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Village Board of Trustees

Regular Meeting

Lombard, IL · April 7, 2022

AgendaMinutes

Minutes

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 7, 2022 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes April 7, 2022 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 7, 2022 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. Village President Keith Giagnorio indicated that Trustee Bernie Dudek had submitted a request to be allowed to attend the Village Board remotely due to illness. All Village Board members concurred with the request of Trustee Dudek. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander Assistant Village Manager Nicole Aranas Village Attorney Jason Guisinger Assistant Village Attorney Jonathan Priest Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the minutes of the regular meeting of March 17, 2022 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 1 Village Board of Trustees Minutes April 7, 2022 VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: April is Distracted Driving Awareness Month across the nation. The Lombard Police Department is urging drivers to drop their phones and focus on the road to help make Lombard a safe community with a subtle reminder “Phone in one hand; Ticket in the other”. The Village’s yard waste program begins this week and runs through the second full week in December. Stickers are required for yard waste bags, cans, and bundled brush and are available at various locations in Lombard and Villa Park. Residents may prefer to mulch grass clippings, Village of Lombard Page 2 Village Board of Trustees Minutes April 7, 2022 compost yard waste in a bin on their property or choose the annul curbside collection program. See villageoflombard.org/solidwaste for additional details. There is a community shredding event scheduled for April 9th from 9:30 am until noon at the Lombard Village Hall complex. Limit of two banker boxes of documents per vehicle. The Spring Blood Drive is scheduled Tuesday, April 19th from 8:00 am until 1:00 pm at Yorktown and from 1:30 pm until 7:00 pm at First Church, 220 S. Main Street. All donors will be entered into a drawing for a $500 e-gift card for airbnb.com (air B&B). Be a hero - donate blood. Donating blood is safe, simple and saves lives. - The Lombard Pride Clean up is scheduled Friday, April 22nd through Sunday, April 24th. Residents and businesses can participate to help clean up the bike trails and parks in town just before Lombard showcases its beauty during Lilac Time. See villageoflombard.org/496/Lombard-Pride-Cleanup For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 220114 Approval of Village Payroll For the period ending March 12, 2022 in the amount of $859,523.33. This Payroll/Accounts Payable was approved on the Consent Agenda B. 220115 Approval of Accounts Payable For the period ending March 18, 2022 in the amount of $1,155,987.67. This Payroll/Accounts Payable was approved on the Consent Agenda C. 220119 Approval of Accounts Payable For the period ending March 25, 2022 in the amount of $1,403,955.48. This Payroll/Accounts Payable was approved on the Consent Agenda D. 220126 Approval of Village Payroll For the period ending March 26, 2022 in the amount of $863,859.74. This Payroll/Accounts Payable was approved on the Consent Agenda E. 220127 Approval of Accounts Payable Village of Lombard Page 3 Village Board of Trustees Minutes April 7, 2022 For the period ending April 1, 2022 in the amount of $558,727.52. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading F. 220106 Text Amendments to Chapter 125 of Village Code - Farmer's Markets: The Economic & Community Development Committee (ECDC) submits its recommendation to approve Text Amendments to Chapter 125 of the Village Code, pertaining to Farmers Markets. The proposed Amendments pertain to applicant requirements, edits for clarity and striking time provisions, as the time limitation would be reviewed individually as part of the requisite permit application for the market. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda G. 220107 An Ordinance Approving a Lombard Business Retention Economic Incentive Policy - First Amendment: The Economic & Community Development Committee recommends that the Village Board approve a Business Retention Economic Incentive Policy First Amendment. The First Amendment would add Eastgate Shopping Center to the identified list of Key Development Sites. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading H. 220049 PC 22-04: 820 N. Ridge Avenue - Auto Sales The Plan Commission transmits its recommendation to approve a conditional use pursuant to Section 155.420(C)(21) of the Lombard Village Code to allow for a motor vehicle repair business to operate on the subject property located within the I Limited Industrial District. