two (2) feet in height and solid in clear line of sight areas in residential zoning districts. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda G. 210394 - PC 21-29: 640 E. St. Charles Road - Recycled Auto Parts (moved to Consent E-2) Ordinances on Second Reading Resolutions H. 210395 Large Diameter Combined Sewer Rehabilitation Approving a contract with Christopher B. Burke Engineering, Ltd. in an amount not to exceed $918,061.05 for design engineering and construction observation services. (DISTRICTS #1 & #5) This Resolution was adopted on the Consent Agenda Enactment No: R 01-22 I. 210416 Large Water Meter Replacement Program Reflecting an increase to the contract with Water Resources, Inc. in the amount of $51,100.00 for the purchase of additional Neptune 3" and 4" water meters. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 02-22 J. 210417 Mosquito Control Contract for 2022 and 2023 Recommendation from the Public Works & Environmental Concerns Village of Lombard Page 6 Village Board of Trustees Minutes January 6, 2022 Committee to waive bids and approve a contract with Clarke Environmental Mosquito Management in the amount of $68,280 per year. This contract includes an option to extend for 2024. This Resolution was adopted on the Consent Agenda Enactment No: R 03-22 K. 220017 Concrete Flatwork Program Final Balance Change Order #1 Reflecting a decrease to the contract with Globe Construction in the amount of -$47,662.72. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 04-22 L. 220018 Well #7 Emergency Inspection, Cleaning and Repair Reflecting an increase to the contract with Water Well Solutions in the amount of $17,500.00. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 05-22 L-2. 220024 Resolution Accepting the Public Improvements at 1307 N Lombard Road - Bridge Point 355 The Department of Community Development transmits for your consideration a proposed resolution to accept the water main and fire hydrants in the dedicated water main easement at 1307 N Lombard Road (Bridge Point 355). All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 06-22 Other Matters M. 210399 Catch Basin Cleaning Project Request for a waiver of bids and award of a contract to National Power Rodding of Chicago, IL in an amount not to exceed $60,000.00. This is a one-year extension of contract. (DISTRICTS #1 and #4) This Bid was approved on the Consent Agenda N. 210400 2022 Contract Sewer Lateral Rodding Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00 for sewer rodding services in conjunction with the Sewer Stub program. (DISTRICTS - ALL) Village of Lombard Page 7 Village Board of Trustees Minutes January 6, 2022 This Bid was approved on the Consent Agenda O. 210402 Coarse Aggregate Material Award of a contract to Vulcan Materials, the sole bidder, in an amount not to exceed $53,550.00. This Bid was approved on the Consent Agenda P. 220001 Asset Management Software, Cartegraph and 311 System Request for a waiver of bids and award of a contract to Cartegraph Systems LLC, in the amount of $69,494.66. This is year one of a three year contract for currently utilized software. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 220021 Approval of Development Services Inspection Consultant Services - Thomas Engineering Group Staff requests that the Village Board approve a professional services contract with Thomas Engineering Group to continue to perform engineering inspection activities on behalf of the Village Community Development Department for the 2022 calendar year. This Request was approved on the Consent Agenda R. 220025 Waiver of Bids and Approval of a Contract for Dell Servers Motion to waive bids and approve a proposal from Dell in the amount of $60,416.54 for the purchase of Dell servers. This Request was approved on the Consent Agenda S. 220026 Motion to Ratify Joinder Agreement for the Illinois Opioid Allocation Agreement Request for the Village Board to ratify the Joinder Agreement for the Illinois Opioid Allocation Agreement as received from the IllinoisAttorney General's Office. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bernie Dudek, seconded by Trustee Brian LaVaque, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 8 Village Board of Trustees Minutes January 6, 2022 A. 210394 PC 21-29: 640 E. St. Charles Road - Recycled Auto Parts The Plan Commission submits its recommendation to approve Recycled Auto Parts (the petitioner) request that the Village take the following actions on the subject property located within B4 Corridor Commercial District, to provide for the construction of a new principal building: 1. Conditional use pursuant to Section 155.305 of the Lombard Village Code to allow the current legal nonconforming use (auto salvage yard) to continue with the construction of a new building and demolition of the existing building; 2. Conditional use pursuant to Section 155.416(C)(18) of the Lombard Village Code for off-site parking, which is an existing condition; 3. Variance for a front yard setback of 3’ where 30’ is required, pursuant to Section 155.416(F) fo the Lombard Village Code; 4. Variance for a side yard setback of 4’, 4” where 10’ is required, pursuant to Section 155.416(F) of the Lombard Village Code; 5. Variance for open space of 2.23% where 10% is required, pursuant to Section 155.416(M) of the Lombard Village Code, where the property currently has 0% open space; and 6. Variance for fence height of 14’ where 4’ is required pursuant to Section 155.205(A)(2) of the Lombard Village Code; 7. Variance for a fence in the clear line of sight pursuant to Section 155.205(A)(2)(e) of the Lombard Village Code. (DISTRICT #4) A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the Ordinance relative to PC 21-29 for 640 E. St. Charles Road (Recycled Auto Parts) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8021 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session Village of Lombard Page 9 Village Board of Trustees Minutes January 6, 2022 XII. Reconvene Village President Keith Giagnorio thanked the staff for their assistance in preparing the Village Board meeting virtually and thanked the Village Board for their flexibility to attend virtually. He stated he hoped the next Village Board meeting would return to in-person versus virtual. XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 6, 2022 in the Board Room of the Lombard Village Hall be adjourned at 6:15 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 10