Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 20, 2022 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes January 20, 2022 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 20, 2022 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. Village President Keith Giagnorio indicated that Trustee Anthony Puccio had submitted a request to be allowed to attend the Village Board remotely due to illness. All Village Board members concurred with the request of Trustee Puccio. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Village Attorney Jason Guisinger Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Bob Bachner, that the minutes of the regular meeting of January 6, 2022 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 1 Village Board of Trustees Minutes January 20, 2022 VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee reported the following: The Community Promotions and Tourism met this past Tuesday. New members Jim Grillo and Amy LeBeau were introduced and welcomed. The Committee spent the remainder of the meeting hearing presentations from local organizations in regard to the 2022 Local Tourism Grant applications for Lombard Junior Women’s Club Lilac Princess Program; Lombard Chamber of Commerce Art & Craft Fair; Lombard Garden Club Annual Lilac Sale, and, Lombard Lilac Festival Parade. Final recommendations from the Committee on the proposed grant applications will take place at the February meeting following review of the final two Local Tourism Grant applications for Glenbard East Boosters Ale Fest, and DuPage Convention and Visitors Bureau Lombard Cycling Classic. Recommendations on each grant application will be transmitted to the Board of Trustees for final review and action following our meeting on February 1st. Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Village of Lombard Page 2 Village Board of Trustees Minutes January 20, 2022 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: The Lombard Police is reminding residents to follow the “9 p.m. routine” to help prevent thefts. Remove valuables from your car, lock your vehicle and home windows, and turn on your exterior lights every night. This simple routine has been shown to help deter crime. During the winter season, be aware of the potential for water pipes to freeze during extremely cold weather. Practicing simple tips can decrease the potential for frozen pipes, water damage and costly repairs. For more information, visit <https://www.villageoflombard.org/486/Frozen-Water-Pipes>. Residents interested in receiving construction alerts and updates regarding the new Lilac Station development in downtown Lombard at 101 S. Main Street can sign up to receive e-mail updates at www.villageoflombard.org/lilacstationnews. The Village will be sharing updates regarding the new Helen Plum Library project at 411 S. Main Street, pertaining to construction impacts and the permitting process. Sign up at www.villageoflombard.org/libraryconstructionnews. For additional information, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 220023 Approval of Accounts Payable For the period ending December 31, 2021 in the amount of $347,921.31. This Payroll/Accounts Payable was approved on the Consent Agenda B. 220030 Approval of Village Payroll For the period ending January 1, 2022 in the amount of $1,027,691.11. This Payroll/Accounts Payable was approved on the Consent Agenda C. 220031 Approval of Accounts Payable For the period ending January 7, 2022 in the amount of $1,599,954.78. Village of Lombard Page 3 Village Board of Trustees Minutes January 20, 2022 This Payroll/Accounts Payable was approved on the Consent Agenda D. 220035 Approval of Accounts Payable For the period ending January 14, 2022 in the amount of $2,126,241.75. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 200316 PC 20-12: Reapproving a Preliminary Plat of Resubdivision Originally Approved by Ordinance 7907 for the Property at 600-690 E. Butterfield Road. The property owner seeks approval of an Ordinance re-approving a preliminary Hoffmann - Lombard Major Plat of Resubdivision for the property located at 600-690 E. Butterfield Road, which was originally approved by the Village Board by Ordinance 7907. This action is requested to address final plat submittal timing requirements as set forth within Village Code and State Statute. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8022, Additional Ordinances 7903, 7904, 7905, 7906, 7907, 7908, 7909, 7910, 7911, 7912 F. 220033 Village Equipment to be Declared Surplus Ordinance approving the request of the Police Department to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the ordinance, as these items have extended beyond their useful life or are obsolete to include: forty-five (45) cases (500 rounds per) Winchester Ranger .45 caliber RA45T 230 grain JHP ammunition; forty-one (41) cases (500 rounds per) Winchester Ranger.40 caliber RA40T 180 grain JHP ammunition; and thirty-six (36) cases .40 WC402 180 grain lead free ammunition; all to be traded to Pro-Tech. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8023 Other Ordinances on First Reading Ordinances on Second Reading G. 210391 PC 21-26: Text Amendment to the Lombard Village Code of Ordinances- Fence Height in Clear Lines of Sight (CLOS) Adjacent to Alleys The Plan Commission submits its recommendation to approve the Village of Lombard's request for text amendments to Section 155.205(A) Village of Lombard Page 4 Village Board of Trustees Minutes January 20, 2022 (1)(e) of the Lombard Village Code of Ordinances, and any other relevant sections for clarity. The proposed amendments would authorize the placement of fences within the clear line of sight areas (CLOS) adjacent to alleys only at a height of six (6) feet and solid construction in residential zoning districts. The existing provisions restrict fences to be a maximum of two (2) feet in height and solid in clear line of sight areas in residential zoning districts. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8024 Resolutions H. 220022 Detention Pond Maintenance and Improvements Program Approving a contract with Bedrock Earthscapes LLC in the amount not to exceed $29,215.00 (DISTRICTS #1, #2, #4 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 07-22 I. 220032 FY 2021 Concrete Rehabilitation Program Final Balancing Change Order #1 Reflecting an increase to the contract with G & W Concrete in the amount of $42,762.95. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 08-22 Other Matters J. 220034 FY22 Vehicle Replacement, Tandem Axle Dump Truck Request for a waiver of bids and award of a contract to JX Peterbilt in the amount of $256,258.64. This purchase was previously approved at the July 15, 2021 Board of Trustees meeting in the amount of $244,793.64. Village staff was notified the first week of January 2022 that the Peterbilt Corporation had cancelled all previous orders for new truck purchases due to parts and equipment shortages and material cost overruns. At this time, staff would like to reorder the tandem axle dump truck at the new price. This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Andrew Honig , seconded by Trustee Brian LaVaque, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 5 Village Board of Trustees Minutes January 20, 2022 Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bernie Dudek, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 20, 2022 in the Board Room of the Lombard Village Hall be adjourned at 6:10 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 6