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8042 Resolutions I. 220074 Resolution Authorizing an Addition to the Village of Lombard Financial Policies Regarding an Economic Development Fund Policy Village of Lombard Page 4 Village Board of Trustees Minutes April 7, 2022 Recommendation of the Finance & Administration Committee approving an addition to the Village Financial Policies regarding funds in the Economic Development Reserve to be encumbered upon approval of an incentive agreement in accordance with provisions of the agreement. Total incentive agreements should not exceed the amount of the unencumbered funds in the Economic Development Fund Reserve. This Resolution was adopted on the Consent Agenda Enactment No: R 18-22 J. 210145 Downtown Improvement & Renovation Grant; 135 S Main Street (Brust Funeral Home) - Time Extension The petitioner is requesting approval of a Resolution extending the time period to finish construction of the proposed project for an additional nine-month period until February 20, 2023 . (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 26-21 K. 220118 North Grace Street Underground Utility Improvements, Professional Engineering Services Approving a contract for the design and preparation of bid documents related to sanitary sewer and water main improvements with Civiltech Engineering, Inc of Itasca in an amount not to exceed $214,320.40. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 20-22 L. 220122 Resolution Authorizing the Signature of the Village President on a Fireworks Display Agreement with the Lombard Park District Resolution authoring the Village President to sign a Fireworks Display Agreement with the Lombard Park District to allow for the provision of a fireworks display at Madison Meadows Park on July 4, 2022. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 21-22 M. 220123 Resolution Authorizing the Signature of the Village President on a Fireworks Production Agreement with Mad Bomber Fireworks Productions Request for a waiver of bids and approval of a Resolution authorizing the signature of the Village President on a Fireworks Production Agreement with Mad Bomber Fireworks Productions in the amount of $42,000 for the provision of a fireworks display at Madison Meadow Park on July 4, Village of Lombard Page 5 Village Board of Trustees Minutes April 7, 2022 2022. This Resolution was adopted on the Consent Agenda Enactment No: R 22-22 Other Matters N. 220095 Water & Sewer System Supplies Bid Award of a contract to Core & Main LP, the lowest qualified bidder of three (3) bids received, in an amount not to exceed $105,310.70. The award will be a single purchase of materials, such as fire hydrants, pipe, valves, etc. for FY2022. This Bid was approved on the Consent Agenda O. 220120 Gasoline and Diesel Fuel Purchase Request a waiver of bids and award of a contract to Gas Depot. The price for gasoline is the low rack average daily OPIS price plus (0.0090) per gallon for delivery. The price for diesel is the low rack average daily OPIS price plus (0.0145) per gallon for delivery. This purchase will be made through a joint fuel purchase (DuPage County bid #19-011-DOT). This is the third and final contract extension. This Bid was approved on the Consent Agenda P. 220125 FY2022 Sewer Lining Program Contract Request a waiver of bids and award of contract to Hoerr Construction in the amount of $105,859.26. This is the first year of two possible one-year extensions of the contract. (DISTRICT #1). This Bid was approved on the Consent Agenda Q. 220121 GovTemps, USA Contract for Temporary Employee Services Request for a waiver of bids and award of a three-year contract to GovTemps, USA to provide temporary employee services on an as-needed basis in an amount not to exceed $120,000 per year. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bob Bachner, seconded by Trustee Brian LaVaque, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Village of Lombard Page 6 Village Board of Trustees Minutes April 7, 2022 Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 220029 PC 22-02: Oak View Estates - 400 E. St. Charles Road (The petitioner has requested this matter be continued to the May 5, 2022 Village Board Meeting) The Plan Commission submits its recommendation that the Village take the following actions on the subject property located within the R4PD Planned Development (Oakview Estates Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Oakview Estates Planned Development, as established by Ordinance No. 5488 and amended by Ordinance No. 7342. For the subject property, change the land use from attached single-family (townhomes) to multiple-family dwellings. (DISTRICT #4) A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that PC 22-02: Oak View Estates, 400 E. St. Charles Road, be continued to the May 5, 2022 Village Board meeting at the request of the petitioner. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner B-2. 220128 Amending Title XI, Chapter 110 and 112 of the Village Code - Video Gaming Fees and Terminals Ordinance amending Title XI, Chapter 110, Article 1, Section 110.11, Subsection (B) of the Village Code to reflect an increase of the annual video gaming terminal fee from $25 to $250 and Chapter 112, Article II, Section 112.18, Subsection (D)(4) to permit up to six (6) video gaming terminals per licensed establishment as permitted by State law. (DISTRICTS - ALL) A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the Ordinance Amending Title XI, Chapter 112 of the Village Code relative to alcoholic beverages be passed on first reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner B. 220096 PC 22-06: 320 N. Charlotte Street - Minor Plat of Resubdivision with Associated Lot Width Variance The Plan Commission submits its recommendation to approve a request for a Minor Plat of Resubdivision with variations from the minimum lot width requirements of Section 155.407 (E) of the Lombard Zoning Ordinance within the R2 Single-Family Residence Zoning District. The proposed Minor Plat of Resubdivision would create two (2) buildable Village of Lombard Page 7 Village Board of Trustees Minutes April 7, 2022 lots where one (1) currently exists: Lot 1, the northern lot, will have a lot width of 53.75 feet and will be 11,848 square feet in area and Lot 2, the southern lot, will have a lot width of 53.33 feet and be 11,795 square feet in area. (DISTRICT #4) Director of Community Development Bill Heniff provided an overview of a power point presentation. Trustee Brian LaVaque asked for clarification related to the developer being required to tie into the existing storm sewer. Director of Community Development Bill Heniff indicated he would be required to do so. John Novak, owner of Fine Home Builders, spoke of his twenty years of building homes in the area and his proposed resubdivision of the property. Jill Voss spoke relative to the proposed minor plat of resubdivision related to water/flooding concerns. Trustee Andrew Honig read the following statement: As the Trustee for District 4, I would like to take some time and explain my thought process in regards to the proposed two lot subdivision at 320 North Charlotte. Over the past month, I have had many residents from the 300 block of North Charlotte reach out to me in person, by phone and by email to share their thoughts on an almost daily basis. They are concerned about the potential impacts of building two houses on this lot and what it would do to the block. As an elected official, one of the most important things we have to do is to listen to those concerns and I wanted to educate myself on the issues. I have tried my best to do that in this case. In response, I do believe that there are some items worth noting that I wish to share with my colleagues on the Board and with the public before I cast my vote. First, though there has not been a reported basement flooding incident in the area within the last ten years, residents have spent thousands of dollars mitigating water damage and water management with storm drains, and or projects to prevent their yards and back yards from flooding. Historically speaking, there has been standing water in almost every yard that is on Charlotte in some capacity and the concern lies with the fact that this water issue will always be an on-going issue within the district and for the residents. The residents were taken aback that the petitioner was able to put in his application that he would tie the sump pump from the proposed properties into the Village sewer line when they were under the impression that they were not allowed to do so themselves. In the end, I do believe the direct connection is a good mitigating strategy for the developer to limit the impact of water on the subject property. However, it does not account for the standing water of the existing sidewalks and yards nearby. Similarly, I do think that the Village can and should continue to talk to the existing residents regarding Village of Lombard Page 8 Village Board of Trustees Minutes April 7, 2022 the rear yard drainage program so they can avail themselves of similar solutions to address their historical flooding concerns. This should be the case regardless of the outcome of our vote on this petition. In addition, to the extent that the developer of the property at 320 North Charlotte has contractors that can be put in touch with neighboring residents to make their own private projects easier and more affordable to do, I strongly urge him to do so. Since the year 2000, around 85 residents have used the rear yard drainage grant program. However, 35 percent of those 85 people have used this in 2018, 2019 and 2020 which is telling. This reflects an absolute need for the program as well as the fact that our weather patterns are changing as more intense rainfalls are occurring ever more frequently. In order for homes to qualify for this program there needs to be evidence of standing water for over 72 hours. Where possible, we also like to see that the impact extends over multiple residential properties. I believe that this area meets those criteria. Just last week I had taken a walk around Charlotte Street when we had a rainfall of approximately 1.3 inches. It was startling how much water there was built up on sidewalks and in yards and at the bottom of driveways including those adjacent to 320 North Charlotte. This water continued to stay there for the next 2-3 days making it difficult for pedestrians to walk the area and if another rain had occurred it would only have been worse. Secondly, I would like to speak on the issue of Village code which says a lot in the R-2 zoning district must have a lot width of 60 feet. This is the variance that the Plan Commission has recommended approval for which we are discussing tonight. The resulting two (2) lots would of 53.75 feet and 53.33 feet wide respectively. I am concerned that if we have a 60-foot width code requirement is a variance warranted to subdivide this property and create two lots? If the existing property would not have permitted any development I might be more amenable to this approach. However, the existing lot is still buildable for one home. I do understand that a single lot would potentially result in one larger home that may take up the same construction space as two (2) smaller homes, but that single house would allow for greater separation from the neighboring structures. In summary, a rejection of the Plan Commission recommendation and a denial of the variance request would not result in an unbuildable property or hardship upon the contract purchaser. In terms of the ultimate home or homes that are constructed, I do want to make it clear that my concerns in this area have no issue with the size, value or aesthetics of the new buildings. In addition, I do want to communicate to the public that what we are voting on tonight is not the final building to be built as that is a matter of permitting What we are voting on is simply the separation of one lot into two lots. Lastly, I do want to speak to an environmental issue regarding the potential loss of trees on this property. Some residents have vocalized Village of Lombard Page 9 Village Board of Trustees Minutes April 7, 2022 the concern for the trees coming down. To be fair, the existing property owner could remove those trees tomorrow if they wanted to do so as we do not have an ordinance that requires builders of mature lots to work around existing trees. However, going forward, I do want to do research on tree preservation policies that have been adopted by other communities and how those may assist us in keeping more mature trees as existing homes are torn down and replaced by new, larger ones. In closing, it is my position that denying this variance would not prohibit the contract purchaser from developing something on the property. However, approving this variance would supersede an existing ordinance and set up a scenario where further development could potentially ignore the concerns of an area with regard to flooding. This is not an argument on the character of the developer nor his past projects in the community. He builds great homes. I simply am choosing to look at an existing issue and support an option that in my opinion will have the least amount of impact going forward. As I have heard a wise person say repeatedly, at the end of the day, we are all Lombardians living amongst each other and coexisting. I know this will be the case regardless of the vote tonight. Knowing this, I do wish to communicate to my colleagues, the developer and the residents, that I will be voting no on the petition before us this evening. Thank you. Trustee Bernie Dudek inquired about the Village Code as it pertains to driveways for new construction and the requirement of asphalt or concrete versus gravel driveways. Director of Community Development Bill Heniff noted the driveways would need to be asphalt or concrete per Village Code, and that the water would be pitched toward the sidewalk and/or street. Trustee Brian LaVaque felt the Village had done a great job over the years and especially the last several years relative to codes and disbursement of storm water, but felt the issue of standing water/drainage needed to be addressed. A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the Ordinance relative to PC 22-06: 320 N. Charlotte Street, minor plat of resubdivision with associated lot width variance, be passed on first reading. The motion carried by the following vote: Aye: 4- Brian LaVaque, Anthony Puccio, Dan Militello, and Bob Bachner Nay: 2- Bernie Dudek, and Andrew Honig Ordinances on Second Reading C. 220072 BOT 22-01: 14, 101, 104 and 112 E. 20th Street - Norbury Crossings Subdivision, Annexation Agreement. The Petitioner Robert H. Mueller/United Home Builders, Inc. requests that the Village grant approval of an ordinance authorizing the execution of an Village of Lombard Page 10 Village Board of Trustees Minutes April 7, 2022 annexation agreement in regard to the subject property (two-thirds of Corporate Authorities vote required for Corporate Authorities vote required for approval (5 of 7) per 65 ILCS 5/11-15.1-3). The proposed annexation agreement has been amended since first reading to include a provision requiring the developer to cooperate with the Village and Yorkshire Woods in the construction of a landscape island in the Norbury Avenue right-of-way within the Yorkshire Woods subdivision. (DISTRICT #3) A motion was made by Trustee Brian LaVaque, seconded by Trustee Dan Militello, that the Ordinance relative to BOT 22-01: 14, 101, 104 and 112 E. 20th Street for Norbury Crossings Subdivision Annexation Agreement be passed on second reading. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8043 D. 220073 BOT 22-01: 14, 101, 104 and 112 E. 20th Street - Norbury Crossings Subdivision, Annexation. The Petitioner requests that the Village approve an ordinance annexing the subject property. (DISTRICT #3) A motion was made by Trustee Anthony Puccio, seconded by Trustee Brian LaVaque, that the Ordinance relative to BOT 22-01: 14, 101, 104 and 112 E. 20th Street for Norbury Crossings Subdivision Annexation be passed on second reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8044 E. 220028 PC 22-01: Norbury Crossings Subdivision - 14, 101, 104 and 112 E. 20th Street The Plan Commission transmits its recommendation regarding the above-referenced petition. The petitioner request that the Village take the following actions by ordinance on the subject property, located within the DuPage County R-4 Single Family Residence District: 1. Upon annexation approve a map amendment from the R0 Single Family Residence District to the R2 Single-Family Residence District (Lombard); 2. Pursuant to Section 155.407(C) of Village Code, establish a new planned development for the property, including relief from the following standards, as set forth more fully as follows: a. Pursuant to Section 154.507(D) of Village Code, approve variations for stormwater outlots as follows: i. For Outlot A, a variation to allow an outlot with a frontage width of zero feet abutting an improved public street, where 20 feet is required; Village of Lombard Page 11 Village Board of Trustees Minutes April 7, 2022 ii. For Outlot C, a variation to allow an outlot with a frontage width of 10 feet abutting an improved public street, where 20 feet is required; and iii. For Outlot D, a variation to allow an outlot with a frontage width of 12 feet abutting an improved public street, where 20 feet is required. b. Pursuant to Section 155.407(D) of Village Code, approve deviations for lot area as follows: i. For Lot 1, allow a lot area of 6,766 square feet, where 7,500 square feet is required; ii. For Lot 2, allow a lot area of 6,906 square feet where 7,500 square feet is required; iii. For Lot 7, allow a lot area of 6,644 square feet where 7,500 square feet is required; iv. For Lot 9, allow a lot area of 7,444 square feet where 7,500 square feet is required; v. For Lot 15, allow a lot area of 6,824 square feet where 7,500 square feet is required; vi. For Lot 16, allow a lot area of 6,477 square feet where 7,500 square feet is required; c. Pursuant to Section 155.407(E) of Village Code, approve deviations for lot width as follows: i. For Lot 1, allow a lot width of 58 feet where 60 feet is required; ii. For Lot 9, allow a lot width of 51.3 feet where 60 feet is required; d. Pursuant to Section 155.407(F)(1) of Village Code, approve a deviation to allow a minimum front yard setback of 30 feet for Lots 1 through 19, irrespective of the front yard setback of existing single-family dwellings on abutting lots; e. Pursuant to Section 155.407(H) of Village Code, approve deviations for open space as follows: i. For Lots 1, 2, 7, 9, 15 and 16, approve deviations for minimum open space in order to allow 3,750 SF of lot coverage, with the remaining lot area being provided as open space; and 3. Approve a preliminary plat of subdivision. (DISTRICT #3) A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the Ordinance relative to PC 22-01: Norbury Crossings Subdivision - 14, 101, 104 and 112 E. 20th Street be passed on second reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinances 8045 and 8046 Village of Lombard Page 12 Village Board of Trustees Minutes April 7, 2022 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 7, 2022 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:44 p.m. for the purpose of discussion of Collective Negotiating Matters. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 7, 2022 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:05 p.m. 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 7, 2022 in the Board Room of the Lombard Village Hall be adjourned at 7:06 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 13

Agenda

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Meeting Agenda Thursday, April 7, 2022 6:00 PM Revised April 5, 2022 Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Meeting Agenda April 7, 2022 I. Call to Order and Pledge of Allegiance II. Roll Call III. Public Hearings IV. Public Participation V. Approval of Minutes Minutes of the Regular Meeting of March 17, 2022 VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Community Relations Committee - Trustee Dan Militello, Chairperson Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Finance & Administration Committee, Trustee Andrew Honig, Chairperson Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Board of Local Improvements - Trustee Bob Bachner, President Lombard Historic Preservation Commission - Village Clerk Liz Brezinski VII. Village Manager/Village Board/Village Clerk Comments VIII. Consent Agenda Payroll/Accounts Payable A. 220114 Approval of Village Payroll For the period ending March 12, 2022 in the amount of $859,523.33. B. 220115 Approval of Accounts Payable For the period ending March 18, 2022 in the amount of $1,155,987.67. Village of Lombard Page 2 Printed on 4/5/2022 Village Board of Trustees Meeting Agenda April 7, 2022 C. 220119 Approval of Accounts Payable For the period ending March 25, 2022 in the amount of $1,403,955.48. D. 220126 Approval of Village Payroll For the period ending March 26, 2022 in the amount of $863,859.74. E. 220127 Approval of Accounts Payable For the period ending April 1, 2022 in the amount of $558,727.52. Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading F. 220106 Text Amendments to Chapter 125 of Village Code - Farmer's Markets: The Economic & Community Development Committee (ECDC) submits its recommendation to approve Text Amendments to Chapter 125 of Village Code, pertaining to Farmers Markets. The proposed Amendments pertain to applicant requirements, edits for clarity and striking time provisions, as the time limitation would be reviewed individually as part of the requisite permit application for the market. (DISTRICTS - ALL) Legislative History 3/14/22 Economic & Community approved by the committee Development Committee G. 220107 An Ordinance Approving a Lombard Business Retention Economic Incentive Policy - First Amendment: The Economic & Community Development Committee recommends that the Village Board approve a Business Retention Economic Incentive Policy First Amendment. The First Amendment would add Eastgate Shopping Center to the identified list of Key Development Sites. (DISTRICTS - ALL) Legislative History 3/14/22 Economic & Community approved Development Committee Ordinances on Second Reading H. 220049 PC 22-04: 820 N. Ridge Avenue - Auto Sales The Plan Commission transmits its recommendation to approve a conditional use pursuant to Section 155.420(C)(21) of the Lombard Village Code to allow for a motor vehicle repair business to operate on the subject property located within the I Limited Industrial District. (DISTRICT #1) Legislative History 2/21/22 Plan Commission recommended to the Corporate Authorities for approval subject to conditions Village of Lombard Page 3 Printed on 4/5/2022 Village Board of Trustees Meeting Agenda April 7, 2022 3/17/22 Village Board of Trustees passed on first reading Resolutions I. 220074 Resolution Authorizing an Addition to the Village of Lombard Financial Policies Regarding an Economic Development Fund Policy Recommendation of the Finance & Administration Committee approving an addition to the Village Financial Policies regarding funds in the Economic Development Reserve to be encumbered upon approval of an incentive agreement in accordance with provisions of the agreement. Total incentive agreements should not exceed the amount of the unencumbered funds in the Economic Development Fund Reserve. Legislative History 2/28/22 Finance & Administration approved Committee J. 210145 Downtown Improvement & Renovation Grant; 135 S Main Street (Brust Funeral Home) - Time Extension The petitioner is requesting approval of a Resolution extending the time period to finish construction of the proposed project for an additional nine-month period until February 20, 2023 . (DISTRICT #4) Legislative History 5/10/21 Economic & Community recommended to the Board of Trustees for Development Committee approval 5/20/21 Village Board of Trustees adopted 7/12/21 Recorder Recorded K. 220118 North Grace Street Underground Utility Improvements, Professional Engineering Services Approving a contract for the design and preparation of bid documents related to sanitary sewer and water main improvements with Civiltech Engineering, Inc of Itasca in an amount not to exceed $214,320.40. (DISTRICT #4) L. 220122 Resolution Authorizing the Signature of the Village President on a Fireworks Display Agreement with the Lombard Park District Resolution authoring the Village President to sign a Fireworks Display Agreement with the Lombard Park District to allow for the provision of a fireworks display at Madison Meadows Park on July 4, 2022. (DISTRICT #6) Village of Lombard Page 4 Printed on 4/5/2022 Village Board of Trustees Meeting Agenda April 7, 2022 M. 220123 Resolution Authorizing the Signature of the Village President on a Fireworks Production Agreement with Mad Bomber Fireworks Productions Request for a waiver of bids and approval of a Resolution authorizing the signature of the Village President on a Fireworks Production Agreement with Mad Bomber Fireworks Productions in the amount of $42,000 for the provision of a fireworks display at Madison Meadow Park on July 4, 2022. Other Matters N. 220095 Water & Sewer System Supplies Bid Award of a contract to Core & Main LP, the lowest qualified bidder of three (3) bids received, in an amount not to exceed $105,310.70. The award will be a single purchase of materials, such as fire hydrants, pipe, valves, etc. for FY2022. O. 220120 Gasoline and Diesel Fuel Purchase Request a waiver of bids and award of a contract to Gas Depot. The price for gasoline is the low rack average daily OPIS price plus (0.0090) per gallon for delivery. The price for diesel is the low rack average daily OPIS price plus (0.0145) per gallon for delivery. This purchase will be made through a joint fuel purchase (DuPage County bid #19-011-DOT). This is the third and final contract extension. P. 220125 FY2022 Sewer Lining Program Contract Request a waiver of bids and award of contract to Hoerr Construction in the amount of $105,859.26. This is the first year of two possible one-year extensions of the contract. (DISTRICT #1). Q. 220121 GovTemps, USA Contract for Temporary Employee Services Request for a waiver of bids and award of a three-year contract to GovTemps, USA to provide temporary employee services on an as-needed basis in an amount not to exceed $120,000 per year. IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 220029 PC 22-02: Oak View Estates - 400 E. St. Charles Road (The petitioner has requested this matter be continued to the May 5, 2022 Village Board Meeting) The Plan Commission submits its recommendation that the Village take the following actions on the subject property located within the R4PD Planned Development (Oakview Estates Planned Development): Village of Lombard Page 5 Printed on 4/5/2022 Village Board of Trustees Meeting Agenda April 7, 2022 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Oakview Estates Planned Development, as established by Ordinance No. 5488 and amended by Ordinance No. 7342. For the subject property, change the land use from attached single-family (townhomes) to multiple-family dwellings. (DISTRICT #4) Legislative History 1/24/22 Plan Commission continued 2/21/22 Plan Commission recommended to the Corporate Authorities for approval with conditions 3/17/22 Village Board of Trustees continued B. 220096 PC 22-06: 320 N. Charlotte Street - Minor Plat of Resubdivision with Associated Lot Width Variance The Plan Commission submits its recommendation to approve a request for a Minor Plat of Resubdivision with variations from Section 155.407 (E) of the Lombard Zoning Ordinance within the R2 Single-Family Residence Zoning District. The proposed Minor Plat of Resubdivision would create two (2) buildable lots where one (1) currently exists: Lot 1, the northern lot, will have a lot width of 53.75 feet and will be 11,848 square feet in area and Lot 2, the southern lot, will have a lot width of 53.33 feet and be 11,795 square feet in area. (DISTRICT #4) Legislative History 3/21/22 Plan Commission recommended to the Corporate Authorities for approval subject to conditions B-2. 220128 Amending Title XI, Chapter 112 of the Village Code - Alcoholic Beverages Ordinance amending Title XI, Chapter 110, Article 1, Section 110.11, Subsection (B) of the Village Code to reflect an increase of the annual video gaming terminal fee from $25 to $250 and to permit up to six (6) video gaming terminals per licensed establishment as permitted by State law. (DISTRICTS - ALL) Ordinances on Second Reading C. 220072 BOT 22-01: 14, 101, 104 and 112 E. 20th Street - Norbury Crossings Subdivision, Annexation Agreement. The Petitioner Robert H. Mueller/United Home Builders, Inc. requests that the Village grant approval of an ordinance authorizing the execution of an annexation agreement in regard to the subject property (two-thirds of Corporate Authorities vote required for Corporate Authorities vote required for approval (5 of 7) per 65 ILCS 5/11-15.1-3). The proposed annexation agreement has been amended since first reading to include a provision Village of Lombard Page 6 Printed on 4/5/2022 Village Board of Trustees Meeting Agenda April 7, 2022 requiring the developer to cooperate with the Village and Yorkshire Woods in the construction of a landscape island in the Norbury Avenue right-of-way within the Yorkshire Woods subdivision. (DISTRICT #3) Legislative History 3/3/22 Village Board of Trustees continued 3/17/22 Village Board of Trustees passed on first reading D. 220073 BOT 22-01: 14, 101, 104 and 112 E. 20th Street - Norbury Crossings Subdivision, Annexation. The Petitioner requests that the Village approve an ordinance annexing the subject property. (DISTRICT #3) Legislative History 3/3/22 Village Board of Trustees continued 3/17/22 Village Board of Trustees passed on first reading E. 220028 PC 22-01: Norbury Crossings Subdivision - 14, 101, 104 and 112 E. 20th Street The Plan Commission transmits its recommendation regarding the above-referenced petition. The petitioner request that the Village take the following actions by ordinance on the subject property, located within the DuPage County R-4 Single Family Residence District: 1. Upon annexation approve a map amendment from the R0 Single Family Residence District to the R2 Single-Family Residence District (Lombard); 2. Pursuant to Section 155.407(C) of Village Code, establish a new planned development for the property, including relief from the following standards, as set forth more fully as follows: a. Pursuant to Section 154.507(D) of Village Code, approve variations for stormwater outlots as follows: i. For Outlot A, a variation to allow an outlot with a frontage width of zero feet abutting an improved public street, where 20 feet is required; ii. For Outlot C, a variation to allow an outlot with a frontage width of 10 feet abutting an improved public street, where 20 feet is required; and iii. For Outlot D, a variation to allow an outlot with a frontage width of 12 feet abutting an improved public street, where 20 feet is required. b. Pursuant to Section 155.407(D) of Village Code, approve deviations for lot area as follows: i. For Lot 1, allow a lot area of 6,766 square feet, where 7,500 square feet is required; ii. For Lot 2, allow a lot area of 6,906 square feet where 7,500 square feet is required; iii. For Lot 7, allow a lot area of 6,644 square feet where 7,500 square feet is required; Village of Lombard Page 7 Printed on 4/5/2022 Village Board of Trustees Meeting Agenda April 7, 2022 iv. For Lot 9, allow a lot area of 7,444 square feet where 7,500 square feet is required; v. For Lot 15, allow a lot area of 6,824 square feet where 7,500 square feet is required; vi. For Lot 16, allow a lot area of 6,477 square feet where 7,500 square feet is required; c. Pursuant to Section 155.407(E) of Village Code, approve deviations for lot width as follows: i. For Lot 1, allow a lot width of 58 feet where 60 feet is required; ii. For Lot 9, allow a lot width of 51.3 feet where 60 feet is required; d. Pursuant to Section 155.407(F)(1) of Village Code, approve a deviation to allow a minimum front yard setback of 30 feet for Lots 1 through 19, irrespective of the front yard setback of existing single-family dwellings on abutting lots; e. Pursuant to Section 155.407(H) of Village Code, approve deviations for open space as follows: i. For Lots 1, 2, 7, 9, 15 and 16, approve deviations for minimum open space in order to allow 3,750 SF of lot coverage, with the remaining lot area being provided as open space; and 3. Approve a preliminary plat of subdivision. (DISTRICT #3) Legislative History 1/24/22 Plan Commission recommend to the Corporate Authorities for approval with conditions 3/3/22 Village Board of Trustees continued 3/17/22 Village Board of Trustees passed on first reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session To Discuss: Collective Negotiating Matters XII. Reconvene XIII. Adjournment Village of Lombard Page 8 Printed on 4/5/2022